Agenda

5:32 p.m. Public Hearing for consideration of adopting the Palafox Redevelopment Trust Fund Ordinance.

Recommendation: That the Board take the following action concerning adoption of the Palafox Redevelopment Trust Fund Ordinance:

A. Adopt the Palafox Redevelopment Trust Fund Ordinance, as requested by the Community Redevelopment Agency; and

B. Authorize the Chairman to execute the Ordinance.

5:33 p.m. Public Hearing Concerning the Fiscal Year 2015/2016 Grant Application for Federal Transit Administration Funding for Bus and Bus Facilities Program: Grant 5339 for Escambia County Area Transit

Recommendation: That the Board take the following action concerning the Fiscal Year 2015/2016 Federal Transit Administration (FTA) 5339 Grant Application by Escambia County Area Transit (ECAT) for mass transit project funding:

A. Conduct the 5:33 p.m., Public Hearing for the purpose of receiving comments from the general public on the Grant Application for $614,819, in Federal assistance on mass transit projects;

B. Approve, or amend and approve, the Grant Application, after receiving comments at the Public Hearing;

C. Adopt the Resolution authorizing the Chairman to execute all appropriate documents for the processing and receipt of Federal funds from the Federal Transit Administration; and

D. Authorize the ECAT General Manager to file the Grant Application via the Federal Transportation Award Management System (TrAMS).

[Funding: There is no budgetary impact. The $153,705 in Florida Toll Revenue Credits will enable the FTA to fund the entire Grant amount of $614,819. However, a Supplemental Budget Amendment to Fund 320 will be required when the Grant has been approved by the FTA]

THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.

CHAMBER RULES

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PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED

AGENDA

Board of County Commissioners

Regular Meeting – July 19, 2016 – 5:30 p.m.

Ernie Lee Magaha Government Building – First Floor


1.					Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.					Invocation – Commissioner Barry.

3.					Pledge of Allegiance to the Flag.

4.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.					Commissioners’ Forum.


6.					Presentations: A. Proclamation recognizing the Center for Independent Living Disability Resource Center (CILDRC) ADA Annual Awards and Volunteer Recognition Luncheon and commending the efforts of the CILDRC to raise awareness of the rights of persons with disabilities and those who support the goal and mission of the Americans with Disabilities Act; and B. Proclamation commending and congratulating Jenny M. Savely, 4-H Youth Development Program Coordinator, Extension Division, Department of Natural Resources Management, on her selection as "Employee of the Month" for July 2016.

7.					Proclamation. Recommendation: That the Board ratify the Proclamation dated July 8, 2016, recognizing and commending the Blue Angels for their dedication, leadership, and service to our community, our country, and the Armed Forces.

8.					Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule? Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

9.					5:31 p.m. Public Hearing for consideration of adopting the Cantonment Redevelopment Agency Trust Fund Ordinance. Recommendation: That the Board take the following action concerning adoption of the Cantonment Redevelopment Trust Fund Ordinance: A. Adopt the Cantonment Redevelopment Trust Fund Ordinance, as requested by the Community Redevelopment Agency; and B. Authorize the Chairman to execute the Ordinance.


16.					Fiscal Year 2016/2017 Certification of Taxable Value and 5:39 p.m. Fire MSBU Public Hearing. Recommendation: That the Board take the following action concerning the certification of millage rates and the scheduling of Public Hearings for the Fiscal Year 2016/2017 Budget: A. Certify the millage rates for Fiscal Year 2016/2017 as follows: County-wide Operating - 6.6165 Law Enforcement/Sheriff’s MSTU (Municipal Services Taxing Unit) - .685 Library MSTU - .359 Once the millage rates listed above have been certified, the millage rate cannot be increased without re-first class noticing the public. The millage rates must be certified by August 4, 2016; The millage rates for the County-wide Operating, Sheriff’s MSTU, and the Library MSTU are unchanged from the previous Fiscal Year 2015/2016; B. Certify the proposed millage rates at 2.42% above the aggregate rolled back rate; C. Affirm the Board’s intent to increase the current revenue allocation of 65.0% to the revised rate at the 75.0% increment in the Community Redevelopment Agency Tax Increment Financing (CRA TIF) Districts for Fiscal Year 2016/2017; D. Schedule a Public Hearing on the Fiscal Year 2016/2017 Budget for September 6, 2016, at 5:01 p.m., to be held in the Chambers of the Board of County Commissioners of Escambia County, Florida, located on the first floor of the Escambia County Governmental Complex, 221 Palafox Place, Pensacola, Florida; E. Schedule a Public Hearing to adopt the Fiscal Year 2016/2017 non-ad valorem special assessment roll at 5:02 p.m., on September 6, 2016, to be held in the Chambers of the Board of County Commissioners of Escambia County, Florida, located on the first floor of the Escambia County Governmental Complex, 221 Palafox Place, Pensacola Florida; F. Conduct a Public Hearing at 5:39 p.m., to consider adopting the Resolution increasing the Fire MSBU (Municipal Services Benefit Unit) Assessment rate for all properties in the unincorporated areas of Escambia County, with the exception of the Santa Rosa Island (SRI); G. Approve Amending Resolution 2003-71, as amended: Resolution increasing the Fire MSBU assessment, effective October 1, 2016, for all properties in the unincorporated areas of Escambia County, with the exception of the Santa Rosa Island as follows: Residential Properties – increasing the assessment rate by $25.33 per residential unit, from $100 to $125.33 per residential unit, effective October 1, 2016; Commercial Properties – increasing the assessment rate by $0.0076 per square foot, from $.045 to $.0526 per square foot (with a minimum assessment of $125.33), effective October 1, 2016; Unimproved Properties – increasing the assessment rate by $2.93 per parcel, plus $.03 per acre, from $12.10 per parcel, plus $.03 per acre to $15.03 per parcel, plus $.03 per acre, effective October 1, 2016; and H. Adopt and authorize the Chairman to execute the Resolution (R2016-_____), increasing the MSTU for residential, commercial, and unimproved properties in Escambia County.


			2.		Recommendation Concerning Final Plat Millview Estates Phase 3 Permit #140300003 That the Board take the following action concerning recording of the Final Plat of Millview Estates Phase 3, (a 96-lot single family residential subdivision), located in the Millview Community and lying east of Dog Track Road (County Road 297). Owned and developed by Millview xxxxxxxxxxxxx, LLC. The approval of a final plat allows the recording of the plat in the public records when its content and form are consistent with state and county requirements and with any applicable conditions of its approved preliminary plat and infrastructure construction plan, as set forth in Section 2-5.7, of the Escambia County Land Development Code; prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statutes; A. Approve the final plat for recording; B. Approve the street names "Trailblazer Way and Oak Alley"; C. Accept all public easements, streets, drainage improvements within public easements/public parcels, as depicted upon the final plat for permanent County maintenance subject to the transfer of the stormwater system to operation and maintenance phase through the water management district. The cost of pond and drainage improvements maintenance are to be funded through the establishment of a stormwater management MSBU (Municipal Services Benefit Unit); and D. Authorize the Chairman or Vice-Chairman to execute a Conservation Easement and Two Year Warranty Agreement without Surety.

					III. Consent Agenda

			1.		Recommendation Concerning the Scheduling of a Public Hearing That the Board authorize the scheduling of the following Public Hearing: August 4, 2016 5:49 p.m. - A Public Hearing - Approval of a Permit to Operate a Concrete/Asphalt Crushing Recycling and/or Processing Facility, located at 3300 Godwin Lane, owned by Bellview Site Contractors, Inc.


					COUNTY ADMINISTRATOR'S REPORT

					I. Technical/Public Service Consent Agenda

			1.		Recommendation Concerning Community Redevelopment Agency Meeting Minutes, June 16, 2016 - Tonya Gant, Neighborhood & Human Services Department Director That the Board accept for filing with the Board's Minutes, the June 16, 2016, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.

			2.		Recommendation Concerning the Resolution Authorizing the Temporary Road Closure for Escambia County Bridge on Molino Road Over Penasula Creek - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the Resolution authorizing the temporary road closure related to the replacement and maintenance of Bridge No. 480115, Molino Road (CR 182) over Penasula Creek: A. Rescind its action of February 2, 2016, CAR I-1B, adopting the Resolution (R2016-13) authorizing the temporary road closure of Molino Road (CR 182) over Penasula Creek, since the number of days needed for the closure to complete the project has changed from 180 days; B. Adopt the Resolution authorizing the Temporary Road Closure for 270 days; and C. Authorize the Chairman or Vice Chairman to execute the Resolution.

			3.		Recommendation Concerning the Extension of the Agreement for Special Magistrate - Claudia Simmons, Manager, Office of Purchasing That the Board approve the extension of the Agreements for Special Magistrate, PD 14-15.019, for 12 months effective March 5, 2016, per the terms of Section 5.1 of the Agreements with the firms of McConnaughhay, Duffy, Coonrod, Pope and Weaver, P.A. and Litvak, Beasley, Wilson & Ball, LLP.

			4.		Recommendation Concerning a Revision to the Board of County Commissioners' Overtime and Compensatory Time in Lieu of Overtime Pay Policy - Thomas G. "Tom" Turner, Human Resources Department Director That the Board approve the following revision to the Board of County Commissioners’ Overtime and Compensatory Time in Lieu of Overtime Pay Policy, Section II, C.4, Section F.6., last amended on September 17, 2009: "6. Compensatory Leave Balances. Compensatory leave balances may be preserved and accumulated up to a maximum of: a. 80 hours for those eligible employees who engage in public safety, emergency response, or seasonal activities: b. 240 hours for full time hourly employees assigned to work in the lifeguard section at the Pensacola Beach. These employees will not have their accrual balance paid down until they are separated from service or as requested by the department director and approved by the County Administrator; and c. 40 hours for all other eligible employees. Employees are encouraged to use compensatory time within ninety (90) days of accrual. Any compensatory time not used at the end of the fiscal year will be paid to the employee at his/her current regular hourly rate."

			5.		Recommendation Concerning a Request for a Public Hearing to Adopt an Ordinance Establishing a One-Time Municipal Services Benefit Unit on King's Way - Amy Lovoy, Assistant County Administrator That the Board take the following action concerning establishing a one-time Municipal Services Benefit Unit (MSBU) on King's Way: A. Waive the Board's adopted MSBU Policy; and B. Authorize the scheduling of a Public Hearing on August 4, 2016, at 5:33 p.m., to consider the adoption of an Ordinance establishing a one-time MSBU on King's Way.


			2.		Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements - Tonya Gant, Neighborhood & Human Services Department Director That the Board ratify the following July 19, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding and Lien Agreements: A. Approving the following 11 Residential Rehab Grant Program Funding and Lien Agreements: 1. The Agreements between Escambia County CRA and Ishmeal T. and Nancy M. Damaso, owners of residential property located at 2502 West Lloyd Street, Brownsville Redevelopment District, each in the amount of $2,185, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, for a new roof installation; 2. The Agreements between Escambia County CRA and Linda L. Suermann, owner of residential property located at 3 Northwest Kalash Road, Warrington Redevelopment District, each in the amount of $1,575, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection; 3. The Agreements between Escambia County CRA and Winston O. and Susan J. Hanks, owners of residential property located at 211 Sunset Avenue, Warrington Redevelopment District, each in the amount of $2,100, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection; 4. The Agreements between Escambia County CRA and Lizzie B. Richardson, Sharon D. Richardson, and Juana L. Richardson, owners of residential property located at 2801 West Jackson Street, Brownsville Redevelopment District, each in the amount of $4,090, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, for a new roof installation; 5. The Agreements between Escambia County CRA and Floyd and Johnnie Peacock, owners of residential property located at 1952 Gary Circle, Englewood Redevelopment District, each in the amount of $3,262, representing an in-kind match through the Englewood Tax Increment Financing (TIF), Fund 151, Cost Center 370117, Object Code 58301, for a new roof installation; 6. The Agreements between Escambia County CRA and James D. Andrews, owner of residential property located at 118 Southeast Kalash Road, Warrington Redevelopment District, each in the amount of $1,150, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection; 7. The Agreements between Escambia County CRA and John P., Jr., and Lori L. Remich, owners of residential property located at 39 Manor Drive, Warrington Redevelopment District, each in the amount of $5,338, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for installation of new windows; 8. The Agreements between Escambia County CRA and Evan and Michelle Williams, owners of residential property located at 522 Hardy Place, Palafox Redevelopment District, each in the amount of $2,445, representing an in-kind match through the Palafox Tax Increment Financing (TIF), Fund 151, Cost Center 370115, Object Code 58301, for roof replacement; 9. The Agreements between Escambia County CRA and Winifred Wallace, owner of residential property located at 3119 West La Rua Street, Brownsville Redevelopment District, each in the amount of $3,799, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, for window replacement; 10. The Agreements between Escambia County CRA and Litedra Burgess, owner of residential property located at 917 West Michigan Avenue, Palafox Redevelopment District, each in the amount of $5,915, representing an in-kind match through the Palafox Tax Increment Financing (TIF), Fund 151, Cost Center 370115, Object Code 58301, for installation of central heating and air conditioning system and roof replacement; 11. The Agreements between Escambia County CRA and Arthur and Mary Jane Moore, owners of residential property located at 617 Lakewood Road, Barrancas Redevelopment District, each in the amount of $2,162, representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, Object Code 58301, for storm shutter installation; and B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement the Grant awards.


			3.		Recommendation Concerning the SHIP Program Agreement with Northwest Florida Community Housing Development Corporation - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the SHIP Program Agreement with Northwest Florida Community Housing Development Corporation: A. Approve the SHIP Program Substantial Rehabilitation/Reconstruction Project Agreement with the Northwest Florida Community Housing Development Organization, subject to Legal review and sign-off, to provide up to $450,000, in SHIP funds to support replacement housing activities for affected tornado victims in Escambia County; and B. Authorize the Chairman or Vice Chairman to execute the Agreement and all Project-related documents as required to implement the Project. [Funding: Fund 120/2016 SHIP, Cost Center 370202]

			4.		Recommendation Concerning Administrative Budget Amendment #199 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Administrative Budget Amendment #199, Solid Waste Services Fund (401), in the amount of $1,556,000, to transfer funds from Reserves to Projects, and to appropriate these funds for the Perdido Class 1 Landfill Section 5, Cell 1A expansion sitework construction.

			5.		Recommendation Concerning Supplemental Budget Amendment #202 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #202, Gulf Coast Restoration Fund (118), in the amount of $963,090, to recognize reimburseable Grant proceeds from the Florida Department of Environmental Protection (FDEP) for the design and construction costs for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project, and to appropriate these funds to perform restoration work to the Bob Sikes Fishing Pier, parking area, and multipurpose trail that will enhance and/or increase recreational fishing and beach use opportunities by improving the access to the existing fishing bridge and associated beach access trail on Pensacola Beach. This Grant is under the Deepwater Horizon Natural Resource Damage Assessment (NRDA) Phase III Early Restoration Project.

