Agenda

Recommendation Concerning Supplemental Budget Amendment #020 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #020, Other Grants and Projects Fund (110), in the amount of $22,000, to recognize proceeds from the Florida Department of Agriculture and Consumer Services, and to appropriate these funds for several activities which include hiring part-time internship positions (contract labor) to assist staff and continue the tree inventory for parks in the CRA districts, assist with coordination and planning of at least one tree care workshop, assist with funding outreach events such as Earth Day and Arbor Day, planting projects and other related projects. An equal match is required and will come from in-kind staff and volunteer time and labor.

Recommendation Concerning Supplemental Budget Amendment #305 for Mass Transit - Amy Lovoy, Assistant County Administrator

That the Board adopt the Resolution approving Supplemental Budget Amendment #305, Mass Transit Fund (104), in the amount of $238,042, recognizing reimbursements from UWF and the Santa Rosa Island Authority (SRIA) for trolley service and proceeds from the Local Option Gas Tax that exceeded collection estimates and appropriating these funds to cover budgetary shortfalls in all of the Mass Transit Cost Centers.

THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.

CHAMBER RULES

1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.

3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.

PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED

AGENDA

Board of County Commissioners

Regular Meeting – November 17, 2016 – 5:30 p.m.

Ernie Lee Magaha Government Building – First Floor


1.					Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.					Invocation – Commissioner May.

3.					Pledge of Allegiance to the Flag.

4.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.					Commissioners’ Forum.


11.					5:32 p.m. Public Hearing for consideration of amending the Fiscal Year 2016/2017 Budget for the purpose of recognizing prior year grants and project balances and appropriating these funds for ongoing projects. Recommendation: That the Board take the following action concerning re-budgeting on-going projects that were not completed by the end of Fiscal Year 2015/2016: A. Conduct the 5:32 p.m. Public Hearing on November 17, 2016, amending the Fiscal Year 2016/2017 Budget for the purpose of recognizing prior year grants and project balances and appropriating these funds for on-going projects; B. Adopt, following the Public Hearing, the Resolution approving Supplemental Budget Amendment #001, General Fund (001), Escambia County Restricted Fund (101), Economic Development Fund (102), Tourist Development Fund (108), Other Grants & Projects (110), Disaster Recovery Fund (112), Library Fund (113), Misdemeanor Probation Fund (114), Article V Fund (115), Perdido Beach Mouse Fund (117), Gulf Coast Restoration Fund (118), SHIP Fund (120), Escambia Affordable Housing Fund (124), CDBG/HUD Entitlement Fund (129), Fire Protection Fund (143), Community Redevelopment Fund (151), Bob Sikes Toll Fund (167), Transportation Trust Fund (175), Drainage Basin Funds (181), FTA Capital Fund (320), Local Option Sales Tax III Fund (352), Solid Waste Fund (401), Emergency Services Fund (408), and Internal Service Fund (501), in the amount of $152,688,354.17 to re-budget the funds associated with on-going grants and projects that were not completed by the end of Fiscal Year 2015/2016; and C. Approve all associated Fiscal Year 2016/2017 Purchase Orders for projects with existing Purchase Orders.


					GROWTH MANAGEMENT REPORT

					I. Public Hearing

			1.		5:46 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Blue Water Farms Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Blue Water Farms Borrow Pit, located at 2120 Highway 97, property reference number 18-3N-31-1101-000-000.

			2.		5:47 p.m. - Cancellation of A Public Hearing Concerning the Review of an Operational Permit for a Vegetative/Yard Trash Recycling Facility - Eager Beaver That the Board of County Commissioners (BCC) cancel the 5:47 p.m. Public Hearing scheduled to review and approve, modify, or deny the issuance of a recycling permit for a vegetation/yard trash recycling facility, located at 2170 Longleaf Drive, owned by Eager Beaver, LLC.

					II. Consent Agenda

			1.		Recommendation Concerning the Scheduling of Public Hearings That the Board authorize the scheduling of the following Public Hearings: December 8, 2016 A. 5:49 p.m. - A Public Hearing - Operational Permit: Recycling Permit for a Concrete Recycling Facility - J. Miller Construction Recycling Facility B. 5:50 p.m. - A Public Hearing - Operational Permit: Recycling Permit for a Vegetative/Yard Trash Recycling Facility - Eager Beaver


					COUNTY ADMINISTRATOR'S REPORT

					I. Technical/Public Service Consent Agenda

			1.		Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - Shawn Fletcher, Information Technology Department Director That the Board approve the eight Request for Disposition of Property Forms for the Information Technology Department for all items of equipment, which are described and listed on the Request Forms, with reason for disposition stated. The items are to be auctioned as surplus or disposed of properly.

			2.		Recommendation Concerning the Cyber Hygiene Authorization Agreement with the Department of Homeland Security - Shawn Fletcher, Information Technology Department Director That the Board take the following action concerning the County Network Security with the National Cybersecurity and Communications Integration Center: A. Authorize the National Cybersecurity and Communications Integration Center of the U.S. Department of Homeland Security (DHS) to conduct continuous Vulnerability Scanning and Hygiene Monitoring of the Escambia County Board of County Commissioners' publicly accessible cyber assets, networks, and systems; B. Approve and authorize the Chairman to execute the Cyber Hygiene Authorization to Conduct Continuous Scans of Public-Facing Networks and Systems between the U.S. Department of Homeland Security and the Escambia County Board of County Commissioners. [Funding: There is no cost to the County for this service]


					II. Budget/Finance Consent Agenda

			1.		Recommendation Concerning Federal Elections Activities Grant Funding for the Office of the Supervisor of Elections - David H. Stafford, Supervisor of Elections That the Board take the following action concerning Federal Elections Activities Grant Funds from the Department of State: A. Certify that the County will match State Grant funds with $7,438.53, from the Supervisor of Elections’ Fiscal Year 2016/2017 Budget; and B. Authorize the Chairman to sign the Certificate Regarding Matching Funds and the Certificate of Equipment for Casting and Counting Ballots. In order to receive the Federal Elections Activities funds, the Legislature has required that the Chairman of the Board of County Commissioners certify that the County will match the State funds with a 15% County match. Both the State funds and the County matching funds must be held in a separate account to be used solely for activities relating to Federal Elections. The required match for this Grant is $7,438.53. The match is included in the Supervisor of Elections’ Fiscal Year 2016/2017 Budget under Cost Center 550101 and various Object Codes.

			2.		Recommendation Concerning Supplemental Budget Amendment #021 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #021, Other Grants and Projects Fund (110), in the amount of $295,500, to recognize proceeds from the U.S. Environmental Protection Agency (EPA), Gulf of Mexico Program, for the EPA #43616 Jackson Lake Grant, and to appropriate these funds to install floating wetland mats in Jackson Lake, which is part of Bayou Chico. No County matching funds are required.


			5.		Recommendation Concerning the United States Department of Homeland Security, Federal Emergency Management Agency, Hazard Mitigation Grant Program for the Delano Street Drainage Area Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the United States Department of Homeland Security (USDHS), Federal Emergency Management Agency (FEMA), Hazard Mitigation Grant Program (HMGP) for the Delano Street Drainage Area Project: A. Approve the Federally Funded Sub-grant Agreement, Project Number 4177-18-R, Agreement Number 17HM-H4—01-27-01-XXX, between the State of Florida, Division of Emergency Management and Escambia County for the Delano Street Area Drainage Project, providing for 100% federal funding with Local Global Match approval, awarded at $2,282,115, for Phase 1 design; B. Authorize the Chairman to sign the Sub-grant Agreement and associated Grant-related documents; and C. Authorize the Chairman to execute, subject to Legal review and sign-off, any subsequent Agreements and program-related documents for this project. [Funding source: Funding for Delano Street Drainage Project is available in Fund 352, LOST III. However, with Local Global Match approval, federal funding is available for 100% reimbursement]

Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the reallocation of funds from the Capital Improvement Program to fund other priority infrastructure projects, totaling $199,871, as follows:

FROM:

Description	District	Amount	Description
Seaglades	2	$31,889	This project was canceled based on a Cost Benefit Analysis. Previous planned pond improvements were abandoned after the design options did not indicate the benefit would outweigh the cost for those improvements.
69th Avenue North	2	$19,435	Project complete
Coral Creek Drainage - West	2	$148,547	Improve flow through an existing public drainage easement and address standing water in the cul-de-sac on Yucatan Drive through an open swale that drains to Caribbean Drive. This project has been delayed indefinitely due to property acquisition issues.

