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AGENDA
Board of County Commissioners
Regular Meeting – August 18, 2016 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Underhill.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6. 10800   Retirement Proclamation.

Recommendation: That the Board adopt the Proclamation commending and congratulating Glenda S. Gulsby Garrett, Director's Aide, Building Services Department, on 22 years of dedicated service.
 
7.   Written Communication:
 
A. 10753   July 27, 2016, E-mail communication from Stephen M. Guttmann, Attorney for the Estate of George Dees, requesting that Escambia County provide relief of Code Enforcement Lien through a Partial Release for property located off Hollywood Avenue (PR# 09-2S-30-020-0010-001).

Recommendation: That the Board review and consider Lien Relief request made by Stephen M. Guttmann, Attorney for Estate of George Dees, attached to property which is located off Hollywood Avenue (PR# 09-2S-30-020-0010-001).

On August 21, 2014, the Board amended the "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" Section III, H2. Staff was instructed to review all requests for forgiveness of Environmental (Code) Enforcement Liens to determine if the request met the criteria for forgiveness and allowing the County Administrator to act on the Board's behalf if set criteria are met.

After reviewing the request for forgiveness of Liens, staff made the determination that the request does not fall within the criteria that would allow the County Administrator to act on the Board's behalf and grant or deny relief, in accordance with the Board's Policy, "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" Policy, Section III, H2.

Mr. Guttmann appeared before the Board at the July 7, 2016, Board Meeting to request relief. The Board voted 4-0 approving to release the liens on collection of all hard costs.
 
B. 10798   August 8, 2016, E-mail communication from Daniel Saba, Attorney for Farm Hill, and Stephen Moorhead, Attorney for Thomas Home Corporation, requesting that the Board consider an appeal filed by Thomas Home Corporation concerning the Farm Hill Franchise Agreement.

Recommendation: That the Board consider an appeal filed by Thomas Home Corporation concerning the Farm Hill franchise Agreement.

On April 18, 2016, Mr. Henry filed a complaint against Farm Hill and on April 28, 2016, Angela Jones with the law firm of Locklin, Saba, Locklin & Jones, P.A., sent a letter to Mr. Henry explaining Farm Hill's policy regarding payment of these fees in residential developments. Mr. Henry is unhappy that Farm Hill requires payment of per-lot impact fees at the time of platting instead of when each lot is developed. In this case, Mr. Henry paid the fees and now desires a refund and an amendment to Farm Hill's policy.

Both parties are in the process of continued negotiations in hopes to come to a resolution to the complaint before the Board meets.
 
8.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
9. 10762   5:32 p.m. Public Hearing for consideration of adopting an Ordinance establishing a moratorium on permitting medical marijuana dispensaries.

Recommendation: That the Board adopt the Ordinance placing a temporary moratorium on the permitting of medical marijuana dispensaries, so that County staff may review and evaluate County ordinances and regulations governing such land uses.

This hearing serves as the second of two recommended Public Hearings before the Board of County Commissioners.
 
10. 10747   Committee of the Whole Recommendation.

Recommendation: That the Board take the following action:

A. Approve amending Item 7 on the list of Rural Work Program Requests for 2016, to extend lane widening and shoulder paving on County Road 99, from State Road 97 to the Alabama State line, as recommended by the Committee of the Whole (C/W), at the July 14, 2016, C/W Workshop (C/W Item 4).

B. Approve sunsetting the Animal Services Advisory Committee and recognizing the people who have served so well on it at a scheduled meeting, and direct staff to prepare that Proclamation and recognition, as recommended by the C/W, at the August 11, 2016, C/W Workshop (C/W Item 4).
 
11.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130
 
  I.  Consent Agenda
 
1. 10757   Recommendation Concerning Acceptance of TDT Collection Data for the June 2016 Returns Received in July 2016

That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the June 2016 returns received in the month of July 2016, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the tenth month of collections for the Fiscal Year 2016; total collections for the month of June 2016 returns was $1,478,721.56; this is a 4.70% increase over the June 2015 returns; total collections year to date are 9.52% more than the comparable time frame in Fiscal Year 2015.
 
