Agenda

5:31 p.m. Public Hearing for consideration of adopting an Ordinance amending the Barrancas Overlay District.

Recommendation: That the Board take the following action concerning the adoption of the Ordinance amending the Barrancas Overlay District:

A. Adopt an Ordinance of Escambia County, Florida, amending Part III of the Escambia County Code of Ordinances, the Land Development Code of Escambia County, Florida, as amended; amending Chapter 3, Article 3, “Overlay Districts,” Section 3-3.3, to amend certain Site and Building Requirements in Medium Density Residential (MDR) or High Density Residential (HDR) zoning within the Barrancas Overlay District; providing for severability; providing for inclusion in the Code; and providing for an effective date; and

B. Authorize the Chairman to execute the Ordinance.

5:32 p.m. Public Hearing for consideration of adopting an Ordinance amending the Warrington Overlay District.

Recommendation: That the Board take the following action concerning the adoption of the Ordinance amending the Barrancas Overlay District:

A. Adopt an Ordinance of Escambia County, Florida, amending Part III of the Escambia County Code of Ordinances, the Land Development Code of Escambia County, Florida, as amended; amending Chapter 3, Article 3, “Overlay Districts,” Section 3-3.8, to amend Prohibited Uses within the Warrington Overlay District; providing for severability; providing for inclusion in the Code; and providing for an effective date; and

B. Authorize the Chairman to execute the Ordinance.

THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.

CHAMBER RULES

1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.

3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.

PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED

AGENDA

Board of County Commissioners

Regular Meeting – July 7, 2015 – 5:30 p.m.

Ernie Lee Magaha Government Building – First Floor


1.					Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.					Invocation – Commissioner Robertson.

3.					Pledge of Allegiance to the Flag.

4.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.					Commissioners’ Forum.


6.					Proclamations. Recommendation: That the Board adopt the following Proclamations. A. The Proclamation commending and congratulation Kenneth Kelson, a former Escambia County Commissioner and City Councilman, for his exceptional service to the community and his service to mankind; B. The Proclamation commending and congratulating Mr. William F. Jordan, a Dispatcher in the Communications Division of the Public Safety Department, on his selection as "Employee of the Month" for July 2015; C. The Proclamation commending and congratulating Mr. John Dosh on his receipt of the 2015 Lifetime Achievement Award from the Florida Governor’s Hurricane Conference Board of Directors; and D. The Proclamation recognizing and commending the “Blue Angels” for their dedication, leadership, and service to our community, our country, and the Armed Forces.

7.					Retirement Proclamation. Recommendation: That the Board adopt the Proclamation commending and congratulating Ricardo S. Colocado, County Surveyor, Public Works Department, for eight years of dedicated service. [THE PROCLAMATION WILL BE DISTRIBUTED UNDER SEPARATE COVER]

8.					Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule? Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

GROWTH MANAGEMENT REPORT

I. Public Hearings

Recommendation Concerning the Review of the Rezoning Cases heard by the Planning Board on June 2, 2015

That the Board take the following action concerning the rezoning cases heard by the Planning Board on June 2, 2015:

A. Review and either adopt, modify, or overturn the Planning Board’s recommendations for Rezoning Cases Z-2015-11 and Z-2015-12 or remand the cases back to the Planning Board; and

B. Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning cases that were reviewed.

1.	Case No.:	Z-2015-11
	Address:	2755 Fenwick Road
	Property Reference No.:	42-1S-30-3001-002-003
	Property Size:	0.77 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre)
	To:	HC/LI-NA, Heavy Commercial and Light Industrial district, prohibiting the subsequent establishment of any bars, nightclubs, or adult entertainment uses (Dwelling unit density limited to vested residential development. Lodging unit density not limited by zoning.)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	1
	Requested by:	Wiley C. "Buddy" Page, Agent for Robertson Brazwell, LLC, Owner
	Planning Board Recommendation:	Approval
	Speakers:	Buddy Page, Michael Shipp

2.	Case No.:	Z-2015-12
	Address:	9600 Block Tower Ridge Road
	Property Reference:	01-1S-32-1000-070-003; 01-1S-32-1000-050-003; 01-1S-32-1000-050-004; 01-1S-32-1000-110-003; 01-1S-32-1000-080-003; 01-1S-32-1000-120-004
	Property Size:	78.72 (+/-) acres
	From:	RMU, Rural Mixed-use district (two du/acre)
	To:	LDMU, Low Density Mixed-use district (seven du/acre)
	FLU Category:	RC, Rural Community (MU-S pending state review)
	Commissioner District:	1
	Requested by:	Kerry Anne Schultz, Agent for The Busbee Limited Partnership and Murphy J. Jacob Trust
	Planning Board Recommendation:	Approval
	Speakers:	Kerry Anne Schultz, Tommy Brown, Edward Morgan

5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning cases heard by the Planning Board on June 2, 2015, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.

5:46 p.m. - A Public Hearing Concerning the Review and Adoption of an Ordinance Amending Chapter 3, Zoning Regulations of the Land Development Code

That the Board of County Commissioners (BCC) review and adopt an Ordinance amending the Land Development Code (LDC) Chapter 3, Zoning Regulations, Section 3-2.11(b)(4) Heavy Commercial and Light Industrial District (HC/LI), and 3-2.15(b)(4), Public District (PUB), adding offices for government agencies or public utilities as a public and civic permitted use.

This hearing serves as the second of two required public hearings before the Board of County Commissioners (BCC) as set forth in Section 2-7.2 (a) and F.S. 125.66(4)(b).

5:47 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Eubanks Borrow Pit

That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Eubanks Borrow Pit.

5:48 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Surrey/Eight Mile Creek Borrow Pit

That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Surrey/Eight Mile Creek Borrow Pit.

5:49 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Northwest Florida Pit 1 Borrow Pit

That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Northwest Florida Pit 1 Borrow Pit.

5:50 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Triple L Farm Mineral Extraction Borrow Pit

That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Triple L Farm Mineral Extraction Borrow Pit.

5:51 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Pensacola Sandmine Borrow Pit

That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Pensacola Sandmine Borrow Pit.

5:52 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Bankhead Drive Site/East Fence Borrow Pit

That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Bankhead Drive Site/East Fence Borrow Pit.


					COUNTY ADMINISTRATOR'S REPORT

					I. Technical/Public Service Consent Agenda

			1.		Recommendation Concerning Request for Disposition of Surplus Property for the Office of the Supervisor of Elections - David H. Stafford, Supervisor of Elections That the Board approve the Request for Disposition of Property Form for the Supervisor of Elections Office, for property which is listed on the Disposition Form, to be auctioned as surplus or disposed of properly.

			2.		Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director That the Board approve the seven Request for Disposition of Property Forms for the Public Safety Department, for property which is described and listed on the Disposition Forms, with reasons for disposal stated.

			3.		Recommendation Concerning a Vehicle Weight Restriction on North Highway 95A and on West Pinestead Road - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning a vehicle weight restriction on North Highway 95A and West Pinestead Road: A. Adopt the Resolutions imposing the following regulations governing the movement of traffic and load and weight limits, implemented by the County Engineer, in accordance with Ordinance 2003-26: 1. Vehicle Weight Restriction on North Highway 95A from Highway 97 to North Highway 29 - no trucks in excess of 10,500 pounds gross vehicle weight, except trucks servicing or having business within the described area; 2. Vehicle Weight Restriction on West Pinestead Road from Pensacola Boulevard (US Hwy 29) to end of road - no trucks in excess of 10,500 pounds gross vehicle weight, except trucks servicing or having business within the described area; B. Acknowledge that any current prohibition exemption letters issued by the County are to be null and void; and C. Authorize the Chairman to sign the Resolutions.

					II. Budget/Finance Consent Agenda

			1.		Recommendation Concerning the Contract Extension on the Custodial Services for County Buildings Contract - David W. Wheeler, CFM, Facilities Management Department Director That the Board take the following action concerning the Custodial Services for County Buildings Contract PD 10-11.049: A. Approve the second twelve-month Contract extension, effective October 1, 2015, to American Facility Services, Inc.; and B. Authorize the Chairman to sign all related documents. [Funding: Facilities Management-Custodial: Fund 001, General Fund, Cost Center 310202, Object Code 53401; Employee Health Clinic: Fund 501, Internal Service Fund, Cost Center 150108, Object Code 53401; Roads and Bridges-Administration: Fund 175, Transportation Trust Fund, Cost Center 210401, Object Code 53401; Solid Waste-Administration: Fund 401, Solid Waste Fund, Cost Center 230301, Object Code 53401; Solid Waste-Recycling: Fund 401, Solid Waste Fund, Cost Center 230306, Object Code 53401; Solid Waste-Operations: Fund 401, Solid Waste Fund, Cost Center 230314, Object Code 53401; Solid Waste-Palafox Transfer Station: Fund 401, Solid Waste Fund, Cost Center 230307, Object Code 53401]

			2.		Recommendation Concerning a Fiscal Year 2014/2015 Purchase Order in Excess of $50,000, for the Public Safety Department - Michael D. Weaver, Public Safety Department Director That the Board approve the issuance of a Purchase Order, in the amount of $67,375, to Everbridge, Inc. (Vendor Number 420297), for the subscription period of July 1, 2015, through June 30, 2016, to provide unlimited mass notification to thousands of citizens within minutes. [Funding: Fund 001, General Fund, Cost Center 330402, Emergency Management, Object Code 55401, Subscriptions and Memberships; and Fund 110, Other Grants and Projects Fund, Cost Center 330413, Emergency Management Performance Federal Grant, Object Code 55401, Subscriptions and Membership]


			3.		Recommendation Concerning Supplemental Budget Amendment #179 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #179, Other Grants and Projects Fund (110), in the amount of $211,099, to recognize proceeds from two State of Florida Division of Emergency Management (FDEM) Subgrant Agreements, to appropriate these funds for enhancement of Escambia County's Division of Emergency Management daily and emergency operations and to assist in local disaster planning and community outreach efforts. These Grant funds also support the salary of an existing County employee who provides GIS and technology assistance to the Division.

			4.		Recommendation Concerning Supplemental Budget Amendment #180 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #180, Other Grants and Projects Fund (110), in the amount of $14,164, to recognize proceeds from the State-Funded Subgrant Agreement, Contract Number 16-CP-11-XX-XX-XX-XXX, between the State of Florida, Division of Emergency Management and Escambia County, and to appropriate these funds for the purchase of a Command Trailer copier and AV upgrades.

