Agenda

Recommendation Concerning the Form of Agreement for Reimbursement of Paramedic Training Program Expenses - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Form of Agreement for Reimbursement of Paramedic Training Program Expenses between Escambia County and paramedic students who agree to the terms outlined for the Emergency Medical Services (EMS) In-House Paramedic Program:

A. Approve the use of the content and the use of the Form of Agreement for Reimbursement of Paramedic Training Program Expenses; and

B. Authorize the County Administrator to sign all future Agreements between the County and paramedic students agreeing to the terms outlined for the Paramedic Training Reimbursement Program.

Recommendation Concerning the Florida Department of Transportation Shared-Use Nonmotorized Trail Network Program Individual Trail Application for the Milton to Scenic Bluffs Corridor Extension - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the Florida Department of Transportation Shared-Use Nonmotorized (SUN) Trail Network Program Individual Trail Application for a Trail System for the Milton to Pensacola Scenic Bluffs Corridor Connection to the University of West Florida:

A. Authorize staff to submit an Application for SUN Trail funds to the Florida Department of Transportation (FDOT) to request Grant funding for the trail additions to the Milton to Pensacola Scenic Bluffs Corridor; and

B. Authorize the County Administrator to sign the Application and any other documents related to the request for SUN funds, subject to Legal review and sign-off, without further action of the Board, if applicable.

THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.

CHAMBER RULES

1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.

3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.

PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED

AGENDA

Board of County Commissioners

Regular Meeting – June 2, 2016 – 5:30 p.m.

Ernie Lee Magaha Government Building – First Floor


1.					Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.					Invocation – Commissioner Underhill.

3.					Pledge of Allegiance to the Flag.

4.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.					Commissioners’ Forum.


6.					Proclamations. Recommendation: That the Board adopt the following Proclamations: A. The Proclamation commending and congratulating Ken Canady, Engineering Specialist, Transportation and Traffic Operations, Public Works Department, on his selection as the "Employee of the Month" for June 2016; and B. The Proclamation commending and congratulating Judge Kerra A. Smith on her appointment to the Escambia County Court.

7.					Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule? Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

8.					5:32 p.m. Hearing to consider David G. Rademacher's Appeal of the Escambia County Contractor Competency Board's Decision. Recommendation: That the Board uphold the Contractor Competency Board's decision of April 7, 2016, whereby it affirmed its decision of September 2, 2015, finding Respondent, David G. Rademacher, dba Horizon Sunrooms and Spas, Inc., in violation of Section 18-37(c)(1) of the Escambia County Code of Ordinances, “Disregard or failure to correct building code violations or any municipal or county building codes, ordinances, or laws of the State of Florida …”. Based upon the Contractor Competency Board finding, it was ordered that Respondent, David G. Rademacher, be assessed a $250 fine; $350 administrative fees; Respondent be placed on six months probation; a Letter of Reprimand be placed in Respondent's Contractor record; and the Board reserved jurisdiction to order restitution in this matter to Complainant/Homeowner, Glenn Olsen.


9.		Reports:

		CLERK & COMPTROLLER'S REPORT Backup Not Included With The Clerk's Report Is Available For Review In The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 130

		I. Consent Agenda

	1.	Recommendation Concerning Acceptance of Comprehensive Annual Financial Reports That the Board accept, for filing with the Board's Minutes, the following two Comprehensive Annual Financial Reports (the reports are available online at http://www.escambiaclerk.com/clerk/coc_cafr.aspx ): A. The Government Finance Officer's Association version of the Escambia County, Florida, Comprehensive Annual Financial Report, Fiscal Year Ended September 30, 2015; and B. The Auditor General version of the Escambia County, Florida, Comprehensive Annual Financial Report, Fiscal Year Ended September 30, 2015.

	2.	Recommendation Concerning Acceptance of the April 20, 2016 Investment Report That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended April 30, 2016, as required by Ordinance Number 95-13; on April 30, 2016, the portfolio market value was $290,382,128 and portfolio earnings totaled $180,673 for the month; the short-term portfolio yield was 0.42%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 0.40%; the enhanced cash portfolio achieved a yield of 0.77%, which should be compared to the Merrill Lynch 1 Year Treasury Index of 0.55%; the long-term CORE portfolio achieved a yield of 1.33%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 0.91%.

	3.	Recommendation Concerning Acceptance of TDT Collection Data for the March 2016 Returns Received in April 2016 That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the March 2016 returns received in the month of April 2016, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the seventh month of collections for the Fiscal Year 2016; total collections for the month of March 2016 returns was $835,429.63; this is a 13.78% increase over the March 2015 returns; total collections year to-date are 15.19% more than the comparable time frame in Fiscal Year 2015.

	4.	Recommendation Concerning Acceptance of the Escambia-Pensacola Human Relations Commission Financial Statements That the Board accept, for filing with the Board's Minutes, the Escambia-Pensacola Human Relations Commission (HRC) Financial Statements for the years ended September 30, 2015, and 2014, as provided by Rebecca Hale, Executive Director, HRC.

	5.	Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held May 19, 2016; B. Approve the Minutes of the Regular Board Meeting held May 19, 2016; and C. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held May 10, 2016.


					GROWTH MANAGEMENT REPORT

					I. Public Hearing

			1.		5:45 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Articles 3 and 4 of the Land Development Code- Perdido Key Master Plan That the Board of County Commissioners (BCC) review and adopt an Ordinance amending Part III of the Escambia County Code of Ordinances, the Land Development Code of Escambia County, amending Chapter 3, Article 3 to adopt Section 3-3.9, the Perdido Key Towncenter Overlay District, establishing permitted and conditional land uses and site and building requirements for development within the overlay district; adopting an overlay district map repealing and replacing Chapter 3, Article 4, Perdido Key Districts, in its entirety; and adopting the Perdido Key Master Plan Design document. This hearing serves as the second of two required public hearings before the BCC as set forth in Section 2-7.2(a) and F.S. 125.66(4)(b).

II. Consent Agenda

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

July 7, 2016

A. 5:45 p.m. - A Public Hearing to amend the official Zoning map to include the following Rezoning Cases to be heard by the Planning Board on June 7. 2016.

1.	Case No.:	Z-2016-04
	Address:	400 Block of Cummings Road and 29 Cummings Road
	Property Reference No.:	35-1S-30-9000-000-010 & 35-1S-30-9000-000-008
	From:	MDR, Medium Density Residential district (10 du/acre)
	To:	HC/LI-NA, Heavy Commercial and Light Industrial district, prohibiting the subsequent establishment of any bars, nightclubs, or adult entertainment (du density limited to vested residential development, lodging unit density not limited by zoning)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District
	Requested by:	Tom Hammond, Agent for Eric Hovind with God Quest, Inc., Owner

2.	Case No.:	Z-2016-05
	Address:	251 East Johnson Avenue
	Property Reference No.:	21-1S-30-2101-001-006
	From:	MDR, Medium Density Residential district (10 du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District
	Requested by:	Wiley C. "Buddy" Page, Agent for Scott and Tracy Hayes, Owners

B. 5:46 p.m. - A Public Hearing - Large Scale Amendment 2016-01 - Beck's Lake Road (first of two public hearings)

C. 5:47 p.m. - A Public Hearing - Two-Year Warranty Ordinance

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

Recommendation Concerning the Request for Disposition of Property for the Pensacola Bay Center - Amy Lovoy, Assistant County Administrator

That the Board approve the Request for Disposition of Property Form for the Pensacola Bay Center, relating to a 1994 Dodge Ram 15 Passenger Van, Property Number 136251, which is described and listed on the Disposition Form, with reason for disposition stated. The truck has been found to be of no further use to the County; thus, it is requested that it be auctioned as surplus or disposed of properly.

Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - Shawn Fletcher, Information Technology Department Director

That the Board approve 16 Request for Disposition of Property Forms for the Information Technology Department for all items of equipment, which are described and listed on the Request Forms, with reasons for disposition stated. The items are to be auctioned as surplus or disposed of properly.

Recommendation Concerning the Request for Disposition of Property for the Road Division - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve six Request for Disposition of Property Forms for the Road Division, for all items of equipment, which are described and listed on the Request Forms. All are to be auctioned except for one item to be scrapped due to condition, and one item to be written off to trade in for a new item. The items are to be auctioned as surplus or disposed of properly.

Recommendation Concerning the Request for Disposition of Property for the Escambia County Tax Collector's Office - Janet Holley, CFC, Escambia County Tax Collector

That the Board approve the Request for Disposition of Property form for the Escambia County Tax Collector's Office for property which is described and listed on the disposition form with reason for disposition stated. The listed item has been found to be of no further usefulness to the County/Tax Collector; thus, it is requested that it be auctioned as surplus or disposed of properly.

Recommendation Concerning an Amendment to the Memorandum of Understanding for the Operation of Extension Service in Escambia County - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management

That the Board, subject to Legal review and sign-off, approve and authorize the Chairman to sign the Amendment to the Memorandum of Understanding for the Operation of Extension Service in Escambia County between the Board of County Commissioners of Escambia County; the Florida Cooperative Extension Service, Institute of Food And Agricultural Sciences, University of Florida; and the Extension Council of Escambia County, Florida.

Recommendation Concerning Amendments to Attorney's Standard Form Contracts (A), (B), (C), (D), (F), (G), (H) and (I) - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board approve amendments to the Attorney's Standard Form Contracts as follows:

A. Form (A) - Construction- A/E Designed - Section 14. Public Records;
B. Form (B) - Construction - Section 14. Public Records;
C. Form (C) - Design/Build - Section 15. Public Records;
D. Form (D) - Road/Drainage - Section 14. Public Records, as follows:

PUBLIC RECORDS.

The Contractor acknowledges that this Agreement and any related financial records, audits, reports, plans correspondence, and other documents may be subject to disclosure to members of the public pursuant to Chapter 119, Florida Statutes. Contractor shall maintain all such public records and, upon request, provide a copy of the requested records or allow the records to be inspected within a reasonable time. Contractor shall also ensure that any public records that are exempt or exempt and confidential from disclosure are not disclosed except as authorized by law. Upon the expiration or termination of the Agreement, Contractor agrees to maintain all public records for a minimum period of five (5) fiscal years in accordance with the applicable records retention schedules established by the Florida Department of State. In the event the Contractor fails to abide by the provisions of Chapter 119, Florida Statutes, the County may, without prejudice to any other right or remedy and after giving the Contractor and surety, if any, seven days written notice, during which period the Contractor still fails to allow access to such documents, terminate the contract. In such case, the Contractor shall not be entitled to receive any further payment. Reasonable terminal expenses incurred by the County may be deducted from any payments left owing the Contractor (excluding monies owed the Contractor for subcontractor work).

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:

Escambia County
Office of the County Administrator
221 Palafox Place, Suite 420
Pensacola, Florida 32502
(850) 595-4947

E. Form (F) - Consulting Services for Task Orders - Section 10.3 Records;
F. Form (G) - Consulting Services for Stand-Alone Projects - Section 9.3 Records;
G. Form (H) - Consulting Services for Study - Section 8.3 Records, as follows:

RECORDS:

(a)        The Consultant shall keep such records and accounts and shall require any subcontractors to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to this engagement and any expenses for which the Consultant expects to be reimbursed. Such books and records will be available at all reasonable times for examination and audit by the County, and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by the County of any fees or expenses based upon such entries.

(b)        The Consultant acknowledges that this Agreement and any related financial records, audits, reports, plans, correspondence, and other documents may be subject to disclosure to members of the public pursuant to Chapter 119, Florida Statutes, as amended. The Consultant shall maintain all such public records and, upon request, provide a copy of the requested records or allow the records to be inspected within a reasonable time. The Consultant shall also ensure that any public records that are exempt or exempt and confidential from disclosure are not disclosed except as authorized by law. Upon the expiration or termination of the Agreement, Consultant agrees to maintain all public records for a minimum period of five (5) fiscal years in accordance with the applicable records retention schedules established by the Florida Department of State. In the event the Consultant fails to abide by the provisions of Chapter 119, Florida Statutes, the County may, without prejudice to any right or remedy and after giving the Consultant and its surety, if any, seven (7) days written notice, during which period the Consultant still fails to allow access to such documents, terminate the employment of the Consultant. In such case, the Consultant shall not be entitled to receive any further payment. Reasonable terminal expenses incurred by the County may be deducted from any payments left owing the Consultant (excluding monies owed the Consultant for subcontractor work).

IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:

Escambia County
Office of the County Administrator
221 Palafox Place, Suite 420
Pensacola, Florida 32502
(850) 595-4947

H. Form (I) - Bridges, Docks and Boat Ramps - Section 8.1 Records; as follows

(a)       The Contractor shall keep such records and accounts and shall require any subcontractors to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to this engagement and any expenses for which the Contractor expects to be reimbursed. Such books and records will be available at all reasonable times for examination and audit by the County, and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by the County of any fees or expenses based upon such entries.

(b)       The Contractor acknowledges that this Agreement and any related financial records, audits, reports, plans, correspondence, and other documents may be subject to disclosure to members of the public pursuant to Chapter 119, Florida Statutes, as amended. Contractor shall maintain all such public records and, upon request, provide a copy of the requested records or allow the records to be inspected within a reasonable time. Contractor shall also ensure that any public records that are exempt or exempt and confidential from disclosure are not disclosed except as authorized by law. Upon the expiration or termination of the Agreement, Contractor agrees to maintain all public records for a minimum period of five (5) fiscal years in accordance with the applicable records retention schedules established by the Florida Department of State. In the event the Contractor fails to abide by the provisions of Chapter 119, Florida Statutes, the County may, without prejudice to any right or remedy and after giving the Contractor and its surety, if any, seven (7) days written notice, during which period the Contractor still fails to allow access to such documents, terminate the employment of the Contractor. In such case, the Contractor shall not be entitled to receive any further payment. Reasonable terminal expenses incurred by the County may be deducted from any payments left owing the Contractor (excluding monies owed the Contractor for subcontractor work).

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:

Escambia County
Office of the County Administrator
221 Palafox Place, Suite 420
Pensacola, Florida 32502
(850) 595-4947

Recommendation Concerning the Adoption of a Maintenance Map for a Portion of County Road 99 (Beulah Road) - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the adoption of a Maintenance Map for a portion of County Road (CR) 99 (Beulah Road) – approximately 1,100 feet in length, lying northerly from the intersection of said Beulah Road and Mobile Highway, and being within Sections 7, 8, 17, and 18, Township 1 South, Range 31 West:

A. Adopt the Florida Department of Transportation Maintenance Map F.P. No. 4367241, for a portion of CR 99 (Beulah Road) – approximately 1,100 feet in length, lying northerly from the intersection of said Beulah Road and Mobile Highway, and being within Sections 7, 8, 17, and 18, Township 1 South, Range 31 West. The Map delineates the extent of County maintenance to define County property in areas where the County maintains roads without having deeded right-of-way;

B. Approve said areas shown on the Map for continued maintenance, pursuant to Florida Statutes, Chapter 95.361; and

C. Authorize the Chairman or Vice Chairman to accept the Map as of the day of delivery of the Map to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute the Map for recording at that time.