TO:

Description	District	Amount	Description
Innerarity Point - Bob O Link Road, Gorham Road, Cruzat Way Drainage Improvements	2	$199,871	This is the third and final phase of the Innerarity Point Road Drainage Improvements Project that addresses residential flooding. This final phase includes drainage flow and water access improvements in the area of Bob-O-Link Road, Cruzat Way and Gorham Road. Many culverts will be replaced, ditches will be re-graded, water-access areas will be improved, and the roadways will be redesigned and resurfaced. Additional funds are needed to supplement the existing budget ($120,129) to pipe some open ditch areas and provide roadway resurfacing to Innerarity Point Road. Instead of isolated improvements, resurfacing will tie all improvements together and produce comprehensive improvements for this entire area. 60% plans are currently under review, environmental permit approval is pending, and a second public meeting will occur within the next 45 days before plans are finalized.

Recommendation Concerning a Change Order on Contract PD 02-03.79, for Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order for the construction schedule approval change on Contract PD 02-03.79, "Professional Services," for Construction, Engineering, Inspection (CEI), and Project Management Services for Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I, to Mott MacDonald Florida, LLC (formerly Hatch Mott MacDonald Florida, LLC):

Department:	Public Works
Division:	Engineering
Type:	Addition
Amount:	$56,837.00
Vendor:	Mott MacDonald Florida, LLC (formerly Hatch Mott MacDonald Florida, LLC)
Project Name:	Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I
Contract:	PD 02-03.79
PO No.:	151055
CO No.:	1
Original Award Amount:	$226,160.51
Cumulative Amount of Change Orders through this CO:	$56,837.00
New Contract Total:	$282,997.51

[Funding Source: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #14EN3244]


			9.		Recommendation Concerning a State of Florida, Division of Emergency Management Federally-Funded Subaward and Grant Agreement - Michael D. Weaver, Public Safety Department Director That the Board take the following action regarding the Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-P9-01-27-01-090: A. Rescind the Board's action on July 7, 2016, approving the original Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-XX-01-27-01-090, and the authorization of the Board Chair or Vice Chair to execute the Agreement as referenced in Board's Meeting Minutes as item CAR II-7; B. Approve the original revised State of Florida, Division of Emergency Management (FDEM), Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-P9-01-27-01-090, providing funds in the amount of $106,011, to assist in enhancing the daily and emergency operations of the Escambia County Division of Emergency Management and to assist in the local disaster planning and community outreach efforts of the Division, for the period July 1, 2016 through June 30, 2017; C. Authorize the Chairman or Vice-Chairman to execute the Subaward and Grant Agreement; and D. Authorize Michael D. Weaver, Public Safety Department Director, to execute and certify each grant quarterly report, reimbursement request, grant closeout report, and any subsequent grant documents required to implement this grant as follows: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Sections 1001 and Title 31, Sections 3729-3730 and 3801-3812)." The County Attorney's Office has requested that the Board be made aware of the following language in the Agreement: Section (22) Mandated Conditions, subsection b, that "This Agreement shall be construed under the laws of the State of Florida, and venue for any action arising out of this Agreement shall be in the Circuit Court of Leon County." [Funding: Fund 110, Other Grants and Projects Fund, Cost Center 330409]

			10.		Recommendation Concerning the Authorization for Cumulative Expenditures Over $50,000 in Fiscal Year 2016-2017 for the Department of Natural Resources, for Demolition or Lot Clearing Services - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management That the Board authorize cumulative total expenditures over $50,000, in Fiscal Year 2016-2017 to contractors performing demolition or lot clearing services for the Department of Natural Resources, Code Enforcement Division, for individual projects of less than $50,000, based on competitive quotes. The request is being made in advance of the cumulative total of expenditures exceeding $50,000 this Fiscal Year for the following vendors: Applied Construction Management, LLC, Vendor No. 013673 Andala Enterprises, Inc., Vendor No. 422299 Bellview Site Contractors, Inc., Vendor No. 022702 B.R. Bonner's Hauling, Inc., Vendor No. 020229 Castellani Hauling, Inc., Vendor No. 031326 Common Area Solutions, LLC, Vendor No. 034266 Daniel W. Meadows - dba Meadows Maintenance, Vendor No. 406895 Derek G. Henry - dba Hoosier Lawn Guy?, Vendor No. 040755 HHH Construction of NWF, Inc., Vendor No. 080060 Site and Utility LLC, Vendor No. 420683 Southern Girl Botanicals, Inc., Vendor No. 194119 Webster Construction, Inc., Vendor No. 420065 West Pensacola Lawn Care, LLC, Vendor No. 232061 [Funding Source: Fund 103, Environmental Code Enforcement Fund, Cost Center 220110, Object Code 53401]

			11.		Recommendation Concerning Group Medical Insurance - Thomas G. "Tom" Turner, Human Resources Department Director That the Board authorize the County Administrator to sign the BlueMedicare Group Master Agreement between Blue Cross Blue Shield of Florida, Inc. d/b/a Florida Blue and the Escambia County Board of County Commissioners for Escambia County’s Group Medical Insurance (PD 14-15.069). [Funding Source: Fund 501, Internal Service Fund, Cost Center 150108, Object Code 54501]


					COUNTY ATTORNEY'S REPORT

					I. For Action

			1.		Recommendation Concerning Offering Open Government Training to Any Escambia County Franchised Water Utility That the Board authorize the County Attorney's Office to offer open government training to any Escambia County franchised water utility that will accept that offer, without establishing an attorney-client relationship with any of those utilities, as discussed by the Board at it Committee of the Whole Workshop on November 10, 2016.

			2.		Recommendation Concerning Scheduling an Attorney/Client Session on December 8, 2016 at 3:45 p.m. to Discuss Pending Litigation in the Cases of Ernest Wulzer and Rebecca Wulzer v. Escambia County, FL, Case No. 2004 CA 001431 and Ernest C. Wulzer, et al. v. Escambia County, Case No. 2014 CA 000957 That the Board take the following action: A. Schedule a private meeting with its attorneys to discuss pending litigation, in accordance with Section 286.01(8), Fla. Stat. for December 8, 2016 at 3:45 p.m.; and B. Approve the public notice printed below to be published in the Pensacola News Journal on Saturday, November 26, 2016. PUBLIC NOTICE IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida, to hold a private meeting with its attorneys to discuss pending litigation in the case of Ernest Wulzer and Rebecca Wulzer v. Escambia County, FL, Case No. 2004 CA 001431 and Ernest C. Wulzer, et al. v. Escambia County, Case No. 2014 CA 000957, in accordance with Section 286.01(8), Fla. Stat. Such attorney/client session will be held on Thursday, December 8, 2016 at 3:45 p.m., in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Douglas B. Underhill, Jeff Bergosh, Lumon J. May, Grover C. Robinson, IV, and Steven Barry, County Administrator Jack R. Brown, County Attorney Alison P. Rogers, Charles V. Peppler, Deputy County Attorney and a certified court reporter will attend the attorney/client session.


AI-11355		Proclamations 7.
BCC Regular Meeting
Meeting Date:	11/17/2016
Issue:	Centenarian Proclamation - Mrs. Alice Lee Nicholson Johnson
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Centenarian Proclamation. Recommendation: That the Board adopt the Proclamation honoring and congratulating Mrs. Alice Lee Nicholson Johnson on reaching the age of 100 and extending best wishes to her for continued good health and happiness.
BACKGROUND:
Centenarians are a living link to our history and are valued members of the community. By recognizing the significant achievements and outstanding service of the Centenarians of Escambia County, we will contribute to the attainment of community vision by creating awareness and value for our citizens.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval is requred by Board Policy Section I, A(6).
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Proclamation


AI-11336		Proclamations 8.
BCC Regular Meeting
Meeting Date:	11/17/2016
Issue:	Adoption/Ratification of Retirement Proclamations
From:	Thomas Turner, Department Director
Organization:	Human Resources
CAO Approval:

RECOMMENDATION:
Retirement Proclamations. Recommendation: That the Board take the following action concerning retirement Proclamations: A. Adopt the Proclamation commending and congratulating Sherry L. Babcock, Administrative Supervisor, Facilities Management Department, on 18 years of service; and B. Ratify the Proclamation, dated October 25, 2016, commending and congratulating Albert D. Knapp, Maintenance Technician - HVAC, Facilities Management Department, on 32 years of service.
BACKGROUND:
N/A
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
ret procs 111716