			5.		Recommendation Concerning Supplemental Budget Amendment #184 Authorizing an Interest-Free Interfund Loan between the Local Option Sales Tax Fund and the Bob Sikes Toll Bridge Fund - Stephan Hall, Management and Budget Services Interim Department Director That the Board take the following action: A. Authorize an additional interest-free interfund loan from the Local Option Sales Tax (LOST) III Fund (352) to the Bob Sikes Toll Bridge Fund (167), in the amount of $262,371, with a payback period not to exceed five years. Additional funds are necessary due to the bid coming in higher than the established budget of $1,500,000 for the project, with the bid amount of $1,762,370.71; and B. Adopt the Resolution approving Supplemental Budget Amendment #184, Bob Sikes Toll Bridge Fund (167), in the amount of $262,371, to recognize the proceeds of the interfund loan, and to appropriate these funds for the replacement of the toll collection system at the Bob Sikes Toll Bridge.


			9.		Recommendation Concerning the Contract Award for the Bob Sikes Bridge Toll System Upgrade Project - Stephan Hall, Management and Budget Services Interim Department Director That the Board take the following action concerning the Contract Award for the Bob Sikes Bridge Toll System Upgrade Project: A. Approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and TransCore, LP, per the terms and conditions of PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project, for a lump sum of $1,675,379.02; B. Approve and authorize the County Administrator to sign the Purchase Orders for materials included in the Scope of Work, being purchased by Escambia County due to contract savings, as follows: 1. Dell, State of Florida Contract #250WSCA10ACS;B27160, Primary Domain Controller, in the amount of $4,365.25, and Storage Array, in the amount of $5,264.91, for a sub-total of $14,928.53; 2. Technology Integration Group, State of Florida Contract #43220000-WSCA-14-ACS, Cisco LAN Switch, in the amount of $25,743; 3. Microsemi, Time Server (SyncServer 300 mfg.), in the amount of $5,495; 4. Dell, State of Florida Contract #250WSCA10ACS;B27160, Tape Loaders for Archival, in the amount of $9,663.62; 5. Technology Integration Group, State of Florida Contract #43220000-WSCA-14-ACS, DMZ Switch, in the amount of $477.00; 6. Third Party Software Purchase Orders, as follows: a. Microsoft, Microsoft Server Exchange, in the amount of $2,381.22; b. Microsoft, Microsoft Visual Exchange, in the amount of $363.75; c. Symantec Buying Programs; Express level D, Symantec Endpoint Protection - (v. 12.1), License plus one year Essential Support, in the amount of $389.85; d. Solarwinds, Patch Manager, License plus one year Maintenance, in the amount of $3,495; e. Solarwinds, Orion NPM SL100 1SVR, License with Maintenance, in the amount of $2,795; f. Dell, State of Florida Contract #250WSCA10ACS;B27160, App Assure software-base, Exchange, SQL Server, in the amount of $8,385.75; 7. Dell, State of Florida Contract #250WSCA10ACS;B27160, Rack, in the amount of $1,965.17; and 8. Graybar, UPS, in the amount of $10,908.80, for computer hardware totaling $86,991.69; C. Acknowledge for the Board's Record the total for installation, in the amount of $1,762,370.71; and D. Approve five years Time and Materials Maintenance, with the option to renew for an additional five years. Funding for the Maintenance Contract is subject to appropriations by the Board of County Commissioners. On an annual basis the County may opt to convert to an All Inclusive Maintenance at the rates provided. [Funding: Fund 167, “Bob Sikes Toll Facility,” Cost Center 140301, Object Code 56401]


			10.		Recommendation Concerning Acceptance of the Donation of a Portion of Real Property for "E" Street ADA Sidewalk Upgrades and Drainage Improvements - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning acceptance of the donation of a portion of real property located in the 2800 block of North "E" Street at the southeast corner of the intersection of "E" Street and Leonard Street, for Americans with Disabilities Act (ADA) sidewalk upgrades and drainage improvements: A. Accept the donation of a portion of real property containing 155 square feet, located in the 2800 block of North "E" Street at the southeast corner of the intersection of "E" Street and Leonard Street from Athena Acoff, for ADA sidewalk upgrades and drainage improvements; B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for sidewalk and drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; and D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Warranty Deed as of the day of delivery of the Warranty Deed to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time. [Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]


			11.		Recommendation Concerning the Acceptance of a Drainage Easement from Jane Rollo Franklin for the Willowbrook Dam Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the acceptance of the donation of a Drainage Easement (approximately 1.21 acres), located in the 600 Block of Dye Street, from Jane Rollo Franklin, and the allocation of design and construction funding for the Willowbrook Dam Improvement Project: A. Accept the donation of a 1.21 acre drainage easement located in the 600 Block of Dye Street, from Jane Rollo Franklin, for the Willowbrook Dam Improvement Project; B. Authorize the payment of documentary stamps as the drainage easement is being donated for governmental use, which is for drainage and water quality improvements, and the County benefits from the acceptance of this drainage easement, which will enhance the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time; E. Authorize a Budget Amendment to transfer $400,000 in Local Option Sales Tax (LOST III) from funds available in the Bridge Renovations Project to the Willowbrook Dam Improvement Project, and authorize staff to proceed with preparation of a scope of work for design services, bidding, and construction; and F. Authorize staff to initiate activities to establish the means for perpetual maintenance of the Willowbrook Dam through the Municipal Services Benefit Unit (MSBU) program. [Funding: Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]


			12.		Recommendation Concerning the Acceptance of a Drainage Easement from James B. and Sara G. Fiveash for the Willowbrook Dam Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the acceptance of the donation of a drainage easement (containing 0.937 acres), located in the 600 Block of Orby Street, from James B. and Sara G. Fiveash, and the allocation of design and construction funding for the Willowbrook Dam Improvement Project: A. Accept the donation of a 0.937 acre drainage easement located in the 600 Block of Orby Street, from James B. and Sara G. Fiveash, for the Willowbrook Dam Improvement Project; B. Authorize the payment of documentary stamps as the drainage easement is being donated for governmental use, which is for drainage and water quality improvements, and the County benefits from the acceptance of this drainage easement, which will enhance the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time; and E. Authorize staff to initiate activities to establish the means for perpetual maintenance of the Willowbrook Dam through the Municipal Services Benefit Unit (MSBU) Program. [Funding: Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]


					III. For Discussion

			1.		Recommendation Concerning the Florida-Alabama Transportation Planning Organization - Fiscal Years 2017-2021 Project Priorities - Joy D. Blackmon, P.E., Public Works Department Director That the Board review and discuss the proposed changes to the Florida-Alabama (FL-AL) Transportation Planning Organization (TPO) Fiscal Years 2017-2021 Project Priorities for transportation projects located within unincorporated Escambia County.

			2.		Recommendation Concerning the Escambia County Health Facilities Authority Reappointments, as Requested by Paula G. Drummond, Executive Director & General Council - Jack R. Brown, County Administrator That the Board take the following action concerning reappointments to the Escambia County Health Facilities Authority, as Requested by Paula G. Drummond, Executive Director & General Council: A. Approve the reappointment of Mr. J. H. Keith Bullock, effective August 22, 2015, through August 21, 2019; B.Waive the Board's Policy, Section I, Part B 1. (D), Appointment Policy and Procedures; and C. Approve the reappointment of Mr. Arthur J. Hall, effective August 22, 2015, through August 21, 2019.

			3.		Recommendation Concerning Escambia County Housing Finance Authority Reappointments, as requested by Karyn Norton, Executive Director - Jack R. Brown, County Administrator That the Board take the following action concerning two reappointments to the Escambia County Housing Finance Authority, as requested by Karyn Norton, Executive Director: A. Waive the Board's Policy, Section I, Part B 1. (D), Appointment Policy and Procedures; and B. Reappoint both Lamar B. Cobb and Sandra J. Ward for another four-year term, effective August 1, 2015, through July 31, 2019.

			4.		Recommendation Concerning Amendments to the Administrative Code, Title 6, Part 3, Unclassified Service - Jack R. Brown, County Administrator That the Board approve amendments to the Administrative Code, Title 6, Part 3, Unclassified Service, per the following: A. Require that all unclassified position vacancies not be filled on a regular basis unless the position has been open to the public; B. Provide a provision to allow the Board to approve an exception to public positing; C. Eliminate the need to publish in the Pensacola News Journal; C. Make other technical corrections to reflect current terminology; D. Address language regarding the compensation of Commissioner Aides; E. Eliminate references to lump sum payments consistent with Florida law; F. Provide clarification regarding overtime pay and exempt personnel; G. Clarify how department heads or directors are approved by the Board; and H. Reduce any severance pay limit to an amount consistent with Florida Statutes.


AI-8485		Proclamations 6.
BCC Regular Meeting
Meeting Date:	07/07/2015
Issue:	Adoption of Proclamations
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Proclamations. Recommendation: That the Board adopt the following Proclamations. A. The Proclamation commending and congratulation Kenneth Kelson, a former Escambia County Commissioner and City Councilman, for his exceptional service to the community and his service to mankind; B. The Proclamation commending and congratulating Mr. William F. Jordan, a Dispatcher in the Communications Division of the Public Safety Department, on his selection as "Employee of the Month" for July 2015; C. The Proclamation commending and congratulating Mr. John Dosh on his receipt of the 2015 Lifetime Achievement Award from the Florida Governor’s Hurricane Conference Board of Directors; and D. The Proclamation recognizing and commending the “Blue Angels” for their dedication, leadership, and service to our community, our country, and the Armed Forces.
BACKGROUND:
On March 21, 2013, the Board approved the "Employee of the Month and Employee of the Year Awards Program." Each Department will submit one employee to be nominated as the "Employee of the Month." The County Administrator will then select one employee from the nominations. The employee who is selected will receive a check in the amount of $250, a Proclamation, and a plaque that will hang in the lobby of the Ernie Lee Magaha Government Building for that month. Various departments, outside agencies, special interest groups, civic and religious organizations in recognition of specific events, occasions, people, etc., request Proclamations. Information provided on the Proclamation is furnished by the requesting party and placed in the proper acceptable format for BCC approval by the County Administration staff. Board approval is required by Board Policy Section I, A (6).
BUDGETARY IMPACT:
The Employee of the Month Award Program will cost $250 per month; the Employee of the Year Award Program will cost $500 per year. Funding is available through Fund 001, General Fund, Cost Center 150101, Object code 55201.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Human Resources Department and the County Administrator's Office will work together to coordinate this program.

