Agenda

Proclamations.

Recommendation: That the Board take the following action:

A. Adopt the Proclamation commending and congratulating Mr. Shannon Pugh, a GIS Analyst in the GIS Division of the Development Services Department, on his selection as "Employee of the Month" for October 2015;

B. Adopt the Proclamation declaring the month of October 2015 as "National and Florida Manufacturing Month" in Escambia County and urging all citizens to join in recognizing the value of our manufacturers and the importance they serve in our city, county, region, state, and the nation;

C. Ratify the Proclamation dated September 17, 2015, commending and congratulating Jerry Davis as the Northwest Florida Agriculture Innovator of the Year; and

D. Ratify the Proclamation dated September 24, 2015, on behalf of the citizens of Escambia County and fellow employees, commending and congratulating Bob West on his retirement and outstanding record of service to the public and expressing its appreciation to him for 40 years of faithful and dedicated service to the citizens and visitors of Escambia County.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.

CHAMBER RULES

1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.

3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.

PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED

AGENDA

Board of County Commissioners

Regular Meeting – October 8, 2015 – 5:30 p.m.

Ernie Lee Magaha Government Building – First Floor


1.					Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.					Invocation – Commissioner Underhill.

3.					Pledge of Allegiance to the Flag.

4.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.					Commissioners’ Forum.

GROWTH MANAGEMENT REPORT

I. Public Hearing

Recommendation Concerning the Review of the Rezoning Cases Heard by the Planning Board on September 1, 2015

That the Board take the following action concerning the rezoning cases heard by the Planning Board on September 1, 2015:

Review and either adopt, modify, or overturn the Planning Board’s recommendations for Rezoning Cases Z-2015-13 and Z-2015-12 or remand the cases back to the Planning Board; and
Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning cases that were reviewed.

1.	Case No.:	Z-2015-13
	Address:	Detailed Specific Area Plan
	Property Reference No.:	Multiple
	Property Size:	1400 (+/-) acres
	From:	Agricultural district (Agr), density of one dwelling unit per 20 acres and Rural Mixed-use district (RMU), density of two dwelling units per acre
	To:	Low Density Residential district (LDR), Detailed Specific Area Plan Land Use Conservation Neighborhood with a maximum density of 3 dwelling units per net acre; Medium Density Residential district (MDR), Detailed Specific Area Plan Land Use Suburban Garden with a maximum density of 10 dwelling units per acre; High Density Residential district (HDR), Detailed Specific Area Plan Land Use Traditional Garden with a maximum density of 15 dwelling units per acre; High Density Residential district (HDR), Detailed Specific Area Plan Land Use Traditional Village with a maximum density of 20 dwelling units per acre; High Density Mixed-use district (HDMU), Detailed Specific Area Plan Land Use Neighborhood Center, with a maximum gross floor area of 15,000 square feet; Commercial district (Com), Detailed Specific Area Plan Land Use Village Center, with a maximum gross floor area of 200,000 square feet.
	FLU Category:	Agriculture (AG) and Rural Community (RC)
	Commissioner District:	5
	Requested by:	J. Dan Gilmore, Agent for Exit 3 Investments, LLC, Owner
	Planning Board Recommendation:	Recommended approval
	Speakers:	Dan Gilmore, Fred Hemmer, Fred Thompson, Jesse Rigby, Donald Moak

2.	Case No.:	Z-2015-12
	Address:	9600 Block Tower Ridge Road
	Property Reference:	01-1S-32-1000-070-003; 01-1S-32-1000-050-003; 01-1S-32-1000-050-004; 01-1S-32-1000-110-003; 01-1S-32-1000-080-003; 01-1S-32-1000-120-004
	Property Size:	78.72 (+/-) acres
	From:	RMU, Rural Mixed-use district (two du/acre)
	To:	LDMU, Low Density Mixed-use district (seven du/acre)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District:	1
	Requested by:	Kerry Anne Schultz, Agent for The Busbee Limited Partnership and Murphy J. Jacob Trust
	Planning Board Recommendation:	Applicant requested to change requested zoning from LDMU to LDR and support Staff Findings of Fact for LDR. PB recommended approval to rezone from RMU to LDR.
	Speakers:	Kerry Anne Shultz, Rick Olson, Tom Poulos, Edward Morgan

5:45 p.m. A Public Hearing for Consideration of Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning cases heard by the Planning Board on September 1, 2015, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.


			3.		5:46 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Comprehensive Plan Chapter 15, "Capital Improvement Element", Objective CIE 1.2 "Five-Year Schedule" That the Board of County Commissioners (BCC) approve for transmittal to the Department of Economic Opportunity (DEO), an Ordinance to the Comprehensive Plan Chapter 15, "Capital Improvement Element", Objective CIE 1.2 "Five-Year Schedule". At the September 1, 2015, Planning Board meeting, the Board recommended approval of this Ordinance.

			4.		5:47 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Article 3, Section 3-3.2 That the Board of County Commissioners (BCC) review an Ordinance to the Land Development Code (LDC) Chapter 3, Article 3, Section 3-3.2 "Community Redevelopment", to modify the authority to grant exceptions to the overlay district standards. At the September 1, 2015, Planning Board meeting, the Board recommended approval of this Ordinance.

			5.		5:48 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending the Future Land Use Map That the Board of County Commissioners (BCC) review and adopt Small Scale Amendment SSA-2015-06, amending Part II of the Escambia County Code of Ordinances, the Escambia County Comprehensive Plan, as amended; amending the FLU map designation.

			6.		5:49 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Zoning Regulations, LDR-PB That the Board of County Commissioners (BCC) review an Ordinance to the Land Development Code (LDC Chapter 3, Section 3-5.2, LDR-PB, "Site and Building Requirements". This hearing serves as the first of two required public hearings before the Board of County Commissioners (BCC) as set forth in Section 2-7.2(a) and F.S. 125.66(4)(b). At the September 1, 2015, Planning Board meeting, the Board recommended approval of this Ordinance.

			7.		5:50 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 4, SRIA Floodplain Management That the Board of County Commissioners (BCC) review and adopt an Ordinance to the Land Development Code (LDC) Chapter 4, Article 3, Floodplain management on Pensacola Beach. At the September 1, 2015, Planning Board meeting, the Board recommended approval to the BCC.

			8.		5:51 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Building Height & Chapter 6 Definitions That the Board of County Commissioners (BCC) reveiw and adopt an Ordinance to the Land Development Code (LDC) Chapter 3, Article 2, "Mainland Districts," and Chapter 6, "Definitions," to clarify the measurement of building height.

			9.		5:52 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Section 3-2.5 That the Board of County Commissioners (BCC) review an Ordinance to the Land Development Code (LDC) Chapter 3, Zoning Regulations. In the Low Density Residential district (LDR), remove reference to one acre minimum lot size for new subdivisions in V-1 zoning prior to the adoption of the Land Development Code. At the October 6, 2015, Planning Board Meeting, the Board members recommended approval of this Ordinance.

			10.		5:53 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 7 of the Escambia County 2030 Comprehensive Plan That the Board of County Commissioners (BCC) adopt an Ordinance amending the Comprehensive Plan, Chapter 7, Policy FLU 1.3.1, Future Land Use categories, by removing all residential minimum densities. The Planning Board recommended approval to the BCC.

III. Consent Agenda

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

A. Thursday, October 22, 2015

1. 5:45 p.m. - A Public Hearing - SRIA Setback Ordinance (second of two public hearings)

2. 5:46 p.m. - A Public Hearing - CPA-2015-04 Housing Element (first of two public hearings)

3. 5:47 p.m. - A Public Hearing - Microbrewery/Distillery/Winery Ordinance (first of two public hearings)

B. Thursday, November 5, 2015

1. 5:45 p.m. - A Public Hearing to amend the official Zoning map to include the following Rezoning Cases heard by the Planning Board on October 6, 2015.

a.	Case No.:	Z-2015-15
	Address:	329 & 333 Massachusetts Avenue
	Property Reference No.:	09-2S-30-1300-020-009 & 09-2S-30-1300-040-009
	Property Size:	2.91 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre)
	To:	HCLI-NA, Heavy Commercial and Light Industrial district, prohibiting the subsequent establishment of any bars, nightclubs, or adult entertainment uses
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	3
	Requested by:	Wiley C. "Buddy" Page, Agent for Steve Tate, Owner

b.	Case No.:	Z-2015-16
	Address:	1700 & 1715 Olive Road
	Property Reference No.:	18-1S-30-4102-000-001 & 18-1S-30-4102-000-004
	Property Size:	2.21 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	4
	Requested by:	Wiley C. "Buddy" Page, Agent for Brigham-Williams/Hunter Williams, Owner

c.	Case No.:	Z-2015-17
	Address:	1495 East 9 Mile Road
	Property Reference No.:	13-1S-30-1201-130-002
	Property Size:	16.70 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre) and Com, Commercial district (25 du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	5
	Requested by:	Jonathan D. Green, Agent for Mark Brewer with Pen Air Federal Credit Union, Owner

d.	Case No.:	Z-2015-18
	Address	4850 Mobile Highway
	Property Reference No.:	15-2S-30-1000-001-037
	Property Size:	0.45 (+/-) acres
	From:	Com, Commercial district (25 du/acre)
	To:	HC/LI, Heavy Commercial and Light Industrial district
	FLU Category:	C, Commercial
	Commissioner District:	2
	Requested by:	John and Mae Dean with Dean Realty Company, Inc., Owners

2. 5:46 p.m. - A Public Hearing - Accessory Uses and Structures Ordinance


			4.		Recommendation Concerning Miscellaneous Appropriations Agreement for Fiscal Year 2015/2016 between Escambia County and Visit Pensacola, Inc. - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the Fiscal Year 2015/2016 Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc.: A. Approve the Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc., in the total amount of $5,527,650. The amount of $4,167,500 will be paid from the 3rd Cent Tourist Development Tax Fund (108), Cost Center 360101; the amount of $125,000, allocated to Visit Pensacola Micro-Grants and the amount of $1,235,150, will be paid from the 4th Cent Tourist Development Tax Fund (108), Cost Center 360105; and B. Authorize the Chairman to sign the Agreement and all other necessary documents; and C. Authorize the execution of the necessary Purchase Orders. [Funding: Fund 108, 3rd Cent Tourist Development Tax Fund, Cost Center 36101 - $4,167,500; Fund 108, 4th Cent Tourist Development Tax Fund, Cost Center 360105 - $1,235,150; and Visit Pensacola Micro-Grants - $125,000, for a total of $5,527,650]


			7.		Recommendation Concerning Budget Amendment #002 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Budget Amendment #002, Property Appraiser, General Fund (001), in the amount of $385, to cover a Florida Department of Revenue (DOR) final amendment, for an increase to the Property Appraiser's Budget for Fiscal Year 2015/2016. The DOR approves the Property Appraiser's Budget, per Florida Statute 195.087.