2. 10816   Recommendation Concerning Documents Provided to the Clerk to the Board's Office

That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office:

A. The Escambia County Health Facilities Authority, Pensacola, Florida, Financial Statements, September 30, 2015 and 2014, as provided by Paula Drummond, Executive Director/General Counsel of the Escambia County Health Facilities Authority; and

B. The August 1, 2016, Tentative Budget Submission (Pursuant to section 373.536, Florida Statutes), for the Northwest Florida Water Management District (NFWMD), as provided by April Murray, Budget Analyst, NFWMD.
 
3. 10791   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held August 4, 2016;

B. Approve the Minutes of the Attorney-Client Session held August 4, 2016; and

C. Approve the Minutes of the Regular Board Meeting held August 4, 2016.
 
 
GROWTH MANAGEMENT REPORT
 
  I.  Action Item
 
1. 10785   Recommendation Concerning Final Plat Lost Key C11 Townhome Permit #150500023
That the Board take the following action concerning recording of the Final Plat of Lost Key C11 Townhome, (a 90-lot, townhome private residential subdivision with private street), located in the Lost Key Golf and Beach Club community at Perdido Key and lying west of Lost Key Boulevard and south of Semmes Street. Owned and developed by WCI Communities, LLC. The approval of a final plat allows the recording of the plat in the public records when its content and form are consistent with state and county requirements and with any applicable conditions of its approved preliminary plat and infrastructure construction plan, as set forth in Section 2-5.7, of the Escambia County Land Development Code; prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statutes;

A. Approve the final plat for recording;

B. Approve the street names "Salt Meadow Drive and Lost Key Boulevard".
 
  II. Consent Agenda
 
1. 10775   Recommendation Concerning the Scheduling of Public Hearing

That the Board authorize the scheduling of the following Public Hearing:

Thursday, September 1, 2016

5:50 p.m.- A Public Hearing - Adding Limited Agricultural Uses in the Future Land Use Categories Mixed-Use Suburban and Mixed-Use Urban - CPA-2016-01 (second of two public hearings)
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 10760   Recommendation Concerning Community Redevelopment Agency Meeting Minutes, July 19, 2016 - Tonya Gant, Neighborhood & Human Services Department Director

That the Board accept for filing with the Board's Minutes, the July 19, 2016, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.
 
2. 10763   Recommendation Concerning an Appointment to the CareerSource Escarosa Board of Directors - Tonya Gant, Neighborhood & Human Services Department Director

That the Board confirm the appointment of Kathaleen L. Cole, Campus President at Fortis Institute, as the training, private-for-profit representative on the CareerSource Escarosa Board of Directors effective August 18, 2016, through August 18, 2019. The request will allow for compliance with the CareerSource Escarosa Board of Director's By-Laws regarding Board representation and terms.
 
3. 10772   Recommendation Concerning the Request for Disposition of Property for Management and Budget Services - Amy Lovoy, Assistant County Administrator

That the Board approve the Request for Disposition of Property Form for Management and Budget Services, for property which is described and listed on the Disposition Form, with reason for disposition stated. The listed item has been found to be of no further usefulness to the County; thus, it is requested that it be auctioned as surplus or disposed of properly.
 
4. 10742   Recommendation Concerning Request for Disposition and Reinstatement of Property for the Risk Management Office - Robert Dye, Manager, Risk Management Office

That the Board take the following action concerning the Request for Disposition of Property and the Request for Reinstatement of Property Forms for the Risk Management Office for property described and listed on the forms, with reasons for disposal/reinstatement stated:

A. Rescind the Board’s action of October 22, 2015, approving the Request for Disposition Form for the Risk Management Office, for the property described and listed on the Disposition Form, which incorrectly listed the Property Number of the Sharp fax machine as 057943, the number of a Sharp AR M257 copier;

B. Approve the Request for Reinstatement of Property Form to reinstate the Sharp AR M257 copier, Property Number 057943, that was incorrectly listed as a Sharp fax machine; and

C. Approve the Request for Disposition of Property Form for disposition of the Sharp fax machine, Property Number 51637. This item has been found to be of no further usefulness to the Risk Management Office; thus, it is requested that it be auctioned as surplus or disposed of properly.
 