			6.		Recommendation Concerning the Agreement for Lobbyist Services with Keller McIntyre and Associates, LLC - Shawn Fletcher, Information Technology Department Director That the Board take the following action concerning the Agreement for Lobbyist Services with Keller McIntyre and Associates, LLC, for consulting services with a Federal Grant writing and submission proposal for broadband data: A. Authorize Keller McIntyre and Associates, LLC, a Consultant Group who will assist the Escambia County Board of County Commissioners on Government relations and Grant writing to write a high-speed broadband data services Federal Grant proposal; B. Approve the Agreement for Lobbyist Services between Keller McIntyre and Associates, LLC, and Escambia County for the purpose of pursuing Federal funding and government relations objectives related to the preparation of a high-speed broadband services planning grant proposal, for a term of one year and a fee not to exceed $8,200; and C. Authorize the Chairman to execute the Agreement for Lobbyist Services between Keller McIntyre and Associates, LLC, and the Escambia County Board of County Commissioners. [Funding: Fund 001, General Fund, Cost Center 270109, Object Code 53101]

			7.		Recommendation Concerning the Southern Light, LLC, Telecommunications License Agreement and Scope of Work for the Escambia County Tryon Library - Shawn Fletcher, Information Technology Department Director That the Board take the following action concerning the Southern Light, LLC, Telecommunications License Agreement and Scope of Work for the Escambia County Tryon Library: A. Approve the Telecommunications License Agreement and Scope of Work with Southern Light, LLC, for the Escambia County Tryon Library. This will provide a high-speed fiber data connection between the Escambia County Tryon Library and the Main Library Branch with a monthly fee of $583; and B. Authorize the County Administrator to sign the Southern Light, LLC, Telecommunications License Agreement and Scope of Work. [Funding Source: Funds are available in the current Budget, Library Fund (113), Cost Center 110503]

			8.		Recommendation Concerning Contract Award for Montclair Sidewalks & Resurfacing Phase 1, Havre Way - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Roads, Inc. of NWF, per the terms and conditions of PD 15-16.059, Montclair Sidewalks & Resurfacing Phase 1 - Havre Way, in the amount of $429,636.74. [Funding Source: Fund 352, LOST III, Account 210107/56301/Project #08EN0208 (Resurfacing) - $160,009.84; Fund 352, LOST III, Account 210107/56301/Project #16EN3415 (Montclair SW) - $208,080.00; Fund 352, LOST III, Account 210107/56301/Project #12EN1738 (NIP) - $24,733.45; Fund 181, Master Drainage Basin Fund 12, Account 210730/56301 - $12,000.00; and Fund 151, Community Redevelopment (TIF), Account 370115/56301 - $24,813.45. Total Funding = $429,636.74]

			9.		Recommendation Concerning Contract Award for Perdido Class I Landfill Section 5 Cell 1A Expansion Sitework Construction - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Panhandle Grading & Paving, Inc., per the terms and conditions of PD 15-16.058, Perdido Class I Landfill Section 5 Cell 1A Expansion Sitework Construction, in the amount of $4,155,393. [Funding: Fund 401, Solid Waste Fund, Cost Center 230315, Object Code 56301]

			10.		Recommendation Concerning Contract Award for 2015-2016 Groups 1, 2, & 5 Resurfacing - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Roads, Inc., of NWF, per the terms and conditions of PD 15-16.056, 2015-2016 Groups 1, 2, & 5 Resurfacing, in the amount of $1,661,103.22. [Funding: Fund 352, Lost III, Cost Center 210107, Object Code 56301, Project Code 08EN0208]


			15.		Recommendation Concerning the On-Site Employee Health Clinic - Thomas G. "Tom" Turner, Human Resources Department Director That the Board take the following action concerning the On-Site Employee Health Clinic: A. Approve a two-year Contract (anticipated to be August 1, 2016, through July 31, 2018) with the option for two one-year extensions, with Concentra Health Services, Inc., for the On-Site Employee Health Clinic; B. Develop a Pharmacy component to assist in the care of Escambia County and Sheriff’s Department employees, upon approval of a two-year Contract with Concentra Health Services, Inc., for the On-Site Employee Health Clinic; C. Eliminate the Health Specialist position, change the part-time Medical Assistant position to a full-time position, and upgrade and promote the Nurse Clinic Manager position; D. Shift the cost sharing of the Clinic to the County paying 75% of the cost and the Sheriff paying 25% of the cost of the Clinic; E. Upgrade the current electronic medical records system; and F. Authorize the Chairman to sign the Contract with Concentra Health Services, Inc.

			16.		Recommendation Concerning the Purchase of Cutaway Fixed Route Buses for Escambia County Area Transit - Joy D. Blackmon. P.E., Public Works Department Director That the Board take the following action regarding the purchase of four Glaval Cutaway Transit Vehicles for Escambia County Area Transit (ECAT): A. Rescind the Board's prior action taken on June 2, 2016, CAR II-28B, awarding a Purchase Order in the amount of $438,044, to Getaway Bus, Inc., due to a scrivener's error; and B. Award a Purchase Order in the amount of $438,044, to NBS Acquisition Company, LLC, d/b/a Getaway Bus, LLC. [Funding: Fund 320, FTA Capital Project Fund, Cost Centers 211234, 211231, and 211233, Object Code 56401]

			17.		Recommendation Concerning the Approval of Agreement for the Reimbursement of Design and Construction Funds for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board review and authorize the Chairman to sign the Florida Department of Environmental Protection (FDEP) Division of Water Restoration Assistance Grant Agreement between Escambia County and the State of Florida DEP for financial assistance for the Deepwater Horizon Natural Resource Damage Assessment Phase III Early Restoration Project - Bob Sikes Pier Improvements Project. The Agreement establishes that the amount to be reimbursed for design and construction funds for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project is set at $963,090. The Office of Management and Budget has been notified of the Agreement, and will prepare a Project Budget.

18.

Recommendation Concerning the Acceptance of Two Drainage Easements and Two Temporary Construction Easements for the Carver Park East Drainage Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning acceptance of the donation of two drainage easements and two temporary construction easements for the Carver Park East Drainage Improvement Project:

A. Accept the donation of two drainage easements and two temporary construction easements located in the Cantonment area for the Carver Park East Drainage Improvement Project;

Property Owner	Parcel Reference Number	Area
Rose B. and Price L. Stills (Temporary Construction Easement)	16-1N-31-1000-100-006	1,000 Square Feet
Rose B. and Prince L. Stills (Drainage Easement)	16-1N-31-1000-100-006	500 Square Feet
Jimmy Hull (Temporary Construction Easement)	16-1N-31-1000-120-006	1,000 Square Feet
Jimmy Hull (Drainage Easement)	16-1N-31-1000-120-006	500 Square Feet

B. Authorize the payment of documentary stamps because the property is being donated for Governmental use, which is for drainage improvements, and the County benefits from the acceptance of this property, which enhances the safety and well-being of the citizens of Escambia County;

C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize the Chairman or Vice Chairman to accept the Easements, as of the day of delivery of the Easements to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]


					COUNTY ATTORNEY'S REPORT

					I. For Action

			1.		Recommendation Concerning Scheduling an Attorney/Client Session on August 4, 2016 at 3:00 p.m. to Discuss Pending Litigation in the cases of Jody Nix v. Escambia County, Case No. 3:15-cv-00379-MCR/CJK, Carolyn Davis v. Escambia County, Case No.: 2014 CA 001048, Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, and Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103. That the Board take the following action: A. Schedule a private meeting with its attorneys to discuss pending litigation, in accordance with Section 286.01(8), Fla. Stat. for August 4, 2016 at 3:00 p.m.; and B. Approve the public notice printed below to be published in the Pensacola News Journal on Saturday, July 23, 2016. PUBLIC NOTICE IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida, to hold a private meeting with its attorneys to discuss pending litigation in the cases of Jody Nix v. Escambia County, Case No.: 3:15-cv-00379-MCR/CJK, Carolyn Davis v. Escambia County, Case No.: 2014 CA 001048, Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103, in accordance with Section 286.01(8), Fla. Stat. Such attorney/client session will be held on Thursday, August 4, 2016 at 3:00 p.m., in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Grover C. Robinson, IV, Wilson B. Robertson, Douglas B. Underhill, Lumon J. May, and Steven Barry, County Administrator Jack R. Brown, County Attorney Alison P. Rogers, Deputy County Attorney Charles V. Peppler, Attorneys representing Escambia County in Case Nos. 3:15-cv-00379-MCR/CJK, 2014 CA 001048 and 2014 CA 002103 and attorney Sally B. Fox representing Escambia County only in Case No.: 2014 CA 002103. A certified court reporter will attend the attorney/client session for all cases.


AI-10634		Proclamations 7.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	Adoption/Ratification of Proclamations
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Proclamation. Recommendation: That the Board ratify the Proclamation dated July 8, 2016, recognizing and commending the Blue Angels for their dedication, leadership, and service to our community, our country, and the Armed Forces.
BACKGROUND:
Various departments, outside agencies, special interest groups, civic and religious organizations in recognition of specific events, occasions, people, etc., request Proclamations. Information provided on the Proclamation is furnished by the requesting party and placed in the proper acceptable format for BCC approval by the County Administration staff. Board approval is required by Board Policy Section I, A (6).
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Human Resources Department and the County Administrator's Office will work together to coordinate this program.

Attachments
Blue Angels proc


AI-10581		Public Hearings 9.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	5:31 p.m. Public Hearing to Consider Adoption of the Cantonment Redevelopment Trust Fund Ordinance
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
5:31 p.m. Public Hearing for consideration of adopting the Cantonment Redevelopment Agency Trust Fund Ordinance. Recommendation: That the Board take the following action concerning adoption of the Cantonment Redevelopment Trust Fund Ordinance: A. Adopt the Cantonment Redevelopment Trust Fund Ordinance, as requested by the Community Redevelopment Agency; and B. Authorize the Chairman to execute the Ordinance.
BACKGROUND:
On July 19, 2016, at 9:00 a.m., a CRA meeting was convened to recommend to the Board to conduct a Public Hearing at 5:31 p.m., to consider adoption of an Ordinance amending the Cantonment Redevelopment Trust Fund. A copy of the Ordinance and Map is attached.
BUDGETARY IMPACT:
Funding for the proper advertisement will be provided through the Community Redevelopment Agency (CRA) Cantonment Tax Increment Financing (TIF), Fund 151, Cost Center 370118, Object Code 54901.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristan Hual, Assistant County Attorney, has reviewed and approved the Ordinance as to form and legal sufficiency.
PERSONNEL:
There is no additional personnel needed.
POLICY/REQUIREMENT FOR BOARD ACTION:
A Public Hearing to amend an Ordinance is in compliance with the Board guidelines and procedures.
IMPLEMENTATION/COORDINATION:
Upon Board adoption of the Ordinance, Neighborhood and Human Services Department/CRA personnel, in cooperation with other County Departments, Chris Jones Property Appraiser, and the Cantonment Improvement Committee, will continue to carry out the mission of the Cantonment Redevelopment Plan.

Attachments
Ordiannce_Cantonment TIF_July2016


AI-10585		Public Hearings 10.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	5:32 p.m. Public Hearing to Consider Adoption of the Palafox Redevelopment Trust Fund Ordinance
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
5:32 p.m. Public Hearing for consideration of adopting the Palafox Redevelopment Trust Fund Ordinance. Recommendation: That the Board take the following action concerning adoption of the Palafox Redevelopment Trust Fund Ordinance: A. Adopt the Palafox Redevelopment Trust Fund Ordinance, as requested by the Community Redevelopment Agency; and B. Authorize the Chairman to execute the Ordinance.
BACKGROUND:
On July 19, 2016, 9:00 a.m., a CRA meeting was convened to recommend to the Board to conduct a Public Hearing to consider adoption of an Ordinance amending the Palafox Redevelopment Trust Fund. A copy of the Ordinance and map is attached.
BUDGETARY IMPACT:
Funding for the proper advertisement will be provided through the CRA Palafox TIF, Fund 151, Cost Center 370115.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Ordinance was reviewed and approved as to form and legal sufficiency by Kristin Hual, Assistant County Attorney.
PERSONNEL:
Neighborhood and Human Services Department/Community Redevelopment Agency (NHS/CRA) staff will handle this Grant award.
POLICY/REQUIREMENT FOR BOARD ACTION:
A Public Hearing to amend an Ordinance is in compliance with the Board guidelines and procedures.
IMPLEMENTATION/COORDINATION:
Upon Board adoption of the Ordinance, NHS/CRA staff, in coordination with other County Departments, Chris Jones Property Appraisers, and the various Neighborhood Groups in Palafox District, will process the necessary documents for the Palafox Trust Fund for the expanded area.

Attachments
Ordinance_Palafox Trust Fund_June2016


AI-10461		Public Hearings 11.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	Grant Application for Federal Transit Administration (FTA) Bus and Bus Facilities Program: Grant 5339
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

5:33 p.m. Public Hearing Concerning the Fiscal Year 2015/2016 Grant Application for Federal Transit Administration Funding for Bus and Bus Facilities Program: Grant 5339 for Escambia County Area Transit

Recommendation: That the Board take the following action concerning the Fiscal Year 2015/2016 Federal Transit Administration (FTA) 5339 Grant Application by Escambia County Area Transit (ECAT) for mass transit project funding:

A. Conduct the 5:33 p.m., Public Hearing for the purpose of receiving comments from the general public on the Grant Application for $614,819, in Federal assistance on mass transit projects;

B. Approve, or amend and approve, the Grant Application, after receiving comments at the Public Hearing;

C. Adopt the Resolution authorizing the Chairman to execute all appropriate documents for the processing and receipt of Federal funds from the Federal Transit Administration; and

D. Authorize the ECAT General Manager to file the Grant Application via the Federal Transportation Award Management System (TrAMS).

[Funding: There is no budgetary impact. The $153,705 in Florida Toll Revenue Credits will enable the FTA to fund the entire Grant amount of $614,819. However, a Supplemental Budget Amendment to Fund 320 will be required when the Grant has been approved by the FTA]

BACKGROUND:

Federal Transit Administration (FTA) guidelines require that all applications for financial assistance from FTA be submitted after a public hearing is held for the purpose of receiving comments from the public concerning the grant program of projects. Effective January 1, 2016, Grant Applications, Execution, and Grant Administration Progress Reports must be submitted electronically via the Transportation Award Management System (TrAMS).

FTA guidelines require that all applications for financial assistance from FTA be submitted after a public hearing is held for the purpose of receiving comments from the public concerning the Grant Program of Projects. Effective January 1, 2016, Grant Applications, Execution, and Grant Administration Progress Reports must be submitted electronically via the Transportation Award Management System (TrAMS).

The FTA publishes apportionments, and Escambia County's apportionments for Section 5339 are FY2015 $317,323 and FY2016 $297,496 for a total of $614,819 (apportionment notice attached). ECAT recommends that Escambia County apply for these apportionments by approving this application for the below Program of Projects.

PROGRAM OF PROJECTS

The Project Budget was developed in accordance with the latest Pensacola Urbanized Area Transportation Improvement Plan Update adopted by the Florida-Alabama Transportation Planning Organization (TPO). The budget for this Grant Application is as follows:

Items	Project Cost
One Large Heavy Duty Bus	$340,000
Bus Stop Amenities	$274,819
Total Budget	$614,819

The recommended Program of Projects is based on the following:

One Large Heavy Duty Bus: It is recommended that Escambia County purchase 1 30' replacement bus at a cost of $340,000. This vehicle will replace one large heavy duty bus that has reached/exceeded its useful life.

Bus Stop Amenities: It is recommended that Escambia County purchase solar light kits for existing shelters, for safety and security for passengers waiting at these stops outside of daylight hours. It is also recommended that Escambia County purchase bus stop benches to replace old worn benches, and to add benches to bus stops that do not have amenities.

BUDGETARY IMPACT:

There is no budgetary impact. The $153,705 in Florida Toll Revenue Credits will enable the FTA to fund the entire Grant amount of $614,819. However, a Supplemental Budget Amendment to Fund 320 will be required when the Grant has been approved by the FTA.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney has approved as to form and legal sufficiency on June 14, 2016.