			8.		Recommendation Concerning Supplemental Budget Amendment #003 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #003, Federal Transit Administration (FTA) Capital Projects Fund (320), in the amount of $317,743, to recognize proceeds from the FTA, and to appropriate these funds to purchase bus shelters and two replacement buses.

			9.		Recommendation Concerning Budget Amendment #006 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Budget Amendment #006, General Fund, in the amount of $75,855, to cover the creation of two additional positions for Fiscal Year 2015/2016 at the Escambia County Animal Shelter. This funding is associated with a Kennel Technician and a Senior Kennel Technician and is necessary to safely and adequately staff the facility, as well as maintain operational continuity. These positions are currently not in the Budget.


			10.		Recommendation Concerning Surplus and Sale of Real Property Located at Dunkirk Street, 32534 - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the surplus and sale of real property located at Dunkirk Street, 32534: A. Declare surplus the Board's real property located at Dunkirk Street, 32534, Account Number: 03-0160-100, Reference Number: 22-1S-30-2401-070-008, which is located in District 3, and offer this property to the adjacent property owners; B. Authorize the sale of the property to the bidder with the highest offer received at or above $400, without further action of the Board; C. Make a factual determination, in accordance with Section 46.131 of the Escambia County Code of Ordinances, that (1) the value of the property is $15,000 or less, as determined by the records of the Escambia County Property Appraiser, and (2) the size, shape, location, and value of the property would make it of use only to one or more adjacent property owners; and D. Authorize the County Attorney's Office to draft and the Chairman to sign all documents related to the sale.

			11.		Recommendation Concerning Reduction of the Minimum Bid Required for Sale of Surplus Property Located at 310 East Mallory Street - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning reduction of the minimum bid required for sale of surplus real property located at 310 East Mallory Street, due to the Property Appraiser's reassessed value: A. Authorize the sale of surplus real property located at 310 East Mallory Street, Account Number: 133766000, Reference Number: 00-0S-00-9020-025-102, to the bidder with the highest offer received at or above the reassessed minimum bid of $14,108, in accordance with Section 46.134 of the Escambia County Code of Ordinances, without further action of the Board; and B. Authorize the Chairman to sign all documents related to the sale.

			12.		Recommendation Concerning Budget Amendment #271 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Budget Amendment #271, Community Redevelopment Fund (151), Bob Sikes Toll Fund (167), in the amount of $17,200, to cover personnel shortages in Community Redevelopment and the Bob Sikes Toll Facility.

			13.		Recommendation Concerning the Agreement for Escambia County Adult Drug Court Treatment Expansion Operations Program - Catherine A. White, Drug Court Manager, Court Administration That the Board take the following action concerning the Agreement for Escambia County Adult Drug Court Treatment Expansion Operations Program between Escambia County, Florida, and Lakeview Center, Inc.: A. Approve the Agreement, effective October 1, 2015, through June 30, 2016. During this period, funding for treatment services shall not exceed $198,825; and B. Authorize the Chairman sign the Agreement, Amendments, and requests for payment or other documents as may be required. [Funding: Fund 110, Other Grants and Projects Fund, Object Code 53401, Cost Center 410570]


			16.		Recommendation Concerning County-Wide Computers and Peripherals - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board amend its action of September 24, 2014, awarding an Indefinite Quantity Indefinite Delivery Contract PD 14-15.063, for the County-Wide Computers and Peripherals, to Dell, Inc., through the Cooperative Purchasing Organization, Western States Purchasing Alliance-National Association of Purchasing Officers, WSCA-NASPO, Contract #WN05ACA, to change the Contract to be through the WSCA-NASPO Master Agreement MNWNC-108, the State of Florida Contract 43211500-WSCA-15-ACS, for Fiscal Year 2015-2016.

			17.		Recommendation Concerning Fire Fighting Equipment for Various County Buildings - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board take the following action concerning fire fighting equipment for various County buildings: A. Rescind its action of February 19, 2015, awarding and approving the Agreement for Fire Equipment Service for Various County Buildings, PD 14-15.005, between Escambia County, Florida, and The Hiller Companies, Inc., d/b/a Hiller Systems, for a term of 12 months, for an estimated annual amount of $15,000; and B. Award Contract PD 14-15.078, Fire Fighting Equipment for Various County Buildings, and approve the Agreement for Fire Equipment Service for Various County Buildings between Escambia County and The Hiller Companies, Inc., d/b/a Hiller Systems. [Funding: Fund 001, General Fund, Cost Center 310203, Object Codes 54601 & 54401 - $13,000 - Facilities Management; and Fund 001, General Fund, Cost Center 330206, Object Code 54601 - $13,000 - Public Safety Department]

			18.		Recommendation Concerning Pensacola Beach Open Air Trolleys - Release of Liquidated Damages - Joy D. Blackmon, P.E., Public Works Department Director That the Board authorize the release of the $9,000 of imposed liquidated damages for Classic Trolley, Inc., for the production and delivery of three single-decker, open-air trolleys. [Funding: Fund 104, Mass Transit - Cost Center 320402, Pensacola Beach Trolley, Object Code 56401]

			19.		Recommendation Concerning the Interlocal Agreement Between Escambia County, Florida, and the Santa Rosa Island Authority (SRIA) Relating to the Construction of a Traffic Calming Zone on County Road (CR) 399 Adjacent to the Portofino Condominiums on Pensacola Beach - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the State of Florida, County of Escambia, Interlocal Agreement Between Escambia County, Florida and the Santa Rosa Island Authority (SRIA), Relating to the Construction of a Traffic Calming Zone on County Road (CR) 399, Adjacent to the Portofino Condominiums on Pensacola Beach: A. Approve, subject to Legal review and sign-off, the State of Florida, County of Escambia, Interlocal Agreement Between Escambia County, Florida, and Santa Rosa Island Authority (SRIA), Relating to the Construction of a Traffic Calming Zone on County Road (CR) 399, Adjacent to the Portofino Condominiums on Pensacola Beach; and B. Authorize the Chairman to sign the Interlocal Agreement, subject to legal review and sign-off. [THE INTERLOCAL AGREEMENT WILL BE DISTRIBUTED UNDER SEPARATE COVER] [Funding source: Once the Portofino Island Improvement Funds (PIIF), in the amount of $1,045,000, have been received, a new Cost Center will be established in the Financial System, and in the appropriate fund, so that costs can be tracked]

20.

Recommendation Concerning the Issuance of Fiscal Year 2015-2016 Purchase Orders in Excess of $50,000, for the Parks and Recreation Department - Michael Rhodes, Parks and Recreation Department Director

That the Board, for the Fiscal Year 2015-2016, approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, based upon previously awarded Contracts, Contractual Agreements, or annual requirements, for the Parks and Recreation Department, as follows:

	Vendor/Contractor	Amount	Contract Number
A.	Blue Arbor, Inc. Vendor Number: 023818 Temporary Employment Services Fund: 001 (General) Cost Center: 350220 (Recreation) Cost Center: 350226 (Park Maintenance) Fund: 101 (Escambia County Restricted Fund) Cost Center: 350224 (Special Events) Cost Center: 350236 (Fishing Bridge) Fund: 352 (Local Option Sales Tax III) Cost Center: 350229 (Park Capital Projects) Cost Center: 350231 (Equestrian Center) Amount: $250,000	$250,000	PD 14-15.041
B.	Game Time, Inc. Vendor Number: 070316 Purchase of Replacement Playground Components to Repair Park Facilities Fund: 001 (General) Cost Center: 350226 (Park Maintenance) Fund: 352 (Local Option Sales Tax III) Cost Center: 350229 (Park Capital Projects) Amount: $525,000	$ 80,000
C.	PRIDE Enterprises Vendor Number: 164981 Park/Playground Improvements Fund: 001 (General) Cost Center: 350226 (Park Maintenance) Fund: 352 (Local Option Sales Tax III) Cost Center: 350229 (Park Capital Projects) Amount: $100,000	$ 80,000

21.

Recommendation Concerning the Issuance of Fiscal Year 2015-2016 Purchase Orders in Excess of $50,000, for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director

That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2015-2016, based upon previously awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Waste Services Department.

22.

Recommendation Concerning a Single Source Procurement with Thompson Tractor Company for Dealer Certified Rebuild of a Caterpillar 836H Compactor - Patrick T. Johnson, Solid Waste Management Department Director

That the Board approve a Single Source Procurement, with Thompson Tractor Company for dealer-certified rebuild of a Caterpillar D8T truck type tractor, PN 58960, for the amount of $400,105.

[Funding: Fund 401, Solid Waste Fund, Cost Center 230314, Object Code 56401]


			23.		Recommendation Concerning the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc. - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc.: A. Approve the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc., detailing the use of $88,427, to support shelter operations and essential services at the Loaves and Fishes facility located at 257 East Lee Street; and B. Authorize the Chairman or Vice Chairman to execute the subject Agreement and all related documents to complete the project. [Funding: Fund 110/Emergency Solutions, Cost Center 370293]

			24.		Recommendation Concerning Local Government Contribution Grant Forms for Affordable Housing Credit Financing Applications - Tonya Gant, Neighborhood & Human Services Department Director That the Board approve and authorize the County Administrator to sign, subject to Legal review and sign-off, the Local Government Verification of Contribution Grant Forms committing $37,500 for each of the following proposed developments applying for the Florida Housing Finance Corporation Housing Credit Financing for Affordable Housing Developments Located in Medium and Small Counties: A. Abbington Apartments; B. Ashland Grove; C. Berkeley Borough; D. Brownsville Manor; E. Encore Park; F. Hallmark Village; G. Legacy Gardens; H. P Street Commons; I. Pensacola Commons; J. Pinewood Terrace; K. Waverly Place; and L. West Park Place. [Funding: Fund 120/SHIP and/or Fund 124/Affordable Housing]

			25.		Recommendation Concerning Amending the Board's Action of September 25, 2014, Approving the Issuance of Blanket and/or Individual Purchase Orders in Excess of $50,000 for the Public Works Department - Joy D. Blackmon, P.E., Public Works Department Director That the Board amend its action of September 25, 2014, approving the issuance of blanket and/or individual Purchase Orders in excess of $50,000 for Fiscal Year 2014-2015, on CAR II, "Budget/Finance," #36, Item #8(b), "Continuing Professional Services - Bridge Work; Construction Contractors," for the Public Works Department 2014-2015, to add Contract Number PD 12-13.001, "Continuing Contract for Bridges, Docks, and Boat Ramps" and to change the vendor name from Gulf Coast Construction to Gulf Marine Construction, Inc., Vendor #072896. [Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201/211602/211101; Fund 182-199, Master Drainage Basin Funds, Cost Centers 210719-210736; Fund 352, Local Option Sales Tax III, Cost Center 210107/350229; and Fund 112, Disaster Recovery Fund, Cost Centers 330490-330495]

			26.		Recommendation Concerning the Purchase Agreement to Sell the County's Brownfields Voluntary Cleanup Tax Credits to USAmeriBank - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the County's Brownfields Voluntary Cleanup Tax Credits: A. Approve the Purchase Agreement for State Tax Credits to sell the County's Brownfields Voluntary Cleanup Tax Credits to USAmeriBank, a Florida Corporation; and B. Authorize the Chairman to execute all related documents. [Funding Source: All funds will be deposited in Fund 129, CDBG Entitlement]