5. 10774   Recommendation Concerning the Request for Disposition of Property for the Department of Natural Resources Management - J. Taylor "Chips" Kirschenfeld, Natural Resources Management Department Director

That the Board approve the six Request for Disposition of Property Forms for the Department of Natural Resources Management, for property which is described and listed on the Disposition Forms, with reasons for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.
 
6. 10782   Recommendation Concerning a Temporary License Agreement with River Resources, LLC, for Temporary Use of County-Owned Property for Removal and Staging of Logs for a Logjams Project on the Perdido Landfill Site - J. Taylor "Chips" Kirschenfeld, Natural Resources Management Department Director

That the Board take the following action concerning a Temporary License Agreement with River Resources, LLC, for temporary use of County-owned property for staging and removal of logs for a logjams project on the Perdido Landfill site:

A. Approve the Temporary License Agreement with River Resources, LLC, for temporary use of County-owned property for staging and removal of logs for a logjams project on the Perdido Landfill site; and

B. Authorize the Chairman, contingent upon Florida Department of Environmental Protection (FDEP) permit modification, to sign the Agreement and other future Agreement-related documents including no-cost extensions, subject to Legal review and sign-off, without further action from the Board.
 
7. 10431   Recommendation Concerning a License Agreement between Industrial Environmental Consultants, LLC, and Escambia County for Access to Closed County Property (Mobile Highway Landfill) - Patrick T. Johnson, Waste Services Department Director

That the Board take the following action concerning the License Agreement between Industrial Environmental Consultants, LLC, (IEC) and Escambia County:

A. Approve the License Agreement, subject to Legal review and sign-off, between Industrial Environmental Consultants, LLC, (IEC) and Escambia County, for the purpose of granting temporary access and use of closed County property, (Mobile Highway Landfill), to prepare a Florida Department of Environmental Protection (FDEP) directed Site Assessment Report and to collect groundwater samples from an existing groundwater monitoring well (MW-18I); and

B. Authorize the Chairman to sign the License Agreement.
 
8. 10773   Recommendation Concerning Memorandum of Agreement between the Florida Department of Corrections and Escambia County Fire Department - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Memorandum of Agreement (MOA) #A3950, between the Florida Department of Corrections and Escambia County Fire Department:

A. Approve the MOA to establish and maintain support during an actual or anticipated emergency at the Century Correctional Institution that is effective September 15, 2016, and shall remain in effect for the duration of services provided, but no later than September 14, 2021; and

B. Authorize the Chairman to execute the MOA.
 
9. 10590   Recommendation Concerning the 2016 Major Transit Development Plan 10-Year Update - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the 10-Year Transit Development Plan (TDP) Update for the Board of County Commissioners:

A. Adopt the Resolution adopting the Escambia County 10-Year TDP Major Update, which establishes strategic goals and initiatives to be used as a guide in the future development of Escambia County Area Transit (ECAT) service levels, ensuring that ECAT programs are eligible for State Transit Block Grant and other transit funding available from the Florida Department of Transportation (FDOT); and

B. Authorize the Chairman to sign the Resolution.
 
10. 10790   Recommendation Concerning a Reappointment to the Escambia County Health Facilities Authority, as Requested by Paula G. Drummond, Executive Director and General Counsel - Jack R. Brown, County Administrator

That the Board reappoint Commander Michael S. Kohler to the Escambia County Health Facilities Authority (Authority), effective August 22, 2016, through August 21, 2020, as requested on behalf of the Authority by Paula G. Drummond, Executive Director and General Counsel.

A General Alert was posted on the County's website, from July 8, 2016, to July 22, 2016, to seek volunteers to be considered for an appointment to the Escambia County Health Facilities Authority. The letter from Paula Drummond with Commander Kohler's Resume attached is the only response received.
 