PERSONNEL:

Additional personnel will not be required by ECAT.

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is based on the Board of County Commissioners Comprehensive Plan - Mass Transit Element.

IMPLEMENTATION/COORDINATION:

ECAT personnel will electronically file all required documentation. ECAT staff will coordinate with the FTA and FDOT on all necessary funding activities covered by this grant application. The Chairman and/or County Attorney shall execute all appropriate documents for the processing and receipt of Federal funds from the Federal Transit Administration. ECAT personnel will assist as needed.

Attachments
Replacement Plan
Resolution
Draft Application
FY16 Apportionment
FY15 Apportionment


AI-10552		Public Hearings 12.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	Recommendation Concerning the 2016 Grant Application for Federal Transit Administration 5307 Flex Funding in the amount of $300,000
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

5:34 p.m. Public Hearing Concerning the Fiscal Year 2016 Grant Application for Federal Transit Administration Flex Funding

Recommendation: That the Board take the following action concerning the 2016 Grant Application for Federal Transit Administration Flex Funding for Capital Preventive Maintenance for Mass Transit in Escambia County, in the Amount of $300,000:

A. Conduct the Public Hearing for the purpose of receiving comments from the general public on the Grant Application by Escambia County Area Transit (ECAT) for $300,000 in Federal assistance on planning and capital assistance for mass transit projects;

B. Approve, or amend and approve, the Grant Application, after receiving comments at the Public Hearing;

C. Adopt the Resolution authorizing the Chairman and/or County Administrator to execute all appropriate documents for the processing and receipt of Federal funds from the Federal Transit Administration; and

D. Authorize the ECAT General Manager to file the Grant Application via the Federal Transportation Award Management System (TrAMS).

[Funding: There is no budgetary impact. The $75,000 in Florida Toll Revenue Credits will enable the FTA to fund the entire Grant amount of $300,000. However, a Supplemental Budget Amendment to Fund 104 will be required when the Grant has been approved by the FTA]

BACKGROUND:

Effective January 1, 2016, Grant Applications and Grant Administration Progress Reports must be submitted electronically via the Transportation Award Management System. (TrAMS) The Florida Department of Transportation (FDOT) is allowed to flex a certain amount of funding between highway and transit projects. FDOT has authorized $300,000 as flex funding for Escambia County. Typically this Grant requires a match, but FDOT has also authorized the use of $75,000 in Toll Revenue Credits, which allows for 100% federal funding for these projects.

Program of Projects:
The project budget was developed in accordance with the latest Pensacola Urbanized Area Transportation Improvement Plan Update adopted by the Florida-Alabama Transportation Planning Organization (TPO). The budget for this grant application follows:

Item	Project Cost
Preventive Maintenance	$300,000

The proposed Program of Projects, including any amendments, becomes the final Program of Projects upon approval by the Board of County Commissioners.

BUDGETARY IMPACT:

There is no budgetary impact. The $75,000 in Florida Toll Revenue Credits will enable the FTA to fund the entire grant amount of $300,000. However, a Supplemental Budget Amendment to Fund 104 will be required when the Grant has been approved by the FTA.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, reviewed and approved the resolution as to form and legal sufficiency on June 28, 2016.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is based on the Board of County Commissioners Comprehensive Plan - Mass Transit Element.

IMPLEMENTATION/COORDINATION:

Attachments
Resolution
Draft Application
notice of approval


AI-10544		Public Hearings 13.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	FY14/15 Grant Application for Federal Transit Administration (FTA) 5307 Funding for Planning and Capital Assistance for Mass Transit Projects
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

5:35 p.m. Public Hearing Concerning Fiscal Year 2014/2015 Grant Application for Federal Transit Administration Funding for Planning and Capital Assistance for Mass Transit Projects for Escambia County Area Transit

Recommendation: That the Board take the following action concerning the Fiscal Year 2014/2015 Federal Transit Administration (FTA) 5307 Grant Application by Escambia County Area Transit (ECAT) for mass transit project funding:

A. Conduct the Public Hearing for the purpose of receiving comments from the general public on the Grant Application for $1,022,884, in Federal assistance on mass transit projects;

B. Approve, or amend and approve, the Grant Application, after receiving comments at the Public Hearing;

C. Adopt the Resolution authorizing the Chairman to execute all appropriate documents for the processing and receipt of Federal funds from the Federal Transit Administration; and

D. Authorize the ECAT General Manager to file the Grant Application via the Federal Transportation Award Management Systems (TrAMS).

[Funding: There is no Budgetary impact. The $255,721 in Florida Toll Revenue Credits will enable the FTA to fund the entire Grant amount of $1,022,884. However, a Supplemental Budget Amendment to Funds 104 and 320 will be required when the Grant has been approved by the FTA]

BACKGROUND:

Project	Previous	Current	Total
Preventive Maintenance	$730,000	$536,805	$1,266,805
ADA	$203,738	$102,289	$306,027
Transit Feasibility Study for Orange Beach, AL	$68,653	$18,592	$87,245
TDP Update	$190,000	$ -	$190,000
Shelters/Amenities	$27,496	$22,091	$49,587
Safety/Security	$27,496	$3,107	$30,603
Large Heavy Duty Buses	$680,000	$340,000	$1,020,000
Small Heavy Duty Bus	$110,000	$ -	$110,000
Total	$2,037,383	$1,022,884	$3,060,267

This recommended program of projects is based on the following:

Preventive Maintenance: In order to optimize the amount of operating funds available to Escambia County, it is recommended that the entire maintenance expenses for 2015 is requested reimbursed from the Federal Transit Administration.

ADA: 10% of the grant amount is eligible for ADA reimbursement.

Apportionment for Alabama: The FTA apportionment specifies that $55,624 of the FY15 grant amount is for Alabama, ie Baldwin County. In addition $31,621 was specified as the grant amount for FY13. However, this amount was never apportioned to Alabama, so this program of projects includes the $55,624 and the $31,621.

Consultant fee for Major TDP update: it is a FTA requirement that the Transit Development Plan (TDP) is updated by an outside consultant every 5 years. This update is due by September 1, 2016. The Cost for this update should not exceed $230,000 and the West Florida Regional Planning Council has advised Escambia County that they are able to contribute $40,000 towards this fee.

Shelter: The FTA requires that you spend at least 1% of grant funds on bus amenities.

Security: The FTA requires that you spend at least 1% of grant funds on security.

3 30' El Dorado Buses: It is recommended that Escambia County Purchase 3 30' replacement buses at a cost of $340,000 per bus.

This proposed program of projects, including any amendments, becomes the final program of projects when approved by the Board of County Commissioners after receiving comments at the scheduled public hearing.

BUDGETARY IMPACT:

There is no Budgetary impact. The $255,721 in Florida Toll Revenue Credits will enable the FTA to fund the entire Grant amount of $1,022,884. However, a Supplemental Budget Amendment to Fund's 104 and 320 will be required when the Grant has been approved by the FTA

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, reviewed and approved the resolution as to form and legal sufficiency on June 28, 2016.

PERSONNEL:

No additional personnel will be required by ECAT.

POLICY/REQUIREMENT FOR BOARD ACTION:

The recommendation is based on the Board of County Commissioners Comprehensive Plan - Mass Transit Element.

IMPLEMENTATION/COORDINATION:

Attachments
Draft Application
Resolution
Replacement Plan


AI-10534		Public Hearings 14.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	5:36 p.m. Public Hearing Regarding the Fiscal 16 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation
From:	Pamela Lamphear, Administrative Assistant
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
5:36 p.m. Public Hearing concerning the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for Fiscal Year 2016 Local Solicitation Recommendation: That the Board take the following action concerning the "Edward Byrne Memorial Justice Assistance Grant (JAG) Program Fiscal Year 2016 Local Solicitation": A. Ratify the electronic submission of the Application for the "Edward Byrne Memorial Justice Assistance Grant (JAG) Program Fiscal Year 2016 Local Solicitation" funds; total estimated amount of funds for Escambia County, Florida, is $141,950; B. Authorize the Sheriff of Escambia County, Florida, to act as the Implementing Agency and Designee for the Chairman of the Board of County Commissioners for the Grant Program, to include the following: 1. Review and approve the online Grant Application; 2. Make the necessary Assurances and Certifications as to the expenditure of funds under the Program; and 3. Sign or validate online any other Program requirements, as may be required by the funding authority; and C. Authorize the Chairman to sign or validate online any other Program requirements, as may be required by the funding authority, relating to the Chief Executive of the County.
BACKGROUND:
The Department of Justice requires applicants allow for public comment prior to the award of any funding under this program on its intended uses to the extent applicable law or established procedures make such opportunity available. The grantee will use the JAG grant to support law enforcement initiatives. Specifically, to fund the overtime salaries for sworn law enforcement officers for following units: Bike Patrol. Primary objective is the reduction of street level crimes through effective neighborhood bike patrol policing in Escambia County Florida.
BUDGETARY IMPACT:
There are no matching grant requirements for this grant.
LEGAL CONSIDERATIONS/SIGN-OFF:
Applicants must provide an opportunity for the public to comment on their JAG application. The manner in which the public is notified and given an opportunity to comment, as well as the pertinent dates, should be included In the Review Narrative portion of the application (along with information the governing body review). If the requirement is not met at the time of submission, BJA will process the application, but funds will be withheld until documentation confirming the public comment requirement was completed has been submitted. Common forms of public notification include website and newspaper postings, and city council, tribal council, and county board hearings that are open to the public.
PERSONNEL:
Escambia County Sheriff's Office will coordinate all necessary activities including programamtic and and ack as the fiscal agent for this grant.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Escambia County Sheriff's Office will coordinate all necessary activities including programamtic and and ack as the fiscal agent for this grant.

Attachments
Grant Solicitation
Application


AI-10510		Public Hearings 15.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	5:38 p.m. Public Hearing Establishing a Moratorium on Permitting Medical Marijuana Dispensaries
From:	Meredith Crawford, Assistant County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
5:38 p.m. Public Hearing for consideration of an Ordinance establishing a moratorium on permitting medical marijuana dispensaries Recommendation: That the Board review the Ordinance placing a temporary moratorium on the permitting of medical marijuana dispensaries, so that County staff may review and evaluate County ordinances and regulations governing such land uses. This hearing serves as the first of two recommended Public Hearings before the Board of County Commissioners.
BACKGROUND:
At its July 7, 2016 meeting, the Board approved setting the Public Hearing for consideration of adopting a temporary moratorium on the permitting of medical marijuana dispensaries.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Assistant County Attorney, Meredith D. Crawford drafted the proposed draft ordinance. The ordinance for the first Public Hearing was advertised in the Pensacola News Journal on July 9, 2016 and the second Public Hearing will be advertised in the Pensacola News Journal on July 23, 2016.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
DRAFT Ordinance with line numbers
Ordinance with Legal stamp
Proof of Publication


AI-10603		Public Hearings 16.
BCC Regular Meeting
Meeting Date:	07/19/2016
Issue:	Certification of Taxable Value & 5:39 Public Hearing – Rate Resolution Mainland Fire MSBU Increase
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Fiscal Year 2016/2017 Certification of Taxable Value and 5:39 p.m. Fire MSBU Public Hearing. Recommendation: That the Board take the following action concerning the certification of millage rates and the scheduling of Public Hearings for the Fiscal Year 2016/2017 Budget: A. Certify the millage rates for Fiscal Year 2016/2017 as follows: County-wide Operating - 6.6165 Law Enforcement/Sheriff’s MSTU (Municipal Services Taxing Unit) - .685 Library MSTU - .359 Once the millage rates listed above have been certified, the millage rate cannot be increased without re-first class noticing the public. The millage rates must be certified by August 4, 2016; The millage rates for the County-wide Operating, Sheriff’s MSTU, and the Library MSTU are unchanged from the previous Fiscal Year 2015/2016; B. Certify the proposed millage rates at 2.42% above the aggregate rolled back rate; C. Affirm the Board’s intent to increase the current revenue allocation of 65.0% to the revised rate at the 75.0% increment in the Community Redevelopment Agency Tax Increment Financing (CRA TIF) Districts for Fiscal Year 2016/2017; D. Schedule a Public Hearing on the Fiscal Year 2016/2017 Budget for September 6, 2016, at 5:01 p.m., to be held in the Chambers of the Board of County Commissioners of Escambia County, Florida, located on the first floor of the Escambia County Governmental Complex, 221 Palafox Place, Pensacola, Florida; E. Schedule a Public Hearing to adopt the Fiscal Year 2016/2017 non-ad valorem special assessment roll at 5:02 p.m., on September 6, 2016, to be held in the Chambers of the Board of County Commissioners of Escambia County, Florida, located on the first floor of the Escambia County Governmental Complex, 221 Palafox Place, Pensacola Florida; F. Conduct a Public Hearing at 5:39 p.m., to consider adopting the Resolution increasing the Fire MSBU (Municipal Services Benefit Unit) Assessment rate for all properties in the unincorporated areas of Escambia County, with the exception of the Santa Rosa Island (SRI); G. Approve Amending Resolution 2003-71, as amended: Resolution increasing the Fire MSBU assessment, effective October 1, 2016, for all properties in the unincorporated areas of Escambia County, with the exception of the Santa Rosa Island as follows: Residential Properties – increasing the assessment rate by $25.33 per residential unit, from $100 to $125.33 per residential unit, effective October 1, 2016; Commercial Properties – increasing the assessment rate by $0.0076 per square foot, from $.045 to $.0526 per square foot (with a minimum assessment of $125.33), effective October 1, 2016; Unimproved Properties – increasing the assessment rate by $2.93 per parcel, plus $.03 per acre, from $12.10 per parcel, plus $.03 per acre to $15.03 per parcel, plus $.03 per acre, effective October 1, 2016; and H. Adopt and authorize the Chairman to execute the Resolution (R2016-_____), increasing the MSTU for residential, commercial, and unimproved properties in Escambia County.
BACKGROUND:
Florida Statues 200.065 requires Counties to certify to the Property Appraiser the proposed millage rate, roll back rate and the date, time and place of the first public hearing to adopt the budget. The Property Appraiser will then use this data to mail to all affected property owners in the County their estimated property taxes for the coming year and notify them of the public hearing to adopt the budget and these tax rates. Increase the current revenue allocation of 65.0% to the revised rate at the 75.0% increment in the Community Redevelopment Agency Tax Increment Financing (CRA TIF) Districts for Fiscal Year 2016/2017. Adoption of a Rate Resolution amending the Fire MSBU Rates for the mainland (excluding the SRI) effective October 1, 2016 as follows: Residential Properties – increasing the assessment rate by $25.33 per residential unit, from $100 to $125.33 per residential unit, effective October 1, 2016; Commercial Properties – increasing the assessment rate by $0.0076 per square foot, from $.045 to $.0526 per square foot (with a minimum assessment of $125.33), effective October 1, 2016; Unimproved Properties – increasing the assessment rate by $2.93 per parcel, plus $.03 per acre, from $12.10 per parcel, plus $.03 per acre to $15.03 per parcel, plus $.03 per acre, effective October 1, 2016.
BUDGETARY IMPACT:
The Fire MSBU will generate revenues to support providing appropriate levels of fire protection services to the citizens of Escambia County.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Fire MSBU Rate Resolution has been reviewed by the County Attorney's Office and found to be legally sufficient.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board of County Commissioners must approve and adopt all Resolutions.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Fire Resolution R2016
Fire Resolution R2015-103
Fire Resolution R2011-87
Fire Resolution R2009-126
Fire Resolution R2003-71


AI-10610			Clerk & Comptroller's Report 17. 1.
BCC Regular Meeting		Consent
Meeting Date:	07/19/2016
Issue:	TDT Collections Data for the May 2016 Returns Received in June 2016
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of TDT Collection Data for the May 2016 Returns Received in June 2016 That the Board accept, for filing with the Board's Minutes, the Tourist Development Tax (TDT) Collections Data for the May 2016 returns received in the month of June 2016, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the ninth month of collections for the Fiscal Year 2016; total collections for the month of May 2016 returns was $1,029,007.54; this is a 1.61% increase over the May 2015 returns; total collections year to date are 10.86% more than the comparable time frame in Fiscal Year 2015.