			27.		Recommendation Concerning General Paving and Drainage Contract PD 14-15.064 - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board amend its action of September 24, 2015, awarding an Indefinite Quantity, Indefinite Delivery Multiple Awards Contract PD 14-15.064, for General Paving and Drainage for a term of 36 months to the following contractors, for an estimated annual amount of $3,000,000, to each contractor, which was based on the Attorney's Standard Form of Contract, to instead approve the award of an Indefinite Quantity, Indefinite Delivery Multiple Awards Contract PD 14-15.064, for a term of 36 months for the estimated annual amount of $3,000,000, to each of the following contractors and approve the General Paving and Drainage Agreement PD 14-15.064, between Escambia County and the following contractors: Allsouth Construction Services, LLC Chavers Construction Gulf Atlantic Constructors, Inc. Heaton Brothers Construction Co., Inc. J Miller Construction, Inc. Midsouth Paving, Inc. Infrastructure Specialty Services, Inc. Panhandle Grading and Paving, Inc. Roads, Inc., of NWF Utility Service Co., Inc. The Recommendation to award the Contract PD 14-15.064 to the ten contractors, for an estimated annual amount of $3,000,000, went before the Board of County Commissioners on September 24, 2015, and the Contract form indicated at that time was the Attorney's Standard Form of Contract. The Contract PD 14-15.064 is not the Attorney's Standard Form of Contract. The Contract PD 14-15.064 was prepared by Kristin Hual, Assistant County Attorney, for the General Paving and Drainage Pricing Agreement. [Funding: Fund 352, LOST III, Cost Center 210107, Object Code, 56301; Fund 352, LOST III, Cost Center 350229, Object Code 56301; Fund 181, Master Drainage Basin Funds, Cost Center 210719-210736, Object Code 56301; and Fund 112, Disaster Recovery Fund, Cost Center 330490-330495, Object Code 54612-56301]


					III. For Discussion

			1.		Recommendation Concerning the First Amendment to Agreement to Provide Paratransit Transportation Services - Joy D. Blackmon, PE, Public Works Department Director That the Board consider adopting the First Amendment to Agreement to Provide Paratransit Transportation Services between Escambia County and First Transit, Inc.: A. Approve and authorize the Chairman or Vice Chairman to sign the First Amendment to Agreement to Provide Paratransit Transportation Services; and B. Authorize the County Administrator or Assistant County Administrator to sign and execute all further documents which may be required in connection with the Escambia County Board of County Commissioners (BOCC) acting as the Community Transportation Coordinator (CTC); or C. Deny adoption of this Amendment. [Funding: The Florida Commission for the Transportation Disadvantaged provides funding for the CTC, available in Fund 104, Mass Transit Fund]

			2.		Recommendation Concerning the Miscellaneous Appropriations Agreement for Pensacola Caring Hearts, Inc. - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning approval or denial of Fiscal Year 2015/2016 Miscellaneous Appropriations Agreement for Pensacola Caring Hearts, Inc.: A. Approve or deny the Miscellaneous Appropriations Agreement between Escambia County and Pensacola Caring Hearts, Inc., in the amount of $6,500, to be paid from the General Fund (001), Cost Center 110201, without the requested copy of its tax return, due to the organization being established in 2015; therefore, they have not been required to file a tax return at this time, but plan to file in 2016; B. Authorize the Chairman to sign the Agreement and all other necessary documents; and C. Authorize the execution of the necessary Purchase Order.


AI-9134		Proclamations 6.
BCC Regular Meeting
Meeting Date:	10/08/2015
Issue:	Adoption/Ratification of Proclamations
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Proclamations. Recommendation: That the Board take the following action: A. Adopt the Proclamation commending and congratulating Mr. Shannon Pugh, a GIS Analyst in the GIS Division of the Development Services Department, on his selection as "Employee of the Month" for October 2015; B. Adopt the Proclamation declaring the month of October 2015 as "National and Florida Manufacturing Month" in Escambia County and urging all citizens to join in recognizing the value of our manufacturers and the importance they serve in our city, county, region, state, and the nation; C. Ratify the Proclamation dated September 17, 2015, commending and congratulating Jerry Davis as the Northwest Florida Agriculture Innovator of the Year; and D. Ratify the Proclamation dated September 24, 2015, on behalf of the citizens of Escambia County and fellow employees, commending and congratulating Bob West on his retirement and outstanding record of service to the public and expressing its appreciation to him for 40 years of faithful and dedicated service to the citizens and visitors of Escambia County.
BACKGROUND:
On March 21, 2013, the Board approved the "Employee of the Month and Employee of the Year Awards Program." Each Department will submit one employee to be nominated as the "Employee of the Month." The County Administrator will then select one employee from the nominations. The employee who is selected will receive a check in the amount of $250, a Proclamation, and a plaque that will hang in the lobby of the Ernie Lee Magaha Government Building for that month. Various departments, outside agencies, special interest groups, civic and religious organizations in recognition of specific events, occasions, people, etc., request Proclamations. Information provided on the Proclamation is furnished by the requesting party and placed in the proper acceptable format for BCC approval by the County Administration staff. Board approval is required by Board Policy Section I, A (6).
BUDGETARY IMPACT:
The Employee of the Month Award Program will cost $250 per month; the Employee of the Year Award Program will cost $500 per year. Funding is available through Fund 001, General Fund, Cost Center 150101, Object code 55201.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Human Resources Department and the County Administrator's Office will work together to coordinate this program.

Attachments
Proclamations


AI-8909		Public Hearings 8.
BCC Regular Meeting
Meeting Date:	10/08/2015
Issue:	5:31 p.m. Ordinance amending Chapter 94, Section 94-103 of the Escambia County Code of Ordinances
From:	Kerra Smith, Assistant County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
5:31 p.m. Public Hearing for consideration of amending Chapter 94, Article II, Division 4, Section 94-103 of the Escambia County Code of Ordinances Relating to Civil Penalties for County Parking Ticket Violations. Recommendation: That the Board adopt an Ordinance amending Chapter 94, Article II, Division 4, Section 94-103 of the Escambia County Code of Ordinances Relating to Civil Penalties for County Parking Ticket Violations.
BACKGROUND:
At its September 24, 2015 meeting the Board approved setting a Public Hearing for consideration of adopting the above-referenced ordinance. Section 94-103 of the Code of Ordinances currently requires that County Parking Ticket Violations be paid within seven days of the issuance of the parking ticket unless a hearing is requested before the traffic infraction hearing officer. The Escambia County Sheriff's Office and the Clerk of the Court have expressed that more time is needed to ensure that the citations can be processed and transmitted to the Clerk of the Court before payment becomes due. These agencies have requested that the deadline to pay parking tickets be extended to thirty days.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
This proposed Ordinance was drafted by Assistant County Attorney, Kerra A. Smith and was advertised in the September 26, 2015, edition of the Pensacola News Journal.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
A copy of the Ordinance will be filed with the Department of State. This ordinance was prepared in coordination with the Escambia County Sheriff's Office and the Escambia County Clerk of Court. A copy of the ordinance will be provided to both of these agencies.

Attachments
Ordinance


AI-9085		Public Hearings 9.
BCC Regular Meeting
Meeting Date:	10/08/2015
Issue:	5:32 p.m. Public Hearing to Consider Amending Chapter 10, Sections 10-3 and 10-13 of the Escambia County Code of Ordinances
From:	Meredith Crawford, Assistant County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
5:32 p.m. Public Hearing for consideration of adopting an Ordinance amending Volume 1, Chapter 10, Article I, Section 10-3 of the Escambia County Code of Ordinances Definitions relating to animals, amending Volume 1, Chapter 10, Article I, Section 10-13 of the Escambia County Code of Ordinances relating to Disposition of Animals. Recommendation: That the Board adopt an Ordinance amending Volume 1, Chapter 10, Article I, Section 10-3 of the Escambia County Code of Ordinances Definitions relating to animals, amending Volume 1, Chapter 10, Article I, Section 10-13 of the Escambia County Code of Ordinances relating to Disposition of Animals.
BACKGROUND:
At its September 24, 2015 Regular Board of County Commissioners meeting, the Board approved setting the Public Hearing for consideration of creating the Disposition of Animals Ordinance. At its September 10, 2015 Committee of the Whole meeting, the Board directed Animal Services to schedule a public hearing to consider an ordinance that would amend the definition of animals, and the disposition of animals to revise the redemption of impounded animals.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The Ordinance was drafted by Assistant County Attorney, Meredith D. Crawford and was advertised in the September 26, 2015, edition of the Pensacola News Journal.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
A copy of the Ordinance will be filed with the Department of State.

Attachments
Ordinance
PNJ Proof of Publication


AI-9127			Clerk & Comptroller's Report 10. 1.
BCC Regular Meeting		Consent
Meeting Date:	10/08/2015
Issue:	Acceptance of Documents
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office: A. The appeal by David Rademacher d/b/a Horizon Sunrooms & Spas of the Escambia County Contractor Competency Board's decision of September 2, 2015, finding Mr. Rademacher in violation of failure to correct a Building Code Violation, as received in the Clerk to the Board's Office on September 21, 2015; and B. The Escambia/Pensacola State Housing Initiatives Partnership (SHIP) Program Annual Performance Report for the Period July 1, 2014-June 30, 2015, based on the Board's action of April 2, 1013, and received in the Clerk to the Board's Office on September 22, 2015.

Attachments
Rademacher Appeal
20130402 CAR II-5


AI-9110			Clerk & Comptroller's Report 10. 2.
BCC Regular Meeting		Consent
Meeting Date:	10/08/2015
Issue:	Minutes and Reports
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Approve the Minutes of the Second Budget Public Hearing regarding the Fiscal Year 2015-2016 County-Wide Budget held September 22, 2015; B. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held September 24, 2015; C. Approve the Minutes of the Regular Board Meeting held September 24, 2015; and D. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held September 10, 2015.

Attachments
20150924 Agenda Work Session
20150910 CW Workshop


AI-8876		Growth Management Report 10. 1.
BCC Regular Meeting
Meeting Date:	10/08/2015
Issue:	Review of Rezoning Cases Heard by the Planning Board on September 1, 2015
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:

Review and either adopt, modify, or overturn the Planning Board’s recommendations for Rezoning Cases Z-2015-13 and Z-2015-12 or remand the cases back to the Planning Board; and
Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning cases that were reviewed.