11. 10801   Recommendation Concerning the CareerSource Escarosa Designation as a Direct Provider - Tonya Gant, Neighborhood & Human Services Department Director

That the Board approve and authorize the Chairman to sign the CareerSource Escarosa request to become designated as a Direct Provider of Workforce Services. This designation will align CareerSource Escarosa with Workforce Innovation Opportunity Act (WIOA) regulations and allow continued functions in a manner which best serves the clients and the region's employers.
 
  II.  Budget/Finance Consent Agenda
 
1. 10759   Recommendation Concerning Group Medical Insurance Administrative Services Agreement - Thomas G. "Tom" Turner - Human Resources Department Director

That the Board approve and authorize the County Administrator to sign the Amendment to Administrative Services Agreement between Blue Cross Blue Shield of Florida, Inc., d/b/a Florida Blue, and the Escambia County Board of County Commissioners for Escambia County’s Group Medical Insurance, PD 14-15.069.

Funding Source: Fund 501, Internal Service Fund, Cost Center 140609, Object Code 54501]
 
2. 10756   Recommendation Concerning Commercial Sign Grant Program Funding Agreement for 314 South Navy Boulevard - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following August 18, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Commercial Sign Grant Program Funding Agreement for the property located at 314 South Navy Boulevard:

A. Approving the Commercial Sign Grant Program Funding Agreement between Escambia County CRA and Carco Properties, Inc., owner of commercial property located at 314 South Navy Boulevard, Pensacola, Florida, in the Warrington Redevelopment District, in the amount of $1,548, representing an in-kind match through the Neighborhood Enterprise Division (NED) 2009 Community Development Block Grant (CDBG), Fund 129, Cost Center 370212, Object Code 58301, to install new sign; and

B. Authorizing the Chairman to sign the Funding Agreement and any related documents necessary to implement this Grant award.
 
3. 10755   Recommendation Concerning the Cancellation of a Commercial Façade, Landscape, and Infrastructure Grant Program Lien - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following August 18, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the cancellation of the Commercial Façade, Landscape, and Infrastructure Grant Program Lien:

A. Approving the following Cancellation of a Commercial Facade, Landscape, and Infrastructure Grant Program Lien, as the Grant recipient has met the one-year of compliance with the Commercial Façade, Landscape, and Infrastructure Grant Program:

Property Owner Address Amount
Ball Bushing Warehouse, LLC 3825 West Navy Boulevard $8,600

B. Authorizing the Chairman to execute the Cancellation of Lien document.
 
4. 10754   Recommendation Concerning the Cancellation of Residential Rehab Grant Program Liens - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following August 18, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the cancellation of the Residential Rehab Grant Program Liens:

A. Approving the following cancellations of five Residential Rehab Grant Program Liens, as the Grant recipients have met their one-year of compliance with the Residential Grant Program:

Property Owners Address Amount
Sarah Bowlby 2612 West Jackson Street $5,456
Pamela T. Clyde 303 Southeast Kalash Road $2,400
Lynwood V. and Vicki A. Fletcher 632 Lakewood Road $5,600
Cecile Hines 13 Audusson Avenue $3,643
Curtis and Elizabeth Hughley 303 Lakewood Road $3,295

B. Authorizing the Chairman to execute the Cancellation of Lien documents.
 
5. 10750   Recommendation Concerning a Residential Rehab Grant Program Funding Agreement - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following August 18, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding Agreement at 617 Lakewood Road:

A. Rescinding the Board's action of July 19, 2016, approving the Residential Rehab Grant Program Funding Agreement between Escambia County CRA and Arthur and Mary Jane Moore, owners of residential property located at 617 Lakewood Road, Barrancas Redevelopment District, in the amount of $2,162, representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, Object Code 58301, for storm shutter installation, CAR II-A(11), to correct, due to a scrivener's error, the maximum amount of the Grant noted in Item 3 of the Funding Agreement from $6,000, to $2,162;