Attachments
Proclamations


AI-8477		Proclamations 7.
BCC Regular Meeting
Meeting Date:	07/07/2015
Issue:	Adoption of Retirement Proclamation
From:	Thomas Turner, Department Director
Organization:	Human Resources
CAO Approval:

RECOMMENDATION:
Retirement Proclamation. Recommendation: That the Board adopt the Proclamation commending and congratulating Ricardo S. Colocado, County Surveyor, Public Works Department, for eight years of dedicated service. [THE PROCLAMATION WILL BE DISTRIBUTED UNDER SEPARATE COVER]
BACKGROUND:
N/A
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-8406		Public Hearings 9.
BCC Regular Meeting
Meeting Date:	07/07/2015
Issue:	5:31 p.m. Public Hearing Amending the Barrancas Overlay District
From:	Keith Wilkins, Department Director
Organization:	Community & Environment
CAO Approval:

RECOMMENDATION:
5:31 p.m. Public Hearing for consideration of adopting an Ordinance amending the Barrancas Overlay District. Recommendation: That the Board take the following action concerning the adoption of the Ordinance amending the Barrancas Overlay District: A. Adopt an Ordinance of Escambia County, Florida, amending Part III of the Escambia County Code of Ordinances, the Land Development Code of Escambia County, Florida, as amended; amending Chapter 3, Article 3, “Overlay Districts,” Section 3-3.3, to amend certain Site and Building Requirements in Medium Density Residential (MDR) or High Density Residential (HDR) zoning within the Barrancas Overlay District; providing for severability; providing for inclusion in the Code; and providing for an effective date; and B. Authorize the Chairman to execute the Ordinance.
BACKGROUND:
On June 2, 2015, a Planning Board Meeting was held for a Public Hearing at 8:30 A.M. to review and recommend an Ordinance amending Chapter 3, Article 3, "Overlay Districts" within the Barrancas Overlay District. On June 2, 2015, the Board approved to schedule and advertise a Public Hearing at 5:31 p.m. on July 7, 2015 concerning the adoption of an Ordinance amending the Barrancas Overlay District. On July 7, 2015, the Board conducted a Public Hearing concerning the adoption of an Ordinance amending the Barrancas Overlay District. A copy of the Ordinance is attached.
BUDGETARY IMPACT:
There is no budgetary impact.
LEGAL CONSIDERATIONS/SIGN-OFF:
County Attorney's office had reviewed and signed-off the original Ordinance as to form and legal sufficiency.
PERSONNEL:
There is no additional personnel needed to carry out this process.
POLICY/REQUIREMENT FOR BOARD ACTION:
Conduct a Public Hearing to amend an Ordinance within the Land Development Code is in compliance with the Board guidelines and procedures.
IMPLEMENTATION/COORDINATION:
The draft Ordinance was prepared in cooperation with the Development Services Department, the County Attorney's Office, Planning Board, all Taxing Authority Officials and all interested citizens. The CRA staff will coordinate the process for the implementation and coordination. CRA staff will ensure proper advertisement.

Attachments
Barr OL ORDINANCE-JUNE2015


AI-8415		Public Hearings 10.
BCC Regular Meeting
Meeting Date:	07/07/2015
Issue:	5:32 p.m. Public Hearing amending the Warrington Overlay District
From:	Keith Wilkins, Department Director
Organization:	Community & Environment
CAO Approval:

RECOMMENDATION:
5:32 p.m. Public Hearing for consideration of adopting an Ordinance amending the Warrington Overlay District. Recommendation: That the Board take the following action concerning the adoption of the Ordinance amending the Barrancas Overlay District: A. Adopt an Ordinance of Escambia County, Florida, amending Part III of the Escambia County Code of Ordinances, the Land Development Code of Escambia County, Florida, as amended; amending Chapter 3, Article 3, “Overlay Districts,” Section 3-3.8, to amend Prohibited Uses within the Warrington Overlay District; providing for severability; providing for inclusion in the Code; and providing for an effective date; and B. Authorize the Chairman to execute the Ordinance.
BACKGROUND:
On June 2, 2015, a Planning Board Meeting was held to discuss a Public Hearing at 8:30 A.M. to review and recommend an Ordinance amending Chapter 3, Article 3, "Overlay Districts", within the Warrington Overlay District. On June 2, 2015, the Board approved to schedule and advertise a Public Hearing for Tuesday, July 7, 2015 to adopt an Ordinance amending the Warrington Overlay District. On July 7, 2015, the Board conducted a Public Hearing concerning the adoption of an Ordinance amending the Barrancas Overlay District. A copy of the Ordinance is attached.
BUDGETARY IMPACT:
There is no budgetary impact.
LEGAL CONSIDERATIONS/SIGN-OFF:
County Attorney's office has reviewed and signed-off the original Ordinance as to form and legal sufficiency.
PERSONNEL:
There is no additional personnel needed to carry out this process.
POLICY/REQUIREMENT FOR BOARD ACTION:
Conduct a Public Hearing to amend an Ordinance within the Land Development Code is in compliance with the Board guidelines and procedures.
IMPLEMENTATION/COORDINATION:
The draft Ordinance was prepared in cooperation with the Development Services Department, the County Attorney's Office, the Planning Board, all Taxing Authority Officials and all interested citizens. The CRA staff will coordinate the process for the implementation and coordination. CRA staff will ensure proper advertisement.

Attachments
WARR OL ORDINANCE-June2015


AI-8324		Public Hearings 11.
BCC Regular Meeting
Meeting Date:	07/07/2015
Issue:	5:33 p.m. Public Hearing - Issuance of Operational Permit for Resource Extraction for Shortleaf Borrow Pit
From:	Horace Jones, Department Director
Organization:	Development Services
CAO Approval:

RECOMMENDATION:
5:33 p.m. Public Hearing concerning the issuance of an Operational Permit for Resource Extraction for Shortleaf Borrow Pit. Recommendation: That the Board approve and authorize, or deny, the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Shortleaf Borrow Pit.
BACKGROUND:
At the February 19, 2015, Board of County Commissioners (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all references to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet; and approving (that the grandfathered borrow pit owners will not have to pay) additional permitting fees or go through the DRC (Development Review Committee), with a disclaimer that "this does not guarantee your reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirements and permits.,of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII. - Borrow Pits and Reclamation, Section 42-324,Scope and compliance., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation, of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Shortleaf Borrow Pit.

Attachments
02-18-2015 - E-Mail from Alison Rogers to Commissioners
Operational Permit
Public Hearing Sign


AI-8464		Public Hearings 12.
BCC Regular Meeting
Meeting Date:	07/07/2015
Issue:	5:34 p.m. Public Hearing to Consider Amending the Dog Parks on Pensacola Beach Ordinance
From:	Meredith Crawford, Assistant County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
5:34 p.m. Public Hearing for consideration of adopting an Ordinance amending the Dog Parks on Pensacola Beach Ordinance. Recommendation: That the Board adopt an Ordinance amending Volume 1, Chapter 10, Article 1, Section 10-25, of the Escambia County Code of Ordinances, to extend the sunset provision regarding dog parks on Pensacola Beach.
BACKGROUND:
At its June 25, 2015 meeting, the Board approved setting the Public Hearing for consideration of amending the Dog Parks on Pensacola Beach Ordinance. Section 10-25 of the Escambia County Code of Ordinances establishes dog parks on Pensacola Beach. This section contains a sunset clause which will automatically repeal the ordinance, unless it is reviewed and saved from repeal through reenactment by the Board. This section is scheduled to expire July 23, 2015. The amended ordinance will extend the sunset provision in Section 10-25 related to dog parks on Pensacola Beach for four years.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The proposed Ordinance was drafted by Assistant County Attorney, Meredith D. Crawford. The Ordinance was advertised in the June 27, 2015, edition of the Pensacola News Journal.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
A copy of the Ordinance will be filed with the Department of State.

Attachments
Ordinance


AI-8483			Clerk & Comptroller's Report 13. 1.
BCC Regular Meeting		Consent
Meeting Date:	07/07/2015
Issue:	Minutes and Reports
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held June 25, 2015; B. Approve the Minutes of the Attorney-Client Session held June 25, 2015; and C. Approve the Minutes of the Regular Board Meeting held June 25, 2015.

Attachments
20150625 Agenda Work Session


AI-8367		Growth Management Report 13. 1.
BCC Regular Meeting
Meeting Date:	07/07/2015
Issue:	Reveiw of Rezoning Cases heard by the Planning Board on June 2, 2015
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:

1.	Case No.:	Z-2015-11
	Address:	2755 Fenwick Road
	Property Reference No.:	42-1S-30-3001-002-003
	Property Size:	0.77 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre)
	To:	HC/LI-NA, Heavy Commercial and Light Industrial district, prohibiting the subsequent establishment of any bars, nightclubs, or adult entertainment uses (Dwelling unit density limited to vested residential development. Lodging unit density not limited by zoning.)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	1
	Requested by:	Wiley C. "Buddy" Page, Agent for Robertson Brazwell, LLC, Owner
	Planning Board Recommendation:	Approval
	Speakers:	Buddy Page, Michael Shipp

2.	Case No.:	Z-2015-12
	Address:	9600 Block Tower Ridge Road
	Property Reference:	01-1S-32-1000-070-003; 01-1S-32-1000-050-003; 01-1S-32-1000-050-004; 01-1S-32-1000-110-003; 01-1S-32-1000-080-003; 01-1S-32-1000-120-004
	Property Size:	78.72 (+/-) acres
	From:	RMU, Rural Mixed-use district (two du/acre)
	To:	LDMU, Low Density Mixed-use district (seven du/acre)
	FLU Category:	RC, Rural Community (MU-S pending state review)
	Commissioner District:	1
	Requested by:	Kerry Anne Schultz, Agent for The Busbee Limited Partnership and Murphy J. Jacob Trust
	Planning Board Recommendation:	Approval
	Speakers:	Kerry Anne Schultz, Tommy Brown, Edward Morgan

BACKGROUND:

The above cases were owner initiated and heard at the June 2, 2015, Planning Board Meeting. Under the Land Development Code (LDC) 2.08.00.E.1., “the Board of County Commissioners shall review the record and the recommendation of the Planning Board and either adopt the recommended order, modify the recommended order as set forth therein, reject the recommended order, or remand the matter back to the Planning Board for additional facts or clarification. Findings of fact or findings regarding legitimate public purpose may not be rejected or modified unless they are clearly erroneous or unsupported by the record. When rejecting or modifying conclusions of law, the Board of County Commissioners must state with particularity its reasons for rejecting or modifying the recommended conclusion of law and must make a finding that its substituted conclusion of law is as or more reasonable than the conclusion that was rejected or modified. However, the Board of County Commissioners may not modify the recommendation to a more intensive use requested by the applicant and advertised. The review shall be limited to the record below. Only a party of record to the proceedings before the Planning Board or representative shall be afforded the right to address the Board of County Commissioners and only as to the correctness of the findings of fact or conclusions of law as based on the record. The Board of County Commissioners shall not hear testimony."

To further the County’s policy of “decreasing response time from notification of citizen needs to ultimate resolution,” the Board is acting on both the approval of the Planning Board recommended order and the LDC Map Amendment for this month’s rezoning cases. This report item addresses only the review and upholding of the Planning Board’s recommendation. The next report item will address the Public Hearing for the LDC Zoning Map Amendment.

BUDGETARY IMPACT:

This action may increase the ad valorem tax base for Escambia County.

LEGAL CONSIDERATIONS/SIGN-OFF:

The recommended order is the result of deliberations by the Planning Board based on staff analysis, public testimony, and knowledge of the Comprehensive Plan and Land Development Code as well as case law and Florida Statutes.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Chairman will need to sign the Orders of the Escambia County Board of County Commissioners either denying or approving the rezoning requests.