AI-11323		Public Hearings 10.
BCC Regular Meeting
Meeting Date:	11/17/2016
Issue:	5:31 p.m. Public Hearing to Adopt the Weekley Bayou Entrance Channel Dredging Maintenance MSBU Ordinance
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
5:31 p.m. Public Hearing for consideration of adopting an Ordinance creating the Weekley Bayou Entrance Channel Dredging Maintenance MSBU. Recommendation: That the Board adopt, and authorize the Chairman to sign the Ordinance creating the Weekley Bayou Entrance Channel Dredging Maintenance Municipal Service Benefit Unit (MSBU), and all related documents, and make the following findings of fact: A. Lots in the District are specially benefited since dredging maintenance improvements increase the market value of individual lots, and improve accessibility; B. The non-ad valorem special assessments levied represent a fair and reasonable apportionment of the cost of the special benefit received by each lot and do not represent a fair share of the cost of general governmental service provided to residents in the unincorporated areas of Escambia County; and C. Lots which do not receive a special benefit have been and shall be excluded from the non-ad valorem special assessment for dredging maintenance improvements.
BACKGROUND:
The owners of the property abutting the Weekley Bayou channel have met the criteria established by the Board of County Commissioners for an MSBU, and the Board has reaffirmed its intent to use the uniform method of collection of non-ad valorem special assessments levied. Petitions for creating the MSBU district were circulated among owners of property abutting Weekley Bayou. There are an estimated 79 properties, and of these, property owners representing 58.2% of total property owners signed the petition in favor. This meets the 55% minimum approval requirement specified in the MSBU Guidelines and Procedures. The estimated cost per residential lot will be $77.27 annually for 10 years, after which the MSBU will remain in place with no assessment unless or until it is determined by the property owners that additional dredging is necessary. The dredge spoils will be placed on a .2102 acre parcel on the south side of the mouth of the entrance channel. The recorded owner of this parcel is the Weekley Bayou Improvement Association. Permitting for the project has been accomplished. There are a number of factors that must be considered when permitting dredging and other marine projects. For reference, some typical factors are listed below, although special circumstances may trigger other considerations: Federal Review by Army Corps of Engineers (coordination with US Fish & Wildlife Service, National Marine Fisheries Service, US Coast Guard, Dept. of Interior, etc): Impacts to navigation (per Rivers & Harbors Act of 1899) Impacts to water quality (per Clean Water Act) Impacts to Threatened or Endangered species and Critical Habitat (per Endangered Species Act, Marine Mammal Protection Act, etc.) State Review by Florida Department of Environmental Protection (coordination with Florida Fish & Wildlife, Water Management District, Board of Trustees, Historic Preservation Office, etc.): Impacts to water quality (Hydrographic “flushing” analysis) Impacts to sea floor (Bathymetric “depth” survey) Sediment quality (spoil disposal) Impacts to cultural or historic resources Impacts to State-listed species Riparian rights and impacts to adjacent upland/riparian owners Proprietary review (authorization by Letter of Consent, Consent by Rule, or Public or Private Easements)
BUDGETARY IMPACT:
The MSBU will generate revenues for the purpose of providing repayment to Escambia County for providing dredging maintenance improvements to the Weekley Bayou Entrance Channel, as well as administrative and statutory fees.
LEGAL CONSIDERATIONS/SIGN-OFF:
This Ordinance has been reviewed by the County Attorney's Office and found to be legally sufficient.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board of County Commissioners must approve and adopt all Ordinances.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Weekley Bayou Ordinance


AI-11319		Public Hearings 11.
BCC Regular Meeting
Meeting Date:	11/17/2016
Issue:	5:32 p.m. Public Hearing and Supplemental Budget Amendment #001 – Re-budgets
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
5:32 p.m. Public Hearing for consideration of amending the Fiscal Year 2016/2017 Budget for the purpose of recognizing prior year grants and project balances and appropriating these funds for ongoing projects. Recommendation: That the Board take the following action concerning re-budgeting on-going projects that were not completed by the end of Fiscal Year 2015/2016: A. Conduct the 5:32 p.m. Public Hearing on November 17, 2016, amending the Fiscal Year 2016/2017 Budget for the purpose of recognizing prior year grants and project balances and appropriating these funds for on-going projects; B. Adopt, following the Public Hearing, the Resolution approving Supplemental Budget Amendment #001, General Fund (001), Escambia County Restricted Fund (101), Economic Development Fund (102), Tourist Development Fund (108), Other Grants & Projects (110), Disaster Recovery Fund (112), Library Fund (113), Misdemeanor Probation Fund (114), Article V Fund (115), Perdido Beach Mouse Fund (117), Gulf Coast Restoration Fund (118), SHIP Fund (120), Escambia Affordable Housing Fund (124), CDBG/HUD Entitlement Fund (129), Fire Protection Fund (143), Community Redevelopment Fund (151), Bob Sikes Toll Fund (167), Transportation Trust Fund (175), Drainage Basin Funds (181), FTA Capital Fund (320), Local Option Sales Tax III Fund (352), Solid Waste Fund (401), Emergency Services Fund (408), and Internal Service Fund (501), in the amount of $152,688,354.17 to re-budget the funds associated with on-going grants and projects that were not completed by the end of Fiscal Year 2015/2016; and C. Approve all associated Fiscal Year 2016/2017 Purchase Orders for projects with existing Purchase Orders.
BACKGROUND:
This supplemental budget amendment amends the FY 2016/2017 Budget to include re-budgets from FY 2015/2016. Re-budgets are funds for grants and projects that were approved in FY 2015/2016 or earlier, but since these projects were not completed, the associated funds must be brought forward into the FY 2016/2017 Budget, so these projects can be completed. The description of each of these projects can be found in the attached backup.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board of County Commissioners’ policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
FY2016/2017 Re-Budgets & Backup


AI-11347		Public Hearings 12.
BCC Regular Meeting
Meeting Date:	11/17/2016
Issue:	5:33 p.m. Public Hearing - Vacate a Portion of an Alleyway in Block 58 of Englewood Heights
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
5:33 p.m. Public Hearing for Consideration of the Petition to Vacate a Portion of an Alleyway in Block 58 of Englewood Heights Subdivision: Recommendation: That the Board take the following action concerning the Petition to Vacate a Portion of an Alleyway in Block 58 of Englewood Heights Subdivision (20 feet x 150 feet), as petitioned by Ronald D. Ramsey: A. Approve or deny the Petition to Vacate a Portion of an Alleyway in Block 58 of Englewood Heights Subdivision (20 feet x 150 feet), as petitioned by Ronald D. Ramsey; B. Accept the Hold/Harmless Agreement; C. Adopt the Resolution to Vacate; and D. Authorize the Chairman or Vice Chairman to accept the documents as of the day of delivery of the documents to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute them at that time.
BACKGROUND:
This request, originally presented at the May 5, 2016, meeting, was not approved due to the objection of an adjacent property owner. The petitioner, Mr. Ramsey, has now reduced the size of the Vacation request from 20 feet x 300 feet to 20 feet x 150 feet. The petitioner owns 150 feet on the south side and 180 feet on the north side of the 20' wide alleyway in Block 58 of Englewood Heights, as recorded in Plat Deed Book 59, Page 107 of the Official Records of Escambia County, Florida. Block 58 is bordered by West Hayes Street to the north, West Baars Street to the south, North "F" Street to the west, and North "E" Street to the east. Mr. Ramsey is requesting that the Board vacate any interest the County has in the 20' wide alleyway (20 feet x 150 feet) located in Block 58. Staff has made no representations to the petitioner or the petitioner's agent, Mr. Gary Byrd, that Board approval of this request confirms the vesting or return of title of the land to the petitioner or to any other interested party. There are no encroachment issues involved with this Vacation request. Staff has reviewed the request and has no objection to the Vacation. All utility companies concerned have been contacted and have no objections to the requested Vacation. No one will be denied access to his or her property as a result of this Vacation.
BUDGETARY IMPACT:
Indirect staff cost associated with the preparation of recommendation.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is based on the Board’s Vacating, Abandoning, and Closing Existing Public Streets, Rights-of-Way, Alleyways, Roads, Highways, Other Places Used for Travel or Other Lands Dedicated for Public Use or Purposes, or Any Portions Thereof to Renounce and Disclaim Any Right of the County and The Public In and To Said Lands policy for closing, vacating and abandoning County owned property – Section III and Florida Statutes, Chapter 336.
IMPLEMENTATION/COORDINATION:
Upon Board approval of the Vacation, the necessary documents will be signed and it will be the responsibility of the Petitioner or Petitioner's agent to have the documents recorded in the public record and to advertise the required public notifications.