B. Approving Residential Rehab Grant Program Funding Agreement between Escambia County CRA and Arthur and Mary Jane Moore, owners of residential property located at 617 Lakewood Road, in the Barrancas Redevelopment District, in the amount of $2,162, representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, Object Code 58301, for storm shutter and window installation; and

C. Authorizing the Chairman to sign the Funding Agreement between Escambia County CRA and Arthur and Mary Jane Moore.
 
6. 10749   Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following August 18, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding and Lien Agreements:

A. Approving the following 10 Residential Rehab Grant Program Funding and Lien Agreements:

1. The Agreements between Escambia County CRA and Brian M. Curley, owner of residential property located at 3118 West Gadsden Street, Brownsville Redevelopment District, each in the amount of $2,595, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, to install a new roof;

2. The Agreements between Escambia County CRA and Carol A. McKenzie, owner of residential property located at 101 Northwest Kalash Road, Warrington Redevelopment District, each in the amount of $1,100, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection;

3. The Agreements between Escambia County CRA and Linda L. Suermann, owner of residential property located at 221 Sunset Avenue, Warrington Redevelopment District, each in the amount of $1,650, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection;

4. The Agreements between Escambia County CRA and Ruth E. Jernigan, owner of residential property located at 2612 West Blount Street, Brownsville Redevelopment District, each in the amount of $2,137, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, to install a new roof;

5. The Agreements between Escambia County CRA and Helen Hartung, owner of residential property located at 320 East Winthrop Avenue, Warrington Redevelopment District, each in the amount of $2,112, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, to install new windows;

6. The Agreements between Escambia County CRA and Erin P. Dooley, owner of residential property located at 506 East Sunset Avenue, Warrington Redevelopment District, each in the amount of $4,500, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, to install a new roof;

7. The Agreements between Escambia County CRA and Richard O. and Susan D. B. Edmonston, owners of residential property located at 213 Northwest Syrcle Drive, Warrington Redevelopment District, each in the amount of $2,298, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection and storm shutters installation;

8. The Agreements between Escambia County CRA and James F. Irby, IV, owner of residential property located at 220 Bryant Road, Warrington Redevelopment District, each in the amount of $1,361, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection;

9. The Agreements between Escambia County CRA and Karen D. Taylor, owner of residential property located at 219 Syrcle Drive, Warrington Redevelopment District, each in the amount of $5,317, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for electrical rewiring and sanitary sewer connection;

10. The Agreements between Escambia County CRA and Robert Pollak and Stephanie Schowalter, owners of residential property located at 3719 Idlewood Drive, Brownsville Redevelopment District, each in the amount of $5,231, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, for central heating and air conditioning installation/window replacement and storm shutter installation; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement the Grant awards.
 
7. 10692   Recommendation Concerning Agreements for the County's Use of School Facilities - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning the Use of School Facilities Agreement with Addendum for the Escambia Cares Community Resource Expo Event scheduled for September 24, 2016, at C. A. Weis Elementary School and the use of a form Agreement with Addendum, executed by the County Administrator or his designee for all future uses of school facilities by the County:

A. Approve the Use of School Facilities Agreement with Addendum for the Escambia Cares event scheduled for September 24, 2016, at C. A. Weis Elementary School;

B. Authorize the Chairman to sign the Agreement with Addendum (the only signature required is on the last page of the Addendum);

C. Approve the use of a form Agreement substantially in the form of the Use of School Facilities Agreement Form with Addendum for all future uses of Escambia County school facilities by the County; and

D. Authorize the County Administrator or his designee to execute such form Agreement for all future uses of school facilities by the County (the only signature required is on the last page of the Addendum).
 
