Agenda

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AGENDA

Board of County Commissioners

Special Meeting for the New Jail Request for Proposals Presentations
Ernie Lee Magaha Government Building – First Floor
August 8, 2017 - 9:00 a.m.
August 9, 2017 - 9:00 a.m.


1.					Call to Order. (PLEASE TURN YOUR CELL PHONE TO THE VIBRATE, SILENCE, OR OFF SETTING)

2.					Was the Meeting Properly Advertised?

3.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

4.					Commissioners' Forum

5.					Recommendation Concerning Utilization of Owner Direct Purchases - Amy Lovoy, Assistant County Administrator That the Board authorize staff and the chosen design-build entity to utilize Owner Direct Purchases (ODP) for all purchases where utilization of same is to the cost-benefit of the County.


6.					Recommendation Concerning the Proposed Budget for the Design-Build of the Escambia County Correctional Facility - Amy Lovoy, Assistant County Administrator That the Board review and make any changes to the proposed budget for the Design-Build of the Escambia County Correctional Facility

7.					Recommendation Concerning Presentations for PD 16-17.004, the Design-Build of the Escambia County Correctional Facility - Amy Lovoy, Assistant County Administrator That the Board take the following action concerning presentations for PD 16-17.004, the Design-Build of the Escambia County Correctional Facility: A. Hear and consider the presentations of the proposals for the Design-Build of the Escambia County Correctional Facility in the following order: 1. Whitesell-Green/Caddell, a Joint Venture (9:00 a.m. - 12:00 p.m.: 2 hours for presentation; 60 minutes for questions and answers); 2. W.G. Yates Sons Construction Company (12:30 pm - 3:30 p.m.: 2 hours for presentation; 60 minutes for questions and answers); and B. Rank the proposals following the presentations; and C. Authorize staff to negotiate a final Contract with the #1-ranked firm. [Note: To encourage fairness in the selection process the proposals from each of the firms will not be available to the public until the afternoon of August 8, 2017. Portions of the proposals are exempted from public record under Florida Statute and will not be publicized. The public portions of both proposals will be publicized on the County's website in the afternoon of August 8, 2017.]

8.					Recommendation Concerning Alternative Items for the Escambia County Correctional Facility - Amy Lovoy, Assistant County Administrator That the Board consider the provided list of items included as alternates with PD 16-17.004, the Design/Build of the Escambia County Correctional Facility, should they become cost feasible.

9.					Adjourn.


Special BCC Meeting-New Jail RFP Presentations		5.
Meeting Date:	08/08/2017
Issue:	Utilitzation of Owner Direct Purchases
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

Information
RECOMMENDATION:
Recommendation Concerning Utilization of Owner Direct Purchases - Amy Lovoy, Assistant County Administrator That the Board authorize staff and the chosen design-build entity to utilize Owner Direct Purchases (ODP) for all purchases where utilization of same is to the cost-benefit of the County.
BACKGROUND:
Current policies allow the County to utilize Owner Direct Purchases (ODP) when it is cost beneficial to the County. This is a method whereby the County acts as the pass-through agency for a contractor on subcontracts or other agreements to purchase material . This allows the County to purchase these goods tax-free with the savings passed on to the project. Additional savings may be realized if the County negotiates a cost reduction for the associated reduced premium cost for the project price guarantee.
BUDGETARY IMPACT:
The current estimated savings are about $2,000,000.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
This process is often accomplished through a series of purchase orders to the supplier with a simultaneous change order to the primary contractor.

Attachments
Owner Direct Purchases - Exhibit G


Special BCC Meeting-New Jail RFP Presentations		6.
Meeting Date:	08/08/2017
Issue:	Proposed Budget for the Design-Build of the Escambia County Correctional Facility
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

Information
RECOMMENDATION:
Recommendation Concerning the Proposed Budget for the Design-Build of the Escambia County Correctional Facility - Amy Lovoy, Assistant County Administrator That the Board review and make any changes to the proposed budget for the Design-Build of the Escambia County Correctional Facility
BACKGROUND:
The County has projected several main funding sources for the design-build of the Escambia County Correctional Facility, including $50,143,051 from FEMA and the State of Florida, broken down with $48,488,632 for the construction of the jail and $1,654,419 for the demolition of the Central Booking Detention Facility (CBDF); $7,536,345 from the current Local Option Sales Tax III, broken down with $7,300,000 for the construction of the facility and $236,345 as the estimated match for the demolition of CBDF; and $87,163,448 in bond proceeds. With costs already incurred and estimated costs projected there remains $128,492,806 net available for the construction of the project. This includes a projected savings for the use of Owner Direct Purchases (ODP) but does not include any savings from any Owner Controlled Insurance Program (OCIP). By including the savings from the OCIP Program both respondents' base bid remains cost feasible. This budget also reserves funding to demolish all of the buildings on the McDonald's site even if certain portions are not demolished until a later date.
BUDGETARY IMPACT:
See Recommendation Paragraph.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Jail Estimate