Attachments
Petition to Vacate
Aerial Map - Englewood Heights
Hold/Harmless Agreement
Certification of Property Owners
Property Owner List
Resolution
Notice of Adoption


AI-11361		13.
BCC Regular Meeting
Meeting Date:	11/17/2016
Issue:	Committee of the Whole Recommendation
From:	Pam Childers, Clerk of the Circuit Court & Comptroller

Recommendation:
Committee of the Whole Recommendation. Recommendation: That the Board take the following action, as recommended by the Committee of the Whole (C/W), at the November 10, 2016, C/W Workshop: A. Authorize staff to draft a Request for Proposals for a community partner and a pilot program of eight tiny homes between 200 and 300 square feet, and request the Planning Board to weigh in on how the implementation of tiny houses would fit into the Land Development Code (Item #8); B. Approve to include Variance and Conditional Use approvals that go before the Board of Adjustment with the new notice requirements for land use decisions, and clarify the line related to final plat to state "PUD Subdivision Final Plat" (Item #9); and C. Establish a lobbying position for the medical marijuana implementation, as follows (Item #11): (1) All Medical Marijuana Treatment Centers would be commercial entities licensed by the State; (2) Local Governments would have the right to deal with the zoning and number of licensees in their County; and (3) The State would set some portion of the taxes collected to come back to local governments to deal with public safety and law enforcement issues created.

Attachments
No file(s) attached.


AI-11311			Clerk & Comptroller's Report 14. 1.
BCC Regular Meeting		Consent
Meeting Date:	11/17/2016
Issue:	Transfer of Machinery & Equipment to the Sheriff's Office
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Transfer of Machinery & Equipment to the Sheriff's Office That the Board approve the transfer of equipment from the Board to the Escambia County Sheriff's Office, as of September 30, 2016, in the amount of $3,206,973.26.
Background:
These assets were purchased during the Fiscal Year 2015-2016 with Local Option Sales Tax and Law Enforcement Trust Funds, and are part of the Escambia County Sheriff's Tangible Property asset system. This property is still used and, pursuant to Chapter 274.03, Florida Statutes, the Sheriff is the custodian of the tangible property to the Sheriff's Office.

Attachments
FY 2016 Sheriff Transfer


AI-11330			Clerk & Comptroller's Report 14. 2.
BCC Regular Meeting		Consent
Meeting Date:	11/17/2016
Issue:	Minutes and Reports
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held November 3, 2016; and B. Approve the Minutes of the Regular Board Meeting held November 3, 2016.

Attachments
20161103 Agenda Work Session


AI-11338			Growth Management Report 14. 1.
BCC Regular Meeting		Public Hearing
Meeting Date:	11/17/2016
Issue:	5:46 p.m. - A Public Hearing - Issuance of Operational Permit for Resource Extraction for Blue Water Farms Borrow Pit
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:46 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Blue Water Farms Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Blue Water Farms Borrow Pit, located at 2120 Highway 97, property reference number 18-3N-31-1101-000-000.
BACKGROUND:
Blue Water Farms Borrow Pit is a new mineral resource extraction borrow pit located at 2120 Highway 97. The proposed mining activity will occur on approximately 51.2 (+/-) acres of a 57 acre undeveloped parcel. The proposed mining area is located in the northern portion of the parcel. All manmade structures will be removed from the site. There will be no permanent mining equipment constructed or used at the site. The activity will include digging out material for use in construction projects. The material will be stockpiled and transported offsite. At the February 19, 2015, Board of County Commissioners' (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future" as referenced in the Board’s minutes for existing operations. Along with the direction given from the BCC on February 19, 2015, regarding existing borrow pit operations, the Board adopted new language for new mineral resource extraction and borrow pit operations within Escambia County with the aforementioned ordinance. Thus, this new mineral resource extraction borrow pit must comply with all the current and relevant provisions for mineral resource extraction and borrow pit operations within Escambia County, as approved by the Escambia County Board County Commissioners on February 19, 2015. Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirement and permits, of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII. - Borrow Pits and Reclamation, Section 42-324, Scope and compliance, of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation, of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Blue Water Farms Borrow Pit.

Attachments
Development Order with Exhibits
Maps


AI-11342			Growth Management Report 14. 2.
BCC Regular Meeting		Public Hearing
Meeting Date:	11/17/2016
Issue:	5:47 p.m. - Cancel the Public Hearing Concerning the Review of an Operational Permit for a Vegetative/Yard Trash Recycling Facility- Eager Beaver
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:47 p.m. - Cancellation of A Public Hearing Concerning the Review of an Operational Permit for a Vegetative/Yard Trash Recycling Facility - Eager Beaver That the Board of County Commissioners (BCC) cancel the 5:47 p.m. Public Hearing scheduled to review and approve, modify, or deny the issuance of a recycling permit for a vegetation/yard trash recycling facility, located at 2170 Longleaf Drive, owned by Eager Beaver, LLC.
BACKGROUND:
The public hearing was previously consented on November 3, 2016, and advertised on November 2, 2016, for the November 17, 2016, BCC Meeting. At the November 3, 2016, BCC Meeting, the Commissioners voted to move the public hearing to December 8, 2016 BCC meeting.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-11337			Growth Management Report 14. 1.
BCC Regular Meeting		Consent
Meeting Date:	11/17/2016
Issue:	Schedule of Public Hearings
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning the Scheduling of Public Hearings That the Board authorize the scheduling of the following Public Hearings: December 8, 2016 A. 5:49 p.m. - A Public Hearing - Operational Permit: Recycling Permit for a Concrete Recycling Facility - J. Miller Construction Recycling Facility B. 5:50 p.m. - A Public Hearing - Operational Permit: Recycling Permit for a Vegetative/Yard Trash Recycling Facility - Eager Beaver

Attachments
No file(s) attached.


AI-11324			County Administrator's Report 14. 1.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	11/17/2016
Issue:	Disposition of Property
From:	Shawn Fletcher, IT Director
Organization:	Information Technology
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - Shawn Fletcher, Information Technology Department Director That the Board approve the eight Request for Disposition of Property Forms for the Information Technology Department for all items of equipment, which are described and listed on the Request Forms, with reason for disposition stated. The items are to be auctioned as surplus or disposed of properly.
BACKGROUND:
Escambia County policy establishes the procedures for disposing of surplus or obsolete equipment. This policy and procedure is in accordance with Florida Statute 274.06.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Board's Policy Section II, Part B.1, Procedures for Disposition of County Property
IMPLEMENTATION/COORDINATION:
Upon approval by the Board and document execution, the Information Technology Division will remove the property tag and return the tag and signed Disposition to the Clerk of the Circuit Court. The Clerk's Office will remove the equipment from the Information Technology Department's inventory.

Attachments
Request for disposition 1
Request for disposition 2
Request for disposition 3
Request for disposition 4
Request for disposition 5
Request for disposition 6
Request for disposition 7
Request for disposition 8


AI-11325			County Administrator's Report 14. 2.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	11/17/2016
Issue:	The Cyber Hygiene Authorization Agreement
From:	Shawn Fletcher, IT Director
Organization:	Information Technology
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Cyber Hygiene Authorization Agreement with the Department of Homeland Security - Shawn Fletcher, Information Technology Department Director That the Board take the following action concerning the County Network Security with the National Cybersecurity and Communications Integration Center: A. Authorize the National Cybersecurity and Communications Integration Center of the U.S. Department of Homeland Security (DHS) to conduct continuous Vulnerability Scanning and Hygiene Monitoring of the Escambia County Board of County Commissioners' publicly accessible cyber assets, networks, and systems; B. Approve and authorize the Chairman to execute the Cyber Hygiene Authorization to Conduct Continuous Scans of Public-Facing Networks and Systems between the U.S. Department of Homeland Security and the Escambia County Board of County Commissioners. [Funding: There is no cost to the County for this service]
BACKGROUND:
The Cyber Hygiene Authorization is to Conduct Continuous Scans of Public-Facing Networks and Systems. This will provide a baseline for where the Escambia County Board of County Commissioners network security is at this point in time. The Escambia County Board County Commissioners network contains data that needs and requires more security. Partnering with DHS's National Cybersecurity and Communications Integration Center will assist in providing the information and audit that is needed to make the Escambia County Board of County Commissioners network more secure. The goals of this agreement are to obtain more security related information about the Escambia County Board County Commissioner network and to form a partnership with the National Cybersecurity and Communications Integration Center.
BUDGETARY IMPACT:
There will be no direct budgetary impact from the audit.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Cyber Hygiene Authorization Agreement has been approved as to form and Legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Information Technology Department will be responsible for the implementation.