8. 10784   Recommendation Concerning the SHIP Program Agreement with Northwest Florida Community Housing Development Corporation - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning the SHIP (State Housing Initiatives Partnership) Program Agreement with Northwest Florida Community Housing Development Corporation:

A. Approve the Escambia County SHIP Program Substantial Rehabilitation/Reconstruction Project Agreement Disaster Recovery Housing Program with the Northwest Florida Community Housing Development Corporation, subject to Legal review and sign-off, to provide up to $450,000 in SHIP funds to support replacement housing activities for affected tornado victims in Escambia County; and

B. Authorize the Chairman or Vice Chairman to execute the Agreement and all project-related documents as required to implement the project.

[Funding: Fund 120/2016 SHIP, Cost Center 370202]
 
9. 10713   Recommendation Concerning SC 25 Xpress Scanner Lease for the Escambia County Development Services Department - Horace Jones, Development Services Department Director

That the Board award a Purchase Order for a 63-month Lease Option to Harris Business Machines, for the Development Services Department, for an SC 25 XPress scanner for an annual amount of $1,579.08, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106 - Multi-Year Lease and Lease Purchase Agreements.

[Funding: Fund 116, Development Review, Cost Center 240302, Development Review Division, Object Code 54401 Rentals and Leases]
 
10. 10776   Recommendation Concerning Supplemental Budget Amendment #203 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #203, Transportation Trust Fund (175), in the amount of $41,145, to recognize insurance proceeds received for damage to traffic equipment and other property at various locations throughout the County, and to appropriate these funds into the Road Department Cost Centers from where repair costs were expended.
 
11. 10740   Recommendation Concerning Supplemental Budget Amendment #228 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #228, Other Grants and Projects Fund (110), in the amount of $10,782, to recognize Grant proceeds from the Florida Department of State, and to appropriate these funds to be used to establish, expand, and improve access to, and participation in the election process for citizens with disabilities for the Supervisor of Elections Office (SOE) in Escambia County.
 
12. 10777   Recommendation Concerning Supplemental Budget Amendment #236 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #236, Local Option Sales Tax Fund III (352), in the amount of $860,907, to recognize proceeds from a State of Florida Department of Transportation Local Agency Program Agreement (LAP), and to appropriate these funds for construction of the Quietwater Beach Ferry Landing Project.
 
13. 10781   Recommendation Concerning the Extension of the 2016 Ad Valorem Property Tax Roll - Amy Lovoy, Assistant County Administrator

That the Board approve extending the 2016 Ad Valorem Property Tax Roll prior to the completion of the Value Adjustment Board hearings to afford the taxpayers of Escambia County the opportunity to pay their property taxes during each of the four discount periods, as allowed by Florida Statute 197.323.
 
14. 10765   Recommendation Concerning Copier Lease with RJ Young Company, Inc. - J. Taylor “Chips” Kirschenfeld, Director, Department of Natural Resources Management

That the Board award a Purchase Order for a 60-month lease for a Ricoh Model MPC4504 digital color copier system to RJ Young Company, Inc., for the Department of Natural Resources Management (Administration), for an annual amount of $1,224, plus cost per copy at $.0059 for black and white and $.045 for color, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchase and Contracts, Section 106 – Multi-Year Lease and Lease Purchase Agreements.

[Funding: Fund 001, General Fund, Cost Center 220100, Natural Resources Management Admin, Object Code 54401, Rental and Leases]
 
15. 10426   Recommendation Concerning a Single Source Procurement with Thompson Tractor Company for Machine Repair/Rebuild of a Caterpillar 725, 6x6 Articulated Dump Truck - Patrick T. Johnson, Waste Services Department Director

That the Board approve a Single Source Procurement with Thompson Tractor Company for a machine repair/rebuild of a Caterpillar 725, 6x6 Articulated Dump Truck, Serial #B1L00354, PN 58821, in the amount of $223,831. In compliance with the Local Preference Initiative, this Single Source Procurement for Machine Repair/Rebuild was posted on the County website for 7 days. No proposals were received.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230314, Object Code 56401]
 
16. 10738   Recommendation Concerning the Third Amendment to the Agreement for Inmate Food Service - Chip W. Simmons, Assistant County Administrator

That the Board approve the Third Amendment to the Agreement for Inmate Food Service, PD 13-14.065, between Escambia County, Florida, and Aramark Correctional Services, LLC, which provides the food service to the Escambia County Jail and the Escambia County Work Release Facility. This Amendment increases the price per meal by $0.0212, and will bring the total price per meal from $0.8022 to $0.8234, for both the Escambia County Jail and the Escambia County Work Release Facility, effective October 1, 2016.