Attachments
May 2016 TDT Collections


AI-10637			Clerk & Comptroller's Report 17. 2.
BCC Regular Meeting		Consent
Meeting Date:	07/19/2016
Issue:	Minutes and Reports
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held July 7, 2016; and B. Approve the Minutes of the Regular Board Meeting held July 7, 2016.

Attachments
20160707 Agenda Work Session


AI-10588			Growth Management Report 17. 1.
BCC Regular Meeting		Public Hearing
Meeting Date:	07/19/2016
Issue:	5:45 p.m. - A Public Hearing - Issuance of Operation Permit for Resource Extraction for Big Escambia Mine Borrow Pit
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:45 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Big Escambia Mine Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Big Escambia Mine Borrow Pit, located at 1100 Fannie Road, property reference number 22-5N-30-1001-000-000.
BACKGROUND:
Big Escambia Mine is an existing privately owned borrow pit that has been in operation for many years. The excavation of raw material from the parcels of land referenced as, “Big Escambia Mine,” consists of excavating sand and gravel from the pit by dredging. At the February 19, 2015, Board of County Commissioners' (BCC) Regular Meeting, the BCC unanimously approved adopting (by Ordinance Number 2015-5) the amendments to the Borrow Pit Ordinance, as amended to grandfather existing, permitted borrow pits, "based on the three additional items: (submitting an annual affidavit of activity, agreeing to inspections by the County and a termination provision of five years); (incorporate the grandfathering provisions provided in the Errata Sheet and) strike all reference to reclamation activities in Items 5, 5.a., 5.b., and 5.c., on the Errata Sheet. Furthermore, the BCC stated that approval of the borrow pit "does not guarantee a reclamation permit for the future." Article VIII. - Borrow Pits and Reclamation, Section 42-323, Requirement and permits, of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires a Public Hearing to obtain the permit. Article VIII. - Borrow Pits and Reclamation, Section 42-324, Scope and compliance, of the Escambia County Code of Ordinances (Ordinance Number 2015-5), approved by the BCC at its February 19, 2015, Regular Meeting, requires "...All property subject to this article must be brought into compliance by meeting the standards required by this article, to include applicable grandfathering, and by obtaining a permit from the County at a public hearing to be set before the Board of County Commissioners no later than one hundred twenty (120) days after the enactment of this ordinance."
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has reviewed and approved the recommendation for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 42, Article VIII, Borrow Pits and Reclamation, of the Code of Ordinances of Escambia County, Florida.
IMPLEMENTATION/COORDINATION:
Upon approval by the BCC, the Development Services Department will issue an operational permit for resource extraction only for Big Escambia Mine Borrow Pit.

Attachments
Development Order with Exhibits


AI-10589			Growth Management Report 17. 1.
BCC Regular Meeting		Action
Meeting Date:	07/19/2016
Issue:	At-Large Appointment to the Escambia County Planning Board
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning the At-Large Appointment to the Planning Board That the Board approve appointing one of the following nominees to a two-year, at-large appointment to the Escambia County Planning Board, effective July 19, 2016, through July 18, 2018: A. Appoint John T. Reading, Jr.; B. Appoint David L. McCartney; C. Appoint Edwin B. Howard; D. Appoint Joseph S. Lloyd; OR E. Appoint David Wu.
BACKGROUND:
The Escambia County Land Development Code, Section 1-4.3(b)(3) specifies two-year staggered terms of office for at-large members of the Planning Board. Mr. Lowery resigned from the Planning Board as of June 7, 2016. The resumes for the individuals above, who submitted for nomination, are attached for your review.
BUDGETARY IMPACT:
No budgetary impact is expected as a result of the recommended Board action.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
No additional personnel are required for implementation of the recommended Board action.
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with Section 1, B.1 Appointment Policy and Procedures, the Board of County Commissioners' Policy Manual, Board approval is required for all appointments/reappointments to Boards/Committees established by the Board of County Commissioners. The requested action complies with LDC Section 1-4.3(b)(3), pertaining to terms of office for at-large members of the Planning Board.
IMPLEMENTATION/COORDINATION:
Upon appointment of the at-large member by the Board, the appointee will serve the required terms of office and fulfill the duties.

Attachments
John T. Reading, Jr. Resume
David L. McCartney, Jr. Resume
Edwin B. Howard Resume
Joseph S. Lloyd Resume
David Wu Resume
Ballot


AI-10601			Growth Management Report 17. 2.
BCC Regular Meeting		Action
Meeting Date:	07/19/2016
Issue:	Action Item - Millview Estates Phase 3 Final Plat
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning Final Plat Millview Estates Phase 3 Permit #140300003 That the Board take the following action concerning recording of the Final Plat of Millview Estates Phase 3, (a 96-lot single family residential subdivision), located in the Millview Community and lying east of Dog Track Road (County Road 297). Owned and developed by Millview xxxxxxxxxxxxx, LLC. The approval of a final plat allows the recording of the plat in the public records when its content and form are consistent with state and county requirements and with any applicable conditions of its approved preliminary plat and infrastructure construction plan, as set forth in Section 2-5.7, of the Escambia County Land Development Code; prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statutes; A. Approve the final plat for recording; B. Approve the street names "Trailblazer Way and Oak Alley"; C. Accept all public easements, streets, drainage improvements within public easements/public parcels, as depicted upon the final plat for permanent County maintenance subject to the transfer of the stormwater system to operation and maintenance phase through the water management district. The cost of pond and drainage improvements maintenance are to be funded through the establishment of a stormwater management MSBU (Municipal Services Benefit Unit); and D. Authorize the Chairman or Vice-Chairman to execute a Conservation Easement and Two Year Warranty Agreement without Surety.
BACKGROUND:
The preliminary plat was approved on September 24, 2014. Construction Plans were approved on September 24, 2014. The Escambia County Department of Public Safety approved the street names "Trailblazer Way and Oak Alley" August 18, 2014. Development Services Department inspected the improvements on July 6, 2016 and found improvements substantially complete and in accordance with applicable County requirements. An approved and executed Two-Year Warranty Agreement without Surety and Conservation Easement will be recorded with the final plat. Staff has reviewed the final plat.
LEGAL CONSIDERATIONS/SIGN-OFF:
This recommendation is consistent with previous practices of the Escambia County Attorney's Office. The Two Year Warranty Agreement without Surety was reviewed and approved by Stephen West on July xx, 2016 and the Conservation Easement on July xx, 2016.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required. Future Road Department budgets will reflect additional cost to maintain these improvements.
POLICY/REQUIREMENT FOR BOARD ACTION:
Based on the Escambia County Land Development Code – providing procurement for surety to warrant subdivision improvements (Ord. #2002-9) and the Florida State Plat Act - Chapter 177.
IMPLEMENTATION REQUIREMENTS:
Once the final plat has been approved by the Board and final sign-offs given by the County Engineer, County Surveyor and Development Services Director, the plat shall be transmitted to the Clerk of Court's Office for recording in the public records of Escambia County, Florida.
COORDINATION WITH OTHER AGENCIES/PERSONS:
Staff has been in contact with the developer's engineer/surveyor, County Road Department, County Building Inspections and Development Services Department.

Attachments
Location/Vicinity Map


AI-10594			Growth Management Report 17. 1.
BCC Regular Meeting		Consent
Meeting Date:	07/19/2016
Issue:	Scheduling of a Public Hearing
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning the Scheduling of a Public Hearing That the Board authorize the scheduling of the following Public Hearing: August 4, 2016 5:49 p.m. - A Public Hearing - Approval of a Permit to Operate a Concrete/Asphalt Crushing Recycling and/or Processing Facility, located at 3300 Godwin Lane, owned by Bellview Site Contractors, Inc.

Attachments
No file(s) attached.


AI-10591			County Administrator's Report 17. 1.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/19/2016
Issue:	Community Redevelopment Agency Meeting Minutes, June 16, 2016
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Community Redevelopment Agency Meeting Minutes, June 16, 2016 - Tonya Gant, Neighborhood & Human Services Department Director That the Board accept for filing with the Board's Minutes, the June 16, 2016, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.
BACKGROUND:
On July 19, 2016, the CRA meeting was convened to consider approval of multiple agenda items.
BUDGETARY IMPACT:
No budgetary impact is anticipated.
LEGAL CONSIDERATIONS/SIGN-OFF:
Legal consideration is not necessary for this recommendation.
PERSONNEL:
Neighborhood & Human Services Department/Community Redevelopment Agency (NHS/CRA) staff compile the minutes for all CRA Board Meetings. No additional personnel is necessary.
POLICY/REQUIREMENT FOR BOARD ACTION:
It is policy that all Board Minutes be approved by the CRA Board.
IMPLEMENTATION/COORDINATION:
There are no implementation or coordination tasks associated with this recommendation.

Attachments
CRAMINUTES-JUNE2016


AI-10575			County Administrator's Report 17. 2.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/19/2016
Issue:	Resolution Authorizing Temporary Road Closure Related to the Replacement and Maintenance of Bridge #480115 Molino Road (CR 182) over Penasula Creek
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Resolution Authorizing the Temporary Road Closure for Escambia County Bridge on Molino Road Over Penasula Creek - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the Resolution authorizing the temporary road closure related to the replacement and maintenance of Bridge No. 480115, Molino Road (CR 182) over Penasula Creek: A. Rescind its action of February 2, 2016, CAR I-1B, adopting the Resolution (R2016-13) authorizing the temporary road closure of Molino Road (CR 182) over Penasula Creek, since the number of days needed for the closure to complete the project has changed from 180 days; B. Adopt the Resolution authorizing the Temporary Road Closure for 270 days; and C. Authorize the Chairman or Vice Chairman to execute the Resolution.
BACKGROUND:
Bridge #480115 on Molino Road (CR 182) over Penasula Creek, located in Escambia County and not on the State Highway System, will be replaced by the Florida Department of Transportation (FDOT). The project lets for construction in October 2016. According to FDOT criteria, this bridge has reached a level of deterioration to warrant replacement and is on the list for FDOT's 5-Year Work Plan. The BCC approved the Off System Agreement between Escambia County and FDOT and adopted the resolutions authorizing the agreement and the temporary road closure at its regular meeting, February 2, 2016. The State has since notified the County that the contract time for the CR182 Bridge Replacement project has increased due to settlement monitoring that will dictate construction phasing. The original resolution set the road closure for 180 days and the State is now requesting that the road closure be approved for 270 days. A detour of approximately 7 miles will be available at Sunshine Hill Road, Crabtree Church Road, and Highway 29. Upon Board adoption of the Resolution, and FDOT's completion of the structure, Escambia County will be responsible for maintenance of the bridge.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Stephen West, Senior Assistant County Attorney, has reviewed and approved the Resolution.
PERSONNEL:
All construction work will be performed by FDOT. There is no impact to county personnel.
POLICY/REQUIREMENT FOR BOARD ACTION:
Upon Board approval and Chairman's or Vice-Chairman's execution the Resolution will be returned to FDOT for their records.
IMPLEMENTATION/COORDINATION:
Construction plans are available for review (by authorized personnel only) by contacting Liz Bush or James Duncan, Engineering Division, at the Escambia County Central Office Complex. All bridge replacement work will be coordinated by FDOT.

Attachments
Road Closure Map
Revised Resolution
Minutes 2-2-2016
Resolution (R2016-13)


AI-10561			County Administrator's Report 17. 3.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/19/2016
Issue:	Contract Extension for Special Magistrate PD 14-15.019
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Extension of the Agreement for Special Magistrate - Claudia Simmons, Manager, Office of Purchasing That the Board approve the extension of the Agreements for Special Magistrate, PD 14-15.019, for 12 months effective March 5, 2016, per the terms of Section 5.1 of the Agreements with the firms of McConnaughhay, Duffy, Coonrod, Pope and Weaver, P.A. and Litvak, Beasley, Wilson & Ball, LLP.
BACKGROUND:
The Request for Proposals, PD14-15.019 was advertised in the Pensacola News Journal on Monday, December 15, 2014. Responses were received from three firms on January 13, 2016. The Proposal Review Committee met on January 20, 2015. Final Fee negotiations were completed on January 28, 2015 and all three firms agreed to the same fee schedule. The agreements were approved by the Board on March 5, 2015. The firm of Smith, Sauer, DeMaria, P.A. has opted out of the agreement.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The agreement was prepared by Assistant County Attorney Kristin Hual.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The agreement is administered by Code Enforcement.

Attachments
Agreement McConnaughhay
Agreement Litvak et al


AI-10547			County Administrator's Report 17. 4.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/19/2016
Issue:	Revision to the Overtime and Compensatory Time in Lieu of Overtime Pay Policy
From:	Thomas Turner, Department Director
Organization:	Human Resources
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Revision to the Board of County Commissioners' Overtime and Compensatory Time in Lieu of Overtime Pay Policy - Thomas G. "Tom" Turner, Human Resources Department Director That the Board approve the following revision to the Board of County Commissioners’ Overtime and Compensatory Time in Lieu of Overtime Pay Policy, Section II, C.4, Section F.6., last amended on September 17, 2009: "6. Compensatory Leave Balances. Compensatory leave balances may be preserved and accumulated up to a maximum of: a. 80 hours for those eligible employees who engage in public safety, emergency response, or seasonal activities: b. 240 hours for full time hourly employees assigned to work in the lifeguard section at the Pensacola Beach. These employees will not have their accrual balance paid down until they are separated from service or as requested by the department director and approved by the County Administrator; and c. 40 hours for all other eligible employees. Employees are encouraged to use compensatory time within ninety (90) days of accrual. Any compensatory time not used at the end of the fiscal year will be paid to the employee at his/her current regular hourly rate."
BACKGROUND:
With the assumption of responsibility for beach safety and lifeguard operations at Pensacola Beach, the County's current overtime policy would require payment of cash overtime for two full time employees employed as senior life guards. When these operations were under the Santa Rosa Island Authority, the employees were allowed to accumulate up to 240 hours of compensatory time in lieu of overtime as permitted under the Fair Labor Standards Act. The employees would use this time during the winter months of December and January and take the time in lieu of cash compensation which in turn reduces the overall cost of operations of the service. The BCC policies as currently written do not permit this. This revision affects only two full time employees.
BUDGETARY IMPACT:
None
LEGAL CONSIDERATIONS/SIGN-OFF:
None
PERSONNEL:
None
POLICY/REQUIREMENT FOR BOARD ACTION:
None other than this revision.
IMPLEMENTATION/COORDINATION:
Human Resources will coordinate with the Clerk of County and Comptroller office (payroll) and the Public Safety Department.