II. Budget/Finance Consent Agenda

Recommendation Concerning Supplemental Budget Amendment #164 Recognizing Funds from the Sale of Voluntary Tax Credits and Appropriating these Funds for Environmental Remediation at Corrine Jones Park - Amy Lovoy, Assistant County Administrator

That the Board adopt the Resolution approving Supplemental Budget Amendment #164, Community Redevelopment Block Grant (CDBG) Fund (129), in the amount of $281,868, recognizing Funds from the sale of voluntary tax credits and appropriating these Funds to assist the City of Pensacola in remediating the site known as the Corrine Jones Park.

Recommendation Concerning Supplemental Budget Amendment #167 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #167, Mass Transit Fund (104), in the amount of $418,060, to recognize additional prior year fund balance revenues for Escambia County Area Transit (ECAT), and to appropriate the funds to be used for mass transit operations.

Recommendation Concerning Supplemental Budget Amendment #169 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #169, FTA Capital Projects Fund (320), in the amount of $40,593, to recognize insurance proceeds for a vehicle that was damaged as a result of the April 2014 floods, and to appropriate these funds to purchase another special needs vehicle.

Recommendation Concerning Supplemental Budget Amendment #171 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #171, Other Grants and Projects Fund (110), in the amount of $10,489, to recognize proceeds from the State-Funded Subgrant Agreement Contract Number 17-CP-11-01-27-01-XXX between the State of Florida, Division of Emergency Management and Escambia County, and to appropriate these funds for updating the Hazardous Materials Facility Analysis Data.

Recommendation Concerning Supplemental Budget Amendment #173 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #173, Local Option Sales Tax III Fund (352), in the amount of $6,503,653, to recognize proceeds from two Federally Funded Sub-grant Agreements from the United States Department of Homeland Security, Federal Emergency Management Agency, and to appropriate these funds for Hazard Mitigation within the Bristol Creek Area and the Lake Charlene Area.

Recommendation Concerning the Amendment to Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc. - Amy Lovoy, Assistant County Administrator

That the Board take the following action concerning the Fiscal Year 2015/2016 Amendment to Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc.:

A. Approve allocating the remaining available balances in the Tourist Promotion Fund, Fund 108, to Visit Pensacola, Inc., from Cost Center 360101, in the amount of $641,522, and from Cost Center 360105, in the amount of $1,330,898, for a combined total of $1,972,420;

B. Approve the Amendment to Miscellaneous Appropriations Agreement, amending Section 3, increasing the allocation by $1,972,420, for a total allocation of $7,500,070, to be paid from the Tourist Promotion Fund (108), Cost Centers 360101 and 360105, Account 58201;

C. Authorize the Chairman to sign the Amendment and all other necessary documents; and

D. Authorize the execution of the necessary Change Order.

Recommendation Concerning an Extension to the Lake Stone Campground Facility Management Agreement - Michael Rhodes, Parks and Recreation Department Director

That the Board approve the Extension to the Agreement between Escambia County Board of County Commissioners and Dennis Keith Cole for the Management of the Lake Stone Campground Facility, extending the existing Contract for an additional year, effective June 1, 2016.

[Funding Source: Fund 001, General Fund, Lake Stone, Cost Center 350204]

Recommendation Concerning Change Order #1 for Southern Light, LLC, for Ethernet Services to the West Florida Library System - Shawn P. Fletcher, Information Technology Director

That the Board approve and authorize the County Administrator to execute the following Change Order for the Blanket Purchase Order to Southern Light, LLC, for Ethernet Services to the West Florida Library System. The requested increase is due to circuit upgrades for two locations - Century Library and connection of the Emergency Operations Center (EOC) to the Main Library.

Department:	Information Technology/Library
Type:	Additional
Amount:	$7,559.77
Vendor:	Southern Light, LLC
Project Name:	Ethernet Service
PO #:	160203
CO #:	1
Original Amount:	$48,360.00
Amount of Change Order:	$7,559.77
New Total:	$55,919.77

[Funding Source: Fund 113, Library Fund, Cost Center 110503, Object Code 54101]

Recommendation Concerning a Change Order to the Purchase Order for Henry Schein, Inc. - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #1, to Henry Schein, Inc., for medical supplies for Emergency Medical Services:

Department:	Public Safety Department
Division:	EMS
Type:	Addition
Amount:	$20,000
Vendor:	Henry Schein, Inc.
Project Name:	N/A
PO#:	160607
CO#:	1
Cost Center for CO:	330302
Original PO Amount:	$49,000
Cumulative Amount of Change Orders through this CO:	$20,000
New PO Total:	$69,000

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302, Object Code 55201]

10.

Recommendation Concerning a Change Order to the Purchase Order for Bound Tree Medical, LLC - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #1, to Bound Tree Medical, LLC, for medical supplies for Emergency Medical Services:

Department:	Public Safety Department
Division:	EMS
Type:	Addition
Amount:	$10,000
Vendor:	Bound Tree Medical, LLC
Project Name:	N/A
PO#:	160921
CO#:	1
Cost Center for CO:	330302
Original PO Amount:	$52,500
Cumulative Amount of Change Orders through this CO:	$10,000
New PO Total:	$62,500

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302, Object Code 55201]

11.

Recommendation Concerning Agreement for Shelter and Vet Clinic Supplies - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the Chairman to sign the Agreement for Veterinary Supplies between Escambia County and Merritt Veterinary Supplies, Inc., per the terms and conditions of PD 15-16.045, Shelter and Vet Clinic Supplies Agreement, in the estimated annual amount of $100,000, for a term of 36 months with two options for 12-month extensions, for a maximum term of 60 months.

[Funding: Fund 001, General Fund, Cost Center 250202, Object Code 55201, Veterinary Clinic Supplies]

12.

Recommendation Concerning the Purchase and Installation of Arena Sound System, Partial Replacement Project - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board approve and authorize the issuance of a Purchase Order for PD 15-16.047, Purchase and Installation of Arena Sound System, Partial Replacement, to AP Sound, Inc., d/b/a All Pro Sound, in the amount of $61,140.98, for the purchase and installation of equipment for the partial replacement of the arena sound system.

[Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56401, Pensacola Bay Center]

13.

Recommendation Concerning a Change Order to Cameron-Cole, LLC - Tonya Gant, Neighborhood & Human Services Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order, in the amount of $316,646.78, to Cameron-Cole, LLC, on Contract PD 13-14.020, Former Escambia County Mosquito Control Facility Remediation Monitoring:

Department:	Neighborhood & Human Services
Division:	Neighborhood Enterprise Division
Amount:	$316,646.78
Vendor:	Cameron-Cole, LLC
Project:	Former Escambia County Mosquito Control Facility Remediation Monitoring
Contract:	PD 13-14.020
P.O. No:	141429
C.O. No:	2
Original Award Amount:	$458,093
Cumulative Amount of Change Orders through this C.O.:	$563,831.78 (C.O. #1 of $247,185 was part of the original award amount)
Contract Total:	$774,739.78

[Funding: Fund 129/Voluntary Cleanup Tax Credit (VCTC), Cost Center 370213]

14.

Recommendation Concerning Purchase Order for Slope Mower Tractors - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve the issuance of and authorize the County Administrator to sign a Purchase Order to Menzi USA Sales, Inc., per the terms and conditions of PD 15-16.041, Slope Mower Tractors, based on a bid of $237,024, less a trade-in value of $18,000, for a lump sum total of $219,024.

[Funding: Fund 175, Transportation Trust Fund, Cost Center 210402, Object Code 56401]

Requests for Invitations to Bid were publicly noticed on Monday April 04, 2016, in the Pensacola News Journal and two known suppliers were also notified on April 4, 2016. One response was received on Wednesday, May 04, 2016. Menzi USA Sales, Inc’s overall bid consisted of $237,024 for 2 new slope mowers, less the trade-in value of $18,000 for 2 older models the Road Department desires to replace, for a lump sum total of $219,024.

15.

Recommendation Concerning Memorandum of Understanding between Escambia County and Escambia Community Clinics to Expand Pediatric Services in Cantonment - Commissioner Steven Barry, District 5

That the Board approve, subject to Legal review and sign-off, the Memorandum of Understanding (MOU) between Escambia County and Escambia Community Clinics to fund $250,000, for the expansion of Pediatric Services in Cantonment, Florida.

[MOU WILL BE DISTRIBUTED UNDER SEPARATE COVER]


			16.		Recommendation Concerning the Off System Project Agreement Related to the Replacement and Maintenance of Bridge on Crary Road over Pritchett Mill Creek - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the Off System Project Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County related to the replacement and maintenance of Bridge #484048 on Crary Road over Pritchett Mill Creek: A. Adopt the Resolution authorizing the Agreement; B. Adopt the Resolution authorizing the temporary road closure of Crary Road over Pritchett Mill Creek for approximately 275 days, and traffic detours at Tedder Road, County Road (CR) 4, and Byrneville Road; C. Approve the State of Florida Department of Transportation Off System Project Agreement between FDOT and Escambia County related to the replacement and maintenance of Bridge #484048 on Crary Road over Pritchett Mill Creek; and D. Authorize the Chairman or Vice Chairman to execute the documents and any subsequent documents required for implementation of the bridge replacement. [Funding Source: Fund 175, "Transportation Trust Fund," Account 210402/54601]


			17.		Recommendation Concerning the Off System Project Agreement Related to the Replacement and Maintenance of the Bridge on Hanks Road Over Breastworks Creek - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the Off System Project Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County related to the replacement and maintenance of Bridge #484020 on Hanks Road over Breastworks Creek: A. Adopt the Resolution authorizing the Agreement; B. Adopt the Resolution authorizing the temporary road closure of Hanks Road over Breastworks Creek for approximately 275 days with traffic detours available at County Road 99, County Road 4, and Pine Barren Road; C. Approve the State of Florida Department of Transportation Off System Project Agreement between FDOT and Escambia County, related to the replacement and maintenance of Bridge #484020 on Hanks Road over Breastworks Creek; and D. Authorize the Chairman or Vice Chairman to execute the Resolutions and the Agreement and any subsequent documents required for implementation of the bridge replacement. [Funding Source: Fund 175, "Transportation Trust Fund," Account 210402/54601]

18.

Recommendation Concerning Contract for the Olive Road East Multi-Lane Reconstruction and Drainage Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action:

A. Approve reallocation of funds from the Capital Improvement Program, totaling $380,000, from Olive Road Corridor Study (District 4), in the amount of $30,000, and Burgess Road Sidewalk Project (District 3), in the amount of $350,000, to Olive Road East Multi-Lane Reconstruction and Drainage Project; and

B. Authorize the County Administrator to execute the following Change Order to Roads, Inc. of NWF, on Contract PD 14-15.017, for the Olive Road East Multi-Lane Reconstruction and Drainage Project:

Department:	Public Works
Division:	Engineering/Infrastructure Division
Type:	Addition
Amount:	$769,507.37
Vendor:	Roads, Inc. of NWF
Project Name:	Olive Road East Multi-Lane Reconstruction and Drainage Project
Contract:	PD 14-15.017
PO#:	150986
CO#:	2
Original Contract Award:	$4,531,541.13
Cumulative Amount of Change Orders Through this CO:	$764,071.05
New Contract Amount:	$5,295,612.18

[Funding Source: Fund 352, "Local Option Sales Tax," Account 210107, Object Code 56301, Project #14EN3244, and Account 210109, Object Code 56301, Project #10EN0363]

19.

Recommendation Concerning the Reallocation of Capital Improvement Program Funds - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the reallocation of funds from the Capital Improvement Program to fund other priority infrastructure projects, totaling $100,000, as follows:

FROM:

Description	District	Amount
Maplewoods Drainage	3	$100,000

TO:

Description	District	Amount
Lincoln Park	3	$100,000

[Funding Source: Fund 352, "Local Option Sales Tax III," Account 210107]


			20.		Recommendation Concerning the Purchase of Cutaway Fixed-Route Buses for Escambia County Area Transit - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action regarding the purchase of four Glaval Cutaway Transit Vehicles for Escambia County Area Transit: A. Approve and authorize the County to purchase four Glaval Cutaway Transit Vehicles for Escambia County Area Transit using the State of Florida Department of Transportation Contract #TRIPS-11-CA-GB, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board Approval; and B. Award a Purchase Order, in accordance with the specifications, in the amount of $438,044, to Getaway Bus, Inc. Because Federal funds are being used for the purchase of these vehicles, the County must comply with 49 CFR (Code of Federal Regulations), the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. The rules apply to all Federal projects and prohibit the restricting of purchase to local entities, however, the specifications were posted on the Escambia County website for 30 days to allow local businesses to offer a competitive bid. No bids were received. [Funding: Fund 320; FTA Capital Project Fund; Cost Centers 211234, 211231, and 211233; Object Code 56401 - Local Match is provided by Toll Revenue Credits]


			2.		Discussion Concerning Professional Services for Escambia County, Florida, Related to the RESTORE Act - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management That the Board discuss the following items concerning PD 15-16.034, Professional Services for Escambia County, FL Related to the RESTORE Act: A. The Selection Committee determined the team of GrayRobinson, P.A.; Capitol Hill Consulting Group; and Statecraft, LLC, to be the most qualified to accomplish the goals set forth in the Request for Proposals; B. The fee requested to perform the services is an annual lump sum of $96,000, to be paid monthly at a rate of $8,000; and C. If the Board approves the Agreement with the #1-ranked firm, the Board will need to establish a funding source, approve the provided Agreement for Professional Consulting Services between Escambia County and GrayRobinson, P.A., and authorize the Chairman to sign the Agreement.

			3.		Recommendation Concerning an Appointment to the Escambia County Value Adjustment Board - Jack R. Brown, County Administrator That the Board appoint one of the following individuals to the Escambia County Value Adjustment Board to serve a four-year term, effective, June 10, 2016, through June 9, 2020, to replace Rodger "RP" Doyle, whose current term expires on June 9, 2016, and who does not wish to be considered for reappointment: A. Mr. Joseph J. Leccese; or B. Mr. Gregory P. Farrar. A General Alert was posted on the County's Website from April 22, 2016, to May 6, 2016, informing the public that the Escambia County Board of County Commissioners was seeking Escambia County residents interested in volunteering to be considered for an appointment to the Escambia County Value Adjustment Board (VAB). Mr. Gregory P. Farrar has expressed his interest in serving on the VAB. Mr Joseph J. Leccese is Commissioner Robinson's nominee.