[Funding will be available to cover this increased cost in General Fund 001; Jail Detention Cost Center 290401, Object Code 53401 and Misdemeanor Probation Fund 114; Residential Probation Cost Center 290305; Object Code 53401]
 
17. 10737   Recommendation Concerning a Memorandum of Understanding between the School Board of Escambia County, Florida, and Escambia County, Florida - Chip W. Simmons, Assistant County Administrator

That the Board take the following action concerning a Memorandum of Understanding between the School Board of Escambia County, Florida, and Escambia County, Florida:

A. Approve the Memorandum of Understanding between the School Board of Escambia County, Florida, and Escambia County, Florida, that provides for vocational training of incarcerated adult students located at the Escambia County Road Prison, for a not-to-exceed amount of $55,564.50, ($30,564.50 for full time vocational instructor, $5,000 for part time certified testing administrator, $20,000 for materials, equipment and supplies); and

B. Authorize the Chairman to execute the Agreement.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 290205, Inmate Commissary]
 
18. 10739   Recommendation Concerning the Purchase of Two New Ambulances for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the purchase of two new ambulances:

A. Authorize the County to utilize the State of Ohio State Term Contract STS233, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval; and

B. Authorize the issuance of a Purchase Order for two Navistar 4300 Series Chassis, for the Public Safety Department, to Halcore Group, Inc., (d/b/a Horton Emergency Vehicles), in the amount of $497,040, according to the Specification Number VE 15-16.018, Public Safety VE Purchase #4 Medium Emergency Medical Vehicle.

In an effort to encourage competition from local businesses and in compliance with Board-adopted policy, this purchase was advertised on the County's website for 30 days. There were zero responses.

[Funding: Fund 408, Emergency Services Fund, Cost Center 330302, EMS Operations, Object Code 56401]
 
19. 10686   Recommendation Concerning the Acceptance of Two Drainage Easements and Two Temporary Construction Easements for the Carver Park East Drainage Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of two Drainage Easements and two Temporary Construction Easements for the Carver Park East Drainage Improvement Project:

A. Accept the donation of two Drainage Easements and two Temporary Construction Easements located in the Cantonment area for the Carver Park East Drainage Improvement Project;

Property Owner Parcel Reference Number Area
Betty Lee East and Ladarain Raydale East (Temporary Construction Easement) 16-1N-31-1000-160-006 1,000 Square Feet
Betty Lee East and Ladarain Raydale East (Drainage Easement) 16-1N-31-1000-160-006 500 Square Feet
Fannie Knight (Temporary Construction Easement) 16-1N-31-1000-150-006 1,000 Square Feet
Fannie Knight (Drainage Easement) 16-1N-31-1000-150-006 500 Square Feet

B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize the Chairman or Vice Chairman to accept the Easements, as of the day of delivery of the Easements to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]
 
20. 10670   Recommendation Concerning the Agreement with the Florida Department of Transportation for the Construction of the Quietwater Beach Ferry Landing Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the State of Florida Department of Transportation Local Agency Program (LAP) Agreement between the Florida Department of Transportation and Escambia County, Florida, for the construction of the Quietwater Beach Ferry Landing Project:

A. Approve the State of Florida Department of Transportation LAP Agreement between the State of Florida Department of Transportation and Escambia County, Florida, for the construction of the Quietwater Beach Ferry Landing Project; and

B. Adopt a Resolution authorizing the Chairman to sign the LAP Agreement.

[Funding Source: Fund 352, "LOST III"]
 