Attachments
SampleReport
Cyber Hygiene Authorization Agreement


AI-11354			County Administrator's Report 14. 3.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	11/17/2016
Issue:	Hold Harmless and Indemnification Agreement for Pensacola Winterfest, Inc.
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Hold Harmless and Indemnification Agreement for Pensacola Winterfest, Inc. - Jack R. Brown, County Administrator That the Board approve the Hold Harmless and Indemnification Agreement for Pensacola Winterfest, Inc., to use the exterior of the plaza entrances of the Ernie Lee Magaha Government Building located at 221 Palafox Place and the main entrance and basement of the Escambia County Old Courthouse building located at 223 Palafox Place during the Pensacola Winterfest event on the following dates: November 19-20, 25-27, 2016; and December 2-4, 9-11, 16-24, 2016.
BACKGROUND:
In order to use a County facility, a Hold Harmless Agreement(s) is prepared with the Agency/Agencies requesting the use. Pensacola Winterfest, Inc., has requested the use of the exterior plaza entrances of the Ernie Lee Magaha Government Building located at 221 Palafox Place and the main entrance and basement of the Escambia County Old Courthouse building located at 223 Palafox Place, during the Pensacola Winterfest event occurring on the following dates: November 19-20, 25-27, 2016; and December 2-4, 9-11, 16-24, 2016.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
This Agreement was written and approved as to form and legal sufficiency by Kristin Hual, Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Winterfest, Inc., will coordinate with David Wheeler, Director, Facilities Management, and the County Administrator's Office on the installation and removal of the Christmas decorations.

Attachments
Hold Harmless and Indemnification Agreement Pensacola Winterfest, Inc.
206_10_20 Letter from Denise Daughtry RE Winterfest of Pensacola


AI-11272			County Administrator's Report 14. 1.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Federal Elections Activities Funds FY 2016/2017
From:	David Stafford, Supervisor of Elections
Organization:	Escambia County Super. of Elections
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Federal Elections Activities Grant Funding for the Office of the Supervisor of Elections - David H. Stafford, Supervisor of Elections That the Board take the following action concerning Federal Elections Activities Grant Funds from the Department of State: A. Certify that the County will match State Grant funds with $7,438.53, from the Supervisor of Elections’ Fiscal Year 2016/2017 Budget; and B. Authorize the Chairman to sign the Certificate Regarding Matching Funds and the Certificate of Equipment for Casting and Counting Ballots. In order to receive the Federal Elections Activities funds, the Legislature has required that the Chairman of the Board of County Commissioners certify that the County will match the State funds with a 15% County match. Both the State funds and the County matching funds must be held in a separate account to be used solely for activities relating to Federal Elections. The required match for this Grant is $7,438.53. The match is included in the Supervisor of Elections’ Fiscal Year 2016/2017 Budget under Cost Center 550101 and various Object Codes.
BACKGROUND:
Three million dollars from the Help America Vote Act grant fund are available for distribution for FY 2016-2017. These funds will be distributed to the Supervisor of Elections pursuant to a formula based on active registered voters in each county as of booksclosing for the 2016 Presidential Preference Primary Election, as certified by the Department of State. The amount for Escambia County is $49,590.21. The Legislature specified that these funds could be used for activities relating to federal election activities.
BUDGETARY IMPACT:
In order to receive the federal elections activities funds, the Legislature has required the Chairman of the Board of County Commissioners certify that the county will match the state funds with a 15% county match. Both the state funds and the county matching funds must be held in a separate account to be used solely for activities relating to federal elections. The required match for this grant is $7,438.53. The match is included in the Supervisor of Elections’ FY 16/17 Budget under Cost Center 550101 and various object codes.
LEGAL CONSIDERATIONS/SIGN-OFF:
The documentation has been reviewed and approved by the County Legal Department.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
No county Supervisor of Elections shall receive funds pursuant to the agreement until the Board of County Commissioners certifies to the Department that the county will provide matching funds in an amount equal to 15% of the amount to be received by the state.
IMPLEMENTATION/COORDINATION:
This agreement will be implemented by the Supervisor of Elections.

Attachments
Documents for 16/17 Federal Elections Grant


AI-11318			County Administrator's Report 14. 2.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Supplemental Budget Amendment #021 - EPA# 43616 Jackson Lake Grant
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #021 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #021, Other Grants and Projects Fund (110), in the amount of $295,500, to recognize proceeds from the U.S. Environmental Protection Agency (EPA), Gulf of Mexico Program, for the EPA #43616 Jackson Lake Grant, and to appropriate these funds to install floating wetland mats in Jackson Lake, which is part of Bayou Chico. No County matching funds are required.
BACKGROUND:
The Natural Resources Department's Water Quality and Land Management Division was awarded funds for the EPA# 43616 Jackson Lake Grant. These funds will be used to improve the water quality in Bayou Chico by installing floating treatment wetlands in Jackson Lake, an upstream tributary connected to Jackson Creek, Bayou Chico and Pensacola Bay. Capital funds will be used for the purchase of water quality monitoring equipment.
BUDGETARY IMPACT:
This amendment will increase Fund 110 by $295,500 and does not require a match.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
There are no additional personnel associated with this amendment, personnel funds will be used for work performed by existing County employees for time spent on this grant project.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#021


AI-11317			County Administrator's Report 14. 3.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Supplemental Budget Amendment #020 - Urban and Community Forestry Grant
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #020 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #020, Other Grants and Projects Fund (110), in the amount of $22,000, to recognize proceeds from the Florida Department of Agriculture and Consumer Services, and to appropriate these funds for several activities which include hiring part-time internship positions (contract labor) to assist staff and continue the tree inventory for parks in the CRA districts, assist with coordination and planning of at least one tree care workshop, assist with funding outreach events such as Earth Day and Arbor Day, planting projects and other related projects. An equal match is required and will come from in-kind staff and volunteer time and labor.
BACKGROUND:
Escambia County's urban forest plays a vital role in the health and well being of its citizens and communities. The Natural Resources Management Department's Water Quality & Land Management Division applied for an Urban and Community Forestry Grant through the Florida Department of Agriculture and Consumer Services to fund an Internship and Volunteer Program to continue the tree inventory, planting of trees, and other related projects. An equal match is required and will come from in-kind staff and volunteer time and labor.
BUDGETARY IMPACT:
The amendment will increase Fund 110 by $22,000. This grant requires an equal match that will come from in-kind staff and volunteer time and labor.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#020


AI-11313			County Administrator's Report 14. 4.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Supplemental Budget Amendment #205 - ECAT Budget Shortfalls
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #305 for Mass Transit - Amy Lovoy, Assistant County Administrator That the Board adopt the Resolution approving Supplemental Budget Amendment #305, Mass Transit Fund (104), in the amount of $238,042, recognizing reimbursements from UWF and the Santa Rosa Island Authority (SRIA) for trolley service and proceeds from the Local Option Gas Tax that exceeded collection estimates and appropriating these funds to cover budgetary shortfalls in all of the Mass Transit Cost Centers.
BACKGROUND:
In FY16 expenses in the Mass Transit fund have exceeded budgetary authority. This supplemental budget amendment recognizes reimbursements from UWF and SRIA and appropriates these funds to cover budgetary shortfalls for the UWF and SRIA trolley services. In addition local option gas tax proceeds that exceeded revenue estimates are being recognized and appropriated to cover budgetary shortfalls for mass transit operations and for fleet maintenance repairs performed on County vehicles.
BUDGETARY IMPACT:
See above.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
016sa305