			4.		Recommendation Concerning Payment of Administrative Costs to the Naval Facilities Engineering Command - Amy Lovoy, Assistant County Administrator That the Board take the following action: A. Allocate $430,732 from the existing $5,000,000 set aside from the OLFx project for payment to Naval Facilities Engineering Command (NAVFAC) for administrative costs associated with the proposed land swap for the OLFx project; B. Authorize payment of 50% of the above-noted allocation, in the amount of $215,366, to NAVFAC for the administrative costs; and C. Authorize the County Administrator to make future payments to NAVFAC upon receipt of invoice and appropriate documentation up to the maximum authorized budget of $430,732. [Funding Source: Local Option Sales Tax Fund (352), Cost Center 110273, Project 16PF3518]

			5.		Recommendation Concerning the Interlocal Agreement between Escambia County, Florida ,and Emerald Coast Utilities Authority Relating to a Portable Water System Improvement Project on Innerarity Island - Jack R. Brown, County Administrator That the Board, subject to Legal review and sign-off, approve and authorize the Chairman to sign the Interlocal Agreement between Escambia County, Florida, and Emerald Coast Utilities Authority, relating to a Potable Water System Improvement Project on Innerarity Island. [Funding: Grant from the State of Florida, Fund 352, Cost Center 110211, Project Number 16 PF 3502]


					COUNTY ATTORNEY'S REPORT

					I. For Action

			1.		Recommendation Concerning Scheduling an Attorney/Client Session on June 16 2016 at 3:30 p.m. to Discuss Pending Litigation in The Case of Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, and Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103. That the Board take the following action: A. Schedule a private meeting with its attorneys to discuss pending litigation, in accordance with Section 286.01(8), Fla. Stat. for June 16, 2016 at 3:30 p.m.; and B. Approve the public notice printed below to be published in the Pensacola News Journal on Saturday, May 28, 2016. PUBLIC NOTICE IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida, to hold a private meeting with its attorneys to discuss pending litigation in the case of Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, and Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103, in accordance with Section 286.01(8), Fla. Stat. Such attorney/client session will be held on Thursday, June 16, 2016 at 3:30 p.m., in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Grover C. Robinson, IV, Wilson B. Robertson, Douglas B. Underhill, Lumon J. May, and Steven Barry, County Administrator Jack R. Brown, County Attorney Alison P. Rogers, Attorney representing Escambia County, Sally Fox, and a certified court reporter will attend the attorney/client session.


			2.		Recommendation Concerning the NOLF-8/NOLF-X Land Exchange with the United States Navy. That the Board approve the following by super-majority vote: A. Authorize the conveyance to the United States of America a parcel of property, containing approximately 601.41 acres, owned by Escambia County and located off of Ard Field Road in Santa Rosa County, in exchange for property owned by the United States of America (as represented by the Department of the Navy), located off Frank Reeder Road in Escambia County, Florida, commonly known as Navy Outlying Landing Field Site 8; B. Adopt a Resolution, as required in Section 125.37, Florida Statutes, approving the exchange in accordance with the terms and conditions described in the Land Exchange Agreement between the United States of America/Department of the Navy and Escambia County, Florida; and C. Authorize the Chairman to execute the Resolution, Land Exchange Agreement, Deed, and other documents, subject to legal signoff, necessary to complete the exchange. Additional documents to be provided as supplemental backup. [Funding: Cost Center 110201, Account 54905]


10.					Items added to the agenda.

11.					Announcements.

12.					Adjournment.


AI-10333		Proclamations 6.
BCC Regular Meeting
Meeting Date:	06/02/2016
Issue:	Adoption of Proclamations
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Proclamations. Recommendation: That the Board adopt the following Proclamations: A. The Proclamation commending and congratulating Ken Canady, Engineering Specialist, Transportation and Traffic Operations, Public Works Department, on his selection as the "Employee of the Month" for June 2016; and B. The Proclamation commending and congratulating Judge Kerra A. Smith on her appointment to the Escambia County Court.
BACKGROUND:
On March 21, 2013, the Board approved the "Employee of the Month and Employee of the Year Awards Program." Each Department will submit one employee to be nominated as the "Employee of the Month." The County Administrator will then select one employee from the nominations. The employee who is selected will receive a check in the amount of $250, a Proclamation, and a plaque that will hang in the lobby of the Ernie Lee Magaha Government Building for that month. Various departments, outside agencies, special interest groups, civic and religious organizations in recognition of specific events, occasions, people, etc., request Proclamations. Information provided on the Proclamation is furnished by the requesting party and placed in the proper acceptable format for BCC approval by the County Administration staff. Board approval is required by Board Policy Section I, A (6).
BUDGETARY IMPACT:
The Employee of the Month Award Program will cost $250 per month; the Employee of the Year Award Program will cost $500 per year. Funding is available through Fund 001, General Fund, Cost Center 150101, Object code 55201.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Human Resources Department and the County Administrator's Office will work together to coordinate this program.

Attachments
Ken Canady EOM proc
Judge Kerra Smith proc


AI-10336		Public Hearings 8.
BCC Regular Meeting
Meeting Date:	06/02/2016
Issue:	Appeal Hearing of a Decision by the Contractor Competency Board on April 6, 2016
From:	Donald R. Mayo, Building Official/Department Director
Organization:	Building Services
CAO Approval:

RECOMMENDATION:
5:32 p.m. Hearing to consider David G. Rademacher's Appeal of the Escambia County Contractor Competency Board's Decision. Recommendation: That the Board uphold the Contractor Competency Board's decision of April 7, 2016, whereby it affirmed its decision of September 2, 2015, finding Respondent, David G. Rademacher, dba Horizon Sunrooms and Spas, Inc., in violation of Section 18-37(c)(1) of the Escambia County Code of Ordinances, “Disregard or failure to correct building code violations or any municipal or county building codes, ordinances, or laws of the State of Florida …”. Based upon the Contractor Competency Board finding, it was ordered that Respondent, David G. Rademacher, be assessed a $250 fine; $350 administrative fees; Respondent be placed on six months probation; a Letter of Reprimand be placed in Respondent's Contractor record; and the Board reserved jurisdiction to order restitution in this matter to Complainant/Homeowner, Glenn Olsen.
BACKGROUND:
The above referenced case is a contractor complaint filed on November 17, 2014, against David G. Rademacher dba Horizon Sunrooms and Spas Inc. Mr. Rademacher is contesting the April 6, 2016 Board decision wherein it affirmed it's decision of September 2, 2015, finding Respondent, David G. Rademacher dba Horizon Sunrooms and Spas Inc., in violation of Section 18-37(c)(1) of the Escambia County Code of Ordinances, “Disregard or failure to correct building code violations or any municipal or county building codes, ordinances, or laws of the State of Florida …”. Based upon the Contractor Competency Board finding, it was ordered that Respondent, David G. Rademacher, be assessed a $250.00 fine; $350.00 administrative fees; Respondent be placed on six (6) months probation; a Letter of Reprimand be placed in Respondent's Contractor record; and the Board reserved jurisdiction to order restitution in this matter to Complainant/Homeowner, Glenn Olsen. Respondent, David G. Rademacher, is seeking an appeal of the Contractor Competency Board's original decision on September 2, 2015 and reaffirmation on April 6, 2016.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The Recommendation was forwarded for review and approval for legal sufficiency by Barbara Ellis Wiggins, Interim Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Recommendation is in compliance with Sec. 18-59, of the Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Request for Appeal_David G. Rademacher
CCB First Amended Response to Appellant's Request for Review
Signed Original CCB Order - Rademacher, David - September 2, 2016
MINUTES - CCB Hearing September 2, 2016 - Rademacher, David
EXCERPT OF MINUTES - BCC Hearing November 5, 2016 - Rademacher, David Appeal Hearing
Signed CCB Reaffirmation Order - Rademacher, David - April 6, 2016
MINUTES - CCB Hearing April 6, 2016 - Rademacher, David
BCC NOTICE OF HEARING June 2, 2016- Rademacher, David
Certified Return Receipt Requested - Notice of Hearing - BCC June 2, 2016 - Rademacher, David


AI-10356			Clerk & Comptroller's Report 9. 1.
BCC Regular Meeting		Consent
Meeting Date:	06/02/2016
Issue:	Acceptance of Comprehensive Annual Financial Reports
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of Comprehensive Annual Financial Reports That the Board accept, for filing with the Board's Minutes, the following two Comprehensive Annual Financial Reports (the reports are available online at http://www.escambiaclerk.com/clerk/coc_cafr.aspx ): A. The Government Finance Officer's Association version of the Escambia County, Florida, Comprehensive Annual Financial Report, Fiscal Year Ended September 30, 2015; and B. The Auditor General version of the Escambia County, Florida, Comprehensive Annual Financial Report, Fiscal Year Ended September 30, 2015.

Attachments
2015 CAFR
2015 CAFR - AG


AI-10371			Clerk & Comptroller's Report 9. 2.
BCC Regular Meeting		Consent
Meeting Date:	06/02/2016
Issue:	April 2016 Investment Report
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of the April 20, 2016 Investment Report That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended April 30, 2016, as required by Ordinance Number 95-13; on April 30, 2016, the portfolio market value was $290,382,128 and portfolio earnings totaled $180,673 for the month; the short-term portfolio yield was 0.42%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 0.40%; the enhanced cash portfolio achieved a yield of 0.77%, which should be compared to the Merrill Lynch 1 Year Treasury Index of 0.55%; the long-term CORE portfolio achieved a yield of 1.33%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 0.91%.

Attachments
April 2016 Investment Report


AI-10373			Clerk & Comptroller's Report 9. 3.
BCC Regular Meeting		Consent
Meeting Date:	06/02/2016
Issue:	TDT Collections Data for the March 2016 Returns
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of TDT Collection Data for the March 2016 Returns Received in April 2016 That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the March 2016 returns received in the month of April 2016, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the seventh month of collections for the Fiscal Year 2016; total collections for the month of March 2016 returns was $835,429.63; this is a 13.78% increase over the March 2015 returns; total collections year to-date are 15.19% more than the comparable time frame in Fiscal Year 2015.

Attachments
March 2016 TDT Collections


AI-10393			Clerk & Comptroller's Report 9. 4.
BCC Regular Meeting		Consent
Meeting Date:	06/02/2016
Issue:	Acceptance of the Escambia-Pensacola Human Relations Commission Financial Statements
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of the Escambia-Pensacola Human Relations Commission Financial Statements That the Board accept, for filing with the Board's Minutes, the Escambia-Pensacola Human Relations Commission (HRC) Financial Statements for the years ended September 30, 2015, and 2014, as provided by Rebecca Hale, Executive Director, HRC.

Attachments
HRC Financial Statements


AI-10363			Clerk & Comptroller's Report 9. 5.
BCC Regular Meeting		Consent
Meeting Date:	06/02/2016
Issue:	Minutes and Reports
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held May 19, 2016; B. Approve the Minutes of the Regular Board Meeting held May 19, 2016; and C. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held May 10, 2016.

Attachments
20160519 Agenda Work Session
20160510 CW Workshop


AI-10348			Growth Management Report 9. 1.
BCC Regular Meeting		Public Hearing
Meeting Date:	06/02/2016
Issue:	5:45 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Ch. 3, Art. 3 and 4 of the Land Development Code- Perdido Key Master Plan
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:45 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Articles 3 and 4 of the Land Development Code- Perdido Key Master Plan That the Board of County Commissioners (BCC) review and adopt an Ordinance amending Part III of the Escambia County Code of Ordinances, the Land Development Code of Escambia County, amending Chapter 3, Article 3 to adopt Section 3-3.9, the Perdido Key Towncenter Overlay District, establishing permitted and conditional land uses and site and building requirements for development within the overlay district; adopting an overlay district map repealing and replacing Chapter 3, Article 4, Perdido Key Districts, in its entirety; and adopting the Perdido Key Master Plan Design document. This hearing serves as the second of two required public hearings before the BCC as set forth in Section 2-7.2(a) and F.S. 125.66(4)(b).
BACKGROUND:
The Board of County Commissioners directed staff to produce a Master Plan for Perdido Key to guide and implement the orderly future development of the Key. The Perdido Key Master Plan is composed of the following documents: (Attachment A)-Perdido Key Towncenter Overlay District, Chapter 3, Article 3, including the procedures and criteria for development (Attachment B)-Perdido Key Towncenter Overlay District Map, depicting the areas of Perdido Key identified as the Towncenter Overlay (Attachment C)-Perdido Key Districts, Chapter 3, Article 4 (Attachment D)- Perdido Key Master Plan Design document, which contains all detailed analysis of the research and back-up data collected and used to make the determinations of viability for the Master Plan
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
This Ordinance, amending the LDC, will be filed with the Department of State following adoption by the board. Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared by the Development Services Department, in cooperation with the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Clean Ordinance
Perdido Key Master Plan Overlay District (Attachment A)
Perdido Key Master Plan Towncenter Overlay (Attachment B)
Perdido Key Master Plan Zoning Districts (Attachment C)
Perdido Key Master Plan Design (Attachment D)


AI-10343			Growth Management Report 9. 1.
BCC Regular Meeting		Consent
Meeting Date:	06/02/2016
Issue:	Schedule of Public Hearings
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

July 7, 2016

A. 5:45 p.m. - A Public Hearing to amend the official Zoning map to include the following Rezoning Cases to be heard by the Planning Board on June 7. 2016.

1.	Case No.:	Z-2016-04
	Address:	400 Block of Cummings Road and 29 Cummings Road
	Property Reference No.:	35-1S-30-9000-000-010 & 35-1S-30-9000-000-008
	From:	MDR, Medium Density Residential district (10 du/acre)
	To:	HC/LI-NA, Heavy Commercial and Light Industrial district, prohibiting the subsequent establishment of any bars, nightclubs, or adult entertainment (du density limited to vested residential development, lodging unit density not limited by zoning)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District
	Requested by:	Tom Hammond, Agent for Eric Hovind with God Quest, Inc., Owner

2.	Case No.:	Z-2016-05
	Address:	251 East Johnson Avenue
	Property Reference No.:	21-1S-30-2101-001-006
	From:	MDR, Medium Density Residential district (10 du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District
	Requested by:	Wiley C. "Buddy" Page, Agent for Scott and Tracy Hayes, Owners

B. 5:46 p.m. - A Public Hearing - Large Scale Amendment 2016-01 - Beck's Lake Road (first of two public hearings)

C. 5:47 p.m. - A Public Hearing - Two-Year Warranty Ordinance

Attachments
No file(s) attached.