1.	Case No.:	Z-2015-13
	Address:	Detailed Specific Area Plan
	Property Reference No.:	Multiple
	Property Size:	1400 (+/-) acres
	From:	Agricultural district (Agr), density of one dwelling unit per 20 acres and Rural Mixed-use district (RMU), density of two dwelling units per acre
	To:	Low Density Residential district (LDR), Detailed Specific Area Plan Land Use Conservation Neighborhood with a maximum density of 3 dwelling units per net acre; Medium Density Residential district (MDR), Detailed Specific Area Plan Land Use Suburban Garden with a maximum density of 10 dwelling units per acre; High Density Residential district (HDR), Detailed Specific Area Plan Land Use Traditional Garden with a maximum density of 15 dwelling units per acre; High Density Residential district (HDR), Detailed Specific Area Plan Land Use Traditional Village with a maximum density of 20 dwelling units per acre; High Density Mixed-use district (HDMU), Detailed Specific Area Plan Land Use Neighborhood Center, with a maximum gross floor area of 15,000 square feet; Commercial district (Com), Detailed Specific Area Plan Land Use Village Center, with a maximum gross floor area of 200,000 square feet.
	FLU Category:	Agriculture (AG) and Rural Community (RC)
	Commissioner District:	5
	Requested by:	J. Dan Gilmore, Agent for Exit 3 Investments, LLC, Owner
	Planning Board Recommendation:	Recommended approval
	Speakers:	Dan Gilmore, Fred Hemmer, Fred Thompson, Jesse Rigby, Donald Moak

2.	Case No.:	Z-2015-12
	Address:	9600 Block Tower Ridge Road
	Property Reference:	01-1S-32-1000-070-003; 01-1S-32-1000-050-003; 01-1S-32-1000-050-004; 01-1S-32-1000-110-003; 01-1S-32-1000-080-003; 01-1S-32-1000-120-004
	Property Size:	78.72 (+/-) acres
	From:	RMU, Rural Mixed-use district (two du/acre)
	To:	LDMU, Low Density Mixed-use district (seven du/acre)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District:	1
	Requested by:	Kerry Anne Schultz, Agent for The Busbee Limited Partnership and Murphy J. Jacob Trust
	Planning Board Recommendation:	Applicant requested to change requested zoning from LDMU to LDR and support Staff Findings of Fact for LDR. PB recommended approval to rezone from RMU to LDR.
	Speakers:	Kerry Anne Shultz, Rick Olson, Tom Poulos, Edward Morgan

BACKGROUND:

The above cases were owner initiated and heard at the September 1, 2015, Planning Board Meeting. Under the Land Development Code (LDC) 2.08.00.E.1., “the Board of County Commissioners shall review the record and the recommendation of the Planning Board and either adopt the recommended order, modify the recommended order as set forth therein, reject the recommended order, or remand the matter back to the Planning Board for additional facts or clarification. Findings of fact or findings regarding legitimate public purpose may not be rejected or modified unless they are clearly erroneous or unsupported by the record. When rejecting or modifying conclusions of law, the Board of County Commissioners must state with particularity its reasons for rejecting or modifying the recommended conclusion of law and must make a finding that its substituted conclusion of law is as or more reasonable than the conclusion that was rejected or modified. However, the Board of County Commissioners may not modify the recommendation to a more intensive use requested by the applicant and advertised. The review shall be limited to the record below. Only a party of record to the proceedings before the Planning Board or representative shall be afforded the right to address the Board of County Commissioners and only as to the correctness of the findings of fact or conclusions of law as based on the record. The Board of County Commissioners shall not hear testimony."

To further the County’s policy of “decreasing response time from notification of citizen needs to ultimate resolution,” the Board is acting on both the approval of the Planning Board recommended order and the LDC Map Amendment for this month’s rezoning cases. This report item addresses only the review and upholding of the Planning Board’s recommendation. The next report item will address the Public Hearing for the LDC Zoning Map Amendment.

BUDGETARY IMPACT:

This action may increase the ad valorem tax base for Escambia County.

LEGAL CONSIDERATIONS/SIGN-OFF:

The recommended order is the result of deliberations by the Planning Board based on staff analysis, public testimony, and knowledge of the Comprehensive Plan and Land Development Code as well as case law and Florida Statutes.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Chairman will need to sign the Orders of the Escambia County Board of County Commissioners either denying or approving the rezoning requests.

IMPLEMENTATION/COORDINATION:

The cases under review are presented to the Planning Board for collection of evidence. The Planning Board conducts a quasi-judicial public hearing and issues a recommended order to the Board.

Attachments
Z-2015-13
Z-2015-12


AI-8877			Growth Management Report 10. 2.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:45 p.m. - A Public Hearing to Amend the Official Zoning Map
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:45 p.m. A Public Hearing for Consideration of Adopting an Ordinance Amending the Official Zoning Map That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning cases heard by the Planning Board on September 1, 2015, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.
BACKGROUND:
Rezoning cases Z-2015-13 and Z-2015-12 were heard by the Planning Board on September 1, 2015. Under the Land Development Code (LDC), the Board of County Commissioners reviews the record and the recommended order of the Planning Board and conducts a Public Hearing for adoption of the LDC Zoning Map Amendment. As a means of achieving the Board’s goal of “decreasing response time from notification of citizen needs to ultimate resolution,” the Board is acting on both the approval of the Planning Board’s recommendation and the LDC Map Amendment for this month’s rezoning cases. The previous report item addresses the Board’s determination regarding the Planning Board’s recommendation. This report item addresses only the Public Hearing and adoption of the Ordinance amending the LDC Official Zoning Map.
BUDGETARY IMPACT:
No budgetary impacts are expected as a result of the recommended Board action.
LEGAL CONSIDERATIONS/SIGN-OFF:
A copy of the standardized Ordinance has initially been provided to the County Attorney’s office for review regarding compliance with rezoning requirements in Florida Statutes and the Land Development Code.
PERSONNEL:
No additional personnel are anticipated for the implementation of this recommended Board action.
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board Chairman will need to sign the Ordinance to amend the Official Zoning Map.
IMPLEMENTATION/COORDINATION:
This Ordinance, amending the Land Development Code Official Zoning Map, will be filed with the Department of State following adoption by the Board. This Ordinance is coordinated with the County Attorney’s Office, the Development Services Department and interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance


AI-8878			Growth Management Report 10. 3.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:46 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Comp Plan Chapter 15 "Capital Improvement Element", Objective CIE 1.2
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:46 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Comprehensive Plan Chapter 15, "Capital Improvement Element", Objective CIE 1.2 "Five-Year Schedule" That the Board of County Commissioners (BCC) approve for transmittal to the Department of Economic Opportunity (DEO), an Ordinance to the Comprehensive Plan Chapter 15, "Capital Improvement Element", Objective CIE 1.2 "Five-Year Schedule". At the September 1, 2015, Planning Board meeting, the Board recommended approval of this Ordinance.
BACKGROUND:
These proposed changes are being made to reflect the yearly adopted Florida-Alabama Transportation Planning Organization (TPO) Transportation Improvement Program (TIP).
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance


AI-8879			Growth Management Report 10. 4.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:47 p.m. - A Public Hearing Concerning the Review of an LDC Ordinance Amending Chapter 3 Community Redevelopment
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:47 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Article 3, Section 3-3.2 That the Board of County Commissioners (BCC) review an Ordinance to the Land Development Code (LDC) Chapter 3, Article 3, Section 3-3.2 "Community Redevelopment", to modify the authority to grant exceptions to the overlay district standards. At the September 1, 2015, Planning Board meeting, the Board recommended approval of this Ordinance.
BACKGROUND:
Ordinance number 2015-09 was adopted on March 19, 2015 and inadvertently it was not incorporated into the new Land Development Code that was adopted on April 16, 2015.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance
Clean Ordinance


AI-8880			Growth Management Report 10. 5.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:48 p.m. - A Public Hearing - Comprehensive Plan - Small Scale Amendment SSA-2015-06
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:48 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending the Future Land Use Map That the Board of County Commissioners (BCC) review and adopt Small Scale Amendment SSA-2015-06, amending Part II of the Escambia County Code of Ordinances, the Escambia County Comprehensive Plan, as amended; amending the FLU map designation.
BACKGROUND:
The applicant requested to amend the 2030 Future Land Use Map of a parcel within Section 39, Township 1S, Range 31W, parcel number 39-1S-31-4305-000-000 totaling 4.62 (+/-) acres, located on Saufley Field Road from Commercial (C) to Mixed-Use Urban (MU-U).
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Adoption Packet
Draft Ordinance
Clean Ordinance


AI-8894			Growth Management Report 10. 6.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:49 p.m. - A Public Hearing Concerning the Review of an LDC Ordinance Amending Chapter 3, Zoning Regulations, LDR-PB
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:49 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Zoning Regulations, LDR-PB That the Board of County Commissioners (BCC) review an Ordinance to the Land Development Code (LDC Chapter 3, Section 3-5.2, LDR-PB, "Site and Building Requirements". This hearing serves as the first of two required public hearings before the Board of County Commissioners (BCC) as set forth in Section 2-7.2(a) and F.S. 125.66(4)(b). At the September 1, 2015, Planning Board meeting, the Board recommended approval of this Ordinance.
BACKGROUND:
At the June 22, 2015 Santa Rosa Island Architectural & Environmental Committee meeting, staff expressed concerns with Chapter 3, Pensacola Beach District, Section 3-5.2 (1), " Site and building requirements” due to the numerous elements involved when establishing or verifying setbacks for a residential lot, (subdivision, corner lot, facing Via de Luna, Gulf or Sound Front, Plat, etc…) and recommended that changes to the ordinance were necessary to clarify/simplify the information, making it easier to follow when setbacks are being established or verified. At the July 8, 2015 SRIA Regular Board meeting, the SRIA Board approved the recommendation and has forwarded it on to the September 1, 2015 Planning Board for review.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The proposed Ordinance has been reviewed and approved for legal sufficiency by Mike Stebbins, Attorney for the SRIA and Alison Rogers, Escambia County Attorney. Any recommended legal comments are attached herein
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance


AI-8895			Growth Management Report 10. 7.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:50 p.m. - A Public Hearing Concerning the Review of an LDC Ordinance Chapter 4, SRIA Floodplain Management
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:50 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 4, SRIA Floodplain Management That the Board of County Commissioners (BCC) review and adopt an Ordinance to the Land Development Code (LDC) Chapter 4, Article 3, Floodplain management on Pensacola Beach. At the September 1, 2015, Planning Board meeting, the Board recommended approval to the BCC.
BACKGROUND:
At the July 22, 2015 the Santa Rosa Island Authority Architectural & Environmental Committee meeting, staff brought forth a recommendation to repeal and replace Chapter 4, Article 3, in anticipation of the SRIA 2015 Community Rating System cycle visit. The SRIA, with help from consultant French Wetmore, took our existing regulation and incorporated it into the new State model floodplain ordinance, which will soon be a requirement and will also benefit the leaseholders by increasing the discount they currently receive for the SRIA’s participation in the CRS program. At the August 12, 2015 SRIA Regular Board meeting, the SRIA Board approved the recommendation and has forwarded it on to the September 1, 2015 Planning Board for review.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The proposed Ordinance has been reviewed and approved for legal sufficiency by Mike Stebbins, Attorney for the SRIA and Alison Rogers, Escambia County Attorney. Any recommended legal comments are attached herein
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance
Clean Ordinance
SRIA floodplain Strikethrough