AI-11332			County Administrator's Report 14. 5.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	United States Department of Homeland Security, Federal Emergency Management Agency, Hazard Mitigation Grant For Delano Street Drainage
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the United States Department of Homeland Security, Federal Emergency Management Agency, Hazard Mitigation Grant Program for the Delano Street Drainage Area Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the United States Department of Homeland Security (USDHS), Federal Emergency Management Agency (FEMA), Hazard Mitigation Grant Program (HMGP) for the Delano Street Drainage Area Project: A. Approve the Federally Funded Sub-grant Agreement, Project Number 4177-18-R, Agreement Number 17HM-H4—01-27-01-XXX, between the State of Florida, Division of Emergency Management and Escambia County for the Delano Street Area Drainage Project, providing for 100% federal funding with Local Global Match approval, awarded at $2,282,115, for Phase 1 design; B. Authorize the Chairman to sign the Sub-grant Agreement and associated Grant-related documents; and C. Authorize the Chairman to execute, subject to Legal review and sign-off, any subsequent Agreements and program-related documents for this project. [Funding source: Funding for Delano Street Drainage Project is available in Fund 352, LOST III. However, with Local Global Match approval, federal funding is available for 100% reimbursement]
BACKGROUND:
February 3, 2005, the Board of County Commissioners awarded Task Order PD 02-03.79.26.ENG to HDR Engineering, Inc. The study associated with this original task order was completd in 2006. Following the June 2012 rain event, and again following the April 2014 rain event, Change Orders were issued to HDR Engineering Inc. to upgrade the scope to consider down-gradient impacts to the Fairfield Drive, Herman Street, “L” Street, and Leonard Street areas, and more specifically to the Central Booking Detention Facility. Additional pond sites were identified for acquisition, contact has been made with the property owners of the proposed pond parcels, and appraisals have been initiated. Meeting in regular session on December 11, 2014, the Board approved application submittal of the Delano Street Drainage Area Project for HMGP funding consideration. This proposed mitigation project will modify existing stormwater facilities and infrastructure to increase efficiency and capacity, as well as acquire new pond sites and improve existing pond sites to add stormwater capacity within the project drainage area. Drainage improvements for this project will address flooding of multiple properties in the area. Installation of a pond at the Escambia County Sheriff’s property Central Booking & Detention Facility, upon demolition of that structure, is proposed in the grant. Flood protection is the focus for the Waterfront Mission on Herman Street, the site of the former Escambia County Employee Credit Union building, Workforce Esca-Rosa Career Center, Escambia County Central Office Complex, Escambia County Area Transit, and Escambia County Sheriff Office Complex; other business and government facilities are included in this project area. The project will improve access to the new jail site by reducing flood impacts to public roadways that provide access to the McDonald Shopping Center site. This HMGP grant agreement provides for reimbursement funding of $2,248,533.00 for Phase 1, the design phase of the project and initial property acquisition negotiation, and $33,582.00 for pre-award costs for preparing the grant application, for a total of $2,282,115.00 After design, environmental permitting, and all deliverables are submitted to Florida Division of Emergency Management-Federal Emergency Management Agency (FDEM-FEMA) for review, Phase 2 final property acquisition and construction will be funded by agreement amendment, which is currently estimated at $5,266,956. Meeting in regular session on June 6, 2016, the Board approved the Non-Financial Sub-grant Agreement, Escambia County Project Number 4177-09-R, between the FDEM and Escambia County Board of County Commissioners, for the Local Global Match applied to 4177 projects, for the Beach Haven Northeast Phase 1 Drainage and Sanitary Sewer Project, as the fully qualified and eligible project for Local Global Match. Since this local match was approved, the non-federal share (the county's share) will be met using a Global Match which allows credit for similar eligible projects undertaken in the area that did not involve federal funds. The effect is that 100% of the project is covered by federal HMGP funds. FEMA project 4177-09-R- Escambia County project provides the Global Match for the non-federal share for this project.
BUDGETARY IMPACT:
Funding for Delano Street Drainage Project is available in Fund 352, LOST III. However, with Local Global Match approval, federal funding is available for 100% reimbursement. The Office of Management and Budget will prepare a budget amendment to accommodate the grant funding and reimbursement for board approval consideration.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed the agreements and signed-off for legal sufficiency, and has requested that the Board be made aware of the Agreement language in Section (19) Mandated Conditions, subsection (b), that "This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County."
PERSONNEL:
Public Works Department, Engineering Division staff will manage and implement the grant from design to construction phase.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy Section 11.A requires Board approval of grants.
IMPLEMENTATION/COORDINATION:
Public Works Department, Engineering Division staff will administer the grant, as required by the contract agreement. Design services will be solicited for grant implementation in accordance with Purchasing Policy.

Attachments
BCC Action 02.03.05
BCC 12.11.14 HGMP App
BCC action 06.16.16
Delano HMGP App 6.1.15
Delano Property Acq Figure
Email Grant Award
HMGP 4177-18-R Agmt
Map from grant application
Infographic


AI-11321			County Administrator's Report 14. 6.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Reallocation of Capital Improvement Program Funds
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

FROM:

Description	District	Amount	Description
Seaglades	2	$31,889	This project was canceled based on a Cost Benefit Analysis. Previous planned pond improvements were abandoned after the design options did not indicate the benefit would outweigh the cost for those improvements.
69th Avenue North	2	$19,435	Project complete
Coral Creek Drainage - West	2	$148,547	Improve flow through an existing public drainage easement and address standing water in the cul-de-sac on Yucatan Drive through an open swale that drains to Caribbean Drive. This project has been delayed indefinitely due to property acquisition issues.

TO:

Description	District	Amount	Description
Innerarity Point - Bob O Link Road, Gorham Road, Cruzat Way Drainage Improvements	2	$199,871	This is the third and final phase of the Innerarity Point Road Drainage Improvements Project that addresses residential flooding. This final phase includes drainage flow and water access improvements in the area of Bob-O-Link Road, Cruzat Way and Gorham Road. Many culverts will be replaced, ditches will be re-graded, water-access areas will be improved, and the roadways will be redesigned and resurfaced. Additional funds are needed to supplement the existing budget ($120,129) to pipe some open ditch areas and provide roadway resurfacing to Innerarity Point Road. Instead of isolated improvements, resurfacing will tie all improvements together and produce comprehensive improvements for this entire area. 60% plans are currently under review, environmental permit approval is pending, and a second public meeting will occur within the next 45 days before plans are finalized.

BACKGROUND:

Escambia County Public Works staff requests the Board's approval to transfer $199,871 from the various projects to the project described below:

Description	District	Amount	Description
Innerarity Point - Bob O Link Road, Gorham Road, Cruzat Way Drainage Improvements	2	$199,871	This is the third and final phase of the Innerarity Point Road Drainage Improvements Project that addresses residential flooding. This final phase includes drainage flow and water access improvements in the area of Bob-O-Link Road, Cruzat Way and Gorham Road. Many culverts will be replaced, ditches will be re-graded, water-access areas will be improved, and the roadways will be redesigned and resurfaced. Additional funds are needed to supplement the existing budget ($120,129) to pipe some open ditch areas and provide roadway resurfacing to Innerarity Point Road. Instead of isolated improvements, resurfacing will tie all improvements together and produce comprehensive improvements for this entire area. 60% plans are currently under review, environmental permit approval is pending, and a second public meeting will occur within the next 45 days before plans are finalized.

BUDGETARY IMPACT:

No budgetary impact occurs. Funding is currently available in Fund 352, "Local Option Sales Tax III", Account 210107.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Scheduling and prioritization of Capital Improvement Projects is at the discretion of the Board.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
No file(s) attached.


AI-11316			County Administrator's Report 14. 7.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Change Order for CEI Services for Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Department:	Public Works
Division:	Engineering
Type:	Addition
Amount:	$56,837.00
Vendor:	Mott MacDonald Florida, LLC (formerly Hatch Mott MacDonald Florida, LLC)
Project Name:	Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I
Contract:	PD 02-03.79
PO No.:	151055
CO No.:	1
Original Award Amount:	$226,160.51
Cumulative Amount of Change Orders through this CO:	$56,837.00
New Contract Total:	$282,997.51

[Funding Source: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #14EN3244]

BACKGROUND:

Staff requests to transfer funds to the Olive Road East widening project for additional Construction, Engineering and Inspection (CEI) services. On February 19, 2015, the Board approved issuing a task order to Mott MacDonald Florida LLC (formerly Hatch Mott MacDonald Florida LLC) for CEI Services for Olive Road East Multi Lane Reconstruction and Drainage Project Phase I, in the amount of $226,160.51.

A previous Change Order was issued to the construction contractor (additional work and time), resulting in the need to increase CEI services with Mott MacDonald, now totaling $56,837. Approval of this Change Order will continue CEI services, averaging 4 hours per day, throughout the duration of construction. Construction completion for this phase is expected in December 2017.

This request would extend the CEI time for a total of 289 calendar days (259 for construction and 30 allowable rain days) for a new completion date of December 31, 2017. Approval would bring the new contract amount to $282,997.51.