AI-10347			County Administrator's Report 9. 1.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Request for Disposition of Property for the Pensacola Bay Center
From:	Katie Macarthur, Director's Aide
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Disposition of Property for the Pensacola Bay Center - Amy Lovoy, Assistant County Administrator That the Board approve the Request for Disposition of Property Form for the Pensacola Bay Center, relating to a 1994 Dodge Ram 15 Passenger Van, Property Number 136251, which is described and listed on the Disposition Form, with reason for disposition stated. The truck has been found to be of no further use to the County; thus, it is requested that it be auctioned as surplus or disposed of properly.
BACKGROUND:
The Pensacola Bay Center has determined the van is no longer needed and was taken to the depot for surplus on May 16, 2016.
BUDGETARY IMPACT:
There is a possibility of recouping funds when/if the property goes to auction or is sold as scrap.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with FS 274.07 and BCC Policy B-1, 2 Section II, Procedures for Disposition of County Property.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Request for Disposition


AI-10342			County Administrator's Report 9. 2.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Disposition of Property
From:	Shawn Fletcher, IT Director
Organization:	Information Technology
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - Shawn Fletcher, Information Technology Department Director That the Board approve 16 Request for Disposition of Property Forms for the Information Technology Department for all items of equipment, which are described and listed on the Request Forms, with reasons for disposition stated. The items are to be auctioned as surplus or disposed of properly.
BACKGROUND:
Escambia County policy establishes the procedures for disposing of surplus or obsolete equipment.This policy and procedure is in accordance with Florida Statute 274.06.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Board's Policy Section II, Part B.1, Procedures for Disposition of County Property
IMPLEMENTATION/COORDINATION:
Upon approval by the Board and document execution, the Information Technology Division will remove the property tag and return the tag and signed Disposition to the Clerk of the Circuit Court. The Clerk's Office will remove the equipment from the Information Technology Department inventory.

Attachments
Request for disposition 1
Request for disposition 2
Request for disposition 3
Request for disposition 4
Request for disposition 5
Request for disposition 6
Request for disposition 7
Request for disposition 8
Request for disposition 9
Request for disposition 10
Request for disposition 11
Request for disposition 12
Request for disposition 13
Request for disposition 14
Request for disposition 15
Request for disposition 16


AI-10361			County Administrator's Report 9. 3.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Recommendation Concerning Disposition of Surplus Property for the Road Division
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Disposition of Property for the Road Division - Joy D. Blackmon, P.E., Public Works Department Director That the Board approve six Request for Disposition of Property Forms for the Road Division, for all items of equipment, which are described and listed on the Request Forms. All are to be auctioned except for one item to be scrapped due to condition, and one item to be written off to trade in for a new item. The items are to be auctioned as surplus or disposed of properly.
BACKGROUND:
Escambia County policy establishes the procedure for disposition of surplus or obsolete equipment. This policy and procedure is in accordance with Florida Statutes that require the Board of County Commissioners to declare surplus all assets items listed on the County's fixed asset inventory that will be disposed of.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with Board of County Commissioner Policy - Section II, B-1, Procedures for Disposition of County Property.
IMPLEMENTATION/COORDINATION:
Upon approval by the Board and document execution, the Public Works Department, Road Division will remove the property tag and return the tag and signed Disposition to the Clerk of the Circuit Court. The Clerk's Office will remove the equipment from the Road Division's inventory.

Attachments
Request for Disposition of Property forms


AI-10366			County Administrator's Report 9. 4.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Request for Disposition of Property for the Tax Collector Office
From:	Cathy Yates, Executive Assistant
Organization:	Tax Collector of Escambia County
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Disposition of Property for the Escambia County Tax Collector's Office - Janet Holley, CFC, Escambia County Tax Collector That the Board approve the Request for Disposition of Property form for the Escambia County Tax Collector's Office for property which is described and listed on the disposition form with reason for disposition stated. The listed item has been found to be of no further usefulness to the County/Tax Collector; thus, it is requested that it be auctioned as surplus or disposed of properly.
BACKGROUND:
Established policy of disposing of surplus or obsolete property.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with BCC policy B-1, 2, Section II, Procedures for Disposition of County Property.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Request for Disposition of Property Form - Tax Collector's Office


AI-10372			County Administrator's Report 9. 5.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Amendment to the Memorandum of Understanding for the Operation of Extension Service in Escambia County
From:	Chips Kirschenfeld, Director
Organization:	Natural Resources
CAO Approval:

RECOMMENDATION:
Recommendation Concerning an Amendment to the Memorandum of Understanding for the Operation of Extension Service in Escambia County - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management That the Board, subject to Legal review and sign-off, approve and authorize the Chairman to sign the Amendment to the Memorandum of Understanding for the Operation of Extension Service in Escambia County between the Board of County Commissioners of Escambia County; the Florida Cooperative Extension Service, Institute of Food And Agricultural Sciences, University of Florida; and the Extension Council of Escambia County, Florida.
BACKGROUND:
Effective September 6, 2007, Escambia County previously entered into a Memorandum of Understanding with the University of Florida and the Escambia County Extension Council for the operation of extension service in Escambia County. The Memorandum of Understanding defines the responsibilities of Escambia County, the University of Florida's Cooperative Extension Service, and the Escambia County Extension Council in the operation and management of the Escambia County Extension Service. The proposed Amendment, which will have no fiscal impact, clarifies the respective responsibilities of the County and the University with regards to funding for Extension Faculty salaries and the provision of employee benefits. The revised language will serve to demonstrate compliance with the requirements of the Fair Labor Standards Act and the Affordable Care Act.
BUDGETARY IMPACT:
No budgetary impact anticipated.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Amendment has been reviewed by Kristin Hual, Assistant County Attorney, and by the University of Florida.
PERSONNEL:
No impact to personnel anticipated.
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with Board Policy Section II, B.8. - Resolutions, Agreements, and Contracts.
IMPLEMENTATION/COORDINATION:
After the Board approves the Amendment and authorizes the Chairman's signature on behalf of Escambia County, the County Extension Director will coordinate signatures from the Escambia County Extension Council Chairman and the appropriate parties at the University of Florida.

Attachments
UF-IFAS Escambia County Amendment to MOU
ResumePage-07192007-EXT MOU


AI-10319			County Administrator's Report 9. 6.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Amendments to Standard Form Contracts
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Amendments to Attorney's Standard Form Contracts (A), (B), (C), (D), (F), (G), (H) and (I) - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board approve amendments to the Attorney's Standard Form Contracts as follows: A. Form (A) - Construction- A/E Designed - Section 14. Public Records; B. Form (B) - Construction - Section 14. Public Records; C. Form (C) - Design/Build - Section 15. Public Records; D. Form (D) - Road/Drainage - Section 14. Public Records, as follows: PUBLIC RECORDS. The Contractor acknowledges that this Agreement and any related financial records, audits, reports, plans correspondence, and other documents may be subject to disclosure to members of the public pursuant to Chapter 119, Florida Statutes. Contractor shall maintain all such public records and, upon request, provide a copy of the requested records or allow the records to be inspected within a reasonable time. Contractor shall also ensure that any public records that are exempt or exempt and confidential from disclosure are not disclosed except as authorized by law. Upon the expiration or termination of the Agreement, Contractor agrees to maintain all public records for a minimum period of five (5) fiscal years in accordance with the applicable records retention schedules established by the Florida Department of State. In the event the Contractor fails to abide by the provisions of Chapter 119, Florida Statutes, the County may, without prejudice to any other right or remedy and after giving the Contractor and surety, if any, seven days written notice, during which period the Contractor still fails to allow access to such documents, terminate the contract. In such case, the Contractor shall not be entitled to receive any further payment. Reasonable terminal expenses incurred by the County may be deducted from any payments left owing the Contractor (excluding monies owed the Contractor for subcontractor work). IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Escambia County Office of the County Administrator 221 Palafox Place, Suite 420 Pensacola, Florida 32502 (850) 595-4947 E. Form (F) - Consulting Services for Task Orders - Section 10.3 Records; F. Form (G) - Consulting Services for Stand-Alone Projects - Section 9.3 Records; G. Form (H) - Consulting Services for Study - Section 8.3 Records, as follows: RECORDS: (a) The Consultant shall keep such records and accounts and shall require any subcontractors to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to this engagement and any expenses for which the Consultant expects to be reimbursed. Such books and records will be available at all reasonable times for examination and audit by the County, and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by the County of any fees or expenses based upon such entries. (b) The Consultant acknowledges that this Agreement and any related financial records, audits, reports, plans, correspondence, and other documents may be subject to disclosure to members of the public pursuant to Chapter 119, Florida Statutes, as amended. The Consultant shall maintain all such public records and, upon request, provide a copy of the requested records or allow the records to be inspected within a reasonable time. The Consultant shall also ensure that any public records that are exempt or exempt and confidential from disclosure are not disclosed except as authorized by law. Upon the expiration or termination of the Agreement, Consultant agrees to maintain all public records for a minimum period of five (5) fiscal years in accordance with the applicable records retention schedules established by the Florida Department of State.In the event the Consultant fails to abide by the provisions of Chapter 119, Florida Statutes, the County may, without prejudice to any right or remedy and after giving the Consultant and its surety, if any, seven (7) days written notice, during which period the Consultant still fails to allow access to such documents, terminate the employment of the Consultant. In such case, the Consultant shall not be entitled to receive any further payment. Reasonable terminal expenses incurred by the County may be deducted from any payments left owing the Consultant (excluding monies owed the Consultant for subcontractor work). IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Escambia County Office of the County Administrator 221 Palafox Place, Suite 420 Pensacola, Florida 32502 (850) 595-4947 H. Form (I) - Bridges, Docks and Boat Ramps - Section 8.1 Records; as follows (a) The Contractor shall keep such records and accounts and shall require any subcontractors to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to this engagement and any expenses for which the Contractor expects to be reimbursed. Such books and records will be available at all reasonable times for examination and audit by the County, and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by the County of any fees or expenses based upon such entries. (b) The Contractor acknowledges that this Agreement and any related financial records, audits, reports, plans, correspondence, and other documents may be subject to disclosure to members of the public pursuant to Chapter 119, Florida Statutes, as amended. Contractor shall maintain all such public records and, upon request, provide a copy of the requested records or allow the records to be inspected within a reasonable time. Contractor shall also ensure that any public records that are exempt or exempt and confidential from disclosure are not disclosed except as authorized by law. Upon the expiration or termination of the Agreement, Contractor agrees to maintain all public records for a minimum period of five (5) fiscal years in accordance with the applicable records retention schedules established by the Florida Department of State.In the event the Contractor fails to abide by the provisions of Chapter 119, Florida Statutes, the County may, without prejudice to any right or remedy and after giving the Contractor and its surety, if any, seven (7) days written notice, during which period the Contractor still fails to allow access to such documents, terminate the employment of the Contractor. In such case, the Contractor shall not be entitled to receive any further payment. Reasonable terminal expenses incurred by the County may be deducted from any payments left owing the Contractor (excluding monies owed the Contractor for subcontractor work). IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Escambia County Office of the County Administrator 221 Palafox Place, Suite 420 Pensacola, Florida 32502 (850) 595-4947
BACKGROUND:
The Florida Public Records Act requires, among other things, all public agency contracts for services include certain provisions that require a contractor acting on behalf of a public agency to comply with the public records laws. Specifically, a contract must require the contractor to provide the public with access to any public records on the same terms as the public agency and, upon the conclusion of the agreement, transfer all such records back to the public agency. In accordance with recently enacted amendments to §119.0701(2), Florida Statutes, all requests for public records relating to a contract for services must now be made directly to the public agency, and if the records are in the contractor’s possession then the agency must immediately notify the contractor. All contracts for services entered into or amended on or after July 1, 2016, must include a provision that requires the contractor to provide all public records retained by the contractor to the public agency upon the agency’s request or, otherwise, make such records available to the public for inspection within a reasonable time. In addition, the provision requiring the contractor to turn all public records over to the public agency upon the conclusion of the contract was repealed and a provision was added requiring that the contract terms specifically address whether the contractor will retain the records or transfer the records back to the agency. The amendments also require that a public agency contract for services entered into or amended on or after July 1, 2016, include the following statement in 14-point boldfaced type: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT… (insert phone, e-mail, mailing address). The proposed amendments to the standard form contracts incorporate the newly enacted requirements of the Florida Public Records Act.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The amendments to the Attorney's Standard Form Contracts were prepared by Kristin Hual, Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board must approve amendments to the Standard Form Contracts.
IMPLEMENTATION/COORDINATION:
Standard Form Contracts prepared by the County Attorney, approved by the Board of Commissioners are used by the Office of Purchasing where applicable for contracting for routine construction and service procurement resulting from formal solicitations.

Attachments
Form A
Form B
Form C
Form D
Form F
Form G
Form H
Form I


AI-10338			County Administrator's Report 9. 7.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Adoption of a Maintenance Map for a Portion of County Road 99 (Beulah Road)
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Adoption of a Maintenance Map for a Portion of County Road 99 (Beulah Road) - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the adoption of a Maintenance Map for a portion of County Road (CR) 99 (Beulah Road) – approximately 1,100 feet in length, lying northerly from the intersection of said Beulah Road and Mobile Highway, and being within Sections 7, 8, 17, and 18, Township 1 South, Range 31 West: A. Adopt the Florida Department of Transportation Maintenance Map F.P. No. 4367241, for a portion of CR 99 (Beulah Road) – approximately 1,100 feet in length, lying northerly from the intersection of said Beulah Road and Mobile Highway, and being within Sections 7, 8, 17, and 18, Township 1 South, Range 31 West. The Map delineates the extent of County maintenance to define County property in areas where the County maintains roads without having deeded right-of-way; B. Approve said areas shown on the Map for continued maintenance, pursuant to Florida Statutes, Chapter 95.361; and C. Authorize the Chairman or Vice Chairman to accept the Map as of the day of delivery of the Map to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute the Map for recording at that time.
BACKGROUND:
The County has, for many years, maintained a portion of CR 99 (Beulah Road) – approximately 1,100 feet in length, lying northerly from the intersection of said Beulah Road and Mobile Highway, and being within Sections 7, 8, 17 and 18, Township 1 South, Range 31 West, as depicted on the accompanying Florida Department of Transportation Maintenance / Right of Way Control Map F.P. No. 4367241. Chapter 95.361, Florida Statutes, asserts public ownership of certain rights-of-way maintained by the County (see Attachment 1). The statute - Roads Presumed to be Dedicated – contains three key qualifications, any of which may provide public ownership of the subject roads: (1) four years of uninterrupted maintenance, together with proof that the County originally constructed the road, (2) proof that the road was regularly maintained or repaired for the immediate past seven years by the County, or (3) a map filed in the office of the Clerk of Court reciting that the road has been vested in the County in accordance with either items (1) or (2) above. Map numbered F.P. No. 4367241, depicting the extent of county maintenance, was produced under the supervision of the Florida Department of Transportation. By signing the map, the Chairman of the Escambia County Board of County Commissioners has certified that the County has maintained the road for more than the required four years and originally constructed said road, and that the extent of maintenance shown is accurate. Upon approval by the Board, the Clerk of Court will file the map in the Public Records, as described in Florida Statues, Chapter 95.361.
BUDGETARY IMPACT:
Indirect staff cost associated with field surveys, preparation of required documents, and recommendation.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Maintenance / Right of Way Control Map has been prepared and certified by Eric B. Stuart, PSM, Florida Registration No. 6707. The County Attorney’s Office has stated that because the map is a technical document rather than a legal document, it does not require legal sign-off.
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is based on the Board’s policy of doing no public maintenance on private property and Florida Statutes, Chapter 95.361.
IMPLEMENTATION/COORDINATION:
Upon Board approval and execution, the map will be filed by the Clerk in the Public Records with similar approved Road Maintenance Maps. The Public Works Department, Roads Division retains maintenance documents, and has reviewed and approved the Maintenance Map.