AI-9101			Growth Management Report 10. 8.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:51 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Building Height & Chapter 6 Definitions
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:51 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Building Height & Chapter 6 Definitions That the Board of County Commissioners (BCC) reveiw and adopt an Ordinance to the Land Development Code (LDC) Chapter 3, Article 2, "Mainland Districts," and Chapter 6, "Definitions," to clarify the measurement of building height.
BACKGROUND:
The Land Development Code (LDC) adopted on April 16, 2015 did not clearly compensate for the zoning district height limits of buildings within flood hazard areas where higher elevations are required to accommodate base flood elevations and freeboard.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance
Clean Ordinance


AI-8949			Growth Management Report 10. 9.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:52 p.m. - A Public Hearing to Review an LDC Ordinance Amending Chapter 3 Zoning Regulations
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:52 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Section 3-2.5 That the Board of County Commissioners (BCC) review an Ordinance to the Land Development Code (LDC) Chapter 3, Zoning Regulations. In the Low Density Residential district (LDR), remove reference to one acre minimum lot size for new subdivisions in V-1 zoning prior to the adoption of the Land Development Code. At the October 6, 2015, Planning Board Meeting, the Board members recommended approval of this Ordinance.
BACKGROUND:
On August 20, 2015, the BCC adopted an Ordinance creating a minimum lot size of one acre for parcels zoned V-1. The BCC feels this could create adverse impacts on economic development within Escambia County.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance
Clean Ordinance


AI-8966			Growth Management Report 10. 10.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/08/2015
Issue:	5:53 p.m. - A Public Hearing - Review of an Ordinance Amending Chapter 7 of the Escambia County 2030 Comprehensive Plan
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
5:53 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 7 of the Escambia County 2030 Comprehensive Plan That the Board of County Commissioners (BCC) adopt an Ordinance amending the Comprehensive Plan, Chapter 7, Policy FLU 1.3.1, Future Land Use categories, by removing all residential minimum densities. The Planning Board recommended approval to the BCC.
BACKGROUND:
The Board of County Commissioners directed staff to submit a Comprehensive Plan text amendment to remove the residential minimum densities requirements from all FLU categories. At the June 2, 2015, Planning Board meeting, the Board recommended to the BCC transmittal of the package to the Department of Economic Opportunity (DEO). The BCC approved transmittal to DEO at the June 25, 2015 Board meeting. The county received notice from DEO that they had no comments related to important state resources and facilities within the DEO's authorizes scope of review.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Adoption Packet
DEO Opinion
Draft Ordinance
Clean Ordinance


AI-8967			Growth Management Report 10. 1.
BCC Regular Meeting		Action
Meeting Date:	10/08/2015
Issue:	Resolution to Ratify LMS Plan 2015
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning Escambia County LMS Group Multi-Jurisdictional Plan Resolution Update That the Board adopt by resolution the Escambia County Multi-Jurisdictional Local Mitigation Strategy Plan as required by FEMA to reassure them that local governments recognize and endorse the efforts of the mitigation group as a proactive step in preparing and mitigation for natural hazards at no cost to the County.
BACKGROUND:
In 2000, The Federal government passed 44 CFR 201 & 206 that required all local jurisdictions to prepare a local mitigation plan to remain eligible to apply for various FEMA managed mitigation grant programs using specific criteria developed by FEMA from the interpretation of 44 CFR 201 & 206. All local government organizations must develop an individual or "multi-jurisdictional" local mitigation plan and recognize the plan by adoption through resolution or ordinance. The adoption through resolution is a FEMA requirement that reinforces to the communities the need to recognize and endorse the efforts of the Local Mitigation Strategy Group, as a proactive step in preparing and mitigating for natural hazards.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Resolution.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Resolution has been reviewed and approved for legal sufficiency by Kerra Smith, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Resolution is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Resolution will consist of distribution of a copy of the adopted Resolution to interested citizens and staff. The proposed Resolution was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
FDEM Letter
Legal Review and Draft Resolution
LMS Plan
Clean Resolution


AI-8815			Growth Management Report 10. 1.
BCC Regular Meeting		Consent
Meeting Date:	10/08/2015
Issue:	Schedule of Public Hearings
From:	Horace Jones, Director
Organization:	Development Services

RECOMMENDATION:

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

A. Thursday, October 22, 2015

1. 5:45 p.m. - A Public Hearing - SRIA Setback Ordinance (second of two public hearings)

2. 5:46 p.m. - A Public Hearing - CPA-2015-04 Housing Element (first of two public hearings)

3. 5:47 p.m. - A Public Hearing - Microbrewery/Distillery/Winery Ordinance (first of two public hearings)

B. Thursday, November 5, 2015

1. 5:45 p.m. - A Public Hearing to amend the official Zoning map to include the following Rezoning Cases heard by the Planning Board on October 6, 2015.

a.	Case No.:	Z-2015-15
	Address:	329 & 333 Massachusetts Avenue
	Property Reference No.:	09-2S-30-1300-020-009 & 09-2S-30-1300-040-009
	Property Size:	2.91 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre)
	To:	HCLI-NA, Heavy Commercial and Light Industrial district, prohibiting the subsequent establishment of any bars, nightclubs, or adult entertainment uses
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	3
	Requested by:	Wiley C. "Buddy" Page, Agent for Steve Tate, Owner

b.	Case No.:	Z-2015-16
	Address:	1700 & 1715 Olive Road
	Property Reference No.:	18-1S-30-4102-000-001 & 18-1S-30-4102-000-004
	Property Size:	2.21 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	4
	Requested by:	Wiley C. "Buddy" Page, Agent for Brigham-Williams/Hunter Williams, Owner

c.	Case No.:	Z-2015-17
	Address:	1495 East 9 Mile Road
	Property Reference No.:	13-1S-30-1201-130-002
	Property Size:	16.70 (+/-) acres
	From:	HDMU, High Density Mixed-use district (25 du/acre) and Com, Commercial district (25 du/acre)
	To:	Com, Commercial district (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District:	5
	Requested by:	Jonathan D. Green, Agent for Mark Brewer with Pen Air Federal Credit Union, Owner

d.	Case No.:	Z-2015-18
	Address	4850 Mobile Highway
	Property Reference No.:	15-2S-30-1000-001-037
	Property Size:	0.45 (+/-) acres
	From:	Com, Commercial district (25 du/acre)
	To:	HC/LI, Heavy Commercial and Light Industrial district
	FLU Category:	C, Commercial
	Commissioner District:	2
	Requested by:	John and Mae Dean with Dean Realty Company, Inc., Owners

2. 5:46 p.m. - A Public Hearing - Accessory Uses and Structures Ordinance

Attachments
No file(s) attached.


AI-9052			County Administrator's Report 10. 1.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Community Development Block Grant Sewer Connection Assistance Program Modification
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Community Development Block Grant Sewer Connection Assistance Program Modification - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the Community Development Block Grant (CDBG) Sewer Connection Assistance Program (Program): A. Modify the Program terms to provide for a two-year Lien instead of a five-year Lien; and B. Authorize the County Administrator or his designee to execute all Program-related documents as necessary to implement the Program.
BACKGROUND:
The Community Development Block Grant (CDBG) Sewer Connection Assistance Program (Program) provides assistance to income eligible homeowners to abandon their septic tank and connect to sewer when it becomes available in their neighborhood. This assistance is provided regardless of location in the County, but must be made within the time specified by ECUA in order to avoid impact fees. The current Program terms offer assistance in the form of a five year deferred payment loan. Staff is recommending changing the term to a two year deferred payment loan that will be forgiven at the end of the two years provided that the homeowner meets all other program requirements (see EXHIBIT I for proposed program flyer). This term is more in line with the lien duration given to sewer connection applicants under the CRA Residential Rehab Program (one year lien term) as well as the amount of actual funding that is provided to the applicant. The average sewer connection cost is usually less than $4000.
BUDGETARY IMPACT:
Funds for this program are already approved and budgeted in Fund 129/CDBG, Cost Centers 370215, 370210, 370217, 370220, 370223, and/or subsequent CDBG funding years.
LEGAL CONSIDERATIONS/SIGN-OFF:
Not applicable.
PERSONNEL:
No changes in personnel required for this program.
POLICY/REQUIREMENT FOR BOARD ACTION:
Modifications to Program policies and procedures must be approved by the Board.
IMPLEMENTATION/COORDINATION:
Implementation of this Program will continue to be overseen by the Neighborhood Enterprise Division (NED).

Attachments
Ex I-Sewer Connection Flyer


AI-9028			County Administrator's Report 10. 2.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Site Access Agreement for the Environmental Site Assessment for the property located at 7500 North Century Boulevard
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Site Access Agreement to Allow the Florida Department of Environmental Protection to Conduct an Environmental Site Assessment - Tonya Gant, Neighborhood & Human Services Director That the Board take the following action concerning the Site Access Agreement for the property located at 7500 North Century Boulevard: A. Approve the Site Access Agreement to allow the Florida Department of Environmental Protection (FDEP), to conduct an Environmental Site Assessment at the Sheriff's Sub-Station property located at 7500 North Century Boulevard in Century, Florida; and B. Authorize the Chairman to sign and execute all documents related to the project.
BACKGROUND:
The property is the site of the Escambia County Sheriff's Sub-station in Century, Florida. In 1992, two (2) 6,000-gallon Underground Storage Tanks (UST) were removed. At the time of removal, closure assessment activities and analysis revealed a concentration of benzene was detected greater than the State Groundwater Cleanup Target Level (GCTL) criteria. The property was entered into the State Early Detection Incentive Program which would allow the FDEP to conduct cleanup. As part of the program, the property is given a ranking score and cleanup is based on ranking position. The Sheriff's Department ranking Score is 26, currently the FDEP is working on scores 30 and above. In the interest of removing properties considered low priority based on ranking score, the FDEP reassesses properties and if the score remains the same or reduces, the FDEP will have the option of removing the property from the program list. This access agreement allows the FDEP to go onto the property and conduct the environmental site assessment.
BUDGETARY IMPACT:
No budgetary impact is anticipated.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved as to form and legal sufficiency.
PERSONNEL:
No additional personnel is needed related to the recommendation.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board Action is required to fulfill this task.
IMPLEMENTATION/COORDINATION:
The CRA Staff will coordinate implementation tasks and execute any documentation needed to complete the project.

Attachments
Access Agreement


AI-9077			County Administrator's Report 10. 3.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Notice and Consent Agreement for Microsoft-Funded Sam Engagement
From:	Shawn Fletcher, IT Director
Organization:	Information Technology
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Notice and Consent Agreement for Microsoft-Funded SAM Engagement - Shawn Fletcher, Information Technology Department Director That the Board take the following action concerning the Notice and Consent Agreement for Microsoft-Funded SAM (Software Asset Management) Engagement: A. Approve Inviso, Corp., a company funded by Microsoft, to conduct a SAM Engagement on software that is being used by the Board of County Commissioners; and B. Authorize the County Administrator to sign the Notice and Consent Agreement. [Funding: There is no cost to the County for this service]
BACKGROUND:
This letter is a request for Microsoft to fund the services of Inviso, Corp., to allow the Escambia County Board of County Commissioners to obtain a Software Asset Management Engagement, which will perform an audit of software being used on the Escambia County Board of County Commissioners' systems.
BUDGETARY IMPACT:
There will be no charge for this service.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Information Technology Department will be responsible for the implementation.