21. 10671   Recommendation Concerning the Agreement with the Florida Department of Transportation for Design of Sidewalks Along North "W" Street - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the State of Florida Department of Transportation Local Agency Program (LAP) Agreement between the Florida Department of Transportation and Escambia County, Florida, for the design of sidewalks along North "W" Street (CR 453) from Navy Boulevard (SR 30) to Buddy's Lane:

A. Approve the State of Florida Department of Transportation LAP Agreement between the Florida Department of Transportation and Escambia County for the design of sidewalks along North "W" Street; and

B. Adopt a Resolution authorizing the Chairman to sign the LAP Agreement.

[Funding Source: Fund 352, "LOST III"]
 
22. 10744   Recommendation Concerning a Change Order to Ingram Signalization, Inc., for Maintenance of Traffic Signal Devices Throughout Escambia County - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Ingram Signalization, Inc., for Contract PD 12-13.049, Signal Response Maintenance and Construction, for maintenance of traffic signal devices throughout Escambia County:

Department: Public Works
Division: Transportation and Traffic Operations
Type: Addition
Amount: $150,000
Vendor: Ingram Signalization, Inc.
Project Name: Signal Response Maintenance and Construction - Maintenance of Traffic Signal Devices throughout Escambia County
Contract: PD 12-13.049
PO No.: 160708
CO No.: 3
Original Award Amount: $220,000
Cumulative Amount of Change Orders through this CO: $302,317.40
New Contract Total: $522,317.40

[Funding Source: Fund 175, "Transportation Trust Fund", Cost Center 211201, Object Code 54601]
 
23. 10726   Recommendation Concerning Contract Award for Jones Swamp Floodplain Restoration & Expansion Project - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Mott MacDonald Florida, LLC, per the terms and conditions of PD 15-16.040, Jones Swamp Floodplain Restoration & Expansion Project, and negotiated scope of work, for Phase I Basic Services $64,020 and Optional Services of $10,160 and Phase II Basic Services $103,922 and Optional Services of $3,082, providing a Project Total of $181,184.

[Funding: Fund 118, Gulf Restoration Fund, NFWF #45901 Bayou Chico Grant, Cost Center 222002, Object Code 56301, Project Number NFWF10EC]
 
24. 10799   Recommendation Concerning Approval of the Resolution Supporting CareerSource Escarosa’s Request to Modify the ITA/Training Expenditure Requirement from 50% to 35 % for Fiscal Year 2016-2017- Tonya Gant, Neighborhood & Human Services Department Director

That the Board adopt and authorize the Chairman to sign the Resolution supporting CareerSource Escarosa's request to modify the ITA/Training Expenditure Requirement from 50% to 35% for Fiscal Year 2016-2017.
 
25. 10815   Recommendation Concerning Adopting a Resolution and the Revised Out-of-County Travel Policy - Jack R. Brown, County Administrator

That the Board take the following action concerning travel and per diem for County Public Officials, employees, and authorized persons:

A. Repeal Resolution R2003-83 and adopt the Resolution establishing the revised reimbursement rates for travel expenses of all County Public Officers, employees, and authorized persons; and

B. Approve the revised Out-of-County Travel and Expense Policy.
 
  III. For Discussion
 
1. 10779   Recommendation Concerning an Appointment to the West Florida Public Library Board of Governance - Todd Humble, Library Services Department Director

That the Board appoint one of the following applicants to the West Florida Public Library Board of Governance, to fill the remaining term of Frances Yeo, effective August 18, 2016, through February 28, 2018:

A. Stephanie J. Clark;
B. Sally Bussell Fox;
C. Alice Claudine Kriss;
D. Joseph S. Lloyd;
E. Donna Gail Spencer; or
F. Dean Turner.

Escambia County's Community & Media Relations Office posted a General Alert on the County's website, from June 20, 2016, to July 5, 2016, and from July 6, 2016, to July 19, 2016, to seek volunteers to be considered for an appointment to the West Florida Public Library Board of Governance (WFPLBG). The Resumes of six individuals who are interested in serving on the WFPLBG were received.
 
12.   Items added to the agenda.
 
13.   Announcements.
 
14.   Adjournment.
 

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