Attachments
Maintenance Map
Map
Statute


AI-10335			County Administrator's Report 9. 8.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Form of Agreement for Reimbursement of Paramedic Training Program Expenses with Escambia County Relating to the EMS In-House Paramedic Program
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Form of Agreement for Reimbursement of Paramedic Training Program Expenses - Michael D. Weaver, Public Safety Department Director That the Board take the following action concerning the Form of Agreement for Reimbursement of Paramedic Training Program Expenses between Escambia County and paramedic students who agree to the terms outlined for the Emergency Medical Services (EMS) In-House Paramedic Program: A. Approve the use of the content and the use of the Form of Agreement for Reimbursement of Paramedic Training Program Expenses; and B. Authorize the County Administrator to sign all future Agreements between the County and paramedic students agreeing to the terms outlined for the Paramedic Training Reimbursement Program.
BACKGROUND:
In it's Meeting held on May 5, 2015, the BCC approved the Agreement for the Provision of a Paramedic Training Program between Escambia County and Pensacola State College. The total cost per student is approximately $6,000, to include tuition, books, and uniforms, to complete the Paramedic Training Program. Each student would have to attend classes for approximately 1- year before completing the training program. Each student attending the In-House Paramedic Program would be required to sign the Agreement for Reimbursement of Paramedic Training Program Expenses. The agreement between Escambia County and the employee states the employee agrees to successfully complete the Training Program and, thereafter, continue full-time employment as a paramedic with Escambia County EMS for at least two years or, otherwise, be subject to an obligation to reimburse the County for costs to include but not limited to tuition, text books, uniforms, lab fees, and departmental fees.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement for Reimbursement of Paramedic Training Program Expenses between Escambia County and Employees enrolled in Paramedic Training Program have been reviewed and approved for form and legal sufficiency by Kristen Hual, Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board Policy requires Board Approval of all Agreement.
IMPLEMENTATION/COORDINATION:
Upon BCC approval and proper execution, Stephen White, EMS Division Manager, will oversee implementation of the Form of Agreement.

Attachments
Template Agreement


AI-10350			County Administrator's Report 9. 9.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	SUN Trail Grant Milton To Pensacola Scenic Bluffs Corridor Connection To UWF
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Florida Department of Transportation Shared-Use Nonmotorized Trail Network Program Individual Trail Application for the Milton to Scenic Bluffs Corridor Extension - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action regarding the Florida Department of Transportation Shared-Use Nonmotorized (SUN) Trail Network Program Individual Trail Application for a Trail System for the Milton to Pensacola Scenic Bluffs Corridor Connection to the University of West Florida: A. Authorize staff to submit an Application for SUN Trail funds to the Florida Department of Transportation (FDOT) to request Grant funding for the trail additions to the Milton to Pensacola Scenic Bluffs Corridor; and B. Authorize the County Administrator to sign the Application and any other documents related to the request for SUN funds, subject to Legal review and sign-off, without further action of the Board, if applicable.
BACKGROUND:
The Florida Department of Transportation (FDOT) is soliciting Shared-Use Nonmotorized (SUN) Trail program individual trail applications for inclusion in the Tentative Five-Year Work Program (Fiscal Years 2017-2021). The program provides a means of developing a network of paved multi-use trails throughout the state. The project consists of three segments. The East Campus Trail will pave a 1.5-mile section of the existing University of West Florida (UWF) Cross Country Trails to connect Parking Lot Z in the center of campus with a new East Entrance parking lot across 9 Mile Road from Scenic Highway, and add a pedestrian walkway connecting the trailhead parking lot with Argonaut Village. The Edward Ball Nature Trail will expand the 0.6-mile Edward Ball Nature Trail from its current approximate 3’ width boardwalk to meet current ADA standards, and will re-pave the segments at each entrance connecting the Trail with existing paths and parking. The East Campus Trail connects with the Edward Ball Nature Trail using 1 mile of existing walkways across central campus, which would be administered and maintained by UWF. The third segment is proposed along Greenbrier Blvd. and Ten Mile Road from Chemstrand Road east to an existing trail on the UWF campus - approximately 2.25 miles. This will be a ten foot wide paved multi-use path on one side of the road for the majority of its length, with boardwalk and bridges being used to cross environmentally sensitive areas. This segment would be administered and maintained by Escambia County. The grant request will include funding for design and construction for all segments. Design cost estimate is $263,330; construction cost estimate is $2,194,422; construction engineering and inspection cost estimate is $263,330. Total cost estimate is $2,721,082. There is no required local funding match.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Subject to legal sign-off.
PERSONNEL:
No additional staff required.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
County staff will prepare the package and submit to FDOT, District 3. Public Works Department and University of West Florida staff will coordinate with FDOT District 3. County, FDOT, and University of West Florida staff will coordinate efforts.

Attachments
East Campus Trail
Edward Ball Trail
Ten Mile/Greenbrier
Application


AI-10304			County Administrator's Report 9. 10.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	SUN Trail Grant Application Perdido Key Multi-Use Trail
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Florida Department of Transportation Shared-Use Nonmotorized Trail Network Program Individual Trail Application for a Multi-Use Trail on Perdido Key Drive - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the Florida Department of Transportation Shared-Use Nonmotorized (SUN) Trail Network Program Individual Trail Application for a Multi-Use Trail on Perdido Key Drive (State Road 292): A. Authorize staff to submit an Application for SUN Trail funds to the Florida Department of Transportation (FDOT) to request Grant funding for the Perdido Key Drive Multi-Use Trail project; and B. Authorize the County Administrator to sign the Application and any other documents related to the request for SUN funds, subject to Legal review and sign-off, without further action of the Board, if applicable.
BACKGROUND:
The Florida Department of Transportation (FDOT) is soliciting Shared-Use Nonmotorized (SUN) Trail program individual trail applications for inclusion in the Tentative Five-Year Work Program (Fiscal Years 2017-2021). The program provides a means of developing a network of paved multi-use trails throughout the state. This project will provide for design of a ten foot wide multi-use path on the north side of Perdido Key Drive (SR 292) in Escambia County. The project length is approximately 6.2 miles and begins at Alabama state line and ends at Gongora Drive. The path will be a key transportation asset for walkers, cyclists, skaters, wheelchair users and all other non-motorized traffic. A portion of the path will be a raised 10-foot wide boardwalk through the Perdido Key State Park. Along the path will be beach restoration plantings for wildlife preservation, reduction of sand migration and beautification. FDOT has programmed the design phase of the eastern segment of the multi-use trail from Perdido Key State Park to Gongora Drive in FY 2017. There are no funds currently available for construction. The SUN Trail Program does not require a local match, but local contribution is a ranking criteria for the project prioritization process. At this time, the County does not intend to provide any local contribution for this project application.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed and signed off on the application.
PERSONNEL:
No additional staff required.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
County staff will prepare the package and submit to FDOT, District 3. Public Works Department will coordinate with the FDOT District 3. County, FDOT, and West Florida Regional Planning Council staff will coordinate efforts.

Attachments
SUN Trail Application
SUN Trail Notice
Project Description
Location Map


AI-10310			County Administrator's Report 9. 11.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	Transfer of Trolleys to Neighborhood and Human Services Department, Library Services, and City of Pensacola Parks and Recreation Department
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Transfer of Trolleys to the West Florida Public Library System, the Escambia County Neighborhood & Human Services Department, and the City of Pensacola Parks and Recreation Department - Joy D. Blackmon, P.E., Public Works Department Director That the Board authorize the transfer of trolleys, vehicle numbers 44030 and 44031, to the Escambia County Neighborhood & Human Services Department, the transfer of trolley, vehicle number 44147, to the West Florida Public Library System, and the transfer of trolley, vehicle number 44146, to the City of Pensacola Parks and Recreation Department.
BACKGROUND:
Escambia County Fleet Maintenance currently has four county-owned trolleys that have not been used since Summer 2015. The County Public Works Department recently received requests from three separate agencies about the possibility of assuming the vehicles for use for their various programs. After an evaluation of the trolleys, it was determined that each trolley is operable, but will require some maintenance efforts that will be borne by each receiving agency. The Escambia County Neighborhood and Human Services Department has requested 2 trolleys (vehicle #s 44030 and 44031) for public transport for their summer camps and other programs. The West Florida Public Library System has requested one trolley (vehicle #44147) for use in their various programs, and the City of Pensacola Parks and Recreation Department requested one trolley (vehicle #44146) for transport of children for their upcoming Summer Fishing Camps, and other city programs. These trolleys were scheduled for surplus, and it is estimated that the trolleys would have sold for approximately $5K each in an auction. The three agencies have agreed that upon transfer of the requested trolleys each receiving agency will fund any and all operational and maintenance costs.
BUDGETARY IMPACT:
These trolleys were scheduled for surplus, and it is estimated that the trolleys would have sold for approximately $5K each in an auction.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Upon approval of the transfer requests, Transportation & Traffic Operations Staff will coordinate with Fleet Maintenance, the Library System, Neighborhood and Human Services Department, and the City of Pensacola Parks and Recreation Department for formal transfer of the trolleys.

Attachments
No file(s) attached.


AI-10383			County Administrator's Report 9. 12.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	AlertEscambia Emergency Notification System
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning AlertEscambia Emergency Notification System - Michael D. Weaver, Public Safety Department Director That the Board take the following action concerning the AlertEscambia Emergency Notification System: A. Authorize Jack R. Brown, County Administrator, to send a letter to all participants of the AlertEscambia Notification System Memorandum of Understanding (MOU), including the Escambia County Health Department, the Emerald Coast Utilities Authority, International Paper, Ascend Performance Materials Operations L.L.C., and Gulf Power Company, to notify them that Escambia County will be migrating to a different notification system which will provide the County access to a statewide government system as of July 2016. This new system has been made available to all 67 County Emergency Management Offices in Florida at no cost to the local communities; and B. Acknowledge that the MOU is terminated by providing this letter as written notice to all participants, per Section 10.12 of the MOU.
BACKGROUND:
On October 16, 2014, the Board approved a Memorandum of Understanding between the Board of County Commissioners of Escambia County, Florida, the Escambia County Health Department, the Emerald Coast Utilities Authority, International Paper, and Ascend Performance Materials Operations L.L.C., to Cooperate in Funding the Purchase of an Emergency Notification System. On November 6, 2014, the Board approved an Amendment to the MOU to add Gulf Power as a party to the MOU.
BUDGETARY IMPACT:
The new statewide notification system will be provided at no cost to the County.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
If approved the County Administrator will notify the participants in the AlertEscambia Notification System.

Attachments
10-16-2014 BCC Meeting Minutes, Recommendation, and MOU
11-06-2014 BCC Meeting Minutes, Recommendation, and Amendment to the MOU


AI-10388			County Administrator's Report 9. 13.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	06/02/2016
Issue:	2016 NACo Annual Conference Voting Credentials
From:	Grover Robinson, District 4 Commissioner
Organization:	Board of County Commissioners
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the 2016 NACo Annual Conference Voting Credentials - Grover C. Robinson, Chairman, County Commissioner, District 4 That the Board take the following action concerning the 2016 NACo Annual Conference: A. Designate Commissioner Grover C. Robinson, IV, as Escambia County's delegate; and B. Authorize the Chairman to sign the 2016 NACo Credentials (Voting) Identification Form.
BACKGROUND:
The National Association of Counties {NACo} is the only national organization that represents county governments in the United States. NACO has provided essential services to local governments since it was founded in 1935. NACo advances issues with a unified voice before the federal government, improves the public's understanding of county government, assists counties in finding and sharing innovative solutions through education and research, and provides value-added services to save counties and taxpayers money.
BUDGETARY IMPACT:
Funding for the 2016 NACo Annual Conference was approved by the Board on October 22, 2015, as part of the 2015-2016 Annual Travel/Conference Schedule.
LEGAL CONSIDERATIONS/SIGN-OFF:
Travel reimbursement is in compliance with Florida Statutes Chapter 112.061 Per Diem and Travel Expenses.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board Policy, Section 1, Part 4(a), requires Commission approval for out-of-County travel by Commissioners, County Administrator, and the County Attorney. NACo requires the Chairman of the Board to sign the 2016 NACo Credentials Voting Form and return it to NACo by July 1, 2016.
IMPLEMENTATION/COORDINATION:
Upon Board approval, the County Administrator's Office will make sure that the 2016 NACo Credentials Voting Form is mailed to NACo.