IMPLEMENTATION/COORDINATION:

The cases under review are presented to the Planning Board for collection of evidence. The Planning Board conducts a quasi-judicial public hearing and issues a recommended order to the Board.

Attachments
Z-2015-11
Z-2015-12


AI-8368			Growth Management Report 13. 2.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:45 p.m. - A Public Hearing - Amendment to the Official Zoning Map
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning cases heard by the Planning Board on June 2, 2015, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.
BACKGROUND:
Rezoning cases Z-2015-11 and Z-2015-11 were heard by the Planning Board on June 2, 2015. Under the Land Development Code (LDC), the Board of County Commissioners reviews the record and the recommended order of the Planning Board and conducts a Public Hearing for adoption of the LDC Zoning Map Amendment. As a means of achieving the Board’s goal of “decreasing response time from notification of citizen needs to ultimate resolution,” the Board is acting on both the approval of the Planning Board’s recommendation and the LDC Map Amendment for this month’s rezoning cases. The previous report item addresses the Board’s determination regarding the Planning Board’s recommendation. This report item addresses only the Public Hearing and adoption of the Ordinance amending the LDC Official Zoning Map.
BUDGETARY IMPACT:
No budgetary impacts are expected as a result of the recommended Board action.
LEGAL CONSIDERATIONS/SIGN-OFF:
A copy of the standardized Ordinance has initially been provided to the County Attorney’s office for review regarding compliance with rezoning requirements in Florida Statutes and the Land Development Code.
PERSONNEL:
No additional personnel are anticipated for the implementation of this recommended Board action.
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board Chairman will need to sign the Ordinance to amend the Official Zoning Map.
IMPLEMENTATION/COORDINATION:
This Ordinance, amending the Land Development Code Official Zoning Map, will be filed with the Department of State following adoption by the Board. This Ordinance is coordinated with the County Attorney’s Office, the Development Services Department and interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance


AI-8436			Growth Management Report 13. 3.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:46 p.m. - A Public Hearing - Review of an Ordinance Amending LDC Chapter 3, Zoning Regulations
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:46 p.m. - A Public Hearing Concerning the Review and Adoption of an Ordinance Amending Chapter 3, Zoning Regulations of the Land Development Code That the Board of County Commissioners (BCC) review and adopt an Ordinance amending the Land Development Code (LDC) Chapter 3, Zoning Regulations, Section 3-2.11(b)(4) Heavy Commercial and Light Industrial District (HC/LI), and 3-2.15(b)(4), Public District (PUB), adding offices for government agencies or public utilities as a public and civic permitted use. This hearing serves as the second of two required public hearings before the Board of County Commissioners (BCC) as set forth in Section 2-7.2 (a) and F.S. 125.66(4)(b).
BACKGROUND:
Staff was directed to review and amend the Heavy-Commercial/Light Industrial and Public zoning districts, by adding offices for government agencies and public utilities as a permitted use.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Legal Correspondence
Draft Ordinance
Clean Ordinance


AI-8314			Growth Management Report 13. 4.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:47 p.m. - A Public Hearing - Issuance of Operational Permit for Resource Extraction for Eubanks Borrow Pit
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:47 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Eubanks Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Eubanks Borrow Pit.
BACKGROUND:
At the February 19, 2015, Board of County Commissioners (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirements and permits., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII.- Borrow Pits and Reclamation, Section 42-324, Scope and compliance., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation, of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Eubanks Borrow Pit.

Attachments
02-18-2015 - E-Mail from Alison Rogers to Commissioners
Development Order w/Exhibits
Public Hearing Sign


AI-8315			Growth Management Report 13. 5.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:48 p.m. - A Public Hearing - Issuance of Operational Permit for Resource Extraction for Surrey/Eight Mile Creek Borrow Pit
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:48 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Surrey/Eight Mile Creek Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Surrey/Eight Mile Creek Borrow Pit.
BACKGROUND:
At the February 19, 2015, Board of County Commissioners (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirements and permits., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII.- Borrow Pits and Reclamation, Section 42-324, Scope and compliance., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Surrey/Eight Mile Creek Borrow Pit.

Attachments
02-18-2015 - E-Mail from Alison Rogers to Comissioners
Development Order
Public Hearing Sign


AI-8316			Growth Management Report 13. 6.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:49 p.m. - A Public Hearing - Issuance of Operational Permit for Resource Extraction for Northwest Florida Pit 1 Borrow Pit
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:49 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Northwest Florida Pit 1 Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Northwest Florida Pit 1 Borrow Pit.
BACKGROUND:
At the February 19, 2015, Board of County Commissioners' (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirements and permits., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII.- Borrow Pits and Reclamation, Section 42-324, Scope and compliance., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation, of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Northwest Florida Pit 1 Borrow Pit.

Attachments
02-18-2015 - E-Mail from Alison Rogers to Commissioners
Development Order
Public Hearing Sign


AI-8317			Growth Management Report 13. 7.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:50 p.m. - A Public Hearing - Issuance of Operational Permit for Resource Extraction for Triple L Farm Mineral Extraction Borrow Pit
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:50 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Triple L Farm Mineral Extraction Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Triple L Farm Mineral Extraction Borrow Pit.
BACKGROUND:
At the February 19, 2015, Board of County Commissioners (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirements and permits., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII. - Borrow Pits and Reclamation, Section 42-324, Scope and compliance., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation, of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Triple L Farm Mineral Extraction Borrow Pit.

Attachments
02-18-2015 - E-Mail from Alison Rogers to Commissioners
Development Order
Public Hearing Sign


AI-8320			Growth Management Report 13. 8.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:51 p.m. - A Public Hearing - Issuance of Operational Permit for Resource Extraction for Pensacola Sandmine Borrow Pit
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:51 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Pensacola Sandmine Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Pensacola Sandmine Borrow Pit.
BACKGROUND:
At the February 19, 2015, Board of County Commissioners (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirements and permits., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII.- Borrow Pits and Reclamation, Section 42-324, Scope and compliance., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Pensacola Sandmine Borrow Pit.

Attachments
02-18-2015 - E-Mail from Alison Rogers to Commissioners
Development Order
Public Hearing Signs


AI-8366			Growth Management Report 13. 9.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/07/2015
Issue:	5:52 p.m. - A Public Hearing - Issuance of Operational Permit for Resource Extraction for Bankhead Drive Site/East Fence Borrow Pit
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:52 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Bankhead Drive Site/East Fence Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Bankhead Drive Site/East Fence Borrow Pit.
BACKGROUND:
At the February 19, 2015, Board of County Commissioners (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirements and permits., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII.- Borrow Pits and Reclamation, Section 42-324, Scope and compliance., of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Bankhead Drive Site/East Fence Borrow Pit.

Attachments
02-18-2015 - E-Mail from Alison Rogers to Commissioners
Development Order
Public Hearing Sign


AI-8405			Growth Management Report 13. 1.
BCC Regular Meeting		Consent
Meeting Date:	07/07/2015
Issue:	Schedule of Public Hearings
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning the Scheduling of Public Hearings That the Board authorize the scheduling of the following Public Hearings: A. July 23, 2015 1. 5:45 p.m. - A Public Hearing - Small Scale Amendment 2015-04 - North Beverly Parkway 2. 5:46 p.m. - A Public Hearing - Small Scale Amendment 2015-05 - South Beverly Parkway 3. 5:47 p.m. - A Public Hearing - Operational Permit: Existing Resource Extraction Facility - Fenwick Pit 4. 5:48 p.m. - A Public Hearing - Operational Permit: Existing Resource Extraction Facility - Devine Farms Pit B. August 6, 2015 5:45 p.m. - A Public Hearing - Minimum Lot Size in LDR Ordinance (1 of 2 public hearings)

Attachments
No file(s) attached.


AI-8441			County Administrator's Report 13. 1.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/07/2015
Issue:	Disposition of Property
From:	David Stafford, Supervisor of Elections
Organization:	Escambia County Super. of Elections
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Request for Disposition of Surplus Property for the Office of the Supervisor of Elections - David H. Stafford, Supervisor of Elections That the Board approve the Request for Disposition of Property Form for the Supervisor of Elections Office, for property which is listed on the Disposition Form, to be auctioned as surplus or disposed of properly.
BACKGROUND:
Escambia County established policy for disposing of surplus or obsolete property.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with BCC policy B- 1,2, Section II, Procedures for Disposition of County Property.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Property Disposition


AI-8473			County Administrator's Report 13. 2.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/07/2015
Issue:	Request for Disposition of Property
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director That the Board approve the seven Request for Disposition of Property Forms for the Public Safety Department, for property which is described and listed on the Disposition Forms, with reasons for disposal stated.
BACKGROUND:
Escambia County policy establishes the procedures for disposing of surplus or obsolete equipment. The surplus property listed on the attached Request for Disposition of Property has been checked, declared to be obsolete and/ or no use to the County, and suitable to be auctioned or properly disposed.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with FS 274.07 and BCC Policy B-1,2, Section II, Procedures for Disposition of County Property.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Request for Disposition of Property Forms


AI-8219			County Administrator's Report 13. 3.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/07/2015
Issue:	Vehicle Weight Restriction - N. Highway 95A And On W. Pinestead Road
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Vehicle Weight Restriction on North Highway 95A and on West Pinestead Road - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning a vehicle weight restriction on North Highway 95A and West Pinestead Road: A. Adopt the Resolutions imposing the following regulations governing the movement of traffic and load and weight limits, implemented by the County Engineer, in accordance with Ordinance 2003-26: 1. Vehicle Weight Restriction on North Highway 95A from Highway 97 to North Highway 29 - no trucks in excess of 10,500 pounds gross vehicle weight, except trucks servicing or having business within the described area; 2. Vehicle Weight Restriction on West Pinestead Road from Pensacola Boulevard (US Hwy 29) to end of road - no trucks in excess of 10,500 pounds gross vehicle weight, except trucks servicing or having business within the described area; B. Acknowledge that any current prohibition exemption letters issued by the County are to be null and void; and C. Authorize the Chairman to sign the Resolutions.
BACKGROUND:
The Board is authorized under Sections 316.006 (3) (a, b), 316.008 (1) (m, n), 316.515 and 316.555 of the Florida Statutes (2004), to establish regulations on county roadways and streets. Chapter 94, Article 1, Section 94-1 Escambia County Code of Ordinances authorizes the County Engineer to place limits on the size and/or class of vehicles on county roadways and streets. This authorization requires the County Engineer to file for Board ratification by Resolution, quarterly, a list of all limitation orders established under this section. As a result of citizen complaints that heavy trucks utilize the above-referenced portions of N. Highway 95A and on W. Pinestead Road, County Transportation & Traffic Operations staff performed evaluations of roadway conditions and determined that a vehicle weight restriction is recommended for public safety and convenience. Trucks weighing in excess of 10,500 pounds gross vehicle weight will continue to have access to Highway 29 (State Road 95) and Nine Mile Road (SR 10). During the October 17, 2013, Committee of the Whole, Commissioner Barry requested that the Board take no action until after he and the previous Assistant County Administrator, Larry Newsom, met with Tommy Barfield, District Secretary, Florida Department of Transportation, on November 5, 2013, to discuss the installation of a fully-functioning traffic signal at the intersection of Highway 97 and Highway 29, relative to the October 10, 2013, C/W recommendation that the Board adopt a Resolution imposing a truck prohibition on Highway 95A, from Highway 97 to Highway 29. Attached are three prohibition exemption letters. These will be null and void as a result of this Board action. However, please note that the weight restriction Resolution allows trucks and large vehicles servicing or having business within the described portions of roadway to use the roadway.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed and signed off on the Resolutions.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Transportation & Traffic Operations staff has previously placed signs in conspicuous locations at each entrance to the locations described above. A copy of the Resolutions will be forwarded to the Sheriff’s Department upon adoption.