Attachments
Revised OT Policy


AI-10647			County Administrator's Report 17. 5.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/19/2016
Issue:	Request for a Public Hearing for the King's Way One-Time MSBU
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Request for a Public Hearing to Adopt an Ordinance Establishing a One-Time Municipal Services Benefit Unit on King's Way - Amy Lovoy, Assistant County Administrator That the Board take the following action concerning establishing a one-time Municipal Services Benefit Unit (MSBU) on King's Way: A. Waive the Board's adopted MSBU Policy; and B. Authorize the scheduling of a Public Hearing on August 4, 2016, at 5:33 p.m., to consider the adoption of an Ordinance establishing a one-time MSBU on King's Way.
BACKGROUND:
The establishment of an MSBU requires the adoption of an Ordinance following a Public Hearing. This Recommendation is a request to schedule a Public Hearing for this purpose.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-10649			County Administrator's Report 17. 6.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/19/2016
Issue:	Volunteer Florida 2017 Citizen Corps Program Grant Application
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Volunteer Florida 2017 Citizen Corps Program Grant Application - Mike D. Weaver, Public Safety Department Director That the Board take the following action concerning the Volunteer Florida 2017 Citizen Corps Program Grant Application under the Florida Division of Emergency Management (FDEM) and the U.S. Department of Homeland Security (DHS) that is applying for up to $10,000 in Grant funding: A. Approve the Volunteer Florida 2017 Citizen Corps Program Grant Application; and B. Authorize the County Administrator to sign the Grant Application.
BACKGROUND:
In support of the national effort to develop and enhance Citizen Corps programs, federal funds are annually offered to eligible communities to assist in providing funding to engage, educate, and train local citizens in their roles as it relates to emergency preparedness, response, recovery, mitigation and public health measures for all hazards. The grant opportunity would provide funding up to $10,000, depending upon what is finally allocated and awarded around the state. Local dollar-for-dollar match is required and would come from cash or in-kind services from the selected contractor or as Division of Emergency Management in-kind match from already existing budget funds. These funds would be utilized to hire a contractor to implement the grant program in Escambia County.
BUDGETARY IMPACT:
If awarded, these funds are designed as a reimbursement program from Volunteer Florida for eligible program activities. The local dollar-for-dollar match requirement would be met through in-kind contractor services or through in-kind funds from the Division of Emergency Management existing budgets. No additional local budget authorization would be needed.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Board’s Competitive Grant Policy and FDEM guidelines. Current Board policy requires grant applications to be reviewed and approved.
IMPLEMENTATION/COORDINATION:
John Dosh, Division of Emergency Management Manager, will oversee implementation of this Grant if awarded, in coordination with Volunteer Florida.

Attachments
Citizen Corps Grant Application


AI-10648			County Administrator's Report 17. 7.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	07/19/2016
Issue:	Volunteer Florida 2017 Community Emergency Response Team Grant Application
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Volunteer Florida 2017 Community Emergency Response Team Program Grant Application - Mike D. Weaver, Public Safety Director That the Board take the following action concerning the Volunteer Florida 2017 Community Emergency Response Team (CERT) Program Grant Application under the Florida Division of Emergency Management (FDEM) and the U.S. Department of Homeland Security (DHS) that is applying for $10,000, in Grant funding: A. Approve the Volunteer Florida 2017 CERT Program Grant Application; and B. Authorize the County Administrator to sign the Grant Application.
BACKGROUND:
In support of the national effort to develop and enhance CERT programs, federal funds are annually offered to eligible communities to assist in providing funding to engage, educate, and train local citizens in their roles as it relates to emergency preparedness, response, recovery, mitigation and public health measures for all hazards. The grant opportunity would provide funding up to $10,000, depending upon what is finally allocated and awarded around the state. Local dollar-for-dollar match is required and would come from cash or in-kind services from the selected contractor or as Division of Emergency Management in-kind match from already existing budget funds. These funds would be utilized to hire a contractor to implement the grant program in Escambia County.
BUDGETARY IMPACT:
If awarded, these funds are designed as a reimbursement program from Volunteer Florida for eligible program activities. The local dollar-for-dollar match requirement would be met through in-kind contractor services or through in-kind funds from the Division of Emergency Management existing budgets. No additional local budget authorization would be needed.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Board’s Competitive Grant Policy and FDEM guidelines. Current Board policy requires grant applications to be reviewed and approved.
IMPLEMENTATION/COORDINATION:
John Dosh, Division of Emergency Management Manager, will oversee implementation of this grant if awarded, in coordination with Volunteer Florida.

Attachments
CERT Grant Application


AI-10587			County Administrator's Report 17. 1.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Cancellation of Residential Rehab Grant Program Liens
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Cancellation of Nine Residential Rehab Grant Program Liens - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following July 19, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Redevelopment Agency (CRA), concerning the cancellation of Residential Rehab Grant Program Liens:

A. Approving the following cancellation of nine Residential Rehab Grant Program Liens, as the Grant recipients have met their one year compliance Grant requirements:

Property Owner	Address	Amount
Helen Hartung	320 East Winthrop Avenue	$337
Linda Y. Kennedy	410 South 1st Street	$3,700
Phillip McAdams and Viola Loveless	1301 Dexter Avenue	$3,847
Willie Mae West	114 Milton Road	$1,850
Lois Merritt	205 NW Syrcle Drive	$3,475
Dovie Soloe	108 Jardine Road A	$6,000
Ronald and Linda Suermann	221 Sunset Avenue	$6,000
Justin Herrington and Angela Vendetti	303 Alba Plena Street	$3,602
Velma L. Williams	3409 West Jordan Street	$2,590

B. Authorizing the Chairman to execute the Cancellation of Lien documents.

BACKGROUND:

The aforementioned property owners have satisfied their one-year compliance with the Residential Rehab Grant Program requirements.

BUDGETARY IMPACT:

There will be no budgetary impact.

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, has reviewed and approved the Cancellation of Lien documents as to form and legal sufficiency.

PERSONNEL:

Neighborhood & Human Services/Community Redevelopment Agency (NHS/CRA) staff coordinates the Residential Rehab Grant Program and all associated administrative functions.

POLICY/REQUIREMENT FOR BOARD ACTION:

Current practice requires Board approval for Residential Rehab Grant Program lien cancellations.

IMPLEMENTATION/COORDINATION:

Upon obtaining the Chairman’s signature, the Clerk of Court will record the Cancellation of Lien documents for the aforementioned property owners.

Attachments
LienCX_Hartung_July2016
LienCX_Kennedy_July2016
LienCX_McAdams & Loveless_July2016
LienCX_West_July2016
LienCX_Merritt_July2016
LienCX_Soloe_July2016
LienCX_Suermann_July2016
LienCX_Herrington & Vendetti_July2016
LienCX_Williams_July2016


AI-10586			County Administrator's Report 17. 2.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Residential Rehab Grant Program Funding and Lien Agreements
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements - Tonya Gant, Neighborhood & Human Services Department Director That the Board ratify the following July 19, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding and Lien Agreements: A. Approving the following 11 Residential Rehab Grant Program Funding and Lien Agreements: 1. The Agreements between Escambia County CRA and Ishmeal T. and Nancy M. Damaso, owners of residential property located at 2502 West Lloyd Street, Brownsville Redevelopment District, each in the amount of $2,185, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, for a new roof installation; 2. The Agreements between Escambia County CRA and Linda L. Suermann, owner of residential property located at 3 Northwest Kalash Road, Warrington Redevelopment District, each in the amount of $1,575, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection; 3. The Agreements between Escambia County CRA and Winston O. and Susan J. Hanks, owners of residential property located at 211 Sunset Avenue, Warrington Redevelopment District, each in the amount of $2,100, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection; 4. The Agreements between Escambia County CRA and Lizzie B. Richardson, Sharon D. Richardson, and Juana L. Richardson, owners of residential property located at 2801 West Jackson Street, Brownsville Redevelopment District, each in the amount of $4,090, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, for a new roof installation; 5. The Agreements between Escambia County CRA and Floyd and Johnnie Peacock, owners of residential property located at 1952 Gary Circle, Englewood Redevelopment District, each in the amount of $3,262, representing an in-kind match through the Englewood Tax Increment Financing (TIF), Fund 151, Cost Center 370117, Object Code 58301, for a new roof installation; 6. The Agreements between Escambia County CRA and James D. Andrews, owner of residential property located at 118 Southeast Kalash Road, Warrington Redevelopment District, each in the amount of $1,150, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection; 7. The Agreements between Escambia County CRA and John P., Jr., and Lori L. Remich, owners of residential property located at 39 Manor Drive, Warrington Redevelopment District, each in the amount of $5,338, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for installation of new windows; 8. The Agreements between Escambia County CRA and Evan and Michelle Williams, owners of residential property located at 522 Hardy Place, Palafox Redevelopment District, each in the amount of $2,445, representing an in-kind match through the Palafox Tax Increment Financing (TIF), Fund 151, Cost Center 370115, Object Code 58301, for roof replacement; 9. The Agreements between Escambia County CRA and Winifred Wallace, owner of residential property located at 3119 West La Rua Street, Brownsville Redevelopment District, each in the amount of $3,799, representing an in-kind match through the Brownsville Tax Increment Financing (TIF), Fund 151, Cost Center 370113, Object Code 58301, for window replacement; 10. The Agreements between Escambia County CRA and Litedra Burgess, owner of residential property located at 917 West Michigan Avenue, Palafox Redevelopment District, each in the amount of $5,915, representing an in-kind match through the Palafox Tax Increment Financing (TIF), Fund 151, Cost Center 370115, Object Code 58301, for installation of central heating and air conditioning system and roof replacement; 11. The Agreements between Escambia County CRA and Arthur and Mary Jane Moore, owners of residential property located at 617 Lakewood Road, Barrancas Redevelopment District, each in the amount of $2,162, representing an in-kind match through the Barrancas Tax Increment Financing (TIF), Fund 151, Cost Center 370116, Object Code 58301, for storm shutter installation; and B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement the Grant awards.
BACKGROUND:
The intent of the matching Grant program is to promote private investment which will upgrade the appearance, property values, and economic activity for commercial and residential properties within the designated CRA areas. A rendering of each project is attached.
BUDGETARY IMPACT:
Funding for the Grants will be provided as follows: 1. Ishmeal T. and Nancy M. Damaso, Brownsville TIF, Cost Center 370113, in the amount of $2,185 2. Linda Suermann, Warrington TIF, Cost Center 370114, in the amount of $1,575 3. Winston O. and Susan J. Hanks, Warrington TIF, Cost Center 370115, in the amount of $2,100 4. Lizzie B. Richardson, Sharon D. Richardson, and Juana L. Richardson, Brownsville TIF, Cost Center 370113, in the amount of $4,090 5. Floyd and Johnnie Peacock, Englewood TIF, Cost Center 370117, in the amount of $3,262 6. James D. Andrews, Warrington TIF, Cost Center 370114, in the amount of $1,150 7. John P., Jr. and Lori L. Remich, Warrington TIF, Cost Center 370114, in the amount of $5,338 8. Evan and Michelle Williams, Palafox TIF, Cost Center 370115, in the amount of $2,445 9. Winifred Wallace, Brownsville TIF, Cost Center 370113, in the amount of $3,799 10. Litedra Burgess, Palafox TIF, Cost Center 370115, in the amount of $5,915 11. Arthur and Mary Jane Moore, Barrancas TIF, Cost Center 370116, in the amount of $2,162
LEGAL CONSIDERATIONS/SIGN-OFF:
The Funding and Lien Agreements were reviewed and approved as to form and legal sufficiency by the County Attorney's Office.
PERSONNEL:
Neighborhood & Human Services/Community Redevelopment Agency (NHS/CRA) staff will handle these Grant awards.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval is required for disbursement of funds to all private individuals or outside agencies.
IMPLEMENTATION/COORDINATION:
NHS/CRA staff, in coordination with the property owner, handles all implementation tasks. NHS/CRA staff will monitor the work in progress and will be responsible for compiling the necessary documentation prior to the Grant award.

Attachments
Agreements-Damaso-July2016
Agreements-Suermann-July2016
Agreements-Hanks-July2016
Agreements-Richardson-July2016
Agreements-Peacock-July2016
Agreements-Andrews-July2016
Agreements-Remich-July2016
Agreements-Williams-July2016
Agreements-Wallace-July2016
Agreements-Burgess-July2016
Agreements-Moore-July2016


AI-10609			County Administrator's Report 17. 3.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	SHIP Agreement with Northwest Florida Community Housing Development Corporation
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the SHIP Program Agreement with Northwest Florida Community Housing Development Corporation - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the SHIP Program Agreement with Northwest Florida Community Housing Development Corporation: A. Approve the SHIP Program Substantial Rehabilitation/Reconstruction Project Agreement with the Northwest Florida Community Housing Development Organization, subject to Legal review and sign-off, to provide up to $450,000, in SHIP funds to support replacement housing activities for affected tornado victims in Escambia County; and B. Authorize the Chairman or Vice Chairman to execute the Agreement and all Project-related documents as required to implement the Project. [Funding: Fund 120/2016 SHIP, Cost Center 370202]
BACKGROUND:
Due to the February tornados, many residents are in need of replacement housing throughout the County. Northwest Florida Community Housing Development Corporation (NFCHDC) has the ability to construct replacement housing and has access to Community Contribution Tax Credit Program (CCTCP) funding through the State, thereby leveraging County SHIP funds about 50%. The Agreement (Exhibit I) provides $450,000 for the replacement housing activity, with NFCHDC producing a minimum of 10 homes with this funding.
BUDGETARY IMPACT:
The $450,000 required for this Agreement is budgeted in Fund 120/2016 SHIP, Cost Center 370202.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement is under review by the Assistant County Attorney and is subject to legal approval.
PERSONNEL:
No impact to personnel.
POLICY/REQUIREMENT FOR BOARD ACTION:
SHIP funding Agreements must be approved by the Board of County Commissioners.
IMPLEMENTATION/COORDINATION:
The SHIP project will be coordinated through the Neighborhood Enterprise Division jointly with the Northwest Florida Community Housing Development Corporation.