BUDGETARY IMPACT:

Funds for this project are available in Fund 352, LOST III, Cost Center 210107,56301, Project #14EN3244.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Change Order Backup
Board Approval 021915
Purchase Order with Backup


AI-11237			County Administrator's Report 14. 8.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	11/17/2016
Issue:	Speed Reductions - Corrydale Subdivision
From:	Joy D. Blackmon, P.E.
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Speed Reductions in Corrydale Subdivision (District 2) - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the filing of traffic restrictions - speed reductions, per the requirements of Ordinance Number 2003-26, which authorizes the County Engineer to place restrictions on the movement of traffic on County roadways and streets: A. Adopt the Resolution establishing the speed limit for the reduction in speed, from 30 miles per hour to 25 miles per hour, for the following roadway segments: 1. Lavon Drive, from West Highway 98 to Corrydale Drive; 2. Christian Drive, from Lavon Drive to Corrydale Drive; 3. Corrydale Drive, from Lavon Drive to Quigley Drive; 4. Amberway Drive, from Amberwood Drive to Corrydale Drive; 5. Amberwood Drive, from West Highway 98 to Corrrydale Drive; and 6. Quigley Road, from West Highway 98 to Corrydale Drive; and B. Authorize the Chairman to sign the Resolution. [Funding: Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53401, for Sign Installations]
BACKGROUND:
The Transportation & Traffic Operations (TTO) Division received a request from a citizen to lower the speed limits on these roads. After evaluating the conditions of the roadways and the requests for lower speed limits, TTO staff supports the reductions based on the roadway geometrics. The Board is authorized under Sections 316.006 (3)(a)(b), 316.008(1)(j) and 316.189(2)(a) of the Florida Statutes (2009) to establish regulations on county roadways and streets. Volume 1, Chapter 94, Article I, Section 94-1 of the Escambia County Code of Ordinances (Ordinance No. 2003-26), authorizes the County Engineer to place restrictions on the movement of traffic on county roadways and streets. This authorization requires the County Engineer to file quarterly, for Board ratification by Resolution, a list of all limitation orders established under this section.
BUDGETARY IMPACT:
Funds are budgeted in Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53401, for Sign Installations.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, reviewed and approved the Resolution as to form and legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The appropriate speed limit signs have been installed on all roadways. Upon adoption, a copy of the Resolution will be forwarded to the Sheriff’s Department.

Attachments
Resolution
Map


AI-11294			County Administrator's Report 14. 9.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Federally-Funded Subaward and Agreement, Contract Number 17-FG-P9-01-27-01-090
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a State of Florida, Division of Emergency Management Federally-Funded Subaward and Grant Agreement - Michael D. Weaver, Public Safety Department Director That the Board take the following action regarding the Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-P9-01-27-01-090: A. Rescind the Board's action on July 7, 2016, approving the original Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-XX-01-27-01-090, and the authorization of the Board Chair or Vice Chair to execute the Agreement as referenced in Board's Meeting Minutes as item CAR II-7; B. Approve the original revised State of Florida, Division of Emergency Management (FDEM), Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-P9-01-27-01-090, providing funds in the amount of $106,011, to assist in enhancing the daily and emergency operations of the Escambia County Division of Emergency Management and to assist in the local disaster planning and community outreach efforts of the Division, for the period July 1, 2016 through June 30, 2017; C. Authorize the Chairman or Vice-Chairman to execute the Subaward and Grant Agreement; and D. Authorize Michael D. Weaver, Public Safety Department Director, to execute and certify each grant quarterly report, reimbursement request, grant closeout report, and any subsequent grant documents required to implement this grant as follows: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Sections 1001 and Title 31, Sections 3729-3730 and 3801-3812)." The County Attorney's Office has requested that the Board be made aware of the following language in the Agreement: Section (22) Mandated Conditions, subsection b, that "This Agreement shall be construed under the laws of the State of Florida, and venue for any action arising out of this Agreement shall be in the Circuit Court of Leon County." [Funding: Fund 110, Other Grants and Projects Fund, Cost Center 330409]
BACKGROUND:
As a result of additional language being added to the original agreement by the State of Florida after the Board approved and signed the original version of the Agreement, the original Board action and agreement are being rescinded and the new state REVISED version of the Agreement is being presented to the Board for approval and signature. Federal funds are provided to assist local governments with the means to successfully manage and operate an Emergency Management Program by enhancing county emergency management plans and programs that are consistent with the State Comprehensive Emergency Management Plan and Program (reference Rule Chapter 27P-6, Florida Administrative Code and Chapter 252, Florida Statutes). These funds require a dollar-for-dollar match that is applied against current Escambia County Division of Emergency Management's budget. This Agreement is providing funds in the amount of $106,011, with a contract period of July 1, 2016 through June 30, 2017.
BUDGETARY IMPACT:
The grant funds are designed as an operational, planning, training, and exercise cost reimbursement to the Escambia County Division of Emergency Management with a non-federal dollar-for-dollar match requirement. The current General Fund budget identified for the Escambia County Division of Emergency meets the match requirement. No additional matching funds are required to be identified to implement this grant.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed the agreement and approved it as to form and legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board of County Commissioner's Policies require grant agreements be approved by it.
IMPLEMENTATION/COORDINATION:
John Dosh, Division of Emergency Management Manager, will oversee implementation of this grant upon approval of the agreement. This grant is being coordinated with FDEM.

Attachments
REVISED Contract #17-FG-P9-01-27-01-090
July 7, 2016, BCC Meeting Minutes Pages - CAR II-7


AI-11314			County Administrator's Report 14. 10.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Authorization for over $50,000 Cumulative Expenditures in FY2016-2017 for Demolition or Lot Clearing Services
From:	Chips Kirschenfeld, Division Manager
Organization:	Natural Resources
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Authorization for Cumulative Expenditures Over $50,000 in Fiscal Year 2016-2017 for the Department of Natural Resources, for Demolition or Lot Clearing Services - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management That the Board authorize cumulative total expenditures over $50,000, in Fiscal Year 2016-2017 to contractors performing demolition or lot clearing services for the Department of Natural Resources, Code Enforcement Division, for individual projects of less than $50,000, based on competitive quotes. The request is being made in advance of the cumulative total of expenditures exceeding $50,000 this Fiscal Year for the following vendors: Applied Construction Management, LLC, Vendor No. 013673 Andala Enterprises, Inc., Vendor No. 422299 Bellview Site Contractors, Inc., Vendor No. 022702 B.R. Bonner's Hauling, Inc., Vendor No. 020229 Castellani Hauling, Inc., Vendor No. 031326 Common Area Solutions, LLC, Vendor No. 034266 Daniel W. Meadows - dba Meadows Maintenance, Vendor No. 406895 Derek G. Henry - dba Hoosier Lawn Guy?, Vendor No. 040755 HHH Construction of NWF, Inc., Vendor No. 080060 Site and Utility LLC, Vendor No. 420683 Southern Girl Botanicals, Inc., Vendor No. 194119 Webster Construction, Inc., Vendor No. 420065 West Pensacola Lawn Care, LLC, Vendor No. 232061 [Funding Source: Fund 103, Environmental Code Enforcement Fund, Cost Center 220110, Object Code 53401]
BACKGROUND:
Environmental Code Enforcement obtains three quotes from a pool of qualified contractors for the performance of demolition and lot clearing work, the estimated cost of which is below the mandatory bid amount of $50,000 throughout the year, as needed. The work is awarded based on the lowest quoted cost. The Demolition and Lot Clearing Contractors are qualified through a formal qualification process administered and maintained by the Office of Purchasing. Based on the current activity in FY16-17 it is anticipated that purchase orders to the contractors listed above may exceed a cumulative value of $50,000.
BUDGETARY IMPACT:
[Funding Source: Fund 103, Environmental Code Enforcement Fund, Cost Center 220110, Object Code 53401]
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.
IMPLEMENTATION/COORDINATION:
The Environmental Enforcement Officer identifies the work and obtains the quotes for the operations of demolition and lot clearing. The Office of Purchasing issues the Purchase Order.

Attachments
No file(s) attached.


AI-11349			County Administrator's Report 14. 11.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Group Medical Insurance
From:	Thomas Turner, Department Director
Organization:	Human Resources
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Group Medical Insurance - Thomas G. "Tom" Turner, Human Resources Department Director That the Board authorize the County Administrator to sign the BlueMedicare Group Master Agreement between Blue Cross Blue Shield of Florida, Inc. d/b/a Florida Blue and the Escambia County Board of County Commissioners for Escambia County’s Group Medical Insurance (PD 14-15.069). [Funding Source: Fund 501, Internal Service Fund, Cost Center 150108, Object Code 54501]
BACKGROUND:
On August 20, 2015, the County approved a three year Contract to Florida Blue to provide self-funded health insurance coverage (January 1, 2016 to December 31, 2018). Within the Agreement, Florida Blue offers a Medicare Group Advantage Plan for retirees to enroll. The Advantage Plan offers the retirees the capability to use a group plan platform with Medicare options and does not affect our group’s overall claims history. This plan offers a Medical Plan with Rx coverage and Rx coverage only, with no donut hole. The BlueMedicare Group Master Agreement is CMS compliant and sets the premiums for 2017. Retirees pay the full premiums.
BUDGETARY IMPACT:
Funds are available in Fund 501, Internal Service Fund, Cost Center 150108, Object Code 54501. Final funding will be provided to the Board, upon completion of Contract negotiations.
LEGAL CONSIDERATIONS/SIGN-OFF:
This is in accordance with Florida Statutes 112.09 and 112.0801. The County Attorney’s Office has reviewed the BlueMedicare Group Master Agreement and deemed it legally sufficient.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
BCC Regular Meeting, County Administrator Report Car II-19 of August 20, 2015, BCC Regular Meeting, County Administrator Report Car II-7 of September 24, 2015 and County Administrator Car II-17 of November 17, 2015.
IMPLEMENTATION/COORDINATION:
The Human Resources Department will coordinate with Legal, the Office of Purchasing and Florida Blue to distribute the Agreement.