Attachments
Resolution _ 95A
Resolution - W. Pinestead
Previous Exemption ltrs
Map_Hwy 95A
Map_Pinestead


AI-8282			County Administrator's Report 13. 1.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Contract Extension for PD 10-11.049 Custodial Services for County Buildings
From:	David Wheeler, Department Director
Organization:	Facilities Management
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Contract Extension on the Custodial Services for County Buildings Contract - David W. Wheeler, CFM, Facilities Management Department Director That the Board take the following action concerning the Custodial Services for County Buildings Contract PD 10-11.049: A. Approve the second twelve-month Contract extension, effective October 1, 2015, to American Facility Services, Inc.; and B. Authorize the Chairman to sign all related documents. [Funding: Facilities Management-Custodial: Fund 001, General Fund, Cost Center 310202, Object Code 53401; Employee Health Clinic: Fund 501, Internal Service Fund, Cost Center 150108, Object Code 53401; Roads and Bridges-Administration: Fund 175, Transportation Trust Fund, Cost Center 210401, Object Code 53401; Solid Waste-Administration: Fund 401, Solid Waste Fund, Cost Center 230301, Object Code 53401; Solid Waste-Recycling: Fund 401, Solid Waste Fund, Cost Center 230306, Object Code 53401; Solid Waste-Operations: Fund 401, Solid Waste Fund, Cost Center 230314, Object Code 53401; Solid Waste-Palafox Transfer Station: Fund 401, Solid Waste Fund, Cost Center 230307, Object Code 53401]
BACKGROUND:
On August 4, 2011 the Board awarded the Custodial Services for County Buildings, Contract PD 10-11.049 to American Facility Services, Inc. for a term of three (3) years , effective October 1, 2011, with an option to renew for three (3) successive twelve (12) month periods. The first twelve (12) month renewal option was executed effective October 1, 2014. The contract manager is requesting to exercise the second twelve (12) month extension to be effective October 1, 2015. American Facility Services, Inc. has agreed to offer the same terms and conditions with no price increase. The Board has requested that contract extensions be brought to the Board for approval.
BUDGETARY IMPACT:
[Funding: Facilities Management-Custodial: Fund 001 General Fund, Cost Center 310202, Object Code 53401; Employee Health Clinic: Fund 501 Internal Service Fund, Cost Center 150108, Object Code 53401; Roads and Bridges-Administration: Fund 175 Transportation Trust Fund, Cost Center 210401, Object Code 53401; Solid Waste-Administration: Fund 401 Solid Waste Fund, Cost Center 230301, Object Code 53401; Solid Waste-Recycling: Fund 401 Solid Waste Fund, Cost Center 230306, Object Code 53401; Solid Waste-Operations: Fund 401 Solid Waste Fund, Cost Center 230314, Object Code 53401; Solid Waste-Palafox Transfer Station: Fund 401 Solid Waste Fund, Cost Center 230307, Object Code 53401]
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the code of Ordinances of Escambia, FL 1999, Chapter 46, Finance, Article II, Purchase and Contracts. The Board has requested that contract extensions be brought to the Board for approval.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Extension Acceptance Letter


AI-8476			County Administrator's Report 13. 2.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Purchase Order in Excess of $50,000
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Fiscal Year 2014/2015 Purchase Order in Excess of $50,000, for the Public Safety Department - Michael D. Weaver, Public Safety Department Director That the Board approve the issuance of a Purchase Order, in the amount of $67,375, to Everbridge, Inc. (Vendor Number 420297), for the subscription period of July 1, 2015, through June 30, 2016, to provide unlimited mass notification to thousands of citizens within minutes. [Funding: Fund 001, General Fund, Cost Center 330402, Emergency Management, Object Code 55401, Subscriptions and Memberships; and Fund 110, Other Grants and Projects Fund, Cost Center 330413, Emergency Management Performance Federal Grant, Object Code 55401, Subscriptions and Membership]
BACKGROUND:
In October 2014, Escambia County Public Safety Department entered into an subscription agreement for a period of eight months with Everbridge, Inc., for an Integrated Emergency Notification System with an option to extend the contract for four additional 12- month periods after obtaining three written quotes.The contract’s initial term is due to expire midnight, June 30, 2015. The recommendation is the result of a mutual agreement between the parties to exercise the option to extend the subscription services agreement for the first of the 12-month periods. Emerald Coast Utilities Authority, Gulf Power Company, International Paper, Florida Department of Health in Escambia County, and Ascend Performance Materials Operations, LLC, each agree to reimburse Escambia County $11,229.16 for their share of the cost with a total reimbursement of $56,145.80.
BUDGETARY IMPACT:
The annual cost of this subscription ($67,375) is available in Fund 001 (General Fund) and Fund 110 (Other Grants and Projects).
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia COunty, Florida, 1999, Chapter 46, Finance, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will extend the current agreement and issue Purchase Order.

Attachments
Everbridge Renewal Quote
Cost Share Invoices
Documentation for Quotations


AI-8458			County Administrator's Report 13. 3.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Supplemental Budget Amendment #179 - State of Florida, Division of Emergency Management Grant Awards
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #179 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #179, Other Grants and Projects Fund (110), in the amount of $211,099, to recognize proceeds from two State of Florida Division of Emergency Management (FDEM) Subgrant Agreements, to appropriate these funds for enhancement of Escambia County's Division of Emergency Management daily and emergency operations and to assist in local disaster planning and community outreach efforts. These Grant funds also support the salary of an existing County employee who provides GIS and technology assistance to the Division.
BACKGROUND:
On June 25, 2015, the Board approved FDEM Emergency Preparedness and Performance (EMPG) Federally-Funded Subgrant Agreement #16-FG-XX-01-27-01-083 in the amount of $105,293, and Emergency Preparedness and Assistance (EMPA) State-Funded Subgrant Agreement #16-BG-83-01-27-01-016 in the amount of $105,806. Both grants will be used to assist in enhancing the daily and emergency operations of the Escambia County Division of Emergency Management and to assist in local disaster planning and community outreach efforts for the period July 1, 2015, through June 30, 2016. These grant funds also support the salary of an existing County employee that provides GIS and technology assistance to the Division.
BUDGETARY IMPACT:
This amendment will increase Fund 110 by $211,099.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
These grant funds support the salary of an existing County employee that provides GIS and technology assistance to the Division. No additional employees are included in this amendment.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#179


AI-8463			County Administrator's Report 13. 4.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Supplemental Budget Amendment #180 - Hazardous Materials Plan Grant
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #180 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #180, Other Grants and Projects Fund (110), in the amount of $14,164, to recognize proceeds from the State-Funded Subgrant Agreement, Contract Number 16-CP-11-XX-XX-XX-XXX, between the State of Florida, Division of Emergency Management and Escambia County, and to appropriate these funds for the purchase of a Command Trailer copier and AV upgrades.
BACKGROUND:
On June 25, 2015, the Board approved State-Funded Subgrant Agreement Contract Number 16-CP-11-XX-XX-XX-XXX between the State of Florida, Division of Emergency Management and Escambia County, in the amount of $14,164. Funds will be used to purchase a Command Trailer copier and AV upgrades. The full Contract number will not be available until the Contract is executed by the State.
BUDGETARY IMPACT:
This amendment will increase Fund 110 by $14,164.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases or decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#180


AI-8480			County Administrator's Report 13. 5.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	SBA#184 - Interest Free Interfund Loan for the Replacement of the Toll Collection System at the Bob Sikes Toll Bridge
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #184 Authorizing an Interest-Free Interfund Loan between the Local Option Sales Tax Fund and the Bob Sikes Toll Bridge Fund - Stephan Hall, Management and Budget Services Interim Department Director That the Board take the following action: A. Authorize an additional interest-free interfund loan from the Local Option Sales Tax (LOST) III Fund (352) to the Bob Sikes Toll Bridge Fund (167), in the amount of $262,371, with a payback period not to exceed five years. Additional funds are necessary due to the bid coming in higher than the established budget of $1,500,000 for the project, with the bid amount of $1,762,370.71; and B. Adopt the Resolution approving Supplemental Budget Amendment #184, Bob Sikes Toll Bridge Fund (167), in the amount of $262,371, to recognize the proceeds of the interfund loan, and to appropriate these funds for the replacement of the toll collection system at the Bob Sikes Toll Bridge.
BACKGROUND:
On December 11, 2014 the Board approved an emergency purchase order to temporarily repair and stabilize the failing toll system at the Bob Sikes Toll Bridge. The cost for the permanent replacement of the toll collection system is $1,762,370.71 per PD 14-15.030 and will include state of the art technology to improve the traffic flow at the facility. In order to complete the permanent system an additional interfund loan is necessary in the amount of $262,371.
BUDGETARY IMPACT:
This action will authorize an interest-free interfund loan in the total amount of $1,762,371 from the LOST Fund to establish the project budget. The payback period will be not to exceed 5 years. There is currently $59,200,000 in cash in the LOST Fund. This action will allow a total of $1,062,371 to be loaned to the Bob Sikes Toll Bridge Fund.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#184


AI-8286			County Administrator's Report 13. 6.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Clerk of Court 2nd Floor Office Modifications PD 14-15.059
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Clerk of Court 2nd Floor Office Modifications - Stephan Hall, Management and Budget Services Interim Department Director That the Board award Contract PD 14-15.059, Clerk of Court 2nd Floor Office Modifications, to Empire Builders Group, Inc., in the amount of $56,167, which includes the Base Bid, in the amount of $49,607, and Bid Alternate Number 3, in the amount of $6,560. [Funding: Fund 001, General Fund, Cost Center 310204, Object Code 56201]
BACKGROUND:
The project was formally advertised on June 1, 2015, in the Pensacola New Journal and twenty- four (24) firms were notified on June 1, 2015. Five sealed bids were opened in the Office of Purchasing on June 17, 2015. Empire Builders Group, Inc., was the lowest responsive bidder. The project will be awarded to include the Base Bid and Alternate #3 in the amount of $56,176.00. Funding for this project was appropriated on January 22, 2015, on Fund Balance SBA No. 32, in the amount of $60,000. The purpose of this project is to construct two offices with adjoining conference rooms for County Civil and County Criminal Divisions for the Clerk of Court located at the MC Blanchard Judicial Building. The current open work areas in those Divisions do not provide private areas to accommodate public viewing of computers, as mandated by the Supreme Court. Additionally, these offices will allow for managers to meet with their staff on Human Resource issues and confidential matters. The work shall include the construction of new interior walls, windows and doors as well as minor mechanical, electrical and fire protection improvements. A total of six bids were received.
BUDGETARY IMPACT:
Funding: Fund 001, General Fund, Cost Center 310204, Object Code 56201
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney's Standard Form of Contract will be used.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.The project was formally advertised on June 1, 2015 in the Pensacola New Journal and twenty four (24) firms were notified on June 1, 2015. Five sealed bids were opened in the Office of Purchasing on June 17, 2015. Empire Builders Group, Inc. was the lowest responsive bidder. The project will be awarded to include the Base Bid and Alternate #3 in the amount of $56,176.00.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will distribute the Contract and Purchase Order.