Attachments
Ex I-SHIP Agreement


AI-10607			County Administrator's Report 17. 4.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Administrative Budget Amendment #199 - Perdido Class 1 Landfill Section 5 Cell 1A Expansion Sitework Construction
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Administrative Budget Amendment #199 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Administrative Budget Amendment #199, Solid Waste Services Fund (401), in the amount of $1,556,000, to transfer funds from Reserves to Projects, and to appropriate these funds for the Perdido Class 1 Landfill Section 5, Cell 1A expansion sitework construction.
BACKGROUND:
On July 19, 2016, the Board will consider for approval the contract award P.D. 15-16.058 for the Perdido Class 1 Landfill Section 5 Cell 1A expansion sitework construction in the amount of $4,155,393. The Projects Cost Center needs an additional $1,556,000, the amount of this Budget Amendment, in order for the Purchase Order to be issued. Additional funds are being budgeted in Fiscal Year 2016-2017 for completion of the project.
BUDGETARY IMPACT:
This amendment will not increase or decrease Fund 401, but will transfer funds between Fund 401 cost centers.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases or decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BA#199


AI-10608			County Administrator's Report 17. 5.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Supplemental Budget Amendment #202 - NRDA Bob Sikes Fishing Project
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #202 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #202, Gulf Coast Restoration Fund (118), in the amount of $963,090, to recognize reimburseable Grant proceeds from the Florida Department of Environmental Protection (FDEP) for the design and construction costs for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project, and to appropriate these funds to perform restoration work to the Bob Sikes Fishing Pier, parking area, and multipurpose trail that will enhance and/or increase recreational fishing and beach use opportunities by improving the access to the existing fishing bridge and associated beach access trail on Pensacola Beach. This Grant is under the Deepwater Horizon Natural Resource Damage Assessment (NRDA) Phase III Early Restoration Project.
BACKGROUND:
Escambia County has been awarded funds from the Florida Department of Environmental Protection (FDEP) for the design and construction costs for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project, and to appropriate these funds to perform restoration work to the Bob Sikes Fishing Pier, parking area and multipurpose trail that will enhance and/or increase recreational fishing and beach use opportunities by improving the access to the existing fishing bridge and associated beach access trail on Pensacola Beach. This grant is under the Deepwater Horizon Natural Resource Damage Assessment (NRDA) Phase III Early Restoration Project.
BUDGETARY IMPACT:
This amendment will increase Fund 118 by $963,090.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA# 202


AI-10584			County Administrator's Report 17. 6.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Agreement for Lobbyist Services with Keller McIntyre and Associates, LLC
From:	Shawn Fletcher, IT Director
Organization:	Information Technology
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Agreement for Lobbyist Services with Keller McIntyre and Associates, LLC - Shawn Fletcher, Information Technology Department Director That the Board take the following action concerning the Agreement for Lobbyist Services with Keller McIntyre and Associates, LLC, for consulting services with a Federal Grant writing and submission proposal for broadband data: A. Authorize Keller McIntyre and Associates, LLC, a Consultant Group who will assist the Escambia County Board of County Commissioners on Government relations and Grant writing to write a high-speed broadband data services Federal Grant proposal; B. Approve the Agreement for Lobbyist Services between Keller McIntyre and Associates, LLC, and Escambia County for the purpose of pursuing Federal funding and government relations objectives related to the preparation of a high-speed broadband services planning grant proposal, for a term of one year and a fee not to exceed $8,200; and C. Authorize the Chairman to execute the Agreement for Lobbyist Services between Keller McIntyre and Associates, LLC, and the Escambia County Board of County Commissioners. [Funding: Fund 001, General Fund, Cost Center 270109, Object Code 53101]
BACKGROUND:
Consultant shall assist Escambia County in pursuing its federal funding and government relations objectives related to the preparation of a grant proposal for high speed broadband data services planning grant. The proposal shall be submitted to one of two federal agencies as strategically determined by Consultant and County. The grant will enable the planning of broadband infrastructure for all of Escambia County. This would be a benefit to both the citizens and businesses of Escambia County. Once a plan is in place, additional grants will be pursued for the construction of the infrastructure. In this role, Consultant shall: 1) Assist in the preparation of grant applications and supporting material for a high speed broadband data services planning grant: 2) Develop meetings with Members of Congress, congressional staff, and federal agency decision-makers to advance the funding initiatives related to the high speed broadband data services planning grant: and 3) Serve as liaison to federal agencies relevant to the funding initiatives. Escambia County Board of County Commissioners’ lobbying firm, Alcade and Fay, was consulted for these services. They were not in a position to write a grant related to telecom or broadband.
BUDGETARY IMPACT:
Funds are available in the current budget General Fund 001, Cost Center 270109, Object Code 53101
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has approved the Agreement for form and legal sufficiency
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Information Technology Department will coordinate with Keller McIntyre and Associations, LLC. on this implementation.

Attachments
Agreement for Lobbyist


AI-10593			County Administrator's Report 17. 7.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Southern Light, LLC, Telecommunications License Agreement and Scope of Work for Escambia County Tryon Library
From:	Shawn Fletcher, IT Director
Organization:	Information Technology
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Southern Light, LLC, Telecommunications License Agreement and Scope of Work for the Escambia County Tryon Library - Shawn Fletcher, Information Technology Department Director That the Board take the following action concerning the Southern Light, LLC, Telecommunications License Agreement and Scope of Work for the Escambia County Tryon Library: A. Approve the Telecommunications License Agreement and Scope of Work with Southern Light, LLC, for the Escambia County Tryon Library. This will provide a high-speed fiber data connection between the Escambia County Tryon Library and the Main Library Branch with a monthly fee of $583; and B. Authorize the County Administrator to sign the Southern Light, LLC, Telecommunications License Agreement and Scope of Work. [Funding Source: Funds are available in the current Budget, Library Fund (113), Cost Center 110503]
BACKGROUND:
The Southern Light, LLC, Telecommunication License Agreement and Scope Of Work for the Escambia County Tryon Library is needed to proceed with getting a high -speed fiber data connection between the Escambia County Tryon Library and the Main Library Branch. The present T1 connection is insufficient to progress with newer technology.
BUDGETARY IMPACT:
The funds are currently available in the budget in the Library Fund (113), Cost Center 110503 for the monthly maintenance fee of $583.00 for the connection.
LEGAL CONSIDERATIONS/SIGN-OFF:
Southern Light LLC, Telecommunications License Agreement & Scope of Work has been approved as to form and legal sufficiency.
PERSONNEL:
The implementation of this agreement and scope of work will be accomplished with existing staff.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval required by Ordinance 2001-60.
IMPLEMENTATION/COORDINATION:
The Information Technology Department and Southern Light will be responsible for the implementation.

Attachments
Tryon Library Southern Light


AI-10565			County Administrator's Report 17. 8.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Contract Award for Montclair Sidewalks & Resurfacing Phase 1 - Havre Way
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for Montclair Sidewalks & Resurfacing Phase 1, Havre Way - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Roads, Inc. of NWF, per the terms and conditions of PD 15-16.059, Montclair Sidewalks & Resurfacing Phase 1 - Havre Way, in the amount of $429,636.74. [Funding Source: Fund 352, LOST III, Account 210107/56301/Project #08EN0208 (Resurfacing) - $160,009.84; Fund 352, LOST III, Account 210107/56301/Project #16EN3415 (Montclair SW) - $208,080.00; Fund 352, LOST III, Account 210107/56301/Project #12EN1738 (NIP) - $24,733.45; Fund 181, Master Drainage Basin Fund 12, Account 210730/56301 - $12,000.00; and Fund 151, Community Redevelopment (TIF), Account 370115/56301 - $24,813.45. Total Funding = $429,636.74]
BACKGROUND:
The Montclair Sidewalks & Resurfacing Phase I – Havre Way project consists of the construction of sidewalks on the west side of Havre Way, resurfacing Havre Way along the sidewalk improvement area, driveway replacement, and other items needed to support this improvement. The proposed improvements will be constructed within the existing Escambia County rights-of-way and/or on any proposed temporary work agreements secured. Construction is scheduled to start early August 2016. The legal Advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 30, 2016 and Monday, June 06, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Wednesday, June 08, 2016. Four firms were represented at that meeting. Bids were received from five firms on Thursday, June 23, 2016. Roads, Inc of NWF is the lowest bidder.
BUDGETARY IMPACT:
Funding Source: Fund 352, LOST III, Account 210107/56301/Project #08EN0208 (Resurfacing) $160,009.84 Fund 352, LOST III, Account 210107/56301/Project #16EN3415 (Montclair SW) $208,080.00 Fund 352, LOST III, Account 210107/56301/Project #12EN1738 (NIP) $24,733.45 Fund 181, Master Drainage Basin Fund 12, Account 210730/56301 $12,000.00 Fund 151, Community Redevelopment (TIF), Account 370115/56301 $24,813.45 Total Funding $429,636.74
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, Fl 1999, Chapter 46, Finance, Article II Purchases and Contracts. The Montclair Sidewalks & Resurfacing Phase I – Havre Way project consists of the construction of sidewalks on the west side of Havre Way, resurfacing Havre Way along the sidewalk improvement area, driveway replacement, and other items needed to support this improvement. The proposed improvements will be constructed within the existing Escambia County rights-of-way and/or on any proposed temporary work agreements secured. Construction is scheduled to start early August 2016. The legal Advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 30, 2016 and Monday, June 06, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Wednesday, June 08, 2016. Four firms were represented at that meeting. Bids were received from five firms on Thursday, June 23, 2016. Roads, Inc of NWF is the lowest bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and PO.

Attachments
Agreement
Bid Tab


AI-10560			County Administrator's Report 17. 9.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Contract Award for Perdido Class I Landfill Section 5 Cell 1A Expansion Sitework Construction
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for Perdido Class I Landfill Section 5 Cell 1A Expansion Sitework Construction - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Panhandle Grading & Paving, Inc., per the terms and conditions of PD 15-16.058, Perdido Class I Landfill Section 5 Cell 1A Expansion Sitework Construction, in the amount of $4,155,393. [Funding: Fund 401, Solid Waste Fund, Cost Center 230315, Object Code 56301]
BACKGROUND:
The 15-acre Section 5- Cell 1A will provide additional disposal capacity until 2025. The development of the entire Section 5 disposal area will provide disposal capacity until approximately 2055. The overall construction of Section 5, Cell 1A was divided into two projects to expedite completion of the stormwater facilities to meet environmental permitting deadlines. Dividing the construction project into two parts also provides better chances for local contractors to win the bid for Part 1. Part 2 contains some construction specialties that may or may not be met by local contractors. 1. Perdido Landfill Section 5 Cell 1A Expansion Sitework Construction 2. Perdido Class I Landfill Section 5 Cell 1A Expansion Construction Part 1 contains the majority of the civil sitework and stormwater control facilities that are needed for Section 5. A portion of the construction will take place in regulated wetlands for which the County was required to perform restoration of adjacent wetland to mitigate the impacts to the existing wetlands. Part 1 also includes the construction of a new stormwater treatment system, refurbishment of existing stormwater treatment systems, excavation of the majority of the 15-acres to be used for Cell 1A construction, construction of the perimeter access road, installation of stormwater piping and structures, and much of the sitework infrastructure needed for the construction of Section 5, Cell 1A. Part 1 needs to be completed before the construction of Part 2 can begin. The legal Advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 23, 2016. A Mandatory Pre-Solicitation Conference was held on Tuesday, June 03, 2016. Thirteen firms were represented at that meeting. Bids were received from two firms on Wednesday, June 22, 2016. Panhandle Grading & Paving, Inc., is the lowest bidder.
BUDGETARY IMPACT:
Funding: 401, Cost Center 230315, Object Code 56301
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, Fl 1999, Chapter 46, Finance, Article II Purchases and Contracts. The 15-acre Section 5- Cell 1A will provide additional disposal capacity until 2025. The development of the entire Section 5 disposal area will provide disposal capacity until approximately 2055. The overall construction of Section 5, Cell 1A was divided into two projects to expedite completion of the stormwater facilities to meet environmental permitting deadlines. Dividing the construction project into two parts also provides better chances for local contractors to win the bid for Part 1. Part 2 contains some construction specialties that may or may not be met by local contractors. 1. Perdido Landfill Section 5 Cell 1A Expansion Sitework Construction 2. Perdido Class I Landfill Section 5 Cell 1A Expansion Construction Part 1 contains the majority of the civil sitework and stormwater control facilities that are needed for Section 5. A portion of the construction will take place in regulated wetlands for which the County was required to perform restoration of adjacent wetland to mitigate the impacts to the existing wetlands. Part 1 also includes the construction of a new stormwater treatment system, refurbishment of existing stormwater treatment systems, excavation of the majority of the 15-acres to be used for Cell 1A construction, construction of the perimeter access road, installation of stormwater piping and structures, and much of the sitework infrastructure needed for the construction of Section 5, Cell 1A. Part 1 needs to be completed before the construction of Part 2 can begin. The legal Advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 23, 2016. A Mandatory Pre-Solicitation Conference was held on Tuesday, June 03, 2016. Thirteen firms were represented at that meeting. Bids were received from two firms on Wednesday, June 22, 2016. Panhandle Grading & Paving, Inc., is the lowest bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and Purchase Order.

Attachments
Agreement
Bid Tab


AI-10548			County Administrator's Report 17. 10.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Contract Award for 2015-2016 Groups 1, 2 & 5 Resurfacing
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for 2015-2016 Groups 1, 2, & 5 Resurfacing - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Roads, Inc., of NWF, per the terms and conditions of PD 15-16.056, 2015-2016 Groups 1, 2, & 5 Resurfacing, in the amount of $1,661,103.22. [Funding: Fund 352, Lost III, Cost Center 210107, Object Code 56301, Project Code 08EN0208]
BACKGROUND:
This project consists of the resurfacing and/or reconstruction in portion or whole of Forest Pine Dr., Bellview Pines Dr, Bellview Pines Pl., Bellview Pines Way, Bellview Pines Rd., Black Oak Tr., Pepper Lane, Merle Circle, Zuni Circle, 49th Ave, Pine Tree Court, Beech Street, Chestnut Street, Willow Street, Maple Street, Elm Street, Omega Court, Broadmoor Lane, Lakewood Road, Valley ridge Circle, Valley Ridge Drive, Ridge View Lane, Ridge View Drive, Ridge View Court, New Forest Court, Wonderwood Court, Corsa Terrace, and Tiffany Drive. This project will also include other work associated with the reconstruction of roadways such as maintenance of traffic, stormwater pollution prevention, seed and mulch, shoulder work, pavement striping, possible dewatering, etc. The contractor is to maintain traffic flow at all times, with minimal delays. Roadways are to have two-way traffic opened during all non-working hours. Closure of one lane will be allowed only during working hours. Proposed schedule: Construction start end of August 2016 Construction completion end January 2017 The legal Advertisement for PD15-16.056 was advertised on the Pensacola News Journal on Monday, May 23, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Tuesday, June 07, 2016. Three firms were represented at that meeting. Bids were received from five firms on Wednesday, June 22, 2016. Roads, Inc of NWF, is the lowest bidder.
BUDGETARY IMPACT:
Funding: Fund Lost III, Cost Center 210107, Object Code 56301, Project Code 08EN0208
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL, 1999, Chapter 46, Finance, Article II Purchases and Contracts. This project consists of the resurfacing and/or reconstruction in portion or whole of Forest Pine Dr., Bellview Pines Dr, Bellview Pines Pl., Bellview Pines Way, Bellview Pines Rd., Black Oak Tr., Pepper Lane, Merle Circle, Zuni Circle, 49th Ave, Pine Tree Court, Beech Street, Chestnut Street, Willow Street, Maple Street, Elm Street, Omega Court, Broadmoor Lane, Lakewood Road, Valley ridge Circle, Valley Ridge Drive, Ridge View Lane, Ridge View Drive, Ridge View Court, New Forest Court, Wonderwood Court, Corsa Terrace, and Tiffany Drive. This project will also include other work associated with the reconstruction of roadways such as maintenance of traffic, stormwater pollution prevention, seed and mulch, shoulder work, pavement striping, possible dewatering, etc. The contractor is to maintain traffic flow at all times, with minimal delays. Roadways are to have two-way traffic opened during all non-working hours. Closure of one lane will be allowed only during working hours. Proposed schedule: Construction start end of August 2016 Construction completion end January 2017 The legal Advertisement for PD15-16.056 was advertised on the Pensacola News Journal on Monday, May 23, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Tuesday, June 07, 2016. Three firms were represented at that meeting. Bids were received from five firms on Wednesday, June 22, 2016. Roads, Inc of NWF, is the lowest bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and Purchase Order.