Attachments
Microsoft Notice and Consent Agreement


AI-9049			County Administrator's Report 10. 4.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Florida Division of Forestry Annual Report
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Florida Forest Service Annual Report as Requested by Adam Parden of the Division of Forestry - Jack R. Brown, County Administrator That the Board accept for filing with the Board's Minutes, the Florida Forest Service Annual Report to the Escambia County Board of Commissioners for Fiscal Year 2014-2015, submitted by Adam Parden, Forest Area Supervisor, Division of Forestry.
BACKGROUND:
N/A
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
2014-2015 Annual Report


AI-9047			County Administrator's Report 10. 5.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Support for Amendment to United States Constitution
From:	Grover Robinson, District 4 Commissioner
Organization:	Board of County Commissioners
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Support for an Amendment to the United States Constitution - Grover C. Robinson, IV, District 4 Commissioner

That the Board adopt the Resolution Supporting an Amendment to the United States Constitution to Reverse the Decision of the United States Supreme Court in Citizens United v. Federal Election Commission and support "Move to Amend".

BACKGROUND:

“Move to Amend” is requesting the support of Escambia County in their efforts to amend a portion of the United States constitution pertaining to elections and confirm that corporations are not people. They are attempting to reverse the ruling of the United States Supreme Court in the case of “Citizens United v. Federal Election Commission.” In this decision the Supreme Court ruled that corporations are persons, entitled by the United States Constitution to unlimited contributions for elections. “Move to Amend” believes this decision disrupts the democratic process by granting disproportionate influence to individuals who can manipulate corporate entities.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

N/A

Attachments
Move to Amend


AI-8887			County Administrator's Report 10. 6.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Resolution Supporting 2016 Pensacola Double Bridge Run
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Resolution Supporting the 2016 Pensacola Double Bridge Run - Joy D. Blackmon, P.E., Public Works Department Director That the Board adopt and authorize the Chairman to sign the Resolution supporting the 2016 Pensacola Double Bridge Run.
BACKGROUND:
The Pensacola Sports Association (PSA) will host the 2016 Pensacola Bridge Run on February 13, 2016. The nationally-recognized race will start at the Vince Whibbs Community Maritime Park, wind through Historic Downtown before heading south across the Pensacola Bay Bridge, through Gulf Breeze, and over the Bob Sikes Bridge to Pensacola Beach. The PSA has significantly increased the event's amenities to improve the participants' experiences; they have also increased regional and national marketing efforts. These efforts have been very successful, as the race has sold out of available entries the last two years and is now recognized as the 13th largest 15K in the country. The PSA is coordinating with the necessary government agencies to develop a plan to close the entire northbound lane of traffic on the 3 Mile Bridge for the event. To allow disruption in traffic on a state road, the Florida Department of Transportation (FDOT) requires an official letter of authorization and/or a Resolution supporting the Pensacola Double Bridge Run from Escambia County, Santa Rosa County, City of Pensacola, and the City of Gulf Breeze.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed and signed off on the Resolution.
PERSONNEL:
No additional personnel required.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Public Works Department staff will coordinate with Pensacola Sports Association and FDOT. Staff will transmit a certified copy of the Resolution to PSA and FDOT.

Attachments
Resolution
Request for Support
2015 MOT Permit Package


AI-9080			County Administrator's Report 10. 7.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Amendment #3 to the Agreement between Escambia County, Florida and First Transit, Inc. for Escambia Area Transit Management Services PD10-11.060
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Escambia County Area Transit Management Services - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning Escambia County Area Transit Management Services: A. Approve and authorize the Chairman to sign Amendment #3 to the Agreement between Escambia County, Florida, and First Transit, Inc., for Escambia County Area Transit Management Services, PD 10-11.060, to amend Paragraph 4.6 of the Agreement, regarding advertising on bus benches and shelters; B. Approve the Escambia County Area Transit (ECAT) Bench and Shelter Advertising Agreement Terms & Conditions, to be used as a contract document for bench and shelter advertising (attached is a watermarked sample); C. Approve the Escambia County Area Transit "Bench and Shelter" Rental Rates, to be used as a contract document for bench and shelter advertising; and D. Authorize the ECAT General Manager to sign the Advertising Agreements without further action of the Board.
BACKGROUND:
This is the third amendment to the Agreement entered into on January 18, 2012, by and between Escambia County, Florida and First Transit, Inc. First Transit, Inc., has agreed to provide bench and shelter advertising services to include the marketing, selling, installation, and maintenance of advertising on benches and shelters. All revenue generated from the advertising services will go to Escambia County Area Transit (ECAT). Section 4.6 of the First Transit Agreement is being amended as follows: 4.6 Marketing. Management Company will provide marketing, and promotion services and activities, which shall be consistent with the Goals and Objectives identified in Article 4. Management Company shall submit an Annual Business and Marketing Plan for approval by Escambia County. The Annual Business and Marketing Plan shall be due at the same time the County Administrator requires submission of the annual budgets from other County departments and public agencies. Management Company will provide transit advertising services to include the marketing, selling, installation, and maintenance of advertising on ECAT buses, benches and shelters. In the alternative, Management Company will oversee the Advertising Agreement for Bus Benches and Shelters and the Transit Advertising Services Agreement to include all financial reporting, complaints, and ensuring bus route exposure. Escambia County reserves the right to disapprove of any particular advertisement for any reason based upon the reasonable discretion of the Board of County Commissioners.
BUDGETARY IMPACT:
All revenue generated from the advertising services will go to Escambia County Area Transit.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, prepared and signed off on Amendment #3 to the Agreement.
PERSONNEL:
First Transit anticipates expenditures for an additional First Transit employee and associated advertising and marketing costs for a total of approximately $65,000 annually and for a one-time equipment cost of $9,500.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
First Transit will coordinate with Transportation & Traffic Operations and any and all outside agencies interested in advertising on the benches and shelters.

Attachments
Amendment 3
Rental Rates
Bench & Shelter Advertising Agrmnt


AI-9025			County Administrator's Report 10. 8.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/08/2015
Issue:	Approve the Declaration of Restrictive Covenants for County owned property located at 3300 Mobile Highway
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Approval of the Declaration of Restrictive Covenant for Property Located at 3300 Mobile Highway - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the property located at 3300 Mobile Highway: A. Approve the Declaration of Restrictive Covenant for County-owned property located at 3300 Mobile Highway, Pensacola, Florida; and B. Authorize the Chairman to execute all associated documents. [No Budgetary Impacts]
BACKGROUND:
Neighborhood & Human Services Department/Community Redevelopment Agency (NHS/CRA) staff has conducted environmental remediation for property located at 3300 Mobile Highway. The remediation was conducted under instructions based on an agreement entered into with the Florida Department of Environmental Protection (FDEP). This agreement required that the County record deed restrictions on the property to reduce and/or eliminate exposure from residual contamination. Once the Deed restrictions are recorded, the County will receive a Site Rehabilitation Completion Order (SRCO) from the FDEP.
BUDGETARY IMPACT:
No budgetary impact is anticipated.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has been briefed and is aware of the situation.
PERSONNEL:
No additional personnel are needed related to the recommendation.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board action is required to fulfill this task.
IMPLEMENTATION/COORDINATION:
NHS/CRA staff will coordinate implementation tasks and execute any documents needed to complete the project.

Attachments
Declaration of Restrictive Covenant_Oct2015
BCC Approval


AI-9022			County Administrator's Report 10. 1.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval of Miscellaneous Appropriations Agreements
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Miscellaneous Appropriations Agreements for Fiscal Year 2015/2016 for Outside Agencies - Stephen Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the Fiscal Year 2015/2016 Miscellaneous Appropriations Agreements for Outside Agencies: A. Approve the following Miscellaneous Appropriation Agreements to be paid from the General Fund (001), Cost Center 110201: 1. Another Chance Transitional Services (ACTS), in the amount of $20,000; 2. Be Ready Alliance Coordinating for Emergencies (BRACE), in the amount of $75,000; 3. Council on Aging of West Florida, Inc., in the amount of $38,000; 4. Escambia County School Readiness Coalition, Inc., d/b/a Early Learning Coalition of Escambia County, in the amount of $218,500; 5. Escambia Community Clinics, Inc., in the amount of $431,880; 6. Escambia-Pensacola Human Relations Commission, in the amount of $84,265; 7. Lakeview Center, Inc., in the amount of $29,486; 8. Pensacola's Promise, Inc., d/b/a Chain Reaction, in the amount of $19,000; 9. United Way of Escambia County, Inc. (211 Program), in the amount of $33,250; and 10.Wildlife Sanctuary of Northwest Florida, Inc., in the amount of $30,951; B. Authorize the Chairman to sign the Agreements and all other necessary documents; and C. Authorize the approval of the necessary Purchase Orders.
BACKGROUND:
The County makes payments in support of the activities of certain outside agencies approved by the Board. In order to recognize these contractual agreements and establish the source documents by which payment can be made, Board approval of these agreements is necessary.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Agreements.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreements is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Another Chance Transitional Services
Be Ready Alliance
Council On Aging
Early Learning Coalition
Escambia Community Clinics
Escambia-Pensacola Human Relations
Lakeview Center
Pensacola Promise dba Chain Reaction
United Way 211 Program
Wildlife Sanctuary of Northwest Florida


AI-9090			County Administrator's Report 10. 2.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval of Interlocal Agreement between Escambia County and the City of Pensacola
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Interlocal Agreement between Escambia County and the City of Pensacola - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action regarding the Interlocal Agreement between Escambia County and the City of Pensacola: A. Approve the Interlocal Agreement between the Escambia County Board of County Commissioners and the City of Pensacola relating to the Fiscal Year 2015/2016 Funding of the Pensacola-Escambia County Promotion and Development Commission (PEDC), in the amount of $550,000, to be paid from the Economic Development Fund (102), Cost Center 360704, for a one-year period from October 1, 2015, through September 30, 2016; B. Authorize the Chairman to execute the Interlocal Agreement; and C. Authorize approval of the necessary Purchase Order.
BACKGROUND:
Chapter 89-481, Laws of Florida, requires that the fiscal contribution of the City and County be established yearly by Interlocal Agreement. The City and County agree that the County shall contribute $550,000 and the City shall contribute $120,000 to the PEDC for Fiscal Year 2015/2016.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Interlocal Agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of this Interlocal Agreement is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Interlocal Agreement