Attachments
Bid Tab


AI-8307			County Administrator's Report 13. 7.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Prieto Drive Storm Repairs PD 14-15.061
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Prieto Drive Storm Repairs - Stephan Hall, Management and Budget Services Interim Department Director That the Board award Contract PD 14-15.061, Prieto Drive Storm Repairs, to Gulf Atlantic Constructors, Inc., in the amount of $264,393. [Funding: Fund 112, Disaster Recovery Fund, Cost Center 330490, Object Code 54612, Project #ESCPW09]
BACKGROUND:
The Invitation to Bid PD14-15.061 was advertised in the Pensacola News Journal on June 1, 2015. Seventeen firms were notified on June 2, 2015. Four bids were received on June 23, 2015. Gulf Atlantic Constructors Inc. is the lowest bidder.
BUDGETARY IMPACT:
Funding: Fund 112 Disaster Recovery Fund, Cost Center 330490 Object Code 54612 , Project #ESCPW09
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney's Standard Form of Contract will be used.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts. The Invitation to Bid PD14-15.061 was advertised in the Pensacola News Journal on June 1, 2015. Seventeen firms were notified on June 2, 2015. Four bids were received on June 23, 2015. Gulf Atlantic Constructors Inc. is the lowest bidder
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will distribute the Contract and Purchase Order.

Attachments
Bid Tab


AI-7945			County Administrator's Report 13. 8.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Highway 97 - Phase I - Roadway Widening and Drainage Improvements PD 14-15.050
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Highway 97 - Phase I - Roadway Widening and Drainage Improvements - Stephan Hall, Management and Budget Services Interim Department Director

That the Board take the following action concerning the Highway 97 - Phase I - Roadway Widening and Drainage Improvements, PD 14-15.050:

A. Authorize the transfer of funds, as indicated below, for the Highway 97 - Phase 1 - Roadway Widening and Drainage Improvements:

PN	Project	FY 2014-2015	FY 2015-2016
09EN0305	Brickyard Road	$131,667	-
10EN0695	Barrineau Park Road	$26,715	-
10EN0575	Campbell Road	$33,122	-
11EN1035	Eastman Road	$208,714	-
14EN2765	Bratt Road	$139,120	-
08EN0115	Highway 97	$2,084,929	-
08EN0105	Highway 297A	-	$(2,084,929)
	Totals:	$2,624,267	$(2,084,929)

B. Approve a Budget Amendment to transfer funds, in the amount of $2,624,267, for Construction Costs, 10% contingency and Construction Engineering and Inspections Services, to the Highway 97 - Phase I - Roadway Widening and Drainage Improvements Project; and

C. Award Contract PD 14-15.050, for Highway 97 - Phase I - Roadway Widening and Drainage Improvements, to Roads, Inc., of NWF, in the amount of $2,168,815.15.

[Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #8EN0115]

BACKGROUND:

The Invitation to Bid PD14-15.050 was advertised in the Pensacola News Journal on March 30, 2015. Nineteen firms were notified on March 30, 2015. Three bids were received on April 30, 2015. Roads, Inc., of NWF, is the low bidder.

This project consists of the widening and resurfacing of Highway 97 from County Road 297A to Sandicrest Road. This project will include other work associated with the resurfacing and widening of the roadway such as storm water conveyance system, drainage swales, headwall construction, potable water and sanitary sewer line adjustments, installation of guardrail, asphalt and concrete driveway connection with culvert construction, maintenance of traffic, storm-water pollution prevention, sodding, shoulder work, pavement striping, mailbox replacement, etc.

BUDGETARY IMPACT:

Funding: Fund 352 LOST III, Cost center 210107, Object Code 56301, Project #8EN0115

LEGAL CONSIDERATIONS/SIGN-OFF:

The Attorney's Standard Form of Contract will be used.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts. The Invitation to Bid PD14-15.050 was advertised in the Pensacola News Journal on March 30, 2015. Nineteen firms were notified on March 30, 2015. Three bids were received on April 30, 2015. Roads Inc. of NWF is the low bidder.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will distribute the Contract and Purchase Order.

Attachments
Bid Tab Awarded


AI-8396			County Administrator's Report 13. 9.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Contract Award for PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Contract Award for the Bob Sikes Bridge Toll System Upgrade Project - Stephan Hall, Management and Budget Services Interim Department Director That the Board take the following action concerning the Contract Award for the Bob Sikes Bridge Toll System Upgrade Project: A. Approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and TransCore, LP, per the terms and conditions of PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project, for a lump sum of $1,675,379.02; B. Approve and authorize the County Administrator to sign the Purchase Orders for materials included in the Scope of Work, being purchased by Escambia County due to contract savings, as follows: 1. Dell, State of Florida Contract #250WSCA10ACS;B27160, Primary Domain Controller, in the amount of $4,365.25, and Storage Array, in the amount of $5,264.91, for a sub-total of $14,928.53; 2. Technology Integration Group, State of Florida Contract #43220000-WSCA-14-ACS, Cisco LAN Switch, in the amount of $25,743; 3. Microsemi, Time Server (SyncServer 300 mfg.), in the amount of $5,495; 4. Dell, State of Florida Contract #250WSCA10ACS;B27160, Tape Loaders for Archival, in the amount of $9,663.62; 5. Technology Integration Group, State of Florida Contract #43220000-WSCA-14-ACS, DMZ Switch, in the amount of $477.00; 6. Third Party Software Purchase Orders, as follows: a. Microsoft, Microsoft Server Exchange, in the amount of $2,381.22; b. Microsoft, Microsoft Visual Exchange, in the amount of $363.75; c. Symantec Buying Programs; Express level D, Symantec Endpoint Protection - (v. 12.1), License plus one year Essential Support, in the amount of $389.85; d. Solarwinds, Patch Manager, License plus one year Maintenance, in the amount of $3,495; e. Solarwinds, Orion NPM SL100 1SVR, License with Maintenance, in the amount of $2,795; f. Dell, State of Florida Contract #250WSCA10ACS;B27160, App Assure software-base, Exchange, SQL Server, in the amount of $8,385.75; 7. Dell, State of Florida Contract #250WSCA10ACS;B27160, Rack, in the amount of $1,965.17; and 8. Graybar, UPS, in the amount of $10,908.80, for computer hardware totaling $86,991.69; C. Acknowledge for the Board's Record the total for installation, in the amount of $1,762,370.71; and D. Approve five years Time and Materials Maintenance, with the option to renew for an additional five years. Funding for the Maintenance Contract is subject to appropriations by the Board of County Commissioners. On an annual basis the County may opt to convert to an All Inclusive Maintenance at the rates provided. [Funding: Fund 167, “Bob Sikes Toll Facility,” Cost Center 140301, Object Code 56401]
BACKGROUND:
The Bob Sikes Bridge Toll Plaza System Upgrades Project will consist of the installation of all new hardware and software for the toll collection function. The new system will be modeled after the Florida Turnpike Toll Facilities with the ultimate goal of full integration with the Florida Turnpike Sunpass System. The new system will have 4 new lanes that will include a single dedicated annual pass lane, and 3 mixed use lanes. The dedicated annual pass lane will allow for free movement of active Escambia County annual pass, and/or an active SunPass account. The 3 mixed use lanes will also allow for the use of pass holders, but will also offer the $1 cash transaction as well. Request for Proposals, PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project, was publicly noticed on Monday, March 2, 2015 to thirteen known firms. One proposal was received on Tuesday, April 28, 2015. TransCore, LP provided their initial fee proposal with their submittal for PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project dated Tuesday, April 28, 2015, based on the scope of work in the solicitation as a lump sum of $4,349,072.80 (5 years warranty). Negotiations were held on Tuesday, May 12, 2015, Thursday, May 21, 2015, Thursday, June 4, 2015, Thursday, June 11, 2015 and Thursday, June 18, 2015. The fifth negotiation meeting established the fee of $1,757,072.34 plus maintenance. Savings as follow: Original April 28, 2015 Proposal Construction $2,450,440.00 Maintenance $1,898,632.80 Total $4,349,072.80 June 18, 2015 Negotiation Meeting Construction $1,757,072.34 Maintenance Time & Materials $1,084,089.48 All Inclusive (possible future) $2,203,189.44 Total $2,841,161.82 (w/time & materials maintenance) A savings of $1,507,910.98 based on Time and Materials or $388,811.02 for All Inclusive Maintenance (both savings calculated on only 5 years maintenance, the original scope of work).
BUDGETARY IMPACT:
Funding: Fund 167 “Bob Sikes Toll Facility”, Cost Center 140301, Object Code 56401
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract Form B, Construction Services.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. The Bob Sikes Bridge Toll Plaza System Upgrades Project will consist of the installation of all new hardware and software for the toll collection function. The new system will be modeled after the Florida Turnpike Toll Facilities with the ultimate goal of full integration with the Florida Turnpike Sunpass System. The new system will have 4 new lanes that will include a single dedicated annual pass lane, and 3 mixed use lanes. The dedicated annual pass lane will allow for free movement of active Escambia County annual pass, and/or an active SunPass account. The 3 mixed use lanes will also allow for the use of pass holders, but will also offer the $1 cash transaction as well. Request for Proposals, PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project, was publicly noticed on Monday, March 2, 2015 to thirteen known firms. One proposal was received on Tuesday, April 28, 2015. TransCore, LP provided their initial fee proposal with their submittal for PD 14-15.030, Bob Sikes Bridge Toll System Upgrade Project dated Tuesday, April 28, 2015, based on the scope of work in the solicitation as a lump sum of $4,349,072.80 (5 years warranty). Negotiations were held on Tuesday, May 12, 2015, Thursday, May 21, 2015, Thursday, June 4, 2015, Thursday, June 11, 2015 and Thursday, June 18, 2015. The fifth negotiation meeting established the fee of $1,757,072.34 plus maintenance, a savings of $693,367.66.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form B, Construction and Purchase Order.