Attachments
Bid Tabulation
Agreement


AI-10553			County Administrator's Report 17. 11.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Contract Award for Renovations to Brownsville Community Resource Center
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for Renovations to Brownsville Community Resource Center - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board take the following action concerning the Agreement between Escambia County, Florida, and A.E. New, Jr., Inc., per the terms and conditions of PD 15-16.060, Renovations to Brownsville Community Resource Center: A. Approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and A.E. New, Jr., Inc., per the terms and conditions of PD 15-16.060, Renovations to Brownsville Community Resource Center, for a Base Bid of $1,081,000, Alternate 1 for renovations to the proscenium in the amount of $91,000, and Alternate 2 in the amount of $22,000, for painting the exterior of the building, for a lump sum total of $1,194,000; B. Authorize the County Administrator to execute all related documents and Purchase Orders, for Owner Direct Purchases (ODP's), in the amount of $50,000 or greater; and C. Approve reallocating $404,000, from the Public Safety Facility Project (05PS0018) to the Brownsville Community Center Project (13PF2503). The final funds due on the Public Safety Facility Project were made in Fiscal Year 2013, and there is no need for the remaining balance allocated to this project. [Funding: Fund 352, Lost III, Cost Center 110267, Object Code 56201, Project Code 13PF2503]
BACKGROUND:
On October 8, 2015 the Board awarded Quina Grundhoefer Architects (QGA) the architectural and engineering (AE) contract for the development of construction documents to repair/renovate the Brownsville Community Center. At the December 17, 2015 Committee of the Whole, Staff and QGA presented a preliminary program and design concept presentation to the Board. The presentation focused on the necessary repairs needed for the facility and prioritized the $1,300,000 allocated LOST project budget. Staff and QGA also presented two other options to construct a 2,500 square foot addition on the north side of the existing building and to construct a 5,000 square foot stand alone building to the north of the existing building. Both options were determined to be cost prohibited at this time. The Board directed Staff to proceed with the necessary repairs to the facility and to increase the project budget by an additional $404,000. This additional funding is for replacing the Roof Top HVAC Units and to allocate up to $250,000 for Fixtures, Furniture and Equipment (FF&E). On February 9, 2016 a Town Hall Meeting was held and sponsored by Commissioners from District 2 and District 3 to discuss the project with the community. The legal Advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on Monday, May 30, 2016. The solicitation was also sent to 32 General Contractors via Facsimile. A Non-Mandatory Pre-Solicitation Conference was held on Thursday, June 09, 2016. Six firms were represented at that meeting. A Pre-Solicitation Walk-Thru of the Brownsville Community Resource Center was held on Tuesday, June 14, 2016. Fifteen firms were represented at that meeting. Bids were received from three firms on Friday, June 24, 2016. A.E. New Jr., Inc., is the lowest bidder.
BUDGETARY IMPACT:
At the meeting on January 7, 2016 the Board directed staff to bring to them potential funding sources to fund the gap between monies already allocated for the project and the final cost estimate. The gap is $404,000 which includes $154,000 to fix the remaining air handling units and $250,000 for furniture, fixtures and equipment (FFE). This recommendation proposes to transfer $404,000 from the completed Public Safety Facility project. The Public Safety Facility project was the project that constructed the Public Safety facility located on W Street. The last payments were made on this project in 2013. There is a remaining balance on this project of $833,427.09. This funding was held on this project pending the outcome of certain litigation. This litigation has since concluded; so there is no need for these funds to be used on this project.
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form A: Construction - A/E Designed.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL, 1999, Chapter 46, Finance, Article II Purchases and Contracts. On October 8, 2015 the Board awarded Quina Grundhoefer Architects (QGA) the architectural and engineering (AE) Contract for the development of construction documents to repair/renovate the Brownsville Community Center. At the December 17, 2015 Committee of the Whole, Staff and QGA presented a preliminary program and design concept presentation to the Board. The presentation focused on the necessary repairs needed for the facility and prioritized the $1,300,000 allocated LOST project budget. Staff and QGA also presented two other options to construct a 2,500 square foot addition on the north side of the existing building and to construct a 5,000 square foot stand alone building to the north of the existing building. Both options were determined to be cost prohibited at this time. The Board directed Staff to proceed with the necessary repairs to the facility and to increase the project budget by an additional $404,000. This additional funding is for replacing the Roof Top HVAC Units and to allocate up to $250,000 for Fixtures, Furniture and Equipment (FF&E). On February 9, 2016 a Town Hall Meeting was held and sponsored by Commissioners from District 2 and District 3 to discuss the project with the community. The legal Advertisement for this "Invitation to Bid" was advertised on the Pensacola News Journal on Monday, May 30, 2016. The solicitation was also sent to 32 General Contractors via Facsimile. A Non-Mandatory Pre-Solicitation Conference was held on Thursday, June 09, 2016. Six firms were represented at that meeting. A Pre-Solicitation Walk-Thru of the Brownsville Community Resource Center was held on Tuesday, June 14, 2016. Fifteen firms were represented at that meeting. Bids were received from three firms on Friday, June 24, 2016. A.E. New Jr., Inc. is the lowest bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form A: Construction - A/E Designed, Purchase Orders and Owner Direct Purchases (ODP's).

Attachments
Bid Tab
Agreement


AI-10551			County Administrator's Report 17. 12.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Contract Award for 2015-2016 Groups 3 & 4 Resurfacing
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for 2015-2016 Groups 3 & 4 Resurfacing - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Roads, Inc. of NWF, per the terms and conditions of PD 15-16.057, 2015-2016 Groups 3 & 4 Resurfacing, in the amount of $870,000. [Funding: Fund 352, Lost III, Cost Center 210107, Object Code 56301, Project Code 08EN0208]
BACKGROUND:
This project consists of the resurfacing and/or reconstruction in portion or whole of Mazurek Blvd, Old Nursery Way, Meyer Way, Chisolm Road, Sawyer Street, Burtonwood Dr., Burtowood Rd, Burtonwood Cir, Burtonwood Ct, Belle Meadow Blvd, Westview Lane, and Belle Meadow Ct. This project will also include other work associated with the reconstruction of roadways such as maintenance of traffic, stormwater pollution prevention, seed and mulch, shoulder work, pavement striping, possible dewatering, etc. The contractor is to maintain traffic flow at all times, with minimal delays. Roadways are to have two-way traffic opened during all non-working hours. Closure of one lane will be allowed only during working hours. Proposed schedule: Construction start of August 2016 Construction completion end of January 2017 The legal Advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 23, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Tuesday, June 7, 2016. Four firms were represented at that meeting. Bids were received from five firms on Wednesday, June 23, 2016. Roads, Inc of NWF is the lowest bidder.
BUDGETARY IMPACT:
Funding: Fund Lost III, Cost Center 210107, Object Code 56301, Project Code 08EN0208
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, Fl 1999, Chapter 46, Finance, Article II Purchases and Contracts. This project consists of the resurfacing and/or reconstruction in portion or whole of Mazurek Blvd, Old Nursery Way, Meyer Way, Chisolm Road, Sawyer Street, Burtonwood Dr., Burtowood Rd, Burtonwood Cir, Burtonwood Ct, Belle Meadow Blvd, Westview Lane, and Belle Meadow Ct. This project will also include other work associated with the reconstruction of roadways such as maintenance of traffic, stormwater pollution prevention, seed and mulch, shoulder work, pavement striping, possible dewatering, etc. The contractor is to maintain traffic flow at all times, with minimal delays. Roadways are to have two-way traffic opened during all non-working hours. Closure of one lane will be allowed only during working hours. Proposed schedule: Construction start of August 2016 Construction completion end of January 2017 The legal Advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 23, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Tuesday, June 7, 2016. Four firms were represented at that meeting. Bids were received from five firms on Wednesday, June 23, 2016. Roads, Inc of NWF is the lowest bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and Purchase Order.

Attachments
Agreement
Bid Tab


AI-8542			County Administrator's Report 17. 13.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	PD 15-16.074 Mail Out of First Class Notices
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Mail Out of First Class Notices - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board award a Purchase Order for Contract PD 15-16.074, First Class Mail Out, to Evergreen Corp. of Pensacola, Inc., for an approximate amount of $57,000, based on the bid amounts for printing and mailing of First Class Notices. [Funding: Fund 143, Fire Protection Fund, Cost Center 330206, Object Code 54701]
BACKGROUND:
The invitation to bid PD15-16.074 was advertised in the Pensacola News Journal on June 21, 2016. Five vendors were notified on June 21, 2016 . One Bid was received on July 5, 2016. Evergreen Corp of Pensacola, Inc. is the only bidder. The Purchase Order for the printing and mailing out of first class notices will be issued as needed to meet the notice requirements pending approval of MSBU rate changes by the Board of County Commissioners for FY2016-2017.
BUDGETARY IMPACT:
Funding:Fund 143, Fire Protection Fund, Cost Center 330206, Object Code 54701
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
The Office of Management and Budget will initiate the mail out of First Class notices.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will generate the Purchase Order.

Attachments
Bid Tab


AI-10420			County Administrator's Report 17. 14.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Cafe at the WFPL Pensacola Library PD 15-16.044
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Cafe at the West Florida Public Libraries Pensacola Library - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board approve and authorize the Chairman to sign the Agreement for Food and Beverage Concession Services for the Downtown Main Library, PD 15-16.044, for the food service and operations of the Cafe at the West Florida Public Libraries Pensacola Library to Solo Caffe, LLC, for a term of 36 months with options for two 12-month extensions. The Agreement is based on a percentage of net sales defined as gross sales less applicable sales tax to be remitted to the County for deposit into the Library Fund. The percentages of net sales are: Years 1 and 2 - 10% Year 3 + subsequent years - 15% [Funding: Fund 113, Library Fund]
BACKGROUND:
The Request for Proposals for the Cafe at the West Florida Public Library Pensacola Library was advertised in the Pensacola News Journal on April 11, 2016. Over 50 businesses and non-profits were notified on April 11, 2016. Two responses were received on May 11, 2016, Solo Caffe LLC was the only proposer currently operating a Coffee Shop and also provided the highest percentage of gross sales as commission to the West Florida Public Library System. The Cafe will provide hot and cold beverages, sandwiches and healthy snacks at a reasonable cost. The Cafe area located in the Downtown Pensacola Library was designed and renovated with funds from the Friends of the Library and the operation of a Cafe/coffee shop incorporated within the new Library building has been a vision of the Friends of the Library for some time.
BUDGETARY IMPACT:
Revenue from the commissions will be used by the Library.
LEGAL CONSIDERATIONS/SIGN-OFF:
Assistant County Attorney Kristin Hual prepared the agreement.
PERSONNEL:
The employees and operators of the Cafe will not be employees of Escambia County.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County Code of Ordinances Chapter 46, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Library Director will administer the contract for Cafe operations and food services.

Attachments
Register of Proposers
Agreement


AI-10625			County Administrator's Report 17. 15.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	On-Site Employee Health Clinic
From:	Thomas Turner, Department Director
Organization:	Human Resources
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the On-Site Employee Health Clinic - Thomas G. "Tom" Turner, Human Resources Department Director That the Board take the following action concerning the On-Site Employee Health Clinic: A. Approve a two-year Contract (anticipated to be August 1, 2016, through July 31, 2018) with the option for two one-year extensions, with Concentra Health Services, Inc., for the On-Site Employee Health Clinic; B. Develop a Pharmacy component to assist in the care of Escambia County and Sheriff’s Department employees, upon approval of a two-year Contract with Concentra Health Services, Inc., for the On-Site Employee Health Clinic; C. Eliminate the Health Specialist position, change the part-time Medical Assistant position to a full-time position, and upgrade and promote the Nurse Clinic Manager position; D. Shift the cost sharing of the Clinic to the County paying 75% of the cost and the Sheriff paying 25% of the cost of the Clinic; E. Upgrade the current electronic medical records system; and F. Authorize the Chairman to sign the Contract with Concentra Health Services, Inc.
BACKGROUND:
The Escambia County Health Clinic Agreement was signed in September 2010, with the Clinic opening in January 2011. Per the Contract, the Agreement was extended yearly. In 2015, it was determined that a feasibility study should be conducted. AON Hewitt conducted the feasibility study and it determined that the Clinic should be retained and the two parties should negotiate a new Agreement. The cost of the first year of the Agreement is estimated to be $1,061,892 and the County portion will be $796,419. There is a 3% increase each year for staffing fees. Changes in the Contract include: 1. Eliminating the Health Specialist Position. 2. Adding a full-time Medical Assistant. 3. Upgrading the Nurse Manager position. With the new Agreement, the Clinic will update their medical records system to assist the County in tracking trends and provide more secure options for the electronic medical files. This requires an additional cost of $12,555 per year for licensing and a one-time fee of $7,125 for installation. In the Agreement, there is a component to develop a pharmacy element in the Clinic that will disperse non-narcotics to patients. This will provide ready access for patients to receive medication immediately and return to work sooner. Due to the switching of the Jail employees to the County and the addition of the Library, the Cost sharing will be 75% the County's responsibility and 25% the Sheriff's responsibility. As the County has moved to Self Funding Health Care, the Clinic will provide a greater opportunity to manage our health care costs and develop programs that will better assist employees with health care issues. The continuity of providers will be critical in keeping the trust that people expect in health care. In the future, the self-funded plan will permit us better claim information to evaluate the clinic's value.
BUDGETARY IMPACT:
Funding for the On-Site Clinic is through Fund Code 501, Internal Service Fund.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
BCC Regular Meeting, County Administrator Report CAR-II-5 of December 10, 2015.
IMPLEMENTATION/COORDINATION:
Upon Board approval and legal review, the Human Resources Department and Concentra will execute the Agreement. The Human Resources Department will coordinate with Concentra and the County Legal Department.

Attachments
Agreement for Services at an Onsite Center


AI-10530			County Administrator's Report 17. 16.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Recommendation Concerning the Purchase of Cutaway Fixed Route Buses for Escambia County Area Transit
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Purchase of Cutaway Fixed Route Buses for Escambia County Area Transit - Joy D. Blackmon. P.E., Public Works Department Director That the Board take the following action regarding the purchase of four Glaval Cutaway Transit Vehicles for Escambia County Area Transit (ECAT): A. Rescind the Board's prior action taken on June 2, 2016, CAR II-28B, awarding a Purchase Order in the amount of $438,044, to Getaway Bus, Inc., due to a scrivener's error; and B. Award a Purchase Order in the amount of $438,044, to NBS Acquisition Company, LLC, d/b/a Getaway Bus, LLC. [Funding: Fund 320, FTA Capital Project Fund, Cost Centers 211234, 211231, and 211233, Object Code 56401]
BACKGROUND:
Meeting in regular session on June 2, 2016, the Board approved the award of a Purchase Order to Getaway Bus, Inc., for the purchase of four Glaval Cutaway Transit Vehicles. Due to a scrivener's error, the company, NBS Acquisition Company, LLC, d/b/a Getaway Bus, LLC, was referred to as Getaway Bus, Inc., in the previous recommendation and on the original Purchase Order. Because of this change, staff requires Board approval of the issuance of a replacement Purchase Order. The purchase of these vehicles is being funded by Federal Funds and must comply with 49 CFR (Code of Federal Regulations), the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. The rules apply to all Federal projects and prohibit the restricting of purchase to local entities, however the specifications were posted on the Escambia County Website for 30 days to allow local businesses to offer a competitive bid. No bids were received.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual recommended this action in the attached email, dated June 23,2016.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BCC rec 6 2 16
BCC Resume 6_2_16


AI-10415			County Administrator's Report 17. 17.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Bob Sikes Bridge Fishing Pier Project - FDEP Reimbursable Agreement
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Approval of Agreement for the Reimbursement of Design and Construction Funds for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project - Joy D. Blackmon, P.E., Public Works Department Director That the Board review and authorize the Chairman to sign the Florida Department of Environmental Protection (FDEP) Division of Water Restoration Assistance Grant Agreement between Escambia County and the State of Florida DEP for financial assistance for the Deepwater Horizon Natural Resource Damage Assessment Phase III Early Restoration Project - Bob Sikes Pier Improvements Project. The Agreement establishes that the amount to be reimbursed for design and construction funds for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project is set at $963,090. The Office of Management and Budget has been notified of the Agreement, and will prepare a Project Budget.
BACKGROUND:
Escambia County Public Works staff submitted a grant application through the Natural Resources Damage Assessment (NRDA) for the Design and Construction of the Bob Sikes Fishing Pier, Parking and Trail Restoration Project following the Deepwater Horizon Oil Spill. The application proposed NRDA funding for the design and construction of improvements to the Bob Sikes Fishing Pier. The improvements proposed include site lighting, minor pier and rail modifications, handicap accessibility provisions, pier entrance signage, informational & educational signage and landscaping and aesthetic improvements to the adjacent parking area. Meeting in regular session on June 16, 2016, the Board of County Commissioners approved the design services contract.
BUDGETARY IMPACT:
The Office of Management and Budget has been notified of the Agreement, and will prepare a project budget. The Agreement establishes the amount to be reimbursed for design and construction funds for the Bob Sikes Fishing Pier, Parking, and Trail Restoration Project is set at $963,090.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, reviewed and approved the Agreement for legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Upon approval of the Agreement, Escambia County Public Works staff will coordinate with FDEP staff for transmittal and formal execution.