Attachments
2016 NACo Voting Credential Form


AI-10293			County Administrator's Report 9. 1.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Supplemental Budget Amendment #164 - Voluntary Tax Credit Funding
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #164 Recognizing Funds from the Sale of Voluntary Tax Credits and Appropriating these Funds for Environmental Remediation at Corrine Jones Park - Amy Lovoy, Assistant County Administrator That the Board adopt the Resolution approving Supplemental Budget Amendment #164, Community Redevelopment Block Grant (CDBG) Fund (129), in the amount of $281,868, recognizing Funds from the sale of voluntary tax credits and appropriating these Funds to assist the City of Pensacola in remediating the site known as the Corrine Jones Park.
BACKGROUND:
Corrine Jones Park is a City property that is undergoing a transformation to a storm water park. During this restoration project groundwater containing high levels of Lindane, a neurotoxin and possible carcinogen was uncovered at the site. This contamination emanated from site to the north owned by the County and formerly used as the Mosquito Control building. For many years the County has engaged in a cleanup effort at this site. The City of Pensacola has formerly requested the County's assistance in treating the water that is removed from this site during the dewatering phase of this project. The initial cost estimate for this is about $300,000.
BUDGETARY IMPACT:
This supplemental budget amendment will recognize monies received from the sale of voluntary tax credits earned on other environmental clean up projects and will appropriate these funds to assist in the remediation of the Corrine Jones storm water park.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
016sa164
Request from City


AI-10344			County Administrator's Report 9. 2.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Supplemental Budget Amendment #167 - Prior Year Fund Balance Revenues for ECAT
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #167 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #167, Mass Transit Fund (104), in the amount of $418,060, to recognize additional prior year fund balance revenues for Escambia County Area Transit (ECAT), and to appropriate the funds to be used for mass transit operations.
BACKGROUND:
The Mass Transit Fund had a remaining balance that is not recognized in this year's budget. This additional prior year fund balance needs to be recognized and appropriated to be used for the purpose of operations at Escambia County Area Transit (Fund 104).
BUDGETARY IMPACT:
This amendment will increase Fund 104 by $418,060.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA# 167


AI-10349			County Administrator's Report 9. 3.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Supplemental Budget Amendment #169 - Insurance Proceeds for ECAT
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #169 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #169, FTA Capital Projects Fund (320), in the amount of $40,593, to recognize insurance proceeds for a vehicle that was damaged as a result of the April 2014 floods, and to appropriate these funds to purchase another special needs vehicle.
BACKGROUND:
Escambia County Area Transit (ECAT) received insurance proceeds for a special needs vehicle that was damaged as a result of the April 2014 floods. These funds need to be recognized to purchase a replacement vehicle.
BUDGETARY IMPACT:
This amendment will increase Fund 320 by $40,593.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA# 169


AI-10362			County Administrator's Report 9. 4.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Supplemental Budget Amendment #171 - Hazardous Materials Plan Grant
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #171 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #171, Other Grants and Projects Fund (110), in the amount of $10,489, to recognize proceeds from the State-Funded Subgrant Agreement Contract Number 17-CP-11-01-27-01-XXX between the State of Florida, Division of Emergency Management and Escambia County, and to appropriate these funds for updating the Hazardous Materials Facility Analysis Data.
BACKGROUND:
On May 19, 2016, the Board approved State-Funded Subgrant Agreement Contract Number 17-CP-11-01-27-01-XXX between the State of Florida, Division of Emergency Management and Escambia County in the amount of $10,489. Funds will be used to update the Hazardous Materials Facility Analysis Data for the period ending June 30, 2017.
BUDGETARY IMPACT:
This amendment will increase Fund 110 by $10,489.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases or decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#171


AI-10370			County Administrator's Report 9. 5.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Supplemental Budget Amendment #173 - Bristol Creek and Lake Charlene Hazard Mitigation Sub-Grants
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #173 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #173, Local Option Sales Tax III Fund (352), in the amount of $6,503,653, to recognize proceeds from two Federally Funded Sub-grant Agreements from the United States Department of Homeland Security, Federal Emergency Management Agency, and to appropriate these funds for Hazard Mitigation within the Bristol Creek Area and the Lake Charlene Area.
BACKGROUND:
On June 2, 2016, the Board approved United States Department of Homeland Security (USDHS), Federal Emergency Management Agency (FEMA), Hazard Mitigation Grant Program (HMGP) Sub-grant agreements for the Bristol Creek/Bristol Park/Ashbury Hills Area (Project Number 4177-08-R), and the Lake Charlene Warrington Drainage Area (Project Number 4177-19-R). Both provide for 100% federal funding for hazard mitigation with Local Global Match approval. The Bristol Creek Area funding is $6,189,379 and the Lake Charlene Area funding is $314,274.
BUDGETARY IMPACT:
This amendment will increase Fund 352 by $6,503,653.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#173


AI-10341			County Administrator's Report 9. 6.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Approval of Amendment to Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc.
From:	Katie Macarthur, Director's Aide
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Amendment to Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc. - Amy Lovoy, Assistant County Administrator That the Board take the following action concerning the Fiscal Year 2015/2016 Amendment to Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc.: A. Approve allocating the remaining available balances in the Tourist Promotion Fund, Fund 108, to Visit Pensacola, Inc., from Cost Center 360101, in the amount of $641,522, and from Cost Center 360105, in the amount of $1,330,898, for a combined total of $1,972,420; B. Approve the Amendment to Miscellaneous Appropriations Agreement, amending Section 3, increasing the allocation by $1,972,420, for a total allocation of $7,500,070, to be paid from the Tourist Promotion Fund (108), Cost Centers 360101 and 360105, Account 58201; C. Authorize the Chairman to sign the Amendment and all other necessary documents; and D. Authorize the execution of the necessary Change Order.
BACKGROUND:
On May 16, 2016, Steve Hayes, President of Visit Pensacola, Inc., requested in writing that the County allocate the remaining balances in the Tourist Promotion Fund (108) to Visit Pensacola, Inc.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Amendment.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Amendments to Miscellaneous Appropriations Agreements is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Additional Funding Request Letter
Visit Pensacola Amendment


AI-10364			County Administrator's Report 9. 7.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Extension to the Lake Stone Campground Agreement
From:	Michael Rhodes, Dept Director
Organization:	Parks and Recreation
CAO Approval:

RECOMMENDATION:
Recommendation Concerning an Extension to the Lake Stone Campground Facility Management Agreement - Michael Rhodes, Parks and Recreation Department Director That the Board approve the Extension to the Agreement between Escambia County Board of County Commissioners and Dennis Keith Cole for the Management of the Lake Stone Campground Facility, extending the existing Contract for an additional year, effective June 1, 2016. [Funding Source: Fund 001, General Fund, Lake Stone, Cost Center 350204]
BACKGROUND:
The Lake Stone Campground is located at 801 West Highway 4 in Century, Florida. Since the inception of the Lake Stone Campground, the County has entered into an Agreement for on-site caretaker/management services at the facility. Dennis Keith Cole has served as the caretaker since June 2013.
BUDGETARY IMPACT:
The funding source for the Agreement and the Extension is General Fund 001, Lake Stone Cost Center 350204, in the amount of $11,400, paid via 12 equal monthly installments of $950, with housing and utilities provided. This amount is currently allocated in the Fiscal Year 2016 budget and will be budgeted in Fiscal Year 2017.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has previously approved the Agreement as to form and legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires the approval of all such agreements concerning County property and facilities.
IMPLEMENTATION/COORDINATION:
The Parks & Recreation Department is responsible for coordination of all aspects of the Agreement and Extension for caretaker/management services at Lake Stone Campground.

Attachments
Lake Stone Agr & Renewal


AI-10324			County Administrator's Report 9. 8.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Change Order #1 for Southern Light, LLC, for Ethernet Services to the West Florida Library System
From:	Shawn Fletcher, IT Director
Organization:	Information Technology
CAO Approval:

RECOMMENDATION:

Department:	Information Technology/Library
Type:	Additional
Amount:	$7,559.77
Vendor:	Southern Light, LLC
Project Name:	Ethernet Service
PO #:	160203
CO #:	1
Original Amount:	$48,360.00
Amount of Change Order:	$7,559.77
New Total:	$55,919.77

[Funding Source: Fund 113, Library Fund, Cost Center 110503, Object Code 54101]

BACKGROUND:

The first upgrade was for the data connection between the Escambia County Public Safety facility and the Escambia County Main Library. It is an increase of ten times the previous speed in order to provide better access to the servers, business systems, and Internet housed in the Public Safety building. In the future, this connection will also provide the filtered public Internet access for all of the libraries. The cost is increased to $1,283 per month from $996 per month, which is a net increase of $3,444 per year.

The second upgrade is for the connection between the Century Library and the Main Library. This upgrade is an increase of approximately one hundred times faster than the previous connection, providing better access to the servers, business systems, and Internet housed in the Public Safety building. This connection is also used to provide increased Internet speeds to the public computers and the privately owned computers accessing the Internet through the publicly available wireless network. The previous connection was provided by AT&T for $1,214.53 per month. The new connection is provided by Southern Light, LLC for $762 per month. This is an annual net saving of $5,430.36.

BUDGETARY IMPACT:

The funds are available in the current budget, Fund (113) Library, Cost Center 110503, Object Code 54101

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

No additional personnel will be required.

POLICY/REQUIREMENT FOR BOARD ACTION:

Board approval required by Ordinance 2001-60.

IMPLEMENTATION/COORDINATION:

Upon Board approval, staff will compile the necessary paperwork and forward to Purchasing for completion.

Attachments
Southern Light Library


AI-10330			County Administrator's Report 9. 9.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Change Order to Purchase Order #160607 -Henry Schein Inc.
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:

Department:	Public Safety Department
Division:	EMS
Type:	Addition
Amount:	$20,000
Vendor:	Henry Schein, Inc.
Project Name:	N/A
PO#:	160607
CO#:	1
Cost Center for CO:	330302
Original PO Amount:	$49,000
Cumulative Amount of Change Orders through this CO:	$20,000
New PO Total:	$69,000

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302, Object Code 55201]

BACKGROUND:

In its meeting held January 7, 2016, the Board authorized issuance of blanket purchase order to Henry Schein, Inc., in the amount of $52,500 for purchase of medical supplies for Fiscal Year 2015-16. The recommended Change Order will add funds in an amount to total that estimated to be needed for the balance of the current fiscal year. The increase is necessary due to higher call volume and new procedures put in place by the Medical Director.

BUDGETARY IMPACT:

Funding is available in Fund 408, Emergency Medical Service Fund, Cost Center 330302, Object Code 55201

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of The Escambia County Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Hery Schein PO 160607
BCC Approval Minutes


AI-10331			County Administrator's Report 9. 10.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Change Order to Purchase Order #160921 -Bound Tree Medical LLC
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:

Department:	Public Safety Department
Division:	EMS
Type:	Addition
Amount:	$10,000
Vendor:	Bound Tree Medical, LLC
Project Name:	N/A
PO#:	160921
CO#:	1
Cost Center for CO:	330302
Original PO Amount:	$52,500
Cumulative Amount of Change Orders through this CO:	$10,000
New PO Total:	$62,500

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302, Object Code 55201]

BACKGROUND:

In its meeting held January 7, 2016, the Board authorized issuance of blanket purchase order to Bound Tree Medical LLC., in the amount of $52,500 for purchase of medical supplies for Fiscal Year 2015-16. The recommended Change Order will add funds in an amount to total that estimated to be needed for the balance of the current fiscal year. The increase is necessary due to higher call volume and new procedures put in place by the Medical Director.

BUDGETARY IMPACT:

Funding is available in Fund 408, Emergency Medical Service Fund, Cost Center 330302, Object Code 55201

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of The Escambia County Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Bound Tree PO 160921
BCC Approval Minutes


AI-10337			County Administrator's Report 9. 11.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Shelter and Vet Clinic Supplies Agreement, PD 15-16.045
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Agreement for Shelter and Vet Clinic Supplies - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board approve and authorize the Chairman to sign the Agreement for Veterinary Supplies between Escambia County and Merritt Veterinary Supplies, Inc., per the terms and conditions of PD 15-16.045, Shelter and Vet Clinic Supplies Agreement, in the estimated annual amount of $100,000, for a term of 36 months with two options for 12-month extensions, for a maximum term of 60 months. [Funding: Fund 001, General Fund, Cost Center 250202, Object Code 55201, Veterinary Clinic Supplies]
BACKGROUND:
The Invitation to Bid PD15-16.045 was advertised in the Pensacola News Journal on April 11, 2016. Eight vendors were notified on April 11, 2016. One bid was received on May 4, 2016. Merritt Veterinary Supplies is the current supplier of vet supplies for the Animal Clinic.
BUDGETARY IMPACT:
Funding: Fund 001, General Fund, Cost Center 250202, Object Code 55201, Escambia County Animal Shelter (Veterinary Clinic Supplies)
LEGAL CONSIDERATIONS/SIGN-OFF:
Assitant County Attorney, Kristin Hual prepared the Agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchasing and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will distribute the Contract and Purchase Orders.

Attachments
Bid Tab
Agreement


AI-10360			County Administrator's Report 9. 12.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	PD 15-16.047 Purchase and Installation of Arena Sound System, Partial Replacement Project
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Purchase and Installation of Arena Sound System, Partial Replacement Project - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board approve and authorize the issuance of a Purchase Order for PD 15-16.047, Purchase and Installation of Arena Sound System, Partial Replacement, to AP Sound, Inc., d/b/a All Pro Sound, in the amount of $61,140.98, for the purchase and installation of equipment for the partial replacement of the arena sound system. [Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56401, Pensacola Bay Center]
BACKGROUND:
The Office of Purchasing advertised the Solicitation on April 18, 2016, and a total of three Vendors with Special expertise with this Scope of Work were notified on April 18, 2016. Two bids were received on May 18, 2016 and the Contract Manager Scott Cromwell selected the Vendor, All Pro Sound, as the most reasonable and responsive bidder per the required Scope of Work.
BUDGETARY IMPACT:
Funding: Fund 352, LOST 3, Cost Center 110267, Object Code 56401, Pensacola Bay Center
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article ll, Purchasing and Contracts. The Office of Purchasing advertised the Solicitation on April 18, 2016, and a total of three Vendors with Special expertise with this Scope of Work were notified on April 18, 2016. Two bids were received on May 18, 2016 and the Contract Manager Scott Cromwell selected the Vendor, All Pro Sound, as the most reasonable and responsive bidder per the required Scope of Work.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will distribute the Purchase Order.

Attachments
bid tab


AI-10353			County Administrator's Report 9. 13.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Change Order for PD 13-14.020, Former Escambia County Mosquito Control Facility Remediation Monitoring
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:

Department:	Neighborhood & Human Services
Division:	Neighborhood Enterprise Division
Amount:	$316,646.78
Vendor:	Cameron-Cole, LLC
Project:	Former Escambia County Mosquito Control Facility Remediation Monitoring
Contract:	PD 13-14.020
P.O. No:	141429
C.O. No:	2
Original Award Amount:	$458,093
Cumulative Amount of Change Orders through this C.O.:	$563,831.78 (C.O. #1 of $247,185 was part of the original award amount)
Contract Total:	$774,739.78

[Funding: Fund 129/Voluntary Cleanup Tax Credit (VCTC), Cost Center 370213]

BACKGROUND:

The former Escambia County Mosquito Control facility conducted operations at the 603 W. Romana Street site from 1985. Petroleum and pesticide groundwater contamination occurred due to to operations at the site. In 2005, the site was designated a Brownfield and the County entered into a Brownfield Site Rehabilitation Agreement (BSRA) with the Florida Department of Environmental Protection (FDEP). As part of the agreement, the County is charged with remediating the present contamination plume. The plume boundaries have been defined based on extensive groundwater testing and monitoring, and it has been shown to have migrated approximately 500 feet south, southeast from the Former Mosquito Control site proper impacting the City of Pensacola (City) Corrine Jones Park property located at 600 West Government Street.

The City has begun construction of a stormwater pond on the Park property, which has been suspended due to the presence of contamination plume from the former Mosquito Control facility. The groundwater must be removed to allow construction of the pond and FDEP will require that the water be treated. This Change Order will authorize the funding to design, construct, and operate the contaminated groundwater treatment system.

The scope of work is attached as Exhibit I. The breakdown of services is as follows:

Dewatering Treatment System Design	$9,988.00
Dewatering Treatment System Rental and Operations Oversight	$198,634.48
Project Management and Reporting	$19,014.00
Contingent Costs: Additional Monthly Treatment System Rental and Operations	$59,135.30
Contingent Costs: Hazardous Disposal of Carbon Media and Filters	$29,875.00
TOTAL:	$316,646.78

BUDGETARY IMPACT:

Funding for this activity is budgeted in Fund 129, VCTC, Cost Center 370213.