Attachments
Agreement
BSB TSR Atkins Letter


AI-8448			County Administrator's Report 13. 10.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Acceptance of a Portion of Real Property for "E" Street ADA Sidewalk Upgrades and Drainage Improvements
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Acceptance of the Donation of a Portion of Real Property for "E" Street ADA Sidewalk Upgrades and Drainage Improvements - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning acceptance of the donation of a portion of real property located in the 2800 block of North "E" Street at the southeast corner of the intersection of "E" Street and Leonard Street, for Americans with Disabilities Act (ADA) sidewalk upgrades and drainage improvements: A. Accept the donation of a portion of real property containing 155 square feet, located in the 2800 block of North "E" Street at the southeast corner of the intersection of "E" Street and Leonard Street from Athena Acoff, for ADA sidewalk upgrades and drainage improvements; B. Authorize the payment of documentary stamps because the property is being donated for governmental use, which is for sidewalk and drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; and D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept, the Warranty Deed as of the day of delivery of the Warranty Deed to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time. [Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]
BACKGROUND:
The "E" Street ADA Sidewalk Upgrade and Drainage Improvement Project is part of the Neighborhood Enhancement Program, which involves the reconstruction of sidewalks,ramps, pedestrian access upgrades (push buttons, signals, crosswalks, etc.), and incidental drainage improvements in the area of reconstruction. Improvements will be made on "E" Street at the intersections of Jordan Street and Leonard Street. Ms. Athena Acoff has agreed to donate 155 square foot of property needed to facilitate the construction of this project. Board approval is required for acceptance of the donated property.
BUDGETARY IMPACT:
Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Warranty Deed was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney.
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Warranty Deed
Parcel Information
Aerial Map


AI-8385			County Administrator's Report 13. 11.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Acceptance of a Drainage Easement from Jane Rollo Franklin for the Willowbrook Dam Improvement Project
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Acceptance of a Drainage Easement from Jane Rollo Franklin for the Willowbrook Dam Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the acceptance of the donation of a Drainage Easement (approximately 1.21 acres), located in the 600 Block of Dye Street, from Jane Rollo Franklin, and the allocation of design and construction funding for the Willowbrook Dam Improvement Project: A. Accept the donation of a 1.21 acre drainage easement located in the 600 Block of Dye Street, from Jane Rollo Franklin, for the Willowbrook Dam Improvement Project; B. Authorize the payment of documentary stamps as the drainage easement is being donated for governmental use, which is for drainage and water quality improvements, and the County benefits from the acceptance of this drainage easement, which will enhance the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time; E. Authorize a Budget Amendment to transfer $400,000 in Local Option Sales Tax (LOST III) from funds available in the Bridge Renovations Project to the Willowbrook Dam Improvement Project, and authorize staff to proceed with preparation of a scope of work for design services, bidding, and construction; and F. Authorize staff to initiate activities to establish the means for perpetual maintenance of the Willowbrook Dam through the Municipal Services Benefit Unit (MSBU) program. [Funding: Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]
BACKGROUND:
The Willowbrook Dam Project was submitted to the Natural Resources Conservation Service and Emergency Watershed Protection (NRCS – EWP) program for consideration. Unfortunately, it was denied because historical photographs indicated previous damage and a lack of maintenance occurred prior to the April 2014 storm event. In addition, the project was not eligible for Federal Emergency Management Agency (FEMA) Public Assistance (PA) funding because the dam is located on private property. Documents provided by the Willowbrook subdivision representatives indicate major reconstruction and repair efforts have been periodically made since 1987. It appears that the most recent dam failure originated near the area around the outflow structure that is constructed through the dam embankment. This failure caused downstream flooding, flood damage to homes and properties and damage to county infrastructure, and left deposits of sediment and debris. The dam has historically provided water quality benefits and stormwater attenuation during normal storm events for approximately 1,050 upstream acres (see basin map). Completing the repair will again reduce downstream impacts and will enhance the safety and well-being of the citizens of Escambia County. The proposed action is to repair the breach in the embankment to meet the original design while also meeting current standards and structural specifications. As with the Crescent Lake Dam, it is expected that Northwest Florida Water Management District (NWFWMD) representatives will consider the dam hazard rating as "moderate" for purposes of Environmental Resource Permitting (ERP). The spillway design must meet requirements for a 25-year critical storm event. County maintenance of the dam would benefit the surrounding and outlying community by protecting Chemstrand Road, a main arterial, and by protecting numerous down-gradient homes and properties located along the 3-mile outfall route between the dam and the Escambia River. Approval of the easements, repair and scheduled inspections, and routine maintenance of the dam, is recommended to keep the dam functioning properly. The county proposes to repair the damage with Local Option Sales Tax (LOST) III funds and to maintain the structure utilizing the Municipal Services Benefit Unit (MSBU) program. The funds will be transferred from the Bridge Renovations Project.It is estimated that design and required permitting for the repair can be completed in four months, with bidding in two months and construction in 120 days. Board approval is required for the Board's acceptance of the donated Drainage Easement, to reallocate budget dollars to provide sufficient funding for design and construction of the dam repairs, and to initiate the MSBU process to fund perpetual maintenance of the dam.
BUDGETARY IMPACT:
Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's office. A budget amendment will be prepared after BCC approval to transfer LOST III funding.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Drainage Easement was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney.
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Codes.

Attachments
Drainage Easement
Parcel Information
Map
Basin Map
BCC Action 2 5 15


AI-8390			County Administrator's Report 13. 12.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/07/2015
Issue:	Acceptance of a Drainage Easement from James B. and Sara G. Fiveash for the Willowbrook Dam Improvement Project
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Acceptance of a Drainage Easement from James B. and Sara G. Fiveash for the Willowbrook Dam Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the acceptance of the donation of a drainage easement (containing 0.937 acres), located in the 600 Block of Orby Street, from James B. and Sara G. Fiveash, and the allocation of design and construction funding for the Willowbrook Dam Improvement Project: A. Accept the donation of a 0.937 acre drainage easement located in the 600 Block of Orby Street, from James B. and Sara G. Fiveash, for the Willowbrook Dam Improvement Project; B. Authorize the payment of documentary stamps as the drainage easement is being donated for governmental use, which is for drainage and water quality improvements, and the County benefits from the acceptance of this drainage easement, which will enhance the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time; and E. Authorize staff to initiate activities to establish the means for perpetual maintenance of the Willowbrook Dam through the Municipal Services Benefit Unit (MSBU) Program. [Funding: Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]
BACKGROUND:
The Willowbrook Dam project was submitted to the Natural Resources Conservation Service and Emergency Watershed Protection (NRCS – EWP) program for consideration. Unfortunately, it was denied because historical photographs indicated previous damage and a lack of maintenance occurred prior to the April 2014 storm event. In addition, the project was not eligible for Federal Emergency Management Agency (FEMA) Public Assistance (PA) funding because the dam is located on private property. Documents provided by the Willowbrook subdivision representatives indicate major reconstruction and repair efforts have been periodically made since 1987. It appears the most recent dam failure originated near the area around the outflow structure that is constructed through the dam embankment. This failure caused downstream flooding, flood damage to homes and properties and damage to county infrastructure, and left deposits of sediment and debris. The dam has historically provided water quality benefits and stormwater attenuation during normal storm events for approximately 1,050 upstream acres (see basin map). Completing the repair will again reduce downstream impacts and will enhance the safety and well-being of the citizens of Escambia County. The proposed action is to repair the breach in the embankment to meet the original design while also meeting current standards and structural specifications. As with the Crescent Lake Dam, it is expected that Northwest Florida Water Management District (NWFWMD) representatives will consider the dam hazard rating as "moderate" for purposes of Environmental Resource Permitting (ERP). The spillway design must meet requirements for a 25-year critical storm event. County maintenance of the dam would benefit the surrounding and outlying community by protecting Chemstrand Road, a main arterial, and by protecting numerous down-gradient homes and properties located along the 3-mile outfall route between the dam and the Escambia River. Approval of the easements, repair and scheduled inspections, and routine maintenance of the dam, is recommended to keep the dam functioning properly. It is estimated that design and required permitting for the repair can be completed in four months, with bidding in two months and construction in 120 days. Board approval is required for the Board's acceptance of the donated Drainage Easement, to reallocate budget dollars to provide sufficient funding for design and construction of the dam repairs, and to initiate the MSBU process to fund perpetual maintenance of the dam.
BUDGETARY IMPACT:
Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's office. A budget amendment will be prepared after BCC approval to transfer LOST III funding.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Drainage Easement was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney.
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Codes.

Attachments
Drainage Easement
Parcel Information
Basin Map
Map
BCC Action 2 5 15


AI-8452			County Administrator's Report 13. 1.
BCC Regular Meeting		Discussion
Meeting Date:	07/07/2015
Issue:	Florida-Alabama Transportation Planning Organization - FY 2017-2021 Project Priorities
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Florida-Alabama Transportation Planning Organization - Fiscal Years 2017-2021 Project Priorities - Joy D. Blackmon, P.E., Public Works Department Director That the Board review and discuss the proposed changes to the Florida-Alabama (FL-AL) Transportation Planning Organization (TPO) Fiscal Years 2017-2021 Project Priorities for transportation projects located within unincorporated Escambia County.
BACKGROUND:
Annually, the TPO reviews and adopts transportation project priorities in July for submittal to Florida Department of Transportation (FDOT) by August 11th. This document is part of the Transportation Improvement Program (TIP) development process. The purpose of the Project Priorities is to ensure that transportation projects programmed by FDOT in the Five-Year Work Program are consistent with local needs and plans for the TPO planning area. Escambia County Transportation and Traffic Operations (TTO) Staff developed a matrix formula that factors in congestion (current and future Annual Average Daily Traffic (AADT)), project costs and constructability. After calculating the factors and considering the current TPO Project Priority rankings, the priority shifts listed below are the results of the formula generation. None of the recommended priority changes impact any other local government’s project rankings; this is simply a shift in the Escambia County projects listed on the FL-AL TPO Non-Strategic Intermodal System (SIS) Capacity Projects List. Below are the recommended changes to the FL-AL TPO Non-SIS Capacity Projects List: Nine Mile Road (Mobile Highway to Beulah Road) – Remain #7 (#’s 1 to 6 are the annual box funds, so #7 is essentially the #1 project priority) Burgess Road (US 29 to I-110 overpass) – Remain #8 US 29 Connector (Nine Mile Road to US 29) – Move to #10 from #23 Blue Angel Parkway (Sorrento Road to US 98) – Move to #14 from #22 Gulf Beach Highway (Fairfield Drive to Navy Boulevard) – Move to #15 from #14 Gulf Beach Highway (Blue Angel Parkway to Fairfield Drive) – Move to #16 from #15 Express Bus Route (Pensacola to Navarre) – Remain #21 Ninth/Langley/Tippin – Move to #22 from #24 Pinestead Road – Longleaf Drive (Pine Forest Road to US 29) – Move to #23 from #10 Sorrento Road (Innerarity Point Road/Gulf Beach Highway to Blue Angel Parkway) – Move to #24 from #16 Perdido Key Drive (Alabama State Line to Innerarity Point Road/Gulf Beach Highway) – Remain #25 The only other recommended project priority change falls under the FL-AL TPO Bicycle/Pedestrian Projects List, and the recommended change is to move the SR 292 (Perdido Key Drive) Sidewalks Project to the #1 Bike/Pedestrian Project. The recommended change also includes amending the project description to allow for a 10’ shared-use path on the north side and 5’ sidewalks for the majority of the south side of Perdido Key Drive. The shift to #1 would slide the current #1 project, which is the SR 30 (Navy Boulevard) Sidewalks Project, down to #2.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
County Public Works staff will coordinate with TPO staff.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
County Public Works staff will inform TPO Staff of the Board’s recommended changes to project priorities for proper disclosure to the FL-AL TPO Board.