Attachments
DEP Agreement No. S0936


AI-10576			County Administrator's Report 17. 18.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Acceptance of Two Drainage Easements and Two Temporary Construction Easements for the Carver Park Drainage Improvement Project
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Property Owner	Parcel Reference Number	Area
Rose B. and Price L. Stills (Temporary Construction Easement)	16-1N-31-1000-100-006	1,000 Square Feet
Rose B. and Prince L. Stills (Drainage Easement)	16-1N-31-1000-100-006	500 Square Feet
Jimmy Hull (Temporary Construction Easement)	16-1N-31-1000-120-006	1,000 Square Feet
Jimmy Hull (Drainage Easement)	16-1N-31-1000-120-006	500 Square Feet

BACKGROUND:

The scope of work includes assessment of the Carver Park area and designing solutions to address flooding issues. The project may provide drainage connection for another project, Muscogee Road Drainage Improvements. Coordination with International Paper to acquire a pond site is also a major component of this project. Each drainage easement is 10 feet by 50 feet (500 sq ft) and each temporary construction easement is 20 feet by 50 feet (1,000 sq ft). The temporary construction easement has a 10 foot overlap onto the drainage easement.

To help facilitate this project, there is a need for fourteen (14) drainage easements and temporary construction easements along the rear portions of most of the lots along Louis Street and Webb Street (bordered by Washington on the north and Lincoln on the south). These first two (2) property owners, Stills and Hull have signed, and they are a major step in moving this project forward. However, the chain of title for both properties are probably not insurable, although insurance would not provide the County protection in this case because they are being donated. In both cases, several deeds in their chains of title have defects.

The design is at 60% complete and on hold until property and easement acquisition processes are completed. This project is being funded through two cost centers. Cost center 210107/56301Project #13EN2395 has a budget of $250,000 and cost center 210107/56301/Project #14EN2605 has a budget of $450,000.

BUDGETARY IMPACT:

Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.

LEGAL CONSIDERATIONS/SIGN-OFF:

The easements have been approved as to form and legal sufficiency by the County Attorney's office.

PERSONNEL:

All work associated with this request is being done in-house and no additional staff is required.

POLICY/REQUIREMENT FOR BOARD ACTION:

These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Temp Construction Easement - Stills
Drainage Easement - Stills
Temp Construction Easement - Hull
Drainage Easement - Hull
Aerial Map


AI-10557			County Administrator's Report 17. 19.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Contract Award for OLF-X Phase 1 - Earthwork
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for OLF-X Phase 1, Earthwork - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board take the following action concerning the Agreement between Escambia County, Florida, and Roberson Excavation, Inc., per the terms and conditions of PD 15-16.067, OLF-X Phase 1 - Earthwork: A. Approve and authorize the County Administrator to sign the Agreement, for a lump sum of $4,605,486.53, to include Base Bid and Alternate 1 (Temporary Grassing Irrigation), Alternate 2 (Perimeter Fence) and Alternate 3 (Perimeter Road); B. Authorize the County Administrator to execute all related documents and Purchase Orders, for Owner Direct Purchases (ODPs), in the amount of $50,000 or greater; and C. Approve the temporary reallocation of $3,000,000, in funding from the Crescent Lake project (15EN3252) to the OLF-X Project (16PF3518). It is anticipated that these funds will be returned to the Crescent Lake project when fund balances are carried forward next Fiscal Year. [Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56301, Project Code 16EN3518]
BACKGROUND:
The project is located in Section 32, Township 4 North, Range 29 West, Santa Rosa County, Florida, and includes approximately 600 acres. The purpose of this project is to prepare the site for a future airfield training facility. The site was previously used for silviculture activities and timber was last harvested in 2015. Phase 1 will include installation of silt fence, hay bales and other means to control erosion and sedimentation, clearing, grubbing, stump removal and disposal, earthwork, grassing, and perimeter fence with gates. Phase 1 shall also include the construction of two pinnacle landing pads, runway sub-grading, stormwater depression areas, and a perimeter road. The proposed schedule for this work to be completed is: July 2016 Award of contract. August 2016 issuance of PO and NTP Substantial completion anticipated July 2017 Final Completion August 2017 The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, June 13, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, June 20, 2016. Twelve firms were represented at that meeting. Bids were received from six contractors on Tuesday, July 5, 2016. Roberson Excavation, Inc. is the low bidder.
BUDGETARY IMPACT:
On November 5, 2015, the Board adopted Resolution R2015-149 that stipulated "up to $13,000,000 may be deposited into the LOST Economic Development Trust Fund" for the Navy Federal Credit Union incentive and the OLFx project. Presumably, since the Navy Federal incentive totals $5,000,000, the remaining funds were intended for the OLFx project. To date $5,000,000 has been allocated by the Board into this trust fund. This reallocation commits an additional $3,000,000 into this fund for the OLFx project, fully funding the OLFx commitment. There is currently $3,999,850 allocated to the Crescent Lake project. $3,000,000 will be temporarily reallocated to the OLFx project. It is anticipated that these funds will be returned to the Crescent Lake project when fund balances are carried forward next fiscal year. It is anticipated that these funds will be available to return to the Crescent Lake project since revenues are running more than $3,500,000 over budget estimates through May 31, 2016. The funding transfer is necessary because of the significant time constraints of the project.
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. The project is located in Section 32, Township 4 North, Range 29 West, Santa Rosa County, Florida, and includes approximately 600 acres. The purpose of this project is to prepare the site for a future airfield training facility. The site was previously used for silviculture activities and timber was last harvested in 2015. Phase 1 will include installation of silt fence, hay bales and other means to control erosion and sedimentation, clearing, grubbing, stump removal and disposal, earthwork, grassing, and perimeter fence with gates. Phase 1 shall also include the construction of two pinnacle landing pads, runway sub-grading, stormwater depression areas, and a perimeter road. The proposed schedule for this work to be completed is: July 2016 Award of contract. August 2016 issuance of PO and NTP Substantial completion anticipated July 2017 Final Completion August 2017 The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, June 13, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, June 20, 2016. Twelve firms were represented at that meeting. Bids were received from six contractors on Tuesday, July 5, 2016. Roberson Excavation, Inc. is the low bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and PO.

Attachments
LOST Economic Development Resolution
Agreement
Bid Tabulation


AI-10632			County Administrator's Report 17. 20.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Lease of an Office/Warehouse Unit for the EMS Division
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Lease Agreement between SLJM Properties, LLC, and Escambia County for the Emergency Medical Services Division - Michael D. Weaver, Public Safety Department Director That the Board approve, and authorize the Chairman to sign, subject to Legal review and sign-off, the Lease Agreement between SLJM Properties, LLC, and Escambia County for the lease of an office/warehouse unit located at 760 Van Pelt Lane, Unit “D,” Pensacola, for one year at the monthly cost of $994, commencing August 1, 2016, with an optional one-year term extension, for minor fleet maintenance and storage purposes for the Emergency Medical Services (EMS) Division. [Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302]
BACKGROUND:
The county building (old firehouse) formerly used to store extra mechanical parts and supplies was heavily damaged by the April 29, 2014 flood event. A vacant 2,000 square feet unit has been located and determined to be adequate for EMS’s needs for performance of minor repairs of its ambulance fleet. Currently, the EMS Fleet Supervisor performs such minor repairs at the Public Safety Building under less than ideal conditions. Escambia County Code of Ordinances, Section 46-139, provides that certain procedures must be followed prior to the acquisition of real property by the county by purchase, lease, donation, or exchange. The recommended property has been reviewed in compliance with those procedures and the supporting documentation is attached.
BUDGETARY IMPACT:
The annual cost of this lease ($11,928) is available in Fund 408 (EMS Fund).
LEGAL CONSIDERATIONS/SIGN-OFF:
The Lease Agreement is subject to legal review as to form and legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of Section 46-139, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Checklist for Real Property
Lease Agreement 760 Van Pelt


AI-10644			County Administrator's Report 17. 21.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	07/19/2016
Issue:	Obligee’s Agreement of Release, Discharge and Assignment
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Obligee’s Agreement of Release, Discharge and Assignment - Jack R. Brown, County Administrator

That the Board take the following action regarding the Obligee’s Agreement of Release, Discharge and Assignment:

A. Approve the International Fidelity Insurance Company Obligee's Agreement of Release, Discharge and Assignment for the production equipment's maintenance that General Projection Systems, Inc., failed to honor under their Agreement, PD 11-12.045; and

B. Authorize the County Administrator to execute the Agreement.

BACKGROUND:

On October 12, 2012, the County previously entered into an Agreement (PD 11-12.045) with General Projection Systems, Inc. (GPS) in the amount of $456,129.00 for the installation and maintenance of ECTV television production equipment. The agreement provided for a three (3) year term to include the provision of equipment maintenance and replacement of defective parts for the full term of the contract through December 31, 2015. To secure the performance of the agreement, GPS provided performance and payment bonds in the full contract amount naming International Fidelity Insurance Company as surety and Florida Surety Bonds, Inc., as the resident agent.

GPS provided maintenance and repair service through July 17, 2014, and then defaulted by failing to perform for the duration of the warranty term. Thereafter, the County incurred $21,219.98 for maintenance and repair of the equipment through the remainder of the warranty term, which expired on December 31, 2015. The County filed a claim against the bond for all such costs incurred during the remainder of the warranty term, and the surety has offered payment in the full amount of $21,219.98 in exchange for the execution of this Agreement of Release, Discharge, and Assignment.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

Assistant County Attorney, Kristin Hual has reviewed and approved the Agreement.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

The Surety shall tender payment in full within five days of the effective date of the agreement. Upon receiving payment, the County Administrator’s Office shall return the original of said bonds currently filed with the Clerk to the Surety within ten days with “DISCHARGED AND RELEASED” marked upon its face.

Attachments
Obligee's Agreement of Release, Discharge and Assignment


AI-10646			County Administrator's Report 17. 1.
BCC Regular Meeting		Discussion
Meeting Date:	07/19/2016
Issue:	Barrineau Park Fall Festival
From:	Steven Barry, District 5 Commissioner
Organization:	Board of County Commissioners
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Funding for the Barrineau Park Fall Festival - Steven Barry, District V, Commissioner That the Board consider the request for $3,000, to be funded from the 4th Cent Tourist Development Tax (TDT), for the Barrineau Park Fall Festival, and approve the Purchase Order for this purpose.
BACKGROUND:
The Barrineau Park Historical Society has been in existence since 1994, and will be putting on a Fall Festival September 10, 2016, for surrounding communities, bringing in approximately 400 citizens to the area. The Historical Society supports education by partnering with Northview and Molino Park, offering scholarships, supplies, and other educational activities.
BUDGETARY IMPACT:
The Board placed $250,000 in the 4^th Cent Tourist Development Tax reserves. These funds were to be allocated by the Board for events and other tourist promotion activities.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-10526			County Attorney's Report 17. 1.
BCC Regular Meeting		Action
Meeting Date:	07/19/2016
Issue:	Scheduling an Attorney/Client Session on August 4, 2016 to Discuss Pending Litigation
From:	Charles Peppler, Deputy County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Scheduling an Attorney/Client Session on August 4, 2016 at 3:00 p.m. to Discuss Pending Litigation in the cases of Jody Nix v. Escambia County, Case No. 3:15-cv-00379-MCR/CJK, Carolyn Davis v. Escambia County, Case No.: 2014 CA 001048, Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, and Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103. That the Board take the following action: A. Schedule a private meeting with its attorneys to discuss pending litigation, in accordance with Section 286.01(8), Fla. Stat. for August 4, 2016 at 3:00 p.m.; and B. Approve the public notice printed below to be published in the Pensacola News Journal on Saturday, July 23, 2016. PUBLIC NOTICE IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida, to hold a private meeting with its attorneys to discuss pending litigation in the cases of Jody Nix v. Escambia County, Case No.: 3:15-cv-00379-MCR/CJK, Carolyn Davis v. Escambia County, Case No.: 2014 CA 001048, Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103, in accordance with Section 286.01(8), Fla. Stat. Such attorney/client session will be held on Thursday, August 4, 2016 at 3:00 p.m., in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Grover C. Robinson, IV, Wilson B. Robertson, Douglas B. Underhill, Lumon J. May, and Steven Barry, County Administrator Jack R. Brown, County Attorney Alison P. Rogers, Deputy County Attorney Charles V. Peppler, Attorneys representing Escambia County in Case Nos. 3:15-cv-00379-MCR/CJK, 2014 CA 001048 and 2014 CA 002103 and attorney Sally B. Fox representing Escambia County only in Case No.: 2014 CA 002103. A certified court reporter will attend the attorney/client session for all cases.
BACKGROUND:
To be provided to the Board at the attorney/client session.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


17.		Reports:

		CLERK & COMPTROLLER'S REPORT Backup Not Included With The Clerk's Report Is Available For Review In The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 130

		I. Consent Agenda

	1.	Recommendation Concerning Acceptance of TDT Collection Data for the May 2016 Returns Received in June 2016 That the Board accept, for filing with the Board's Minutes, the Tourist Development Tax (TDT) Collections Data for the May 2016 returns received in the month of June 2016, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the ninth month of collections for the Fiscal Year 2016; total collections for the month of May 2016 returns was $1,029,007.54; this is a 1.61% increase over the May 2015 returns; total collections year to date are 10.86% more than the comparable time frame in Fiscal Year 2015.

	2.	Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held July 7, 2016; and B. Approve the Minutes of the Regular Board Meeting held July 7, 2016.


					GROWTH MANAGEMENT REPORT

					I. Public Hearing

			1.		5:45 p.m. - A Public Hearing Concerning the Issuance of Operational Permit for Resource Extraction for Big Escambia Mine Borrow Pit That the Board approve and authorize or deny the request for the Development Services Department of Escambia County to issue an Operational Permit for Resource Extraction for Big Escambia Mine Borrow Pit, located at 1100 Fannie Road, property reference number 22-5N-30-1001-000-000.

					II. Action Item

			1.		Recommendation Concerning the At-Large Appointment to the Planning Board That the Board approve appointing one of the following nominees to a two-year, at-large appointment to the Escambia County Planning Board, effective July 19, 2016, through July 18, 2018: A. Appoint John T. Reading, Jr.; B. Appoint David L. McCartney; C. Appoint Edwin B. Howard; D. Appoint Joseph S. Lloyd; OR E. Appoint David Wu.


18.					Items added to the agenda.

19.					Announcements.

20.					Adjournment.