Special BCC Meeting-New Jail RFP Presentations		7.
Meeting Date:	08/08/2017
Issue:	Presentations for PD 16-17.004 the Design-Build of the Escambia County Corrections Facility
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

Information
RECOMMENDATION:
Recommendation Concerning Presentations for PD 16-17.004, the Design-Build of the Escambia County Correctional Facility - Amy Lovoy, Assistant County Administrator That the Board take the following action concerning presentations for PD 16-17.004, the Design-Build of the Escambia County Correctional Facility: A. Hear and consider the presentations of the proposals for the Design-Build of the Escambia County Correctional Facility in the following order: 1. Whitesell-Green/Caddell, a Joint Venture (9:00 a.m. - 12:00 p.m.: 2 hours for presentation; 60 minutes for questions and answers); 2. W.G. Yates Sons Construction Company (12:30 pm - 3:30 p.m.: 2 hours for presentation; 60 minutes for questions and answers); and B. Rank the proposals following the presentations; and C. Authorize staff to negotiate a final Contract with the #1-ranked firm. [Note: To encourage fairness in the selection process the proposals from each of the firms will not be available to the public until the afternoon of August 8, 2017. Portions of the proposals are exempted from public record under Florida Statute and will not be publicized. The public portions of both proposals will be publicized on the County's website in the afternoon of August 8, 2017.]
BACKGROUND:
The Board initially short-listed 3 firms to receive the request for proposal (RFP) on February 17, 2017. These firms were: Archer Western Construction /Allstate Construction Joint Venture (Archer Western) W.G. Yates & Sons Construction Company (Yates) Whitesell-Green/Caddell Joint Venture (Whitesell) Escambia County issued requests for proposals (RFP) to these three firms for the design/build of the new Escambia County Correctional Facility. Two responses were received, and one firm dropped out. The RFP was issued on March 20, 2017. Responses were received on June 23, 2017.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The selection criteria matrix publicized in the RFP is included in the Board's backup.

Attachments
Selection Criteria for the Jail


Special BCC Meeting-New Jail RFP Presentations		8.
Meeting Date:	08/08/2017
Issue:	Alternate Items for the Design/Build of the Escambia County Correctional Facility
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

Information
RECOMMENDATION:
Recommendation Concerning Alternative Items for the Escambia County Correctional Facility - Amy Lovoy, Assistant County Administrator That the Board consider the provided list of items included as alternates with PD 16-17.004, the Design/Build of the Escambia County Correctional Facility, should they become cost feasible.
BACKGROUND:
The request for proposals (RFP) included several items as alternates in the proposals. These include the following: Full Emergency Power – The cost to upgrade the emergency power system to include the ability to provide full power to the facility in the event of a prolonged power outage. Domestic Hot Water, Chilled Water and Heating Hot Water for Existing Jail – The cost to design and construct a system to provide domestic hot water, chilled water and heating hot water to the existing jail from the proposed new central energy plant. The cost should include demolishing the domestic hot water and heating hot water equipment in the existing jail. Inmate Plumbing Control System – The cost to install an inmate plumbing control for all inmate toilets and showers located in the facility, not including medical holding areas or holding cells outside inmate housing units. The system will include electronic controllers, pressure-activated sensors at each fixture, and electronic valves along with computer(s) and software to control the system. Manual Slider Doors – The cost of changing inmate cell swinging doors to horizontal manual slider doors. The slider doors would be remotely unlocked and manually closed by local staff. Fully-Operable Slider Doors – The cost of changing inmate cell swinging doors to fully-operable horizontal slider doors. The slider doors would be remotely unlocked and closeable from the remote location with no action by staff. Detention Glazing Change – The cost to change from a combination of laminated polycarbonate and glass clad polycarbonate to a completely glass clad polycarbonate for all required glazing. Cisco Video Switch(es). Axis Cameras. Exacq Vision VMS – The cost of providing expansion of existing video management software by Exacq Vision. Pervious Concrete Paving – The cost to provide pervious paving within designated parking areas. Sewage Grinder – The cost of including a sewage grinder for the entire facility’s sanitary outflow. Second Bunk for Cells – The cost to install a second bunk in all single-bunk inmate cells in 1A and 1B housing units (64 bunks).
BUDGETARY IMPACT:
See attached.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Design/Build of the Escambia County Correctional Facility Alternates