Attachments
BlueMedicare Master Agreement 2017


AI-11350			County Administrator's Report 14. 12.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Public Official Bonds
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Public Official Bonds for Commissioner Elect Jeff Bergosh, Commissioner Elect Lumon J. May, and Commissioner Elect Steven L. Barry - Jack R. Brown, County Administrator That the Board approve the following Public Official Bonds through Fisher Brown, Inc., as bond agent, as outlined in Florida Statutes 137.04, and filed with the Clerk of the Circuit Court and Comptroller's Office: A. Commissioner Elect Jeff Bergosh, District 1, $2,000, Travelers Casualty and Surety Company of America, Hartford, Connecticut, Bond Number 106626039, effective November 22, 2016, to November 16, 2020; B. Commissioner Elect Lumon J. May, District 3, $2,000, Fidelity and Deposit Company of Maryland, Bond Number POB8959786, effective November 22, 2016, to November 16, 2020; and C. Commissioner Elect Steven L. Barry, District 5, $2,000, Fidelity and Deposit Company of Maryland, Bond Number POB8959787, effective November 22, 2016, to November 16, 2020. [Funds for the cost of these bonds are budgeted under Risk Management in Cost Center 140835/Account 54501]
BACKGROUND:
See attached Bonds.
BUDGETARY IMPACT:
Funds for the cost of these bonds are budgeted under Risk Management in Cost Center 140835/Account 54501.
LEGAL CONSIDERATIONS/SIGN-OFF:
These bonds are in compliance with Florida Statute 137.04.
PERSONNEL:
NA
POLICY/REQUIREMENT FOR BOARD ACTION:
These bonds are issued in compliance with Florida Statutes 137.04 and will be filed with the Clerk of the Circuit Court and Comptroller's Office.
IMPLEMENTATION/COORDINATION:
This recommendation has been coordinated with the Office of Risk Management and Fisher Brown, Inc. The County Administrator's Office will hand deliver the Public Official Bonds to the Clerk of the Circuit Court and Comptroller's Office for recording in the Official Records of Escambia County, Florida.

Attachments
2016_11_09 Jeff Bergosh Public Official Bond
2016_11_09 Lumon J. May Public Official Bond
2016_11_09 Steven L. Barry Public Official Bond


AI-11339			County Administrator's Report 14. 13.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	11/17/2016
Issue:	Jamesville Road Coffee Creek Bridge Replacement
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Contract Award for Jamesville Road Coffee Creek Bridge Replacement - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and RBM Contracting Services, LLC, for Standard Road/Drainage Construction Contract Documents, per the terms and conditions of PD 15-16.107, Jamesville Road Coffee Creek Bridge Replacement, in the amount of $661,403.90. [Funding: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54612/56301, Project ESGSW05]
BACKGROUND:
The Invitation to Bid PD 15-16.107 was advertised in the Pensacola News Journal on Monday, September 26, 2016. Forty-five contractors were notified by the Office of Purchasing and a notification was sent to the Small Business Development Center on Monday, September 26,2 016. Representatives from seven contractors attended the mandatory Pre-Bid meeting on October 5, 2016. Two bids were received on October 25, 2016. RBM Contracting Services LLC is the low bidder. This project involves the repair and upgrade of both the bridge and road surface that were damaged by the April 2014 flood event. Required work includes the demolition and removal of the bridge, bridge abutments, and existing roadway. Additional work will involve the installation of a preformed metal arch culvert bridge with new roadway approaches. The stream under the bridge will be lined with articulated concrete block mats. A concrete slope collar will stabilize the bank RipRap will be used to prevent side slope scour and to provide protection from over topping. Repairs for the roadway will include replacement of the approach sections to the bridge and the installation of new guardrails.
BUDGETARY IMPACT:
Funding: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54612/56301, Project ESGSW05
LEGAL CONSIDERATIONS/SIGN-OFF:
Standard form Contract D will be used for this project.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts. The Invitation to Bid PD 15-16.107 was advertised in the Pensacola News Journal on Monday, September 26, 2016. Forty-five contractors were notified by the Office of Purchasing and a notification was sent to the Small Business Development Center on Monday, September 26,2 016. Two bids were received on October 25, 2016. RBM Contracting Services LLC is the low bidder .This project involves the repair and upgrade of both the bridge and road surface that were damaged by the April 2014 flood event. Required work includes the demolition and removal of the bridge, bridge abutments, and existing roadway. Additional work will involve the installation of a preformed metal arch culvert bridge with new roadway approaches. The stream under the bridge will be lined with articulated concrete block mats. A concrete slope collar will stabilize the bank RipRap will be used to prevent side slope scour and to provide protection from over topping. Repairs for the roadway will include replacement of the approach sections to the bridge and the installation of new guardrails.
IMPLEMENTATION/COORDINATION:
Public Works Department will manage the contract.

Attachments
Determination to Award
Bid Tab
agreement


AI-11356			County Attorney's Report 14. 1.
BCC Regular Meeting		Action
Meeting Date:	11/17/2016
Issue:	Offering Open Government Training to any Escambia County Franchised Water Utility
From:	Alison Rogers, County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Offering Open Government Training to Any Escambia County Franchised Water Utility That the Board authorize the County Attorney's Office to offer open government training to any Escambia County franchised water utility that will accept that offer, without establishing an attorney-client relationship with any of those utilities, as discussed by the Board at it Committee of the Whole Workshop on November 10, 2016.
BACKGROUND:
N/A
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-11363			County Attorney's Report 14. 2.
BCC Regular Meeting		Action
Meeting Date:	11/17/2016
Issue:	Scheduling an Attorney/Client Session on December 8, 2016 to Discuss Pending Litigation
From:	Charles Peppler, Deputy County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Scheduling an Attorney/Client Session on December 8, 2016 at 3:45 p.m. to Discuss Pending Litigation in the Cases of Ernest Wulzer and Rebecca Wulzer v. Escambia County, FL, Case No. 2004 CA 001431 and Ernest C. Wulzer, et al. v. Escambia County, Case No. 2014 CA 000957 That the Board take the following action: A. Schedule a private meeting with its attorneys to discuss pending litigation, in accordance with Section 286.01(8), Fla. Stat. for December 8, 2016 at 3:45 p.m.; and B. Approve the public notice printed below to be published in the Pensacola News Journal on Saturday, November 26, 2016. PUBLIC NOTICE IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida, to hold a private meeting with its attorneys to discuss pending litigation in the case of Ernest Wulzer and Rebecca Wulzer v. Escambia County, FL, Case No. 2004 CA 001431 and Ernest C. Wulzer, et al. v. Escambia County, Case No. 2014 CA 000957, in accordance with Section 286.01(8), Fla. Stat. Such attorney/client session will be held on Thursday, December 8, 2016 at 3:45 p.m., in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Douglas B. Underhill, Jeff Bergosh, Lumon J. May, Grover C. Robinson, IV, and Steven Barry, County Administrator Jack R. Brown, County Attorney Alison P. Rogers, Charles V. Peppler, Deputy County Attorney and a certified court reporter will attend the attorney/client session.
BACKGROUND:
To be provided to the Board at the attorney/client session.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


14.		Reports:

		CLERK & COMPTROLLER'S REPORT Backup Not Included With The Clerk's Report Is Available For Review In The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 130

		I. Consent Agenda

	1.	Recommendation Concerning Transfer of Machinery & Equipment to the Sheriff's Office That the Board approve the transfer of equipment from the Board to the Escambia County Sheriff's Office, as of September 30, 2016, in the amount of $3,206,973.26.

	2.	Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held November 3, 2016; and B. Approve the Minutes of the Regular Board Meeting held November 3, 2016.


15.					Items added to the agenda.

16.					Announcements.

17.					Adjournment.