AI-9088			County Administrator's Report 10. 3.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval of Miscellaneous Appropriations Agreement
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Miscellaneous Appropriations Agreement for Keep Pensacola Beautiful, Inc. - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning of the Fiscal Year 2015/2016 Miscellaneous Appropriations Agreement for Keep Pensacola Beautiful, Inc.: A. Approve the Miscellaneous Appropriations Agreement between Escambia County and Keep Pensacola Beautiful, Inc., in the amount of $40,000, to be paid from the Solid Waste Management Fund (401), Cost Center 230314, Account 53401; B. Authorize the Chairman to sign the Agreement and all other necessary documents; and C. Authorize the execution of the necessary Purchase Orders.
BACKGROUND:
The County makes payment in support of the activities of certain outside agencies approved by the Board. In order to recognize this contractual agreement and establish the source documents by which payment can be made, Board approval of this agreement is necessary.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreement is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Keep Pensacola Beautiful


AI-9026			County Administrator's Report 10. 4.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval of Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc.
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Miscellaneous Appropriations Agreement for Fiscal Year 2015/2016 between Escambia County and Visit Pensacola, Inc. - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the Fiscal Year 2015/2016 Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc.: A. Approve the Miscellaneous Appropriations Agreement between Escambia County and Visit Pensacola, Inc., in the total amount of $5,527,650. The amount of $4,167,500 will be paid from the 3rd Cent Tourist Development Tax Fund (108), Cost Center 360101; the amount of $125,000, allocated to Visit Pensacola Micro-Grants and the amount of $1,235,150, will be paid from the 4th Cent Tourist Development Tax Fund (108), Cost Center 360105; and B. Authorize the Chairman to sign the Agreement and all other necessary documents; and C. Authorize the execution of the necessary Purchase Orders. [Funding: Fund 108, 3rd Cent Tourist Development Tax Fund, Cost Center 36101 - $4,167,500; Fund 108, 4th Cent Tourist Development Tax Fund, Cost Center 360105 - $1,235,150; and Visit Pensacola Micro-Grants - $125,000, for a total of $5,527,650]
BACKGROUND:
The County makes payment in support of the activities of certain outside agencies approved by the Board. In order to recognize these contractual agreements and establish the source documents by which payment can be made, Board approval of these Agreements is necessary.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreements is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Visit Pensacola


AI-9024			County Administrator's Report 10. 5.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval of Miscellaneous Appropriations Agreements
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Miscellaneous Appropriations Agreements for Fiscal Year 2015/2016 for Outside Agencies - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the Fiscal Year 2015/2016 Miscellaneous Appropriations Agreements for Outside Agencies: A. Approve the following Miscellaneous Appropriations Agreements to be paid from the 4th Cent Tourist Development Tax Fund (108), Cost Center 360105: 1. African-American Heritage Society, Inc., in the amount of $25,000; 2. Liberty Sertoma Club, Inc., d/b/a Sertoma's Fourth of July, in the amount of $75,000; 3. St. Michael's Cemetery Foundation of Pensacola, Inc., in the amount of $25,000; and 4. West Florida Historical Preservation, Inc., in the amount of $75,500; B. Authorize the Chairman to sign the Agreements and all other necessary documents; and C. Authorize the execution of the necessary Purchase Orders.
BACKGROUND:
The County makes payment in support of the activities of certain outside agencies approved by the Board. In order to recognize these contractual agreements and establish the source documents by which payment can be made, Board approval of these Agreements is necessary.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Agreements.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreements is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
African-American Heritage Society
Liberty Sertoma Fourth of July
St. Michael's Cemetery Foundation
West Florida Historical Preservation


AI-9023			County Administrator's Report 10. 6.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval of Miscellaneous Appropriations Agreements
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Miscellaneous Appropriations Agreements for Fiscal Year 2015/2016 for Outside Agencies - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the Fiscal Year 2015/2016 Miscellaneous Appropriations Agreements for Outside Agencies: A. Approve the following Miscellaneous Appropriations Agreements to be paid from the Economic Development Fund (102), Cost Center 360704: 1. Century Area Chamber of Commerce, in the amount of $40,000; and 2. Gulf Coast African-American Chamber of Commerce, Inc., in the amount of $50,000; B. Authorize the Chairman to sign the Agreements and all other necessary documents; and C. Authorize the execution of the necessary Purchase Orders.
BACKGROUND:
The County makes payment in support of the activities of certain outside agencies approved by the Board. In order to recognize these contractual agreements and establish the source documents by which payment can be made, Board approval of these Agreements is necessary.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Agreements.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreements is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Century Area Chamber
Gulf Coast African American Chamber


AI-9099			County Administrator's Report 10. 7.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Increase in the Property Appraiser's Fiscal Year 2015/2016 Budget
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Budget Amendment #002 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Budget Amendment #002, Property Appraiser, General Fund (001), in the amount of $385, to cover a Florida Department of Revenue (DOR) final amendment, for an increase to the Property Appraiser's Budget for Fiscal Year 2015/2016. The DOR approves the Property Appraiser's Budget, per Florida Statute 195.087.
BACKGROUND:
The DOR has approved a late adjustment to the Property Appraiser's Fiscal Year 2015/2016 Adopted Budget. This amendment allocates the proper level of funding to the Property Appraiser's Office for FY 2015/16.
BUDGETARY IMPACT:
There was an increase to the Property Appraiser's Budget in the amount of $385.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
BCC policy requires increases or adjustments to Constitutional Officer's Budgets to come before the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BA#002


AI-8814			County Administrator's Report 10. 8.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Supplemental Budget Amendment #003 - 2014 FTA Grant FL34-0030-00
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #003 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #003, Federal Transit Administration (FTA) Capital Projects Fund (320), in the amount of $317,743, to recognize proceeds from the FTA, and to appropriate these funds to purchase bus shelters and two replacement buses.
BACKGROUND:
On January 8, 2015, the BCC approved Escambia County Area Transit (ECAT) to receive grant funds for the 2014 FTA Grant# FL34-0030-00. These grant funds will be used to purchase bus shelters and two replacement buses. The Florida Department of Transportation (FDOT) has authorized the use of $79,436 in Florida Toll Revenue Credits as a "soft match" for this project.
BUDGETARY IMPACT:
This amendment will increase Fund 320 by $317,743. FDOT has authorized the use of $79,436 in Florida Toll Revenue Credits as a "soft match" for this project.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA# 003


AI-9093			County Administrator's Report 10. 9.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Budget Amendment #006 - Personnel Funds for the Creation of Two Additional Positions at the Animal Shelter
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Budget Amendment #006 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Budget Amendment #006, General Fund, in the amount of $75,855, to cover the creation of two additional positions for Fiscal Year 2015/2016 at the Escambia County Animal Shelter. This funding is associated with a Kennel Technician and a Senior Kennel Technician and is necessary to safely and adequately staff the facility, as well as maintain operational continuity. These positions are currently not in the Budget.
BACKGROUND:
BA#006 is necessary to cover the creation of two additional positions for Fiscal Year 2015/2016 at the Escambia County Animal Shelter. This funding is associated with a Kennel Technician and a Senior Kennel Technician and is necessary to safely and adequately staff the facility as well as maintain operational continuity. These positions are currently not in the Budget.
BUDGETARY IMPACT:
This amendment will increase personnel funds and decrease reserves by $75,855.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
Two additional positions will be created, a Kennel Technician and a Senior Kennel Technician for the Animal Shelter.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases in personnel funds to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BA#006


AI-9087			County Administrator's Report 10. 10.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Surplus and Sale of Real Property Located at Dunkirk Street 32534
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Surplus and Sale of Real Property Located at Dunkirk Street, 32534 - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the surplus and sale of real property located at Dunkirk Street, 32534: A. Declare surplus the Board's real property located at Dunkirk Street, 32534, Account Number: 03-0160-100, Reference Number: 22-1S-30-2401-070-008, which is located in District 3, and offer this property to the adjacent property owners; B. Authorize the sale of the property to the bidder with the highest offer received at or above $400, without further action of the Board; C. Make a factual determination, in accordance with Section 46.131 of the Escambia County Code of Ordinances, that (1) the value of the property is $15,000 or less, as determined by the records of the Escambia County Property Appraiser, and (2) the size, shape, location, and value of the property would make it of use only to one or more adjacent property owners; and D. Authorize the County Attorney's Office to draft and the Chairman to sign all documents related to the sale.
BACKGROUND:
This property escheated to the County on December 4, 2001. The value of the property is less than $15,000, as determined by the Property Appraiser's 2015 Roll Assessment. The parcel will be sold to the highest offer received at or above $400, as determined by the County Administrator or his designee, in accordance with Section 46.131(2) of the Escambia County Code of Ordinances. The County does not have a need for this property.
BUDGETARY IMPACT:
Sale of this property will provide revenue for the General Fund.
LEGAL CONSIDERATIONS/SIGN-OFF:
All legal documents will be approved as to form and legal sufficiency by the County Attorney's Office prior to execution by the Chairman. The purchaser will pay all closing costs.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Escambia County Code of Ordinances, Section 46.131.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Dunkirk Street 32534 - Backup


AI-9086			County Administrator's Report 10. 11.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Reduction of the Minimum Bid Required for Sale of Surplus Property Located at 310 East Mallory Street
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Reduction of the Minimum Bid Required for Sale of Surplus Property Located at 310 East Mallory Street - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning reduction of the minimum bid required for sale of surplus real property located at 310 East Mallory Street, due to the Property Appraiser's reassessed value: A. Authorize the sale of surplus real property located at 310 East Mallory Street, Account Number: 133766000, Reference Number: 00-0S-00-9020-025-102, to the bidder with the highest offer received at or above the reassessed minimum bid of $14,108, in accordance with Section 46.134 of the Escambia County Code of Ordinances, without further action of the Board; and B. Authorize the Chairman to sign all documents related to the sale.
BACKGROUND:
This property escheated to the County on May 2, 2014. The Board declared the property surplus and authorized its sale at its Board Meeting on June 3, 2014, with a minimum bid set at the then current value assessed by the Property Appraiser, $57,356. The Property Appraiser has now reassessed and reduced their value to $14,108, as reflected on the attached Property Record Card, because the house requires a substantial amount of repair. The Property Appraiser's webpage will be updated following their Value Adjustment Board Hearing. The County has no need for this property.
BUDGETARY IMPACT:
Sale of this property will provide revenue for the General Fund.
LEGAL CONSIDERATIONS/SIGN-OFF:
All legal documents will be approved as to form and legal sufficiency by the County Attorney's Office prior to execution by the Chairman. The purchaser will pay all closing costs.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Escambia County Ordinance, Section 46.134.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
2015 Property Record Card - 310 East Mallory Street
Backup - 310 East Mallory Street


AI-9078			County Administrator's Report 10. 12.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Budget Amendment #271 - Fiscal Year 2014/2015 Personnel Shortages
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Budget Amendment #271 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Budget Amendment #271, Community Redevelopment Fund (151), Bob Sikes Toll Fund (167), in the amount of $17,200, to cover personnel shortages in Community Redevelopment and the Bob Sikes Toll Facility.
BACKGROUND:
The following Divisions will require additional personnel funds to complete FY 14/15. The following are the explanations for each area. Community Redevelopment Administration (CRA): - An Environmental Program Manager position received a pay adjustment and retroactive pay in October 2014. Bob Sikes Toll Facility: - The Program Manager left the County and received a payout. Then the employee who replaced the Program Manager later promoted to a Division Manager also causing this shortage.
BUDGETARY IMPACT:
This amendment transfers funds from reserves to personnel accounts, hence no additional revenues are associated with this amendment. Departmental budgets are not increasing.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases in personnel costs to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BA# 271