LEGAL CONSIDERATIONS/SIGN-OFF:

Not applicable to this recommendation.

PERSONNEL:

County Community Redevelopment Agency (CRA) and Neighborhood Enterprise Division (NED) personnel will coordinate actions required to implement this project.

POLICY/REQUIREMENT FOR BOARD ACTION:

Board approval is required for all expenditures/change orders over $50,000.

IMPLEMENTATION/COORDINATION:

Staff from the CRA and NED will implement the work associated with this project.

Attachments
Ex I-Cost Estimate


AI-10305			County Administrator's Report 9. 14.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Purchase Order for PD 15-16.041 Slope Mower Tractors
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Purchase Order for Slope Mower Tractors - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve the issuance of and authorize the County Administrator to sign a Purchase Order to Menzi USA Sales, Inc., per the terms and conditions of PD 15-16.041, Slope Mower Tractors, based on a bid of $237,024, less a trade-in value of $18,000, for a lump sum total of $219,024. [Funding: Fund 175, Transportation Trust Fund, Cost Center 210402, Object Code 56401] Requests for Invitations to Bid were publicly noticed on Monday April 04, 2016, in the Pensacola News Journal and two known suppliers were also notified on April 4, 2016. One response was received on Wednesday, May 04, 2016. Menzi USA Sales, Inc’s overall bid consisted of $237,024 for 2 new slope mowers, less the trade-in value of $18,000 for 2 older models the Road Department desires to replace, for a lump sum total of $219,024.
BACKGROUND:
Requests for Invitations to Bid were publicly noticed on Monday April 04, 2016, in the Pensacola News Journal and two known suppliers were also notified on April 4, 2016. One response was received on Wednesday, May 04, 2016. Menzi USA Sales, Inc’s overall bid consisted of $237,024 for 2 new slope mowers, less the trade-in value of $18,000 for 2 older models the Road Department desires to replace, for a lump sum total of $219,024.
BUDGETARY IMPACT:
Fund 175 Transportation Trust, Cost Center 210402, Object Code 56401
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts and Florida Statue 287.055. Requests for Invitations to Bid were publicly noticed on Monday April 04, 2016, in the Pensacola News Journal and two known suppliers were on April 4, 2016. One response was received on Wednesday, May 04, 2016. Menzi USA Sales, Inc’s overall bid consisted of $237,024 for 2 new slope mowers, less the trade-in value of $18,000 for 2 older models the Road Department desires to replace, for a lump sum total of $219,024.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue a Purchase Order.

Attachments
Bid - Menzi USA Sales, Inc._041 (5-04-16)
Bid Tab Recommended Award_041 (5-04-16)


AI-10389			County Administrator's Report 9. 15.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Memorandum of Understanding with Escambia Community Clinics to Expand Pediatric Services in Cantonment
From:	Steven Barry, District 5 Commissioner
Organization:	Board of County Commissioners
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Memorandum of Understanding between Escambia County and Escambia Community Clinics to Expand Pediatric Services in Cantonment - Commissioner Steven Barry, District 5 That the Board approve, subject to Legal review and sign-off, the Memorandum of Understanding (MOU) between Escambia County and Escambia Community Clinics to fund $250,000, for the expansion of Pediatric Services in Cantonment, Florida. [MOU WILL BE DISTRIBUTED UNDER SEPARATE COVER]
BACKGROUND:
At the Board's meeting on May 19, 2016, the Board voted to bring forward a recommendation on the June 2, 2016 agenda to discuss funding $250,000 to expand the Pediatric Services in Cantonment, Florida.
BUDGETARY IMPACT:
The funding source for the $250,000 is to be determined by the Board.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office is preparing the Memorandum of Understanding.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-10274			County Administrator's Report 9. 16.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	FDOT Off System Project Agreement for the Replacement of Bridge #484048 on Crary Road over Pritchett Mill Creek
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Off System Project Agreement Related to the Replacement and Maintenance of Bridge on Crary Road over Pritchett Mill Creek - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the Off System Project Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County related to the replacement and maintenance of Bridge #484048 on Crary Road over Pritchett Mill Creek: A. Adopt the Resolution authorizing the Agreement; B. Adopt the Resolution authorizing the temporary road closure of Crary Road over Pritchett Mill Creek for approximately 275 days, and traffic detours at Tedder Road, County Road (CR) 4, and Byrneville Road; C. Approve the State of Florida Department of Transportation Off System Project Agreement between FDOT and Escambia County related to the replacement and maintenance of Bridge #484048 on Crary Road over Pritchett Mill Creek; and D. Authorize the Chairman or Vice Chairman to execute the documents and any subsequent documents required for implementation of the bridge replacement. [Funding Source: Fund 175, "Transportation Trust Fund," Account 210402/54601]
BACKGROUND:
Bridge #484048 on Crary Road over Pritchett Mill Creek, located in Escambia County and not on the State Highway System, will be replaced by FDOT. According to FDOT criteria, this bridge has reached a level of deterioration which warrants replacement and is on the list for FDOT's 5-Year Work Plan. During construction, in order to reduce construction time and costs, minimize right of way purchase and/or construction easements, and/or to minimize wetland impacts, a temporary road closure is necessary for approximately 275 days, with traffic detours available at Tedder Road, County Road 4, and Byrneville Road. Upon Board approval of the Agreement, adoption of the Resolutions, and FDOT's completion of the structure, Escambia County will be responsible for maintenance of the bridge.
BUDGETARY IMPACT:
All construction work will be performed by FDOT. Funds for maintenance of bridges are available in Fund 175 “Transportation Trust Fund”, Account 210402/54601.
LEGAL CONSIDERATIONS/SIGN-OFF:
Stephen West, Senior Assistant County Attorney, has prepared the Resolutions and approved the Off-System Project Agreement.
PERSONNEL:
All construction work will be performed by FDOT. There is no impact to county personnel.
POLICY/REQUIREMENT FOR BOARD ACTION:
Upon Board approval and Chairman's or Vice-Chairman's execution, the Agreement will be returned to FDOT for final execution and recording.
IMPLEMENTATION/COORDINATION:
Construction plans are available for review (by authorized personnel only) by contacting Liz Bush or James Duncan, Engineering Division, at the Escambia County Central Office Complex. All bridge replacement work will be coordinated by FDOT.

Attachments
Resolution approving OSA
OSA
Resolution approving Temp Road Closure
484048 Crary Rd Detour Map


AI-10275			County Administrator's Report 9. 17.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	FDOT Off System Project Agreement for Bridge #484020 on Hanks Road over Breastworks Creek
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Off System Project Agreement Related to the Replacement and Maintenance of the Bridge on Hanks Road Over Breastworks Creek - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the Off System Project Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County related to the replacement and maintenance of Bridge #484020 on Hanks Road over Breastworks Creek: A. Adopt the Resolution authorizing the Agreement; B. Adopt the Resolution authorizing the temporary road closure of Hanks Road over Breastworks Creek for approximately 275 days with traffic detours available at County Road 99, County Road 4, and Pine Barren Road; C. Approve the State of Florida Department of Transportation Off System Project Agreement between FDOT and Escambia County, related to the replacement and maintenance of Bridge #484020 on Hanks Road over Breastworks Creek; and D. Authorize the Chairman or Vice Chairman to execute the Resolutions and the Agreement and any subsequent documents required for implementation of the bridge replacement. [Funding Source: Fund 175, "Transportation Trust Fund," Account 210402/54601]
BACKGROUND:
Bridge #484020 on Hanks Road over Breastworks Creek, located in Escambia County and not on the State Highway System, will be replaced by FDOT. According to FDOT criteria, this bridge has reached a level of deterioration that warrants replacement and is on the list for FDOT's 5-Year Work Plan. During construction, in order to reduce construction time and costs, minimize right of way purchase and/or construction easements, and/or minimize wetland impacts, a temporary road closure is necessary for approximately 275 days. During this time, traffic detours will be available at County Road 99, County Road 4 and Pine Barren Road. Upon Board adoption of the Resolutions, approval of the Agreement, and FDOT's completion of the structure, Escambia County will be responsible for maintenance of the bridge.
BUDGETARY IMPACT:
All construction work will be performed by FDOT. Funds for maintenance of bridges are available in Fund 175 “Transportation Trust Fund”, Account 210402/54601.
LEGAL CONSIDERATIONS/SIGN-OFF:
Stephen West, Senior Assistant County Attorney, has reviewed and approved the Off-System Project Agreement and has prepared the Resolutions.
PERSONNEL:
All construction work will be performed by FDOT. There will not be any impact to county personnel.
POLICY/REQUIREMENT FOR BOARD ACTION:
Upon Board approval and Chairman's or Vice-Chairman's execution, the Agreement will be returned to FDOT for final execution and recording.
IMPLEMENTATION/COORDINATION:
Construction plans are available for review (by authorized personnel only) by contacting Liz Bush or James Duncan, Engineering Division, at the Escambia County Central Office Complex. All bridge replacement work will be coordinated by FDOT.

Attachments
Resolution approving OSA
OSA
Resolution approving Temp Road Closure
484020 Hanks Rd Detour Map


AI-10352			County Administrator's Report 9. 18.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Contract PD 14-15.017 "Olive Road East Multi-Lane Reconstruction and Drainage Project"
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Department:	Public Works
Division:	Engineering/Infrastructure Division
Type:	Addition
Amount:	$769,507.37
Vendor:	Roads, Inc. of NWF
Project Name:	Olive Road East Multi-Lane Reconstruction and Drainage Project
Contract:	PD 14-15.017
PO#:	150986
CO#:	2
Original Contract Award:	$4,531,541.13
Cumulative Amount of Change Orders Through this CO:	$764,071.05
New Contract Amount:	$5,295,612.18

[Funding Source: Fund 352, "Local Option Sales Tax," Account 210107, Object Code 56301, Project #14EN3244, and Account 210109, Object Code 56301, Project #10EN0363]

BACKGROUND:

Meeting in regular session on February 5, 2015, the Board awarded Contract PD 14-15.017 "Olive Road East Multi-Lane Reconstruction and Drainage Project" to Roads, Inc. of NWF. This project is a roadway capacity, drainage, and reconstruction improvement project that will improve roadway conditions and drainage issues along a portion of the East Corridor of Olive Road. In addition, this project included an Interlocal Agreement with Emerald Coast Utilities Authority (ECUA) for water main replacement and upgrade in the area.

This Change Order request #2 includes additive/deductive unit price quantities and items necessary for the extension of Olive Road Phase 1 construction by approximately 1200 linear feet to accommodate water line conflicts with the existing drainage system, and to connect and extend a left turn lane for Yancey Avenue, improving access to Ferry Pass Middle School. Phase 1 of the project, as bid, terminated the project at approximately 300' west of the intersection at Lode Star Avenue, while the waterline work (by ECUA agreement) extended the waterline upgrades to the Yancey Avenue intersection. Existing storm pipe that would otherwise be removed, if Phase 2 was under construction, was found in conflict with the new waterline. This Change Order allows for the drainage to be installed for a portion of Phase 2, and allows for the water main installation. This Change Order also includes all necessary items to address this roadway extension, some minor deductions, and some miscellaneous items.

Change Order #1 included additive/deductive unit prices for Roads, Inc., including $9450.00 for an asbestos survey necessary to obtain a building demolition permit for a building located at the project pond site. The asbestos survey identified unexpected asbestos materials, which required hiring a certified Asbestos Abatement Contractor for asbestos removal prior to building demolition, and as necessary to limit exposure to workers present on the job site. Change Order #1 also included additive/deductive unit price quantities, as directed by ECUA, for the deduction of a 12" Inserta Valve (-$23,562.80 - determined not necessary by ECUA), the addition of a back-flow preventer and water fittings, necessary to restore water services to several commercial businesses. Change Order #1 reduced the amount of the original Purchase Order by $5,436.32.

BUDGETARY IMPACT:

Funds are available in Fund 352, "Local Option Sales Tax", Account 210107, Object Code 56301, Project #14EN3244, and Account 210109, Object Code 56301, Project #10EN0363.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Change Order 2
Agreement with Roads
Original PO
Change Order 1
ECUA Interlocal


AI-10365			County Administrator's Report 9. 19.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Reallocation of Capital Improvement Program Funds
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Description	District	Amount
Maplewoods Drainage	3	$100,000

TO:

Description	District	Amount
Lincoln Park	3	$100,000

[Funding Source: Fund 352, "Local Option Sales Tax III," Account 210107]

BACKGROUND:

Escambia County Public Works staff requests the Board's approval to transfer $100,000 from the Maplewoods Drainage Project (District 3) to the project described below:

Description	District	Amount	Description of Project
Lincoln Park	3	$100,000	The parking lot for the County park located at the intersection of Aaron Drive and Channing Place experiences surface and ground water intrusion, making parking extremely difficult at times. Additionally, groundwater runs over and sits in the curbs, which have deteriorated. The scope of this project will remove the deteriorated curbs and roadway, install under drains, rebuild the road, install new curb, and stabilize the parking area.

BUDGETARY IMPACT:

No budgetary impact occurs. Funding is currently available in Fund 352, "Local Option Sales Tax III", Account 210107.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

Scheduling and prioritization of capital improvement projects is at the discretion of the Board.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
No file(s) attached.


AI-10315			County Administrator's Report 9. 20.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	06/02/2016
Issue:	Purchase of Cutaway Fixed-Route Buses for Escambia County Area Transit
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Purchase of Cutaway Fixed-Route Buses for Escambia County Area Transit - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action regarding the purchase of four Glaval Cutaway Transit Vehicles for Escambia County Area Transit: A. Approve and authorize the County to purchase four Glaval Cutaway Transit Vehicles for Escambia County Area Transit using the State of Florida Department of Transportation Contract #TRIPS-11-CA-GB, in accordance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board Approval; and B. Award a Purchase Order, in accordance with the specifications, in the amount of $438,044, to Getaway Bus, Inc. Because Federal funds are being used for the purchase of these vehicles, the County must comply with 49 CFR (Code of Federal Regulations), the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. The rules apply to all Federal projects and prohibit the restricting of purchase to local entities, however, the specifications were posted on the Escambia County website for 30 days to allow local businesses to offer a competitive bid. No bids were received. [Funding: Fund 320; FTA Capital Project Fund; Cost Centers 211234, 211231, and 211233; Object Code 56401 - Local Match is provided by Toll Revenue Credits]
BACKGROUND:
Because federal funds are being used for the purchase of these vehicles, the County must comply with 49 CFR (Code of Federal Regulations), the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. The rules apply to all Federal projects and prohibit the restricting of purchase to local entities, however, the specifications were posted on the Escambia County website for 30 days to allow local business to offer a competitive bid. No bids were received. The four replacement vehicles were applied for in three separate FTA funded grants, and will be used in Fixed-Route service. FY2014 Capital Projects 5307 (Board Approval 01/29/14) FY2014 Section 5339 (Board Approval 01/08/15) FY2015 Capital Projects 5307 (Board Approval 04/23/15) ECAT retired four older vehicles (Board approval 5/21/15), and with the addition of two new routes in April 2016, the spare ratio has fallen to less than 10%. The FTA recommended spare ratio is 20%. Vehicles needed to Operate Maximum Service (VOMS) is 36, and the current fixed-route fleet totals 39. With the additional 4 vehicles, our spare ratio will be 19%. These vehicles were chosen to supplement the fixed-route fleet because they are versatile, and interchangeable to different routes depending on passenger needs, route requirements, and peak or non-peak times. Local Match is provided by Toll Revenue Credits.
BUDGETARY IMPACT:
Funding: Fund 320, FTA Capital Project Fund, Cost Centers 211234, 211231, and 211233, Object Code 56401. Local Match is provided by Toll Revenue Credits.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with the Escambia County Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64 Board approval.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Purchase Order. ECAT staff with coordinate with the vendor.