Attachments
No file(s) attached.


AI-8484			County Administrator's Report 13. 2.
BCC Regular Meeting		Discussion
Meeting Date:	07/07/2015
Issue:	Escambia County Health Facilities Authority Reappointments
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Escambia County Health Facilities Authority Reappointments, as Requested by Paula G. Drummond, Executive Director & General Council - Jack R. Brown, County Administrator That the Board take the following action concerning reappointments to the Escambia County Health Facilities Authority, as Requested by Paula G. Drummond, Executive Director & General Council: A. Approve the reappointment of Mr. J. H. Keith Bullock, effective August 22, 2015, through August 21, 2019; B.Waive the Board's Policy, Section I, Part B 1. (D), Appointment Policy and Procedures; and C. Approve the reappointment of Mr. Arthur J. Hall, effective August 22, 2015, through August 21, 2019.
BACKGROUND:
This Escambia County Health Facilities Authority (Authority) was created in accordance with Chapter 74-323, Laws of Florida, Acts of 1974. The purpose of the Authority is to assist health facilities in the acquisition, construction, financing and refinancing of projects in any incorporated or unincorporated area within the geographical limits of Escambia County. Ms. Paula Drummond, Executive Director and General Counsel, Escambia County Health Facilities Authority, on behalf of the Authority, has requested that the Board reappoint Mr. Bullock and Mr. Hall. Their Resumes are provided for your review.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with Section I B, of the Board of County Commissioners Policy Manual, Board approval is required for all appointments / reappointments to Boards and Committees established by the Board of County Commissioners.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Letter from Paula Drummond
Bullock - Resume
Hall - Resume


AI-8340			County Administrator's Report 13. 3.
BCC Regular Meeting		Discussion
Meeting Date:	07/07/2015
Issue:	Escambia County Housing Finance Authority Reappointments
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Escambia County Housing Finance Authority Reappointments, as requested by Karyn Norton, Executive Director - Jack R. Brown, County Administrator That the Board take the following action concerning two reappointments to the Escambia County Housing Finance Authority, as requested by Karyn Norton, Executive Director: A. Waive the Board's Policy, Section I, Part B 1. (D), Appointment Policy and Procedures; and B. Reappoint both Lamar B. Cobb and Sandra J. Ward for another four-year term, effective August 1, 2015, through July 31, 2019.
BACKGROUND:
The Authority was established by the Board of County Commissioners through the adoption of Escambia County Ordinance 80-12, in accordance with the Florida Finance Authority Law, Chapter 78-89, Laws of Florida. The purpose of the Authority is to eliminate the shortage of adequate housing in Escambia County. Mr. Cobb and Ms. Ward have expressed the desire to serve another term. Their Resumes are provided for review.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with Section I B, of the Board of County Commissioners' Policy Manual, Board approval is required for all appointments/reappointments to Boards and Committees established by the Board of County Commissioners.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Letters from Karyn Norton, Executive Director
Lamar B. Cobb's Resume
Sandra J. Ward's Resume


AI-8492			County Administrator's Report 13. 4.
BCC Regular Meeting		Discussion
Meeting Date:	07/07/2015
Issue:	Amendments to the Administrative Code, Title 6, Part 3, Unclassified Service
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Amendments to the Administrative Code, Title 6, Part 3, Unclassified Service - Jack R. Brown, County Administrator That the Board approve amendments to the Administrative Code, Title 6, Part 3, Unclassified Service, per the following: A. Require that all unclassified position vacancies not be filled on a regular basis unless the position has been open to the public; B. Provide a provision to allow the Board to approve an exception to public positing; C. Eliminate the need to publish in the Pensacola News Journal; C. Make other technical corrections to reflect current terminology; D. Address language regarding the compensation of Commissioner Aides; E. Eliminate references to lump sum payments consistent with Florida law; F. Provide clarification regarding overtime pay and exempt personnel; G. Clarify how department heads or directors are approved by the Board; and H. Reduce any severance pay limit to an amount consistent with Florida Statutes.
BACKGROUND:
BCC Administrative Code, Title 6, Part 3 Unclassified Service provided broad powers to the County Administrator to assemble and maintain a management team. Included in these powers was the authority to fill unclassified positions without advertising or making the vacancy known to the public. While this is a very clear and specific power, the desire of this County Administrator and this Board to promote transparency is not served by this policy. Accordingly, the County Administrator has asked this part of the Administrative Code be amended to further goals of transparency. The County has not published jobs on a regular basis with the Pensacola News Journal for some time as the use of various web sites has essentially surpassed the printed media for exposure and effectiveness. This publishing requirement is eliminated. Many of the technical corrections are changing bureau chiefs to department head or director. The revisions permit Commissioner Aides, who serve at the pleasure of each Commissioner, to have a top salary up to but not in excess of what the State law permits a Commissioner to be paid. Lump sum payments were severely restricted by changes in Florida Laws in 2011. Elimination of lump sum payments is consistent with this law, as is the limiting of possible severance payments to non-contract employees to six weeks. The provision of overtime pay for exempt personnel was clarified to assure it can only occur by Board action as has been the case under various emergency declarations. Traditionally department heads or directors have been approved by the board by approval of the annual budget. This process is more clearly delineated. Additionally a department head or director may be approved by specific Board action.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Administrative Code - Revised


AI-8456			County Attorney's Report 13. 1.
BCC Regular Meeting		Action
Meeting Date:	07/07/2015
Issue:	Authorize the Scheduling of a Public Hearing to Consider Adopting an Amendment to Chapter 82 the Construction and Demolition Debris (C&DD) Ordinance
From:	Alison Rogers, County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Authorizing the Scheduling of a Public Hearing to Consider Adopting an Amendment to Chapter 82 the Construction and Demolition Debris (C&DD) Ordinance That the Board authorize the scheduling of a Public Hearing for July 23, 2015, at 5:33 p.m. for consideration of adopting an amendment to Chapter 82 of the Escambia County Code of Ordinances amending definitions, regulations and permitting requirements for Construction and Demolition Debris (C&DD) facilities and Land Clearing Debris (LCD) facilities.
BACKGROUND:
On August 21, 2014, the Board established a moratorium on permitting of Construction and Demolition Debris (C&DD) and Land Clearing Debris (LCD) facilities in order to review and consider amendments to the County’s permitting scheme for such facilities. The moratorium expires on August 21, 2015.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The proposed ordinance will advertise in the Pensacola News Journal on Sunday, July 12, 2015.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-8437			County Attorney's Report 13. 1.
BCC Regular Meeting		Discussion
Meeting Date:	07/07/2015
Issue:	Thomas v. ConocoPhillips, Inc. Class Action Settlement
From:	Stephen West, Senior Assistant County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Thomas v. ConocoPhillips, Inc. Class Action Settlement. That the Board review the attached letter from RG2 Claims Administration, LLC and direct the County Attorney whether to object to the proposed distribution of the remaining funds in the Thomas v. ConocoPhillips, Inc. class action settlement.
BACKGROUND:
The plaintiffs filed a class action lawsuit to recover property damages allegedly arising from environmental contamination associated with the industrial facility owned and operated by the defendant. The parties reached a $9.5 million dollar settlement and the owners of the properties in the affected area were entitled to participate in the settlement. The County owns fourteen (14) parcels within the affected area. On July 11, 2013, the Board authorized the Chairman to execute, and the County Attorney to file, proof of claim and release forms for the various County properties entitled to participate in the settlement. The County ultimately received a distribution of $21,176.42. The attached letter from the claims administrator states that $34,687.15 remain in undistributed settlement funds. Rather than distributing the remaining funds among the participating class members, the attorneys for the class are seeking permission from the Court to distribute the remaining funds equally between two non-profit organizations, the East Hill Neighborhood Association and the Bayou Texar Foundation.
BUDGETARY IMPACT:
If the Court were to reject the proposed distribution of the remaining funds and direct that the funds be distributed to the participating class members, a significant portion of the funds would be consumed by the cost of issuing several thousand additional checks, bank fees, and other administrative costs, and the County would anticipate receiving less than $100.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
July 11, 2013 BCC Resume
RG2 Claims Admin Letter


13.		Reports:

		CLERK & COMPTROLLER'S REPORT Backup Not Included With The Clerk's Report Is Available For Review In The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 130

		I. Consent Agenda

	1.	Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held June 25, 2015; B. Approve the Minutes of the Attorney-Client Session held June 25, 2015; and C. Approve the Minutes of the Regular Board Meeting held June 25, 2015.


					COUNTY ATTORNEY'S REPORT

					I. For Action

			1.		Recommendation Concerning Authorizing the Scheduling of a Public Hearing to Consider Adopting an Amendment to Chapter 82 the Construction and Demolition Debris (C&DD) Ordinance That the Board authorize the scheduling of a Public Hearing for July 23, 2015, at 5:33 p.m. for consideration of adopting an amendment to Chapter 82 of the Escambia County Code of Ordinances amending definitions, regulations and permitting requirements for Construction and Demolition Debris (C&DD) facilities and Land Clearing Debris (LCD) facilities.

					II. For Discussion

			1.		Recommendation Concerning Thomas v. ConocoPhillips, Inc. Class Action Settlement. That the Board review the attached letter from RG2 Claims Administration, LLC and direct the County Attorney whether to object to the proposed distribution of the remaining funds in the Thomas v. ConocoPhillips, Inc. class action settlement.

			2.		Recommendation Concerning Historical Flag Displays at County Buildings That the Board discuss whether it wishes to take additional action with regards to historical flag displays at County buildings, County property or County flag displays, pursuant to Board discussion and the request of Commissioner Lumon May at the Board’s June 25, 2015 regular Board meeting,


14.					Items added to the agenda.

15.					Announcements.

16.					Adjournment.