Attachments
Order Form
Website Posting


AI-10351			County Administrator's Report 9. 1.
BCC Regular Meeting		Discussion
Meeting Date:	06/02/2016
Issue:	Acquisition of 1702 & 1704 West Lakeview Avenue and 1907 North "L" Street for Kupfrian Park Drainage Improvements
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Acquisition of 1702 & 1704 West Lakeview Avenue and 1907 North "L" Street for Kupfrian Park Drainage Improvements - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the purchase of three parcels of real property (approximately 0.90 acres with two mobile homes and one concrete building), located at 1702 & 1704 West Lakeview Avenue and 1907 North "L" Street from Ms. Shalanda A. Davis for the Kupfrian Park Drainage Improvement Project: A. Authorize the purchase of three parcels of real property (approximately 0.90 acres with two mobile homes and one concrete building), located at 1702 & 1704 West Lakeview Avenue and 1907 North "L" Street, for the approved amount of $29,250, for the Kupfrian Park Drainage Improvement Project, from Ms. Shalanda A. Davis; B. Approve the Contract for Sale and Purchase and the Public Disclosure of Interest for the purchase of real property located at 1702 & 1704 West Lakeview Avenue and 1907 North "L" Street (approximately 0.90 acres); and C. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute any documents, subject to Legal review and sign-off, necessary to complete the acquisition of these three parcels, without further action of the Board. [Funding Source: Fund 352, "LOST III," Cost Center 210107/56101/Project #10EN0433]
BACKGROUND:
The County has a project in design to make roadway and stormwater drainage improvements within the Kupfrian Park area. The purchase of these properties would help facilitate the stormwater pond needed for improvements in this area. County staff offered a purchase amount of $25,500.00, which equates to the appraised value of $40,500.00 less $15,000.00 for the cost of demolition of the existing structures (two mobile homes and one concrete building). The counter offer increased the original offer by $3,750.00 in order to accommodate the seller's intent to cover the realtor fee.
BUDGETARY IMPACT:
Funding for this acquisition is available in Fund 352 "LOST III", Cost Center 210107/56101/Project #10EN0433.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Contract for Sale and Purchase has been approved by Stephen West, Senior Assistant County Attorney. The County Attorney's Office will prepare the closing documents and conduct the closing for the purchase of this property.
PERSONNEL:
All work associated with this acquisition is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139 of the Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
Upon Board approval, staff will maintain compliance with Section 46-139 of the Escambia County Code of Ordinances.

Attachments
Contract
Public Disclosure
BCC Approval of Purchase Price
Map


AI-10359			County Administrator's Report 9. 2.
BCC Regular Meeting		Discussion
Meeting Date:	06/02/2016
Issue:	Professional Consulting Services for Escambia County (FL) Related to the RESTORE Act (PD 15-16.034)
From:	Chips Kirschenfeld, Director
Organization:	Natural Resources
CAO Approval:

RECOMMENDATION:
Discussion Concerning Professional Services for Escambia County, Florida, Related to the RESTORE Act - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management That the Board discuss the following items concerning PD 15-16.034, Professional Services for Escambia County, FL Related to the RESTORE Act: A. The Selection Committee determined the team of GrayRobinson, P.A.; Capitol Hill Consulting Group; and Statecraft, LLC, to be the most qualified to accomplish the goals set forth in the Request for Proposals; B. The fee requested to perform the services is an annual lump sum of $96,000, to be paid monthly at a rate of $8,000; and C. If the Board approves the Agreement with the #1-ranked firm, the Board will need to establish a funding source, approve the provided Agreement for Professional Consulting Services between Escambia County and GrayRobinson, P.A., and authorize the Chairman to sign the Agreement.
BACKGROUND:
At the December 10, 2015 BCC meeting, the Board directed staff to draft a Scope of Work and solicit proposals for RESTORE Act Consulting Services to coordinate and leverage potential funding opportunities with federal, state, and non-governmental organizations. Four qualified firms responded to the RFP with proposed annual fees ranging from $72,000 to $710,000. The staff Selection Committee ranked the top three short-listed firms as follows: #1 Gray/Robinson, P.A. #2 Erin L. Deady, P.A. #3 Gunster, Yoakley and Stewart
BUDGETARY IMPACT:
The Fee Proposal is for an annual lump sum of $96,000. Funding source to be determined.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has approved the Agreement as to form and legal sufficiency.
PERSONNEL:
This contract will be managed by the Director, Department of Natural Resources Management.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board Policy II.B.8
IMPLEMENTATION/COORDINATION:
Department of Natural Resources Management staff will coordinate with appropriate parties to implement terms of the Agreement.

Attachments
ResumePage-12102015-RESTORE ProConsultingSvcs
Proposers-RESTORE ProfessionalConsultingSvcs
Agrmt RESTORE ProfessionalConsultingSvcs
Supplemental Memo


AI-10385			County Administrator's Report 9. 3.
BCC Regular Meeting		Discussion
Meeting Date:	06/02/2016
Issue:	Appointment to the Escambia County Value Adjustment Board
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning an Appointment to the Escambia County Value Adjustment Board - Jack R. Brown, County Administrator That the Board appoint one of the following individuals to the Escambia County Value Adjustment Board to serve a four-year term, effective, June 10, 2016, through June 9, 2020, to replace Rodger "RP" Doyle, whose current term expires on June 9, 2016, and who does not wish to be considered for reappointment: A. Mr. Joseph J. Leccese; or B. Mr. Gregory P. Farrar. A General Alert was posted on the County's Website from April 22, 2016, to May 6, 2016, informing the public that the Escambia County Board of County Commissioners was seeking Escambia County residents interested in volunteering to be considered for an appointment to the Escambia County Value Adjustment Board (VAB). Mr. Gregory P. Farrar has expressed his interest in serving on the VAB. Mr Joseph J. Leccese is Commissioner Robinson's nominee.
BACKGROUND:
A General Alert was posted on the County's Website from April 22, 2016, to May 6, 2016, informing the public that the Escambia County Board of County Commissioners was seeking residents Escambia County residents interested in volunteering to be considered for an appointment to the Value Adjustment Board. Mr. Gregory P Farrar has expressed his interest in serving. Mr Joseph J. Leccese is Commissioner Robinson's nominee. The Resumes of Mr. Farrar and Mr. Leccessee are provided for review.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with Section I B, of the Board of County Commissioners Policy Manual, Board approval is required for all appointments/reappointments to Boards and Committees established by the Board of County Commissioners.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Mr. Joseph J. Leccese
Mr. Gregory P. Farrar
General Alert


AI-10386			County Administrator's Report 9. 4.
BCC Regular Meeting		Discussion
Meeting Date:	06/02/2016
Issue:	Payment of Administrative Costs for the OLFx/OLF8 Land Exchange
From:	Amy Lovoy, Assistant County Administrator
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Payment of Administrative Costs to the Naval Facilities Engineering Command - Amy Lovoy, Assistant County Administrator That the Board take the following action: A. Allocate $430,732 from the existing $5,000,000 set aside from the OLFx project for payment to Naval Facilities Engineering Command (NAVFAC) for administrative costs associated with the proposed land swap for the OLFx project; B. Authorize payment of 50% of the above-noted allocation, in the amount of $215,366, to NAVFAC for the administrative costs; and C. Authorize the County Administrator to make future payments to NAVFAC upon receipt of invoice and appropriate documentation up to the maximum authorized budget of $430,732. [Funding Source: Local Option Sales Tax Fund (352), Cost Center 110273, Project 16PF3518]
BACKGROUND:
Section 2833(c) of Public Law 114-92 requires Escambia County to reimburse the Navy to plan, negotiate and execute all of the activities related to the proposed land swap agreement. Specifically, it states that the "Secretary of the Navy shall require the County to cover costs to be incurred by the Secretary, or to reimburse the Secretary for such costs incurred by the Secretary, to carry out the land exchange under this section, including survey costs, costs for environmental documentation, other administrative costs related to the land exchange, and all costs associated with relocation of activities and facilities from Navy Outlying Landing Field Site 8." NAVFAC has estimated the administrative costs associated with the proposed land swap to be $430,732. Although they have only expended $84,486.96 through May 14, 2016, they are requesting 50% of the total estimated cost to be paid to allow their agency to reprogram the funds prior to the end of their fiscal year. They are also asking that the remaining funds be paid to them upon receipt of invoice soon after the commencement of the next fiscal year.
BUDGETARY IMPACT:
On November 5, 2015 the Board approved Resolution 2015-149 which directed up to $13,000,000 into the LOST Economic Development Trust Fund for the OLFx/OLF8 land exchange and for the $5,000,000 Navy Federal Credit Union incentive. Since that time, the Board has funded $5,000,000 of the $13,000,000 commitment. The payment for the administrative costs will come from this set aside; however it will reduce the amount available for the overall project and expedite the need for additional allocations to be made to fulfill the $13,000,000 obligation.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Email Request from NAVFAC
50% Request from NAVFAC
NAVFAC Project Expenditures


AI-10391			County Administrator's Report 9. 5.
BCC Regular Meeting		Discussion
Meeting Date:	06/02/2016
Issue:	Interlocal Agreement between Escambia County and ECUA Relating to a Potable Water System Improvement Project on Innerarity Island
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Interlocal Agreement between Escambia County, Florida ,and Emerald Coast Utilities Authority Relating to a Portable Water System Improvement Project on Innerarity Island - Jack R. Brown, County Administrator That the Board, subject to Legal review and sign-off, approve and authorize the Chairman to sign the Interlocal Agreement between Escambia County, Florida, and Emerald Coast Utilities Authority, relating to a Potable Water System Improvement Project on Innerarity Island. [Funding: Grant from the State of Florida, Fund 352, Cost Center 110211, Project Number 16 PF 3502]
BACKGROUND:
On March 21, 2014, the court ordered the County to become the receiver of IIDC, an abandoned wastewater and water utility. Escambia County has been working with ECUA to incorporate Innerarity Island into ECUA's water service area once certain repairs and upgrades are made. ECUA has agreed to oversee and manage the upgrades to the water utility system on Innerarity Island at no cost to ECUA or its ratepayers, and thereafter accept Innerarity Island within its water service area, and accept ownership of the water utility system on Innerarity Island.
BUDGETARY IMPACT:
The State of Florida has provided a Grant to cover the cost associated with the necessary upgrades. Fund 352, Cost Center 110211, Project Number 16 PF 3502.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney's Office has worked with ECUA's attorney to prepare this Interlocal Agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Upon Board approval, the County will work with ECUA to upgrade the water utility system on Innerarity Island so that ECUA can accept ownership.

Attachments
Interlocal Agreement between Escambia County and ECUA


AI-10376			County Attorney's Report 9. 1.
BCC Regular Meeting		Action
Meeting Date:	06/02/2016
Issue:	Scheduling an Attorney/Client Session on June 16, 2016 to Discuss Pending Litigation
From:	Charles Peppler, Deputy County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Scheduling an Attorney/Client Session on June 16 2016 at 3:30 p.m. to Discuss Pending Litigation in The Case of Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, and Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103. That the Board take the following action: A. Schedule a private meeting with its attorneys to discuss pending litigation, in accordance with Section 286.01(8), Fla. Stat. for June 16, 2016 at 3:30 p.m.; and B. Approve the public notice printed below to be published in the Pensacola News Journal on Saturday, May 28, 2016. PUBLIC NOTICE IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida, to hold a private meeting with its attorneys to discuss pending litigation in the case of Escambia County v. Innerarity Island Development Corporation (IIDC), Case No.: 2014 CA 000237, and Escambia County v. Kathy Collins & IIDC, Case No.: 2014 CA 002103, in accordance with Section 286.01(8), Fla. Stat. Such attorney/client session will be held on Thursday, June 16, 2016 at 3:30 p.m., in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Grover C. Robinson, IV, Wilson B. Robertson, Douglas B. Underhill, Lumon J. May, and Steven Barry, County Administrator Jack R. Brown, County Attorney Alison P. Rogers, Attorney representing Escambia County, Sally Fox, and a certified court reporter will attend the attorney/client session.
BACKGROUND:
To be provided to the Board at the attorney/client session.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-10382			County Attorney's Report 9. 2.
BCC Regular Meeting		Action
Meeting Date:	06/02/2016
Issue:	Recommendation Concerning the NOLF-8/NOLF-X Land Exchange with the United States Navy
From:	Alison Rogers, County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the NOLF-8/NOLF-X Land Exchange with the United States Navy. That the Board approve the following by super-majority vote: A. Authorize the conveyance to the United States of America a parcel of property, containing approximately 601.41 acres, owned by Escambia County and located off of Ard Field Road in Santa Rosa County, in exchange for property owned by the United States of America (as represented by the Department of the Navy), located off Frank Reeder Road in Escambia County, Florida, commonly known as Navy Outlying Landing Field Site 8; B. Adopt a Resolution, as required in Section 125.37, Florida Statutes, approving the exchange in accordance with the terms and conditions described in the Land Exchange Agreement between the United States of America/Department of the Navy and Escambia County, Florida; and C. Authorize the Chairman to execute the Resolution, Land Exchange Agreement, Deed, and other documents, subject to legal signoff, necessary to complete the exchange. Additional documents to be provided as supplemental backup. [Funding: Cost Center 110201, Account 54905]
BACKGROUND:
In December 2013, the County purchased approximately 601.41 acres in Santa Rosa County in anticipation of pursuing an exchange for property owned by the United States of America in Escambia County, commonly known as Navy Outlying Landing Field Site 8. The terms of the land exchange are described in the Land Exchange Agreement between the United States of America/Department of the Navy and Escambia County, Florida.
BUDGETARY IMPACT:
Funding: Cost Center 110201, Account 54905.
LEGAL CONSIDERATIONS/SIGN-OFF:
The proposed exchange was advertised as required by Section 125.37, Florida Statutes.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Resolution with Land Exchange Agmt
Brantley Appraisal