AI-9103			County Administrator's Report 10. 13.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Agreement for Escambia County Adult Drug Court Treatment Expansion Operations Program Between Escambia County, Florida and Lakeview Center, Inc.
From:	Cathy White, Drug Court Manager
Organization:	Court Administration
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Agreement for Escambia County Adult Drug Court Treatment Expansion Operations Program - Catherine A. White, Drug Court Manager, Court Administration That the Board take the following action concerning the Agreement for Escambia County Adult Drug Court Treatment Expansion Operations Program between Escambia County, Florida, and Lakeview Center, Inc.: A. Approve the Agreement, effective October 1, 2015, through June 30, 2016. During this period, funding for treatment services shall not exceed $198,825; and B. Authorize the Chairman sign the Agreement, Amendments, and requests for payment or other documents as may be required. [Funding: Fund 110, Other Grants and Projects Fund, Object Code 53401, Cost Center 410570]
BACKGROUND:
The Adult Post-Adjudicatory Drug Court Expansion Operations Program (Expansion Operations Program) is a continuation of the Adult Post-Adjudicatory Drug Court Expansion Program (Expansion Program). The Expansion Program terminated on June 30, 2013, and the Florida Legislature appropriated funds for the Expansion Operations Program July 1, 2013, to ensure that the program in Escambia County continues, and services remain available for, non-violent felony adult offenders deemed eligible to participate in the existing Expansion Program. The First Judicial Circuit continues to determine offender eligibility in accordance with state law and the number of participants admitted into the program are based on available resources. The Contractual Services Agreement for Adult Post-Ajudicatory Drug Court Expansion Operations in Escambia County, Florida was approved by the BCC on September 24, 2015. The Expansion Operations Program targets prison bound non-violent, third-degree felony offenders to be sentenced to an Adult-Post Adjudicatory Drug Court. The OSCA will annually contract with the Grantee to provide fiscal services and ensure that substance abuse treatment, drug testing, and ancillary services are provided for offenders entering the Expansion Operations Program.
BUDGETARY IMPACT:
Funds are made available through the Office of the State Courts Administrator for the period beginning October 1, 2015 and terminating on June 30, 2016. There is no cost to the County.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement for Escambia County Adult Drug Court Treatment Expansion Operations Program Between Escambia County, Florida and Lakeview Center, Inc. has been reviewed and approved by Kristin Hual, Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires Board approval and authorization of all contracts exceeding $50,000 to be signed by the Chairman.
IMPLEMENTATION/COORDINATION:
The Court Administrator’s office will approve all invoices before payments are disbursed by the County.

Attachments
Lakeview Center Agreement


AI-9102			County Administrator's Report 10. 14.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Agreement for Escambia County Adult Drug Court Treatment Program between Escambia County, Florida and Lakeview Center, Inc.
From:	Cathy White, Drug Court Manager
Organization:	Court Administration
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Agreement for the Escambia County Adult Drug Court Treatment Program - Cathy A. White, Drug Court Manager, Court Administration That the Board take the following action concerning the Agreement for Escambia County Adult Drug Court Treatment Program between Escambia County, Florida and Lakeview Center, Inc.: A. Approve the Agreement for Escambia County Adult Drug Court Treatment Program between Escambia County, Florida and Lakeview Center, Inc.; B. Approve funding for the program in the amount of $32,976, effective October 1, 2015, through September 30, 2016. The source of funding is Federal Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program – State Solicitation. The Agreement may be extended up to a maximum of 90 days upon mutual consent of the parties; and C. Authorize the Chairman, as the County’s representative, to sign amendments and requests for payment or other related documents as may be required. [Funding: Fund 110, Other Grants and Projects Fund, Cost Center 410572, Object Code 53401]
BACKGROUND:
Lakeview Center, Inc. has provided services for the Drug Court Program since June, 1993. Escambia County and the Drug Court Program have been pleased with the services provided. Lakeview Center, Inc. has the administrative resources to effectively administer the program. Lakeview Center, Inc. has a proven track record of successful program operation as evidenced by annual on-site monitoring reports from the Alcohol, Drug Abuse, and Mental Health Program and the Office of Licensure and Certification of the Department of Health and Rehabilitative Services. Lakeview Center, Inc. is in the best position to administer this program because of its previous expertise with the Drug Court Program and related programs. The agency has been very responsive to feedback from the County regarding other service contracts it holds as well as responding to other needs of the community.
BUDGETARY IMPACT:
Funds are made available through the Federal Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) Program – State Solicitation. [Funding: Fund 110, Other Grants and Projects Fund, Cost Center 410572, Object Code 53401]
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement for Escambia County Adult Drug Court Treatment Program between Escambia County, Florida and Lakeview Center, Inc. has been reviewed and approved by Kristin Hual, Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires Board approval and authorization of all contracts exceeding $50,000 to be signed by the Chairman.
IMPLEMENTATION/COORDINATION:
The Court Administrator's office will approve all invoices before payments are disbursed by the County.

Attachments
Lakeview Center Agreement


AI-8997			County Administrator's Report 10. 15.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Contract Award for PD 14-15.082, Architect & Engineering Services, Brownsville Community Resource Center (Repair & Renovation)
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for Architect & Engineering Services for Repair and Renovation of the Brownsville Community Resource Center - Claudia Simmons, Office of Purchasing, Purchasing Manager That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Quina Grundhoefer Architects, P.A., per the terms and conditions of PD 14-15.082, Architect & Engineering Services, Brownsville Community Resource Center (Repair & Renovation), for a lump sum of $120,642. [Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56201, Project Number 13PF2503]
BACKGROUND:
Request for Letters of Interest, PD 14-15.082, Architect & Engineering Services, Brownsville Community Resource Center (Repair & Renovation) were publicly noticed on Monday, August 3, 2015 to two hundred eleven known firms. Responses were received from eight firms on Thursday August 20, 2015. The Review Committee short-listed the firms on August 27, 2015 to four and held discussions with the four on September 10, 2015. The Selection Committee ranked in the following order: Quina Grundhoefer Architects, P.A. Caldwell Associates Architects, Inc. STOA Architects DAG Architects, Inc. Actual Fees were negotiated with Quina Grundhoefer Architects, P.A. as required by F.S. 287.055 on September 30, 2015 for an agreed upon amount of $135,000.
BUDGETARY IMPACT:
Funding: Fund 352, LOST III, Cost Center 110267, Object Code 56201, Project Number 13PF2503
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract Form G, Consulting Services for Stand-Alone Services.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act. Request for Letters of Interest, PD 14-15.082, Architect & Engineering Services, Brownsville Community Resource Center (Repair & Renovation) were publicly noticed on Monday, August 3, 2015 to two hundred eleven known firms. Responses were received from eight firms on Thursday, August 20, 2015. The Review Committee short-listed the firms on August 27, 2015 to four and held discussions with the four on September 10, 2015. The Selection Committee ranked in the following order: Quina Grundhoefer Architects, P.A. Caldwell Associates Architects, Inc. STOA Architects DAG Architects, Inc. Actual Fees were negotiated with Quina Grundhoefer Architects, P.A. as required by F.S. 287.055 on September 30, 2015 for an agreed upon amount of $135,000. Quina Grundhoefer Architect, P.A. provided their initial fee proposal dated Friday, September 25, 2015, based on the scope of work in the solicitation. Negotiations were held on Monday, September 28, 2015 and Wednesday, September 30, 2015. The second negotiations meeting established the final and best offer of $ 135,000. .
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract, Form G, Consulting Services for Stand-Alone Services and Purchase Order.

Attachments
Agreement


AI-9108			County Administrator's Report 10. 16.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	County Wide Computers and Peripherals PD14-15.063
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning County-Wide Computers and Peripherals - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board amend its action of September 24, 2014, awarding an Indefinite Quantity Indefinite Delivery Contract PD 14-15.063, for the County-Wide Computers and Peripherals, to Dell, Inc., through the Cooperative Purchasing Organization, Western States Purchasing Alliance-National Association of Purchasing Officers, WSCA-NASPO, Contract #WN05ACA, to change the Contract to be through the WSCA-NASPO Master Agreement MNWNC-108, the State of Florida Contract 43211500-WSCA-15-ACS, for Fiscal Year 2015-2016.
BACKGROUND:
The Invitation to Bid PD14-15.063 was advertised in the Pensacola News Journal of June 6, 2015. One bid was received from CDW-G Lenova Computers. The estimated quantities of computers and peripherals prices were higher from CDW-G as compared to the Dell Cooperative Purchasing Agreement prices which are lower. The MNWNC-108, State of Florida Contract 43211500-WSCA-15-ACS is in effect for fiscal year 2015-2016. On September 24, 2015 the Board approved the purchase of Computers and Peripherals PD14-15.063 from the WSCA-NASPO, Contract # WN05ACA which has been replaced by Contract # MNWNC-108, State of Florida Contract 43211500-WSCA-15-ACS for fiscal year 2015-2016.
BUDGETARY IMPACT:
Anticipated, but not limited to the following: Funding: Fund 001 General Fund, Cost Center 270109, Fund 175 Transportation Trust Fund, Cost Center 211201, Fund 113 Library Fund, Cost Center 110503, Object Code 56401
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL Code of Ordinances, Chapter 46, Article II, Purchases and Contacts. The Invitation to Bid PD14-15.063 was advertised in the Pensacola News Journal of June 6, 2015. One bid was received from CDW-G Lenova Computers. The estimated quantities of computers and peripherals prices were higher from CDW-G as compared to the Dell Cooperative Purchasing Agreement prices which are lower. The MNWNC-108, State of Florida Contract 43211500-WSCA-15-ACS is in effect for fiscal year 2015-2016. On September 24, 2015 the Board approved the purchase of Computers and Peripherals PD14-15.063 from the WSCA-NASPO, Contract # WN05ACA which has been replaced by MNWNC-108, State of Florida Contract 43211500-WSCA-15-ACS for fiscal year 2015-2016.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Purchase Orders.

Attachments
bid comparison
2015 State Contract
Resume Page - 9-24-2015 BCC


AI-8934			County Administrator's Report 10. 17.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	PD 14-15.078, Fire Fighting Equipment Service for Various County Buildings
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Fire Fighting Equipment for Various County Buildings - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board take the following action concerning fire fighting equipment for various County buildings: A. Rescind its action of February 19, 2015, awarding and approving the Agreement for Fire Equipment Service for Various County Buildings, PD 14-15.005, between Escambia County, Florida, and The Hiller Companies, Inc., d/b/a Hiller Systems, for a term of 12 months, for an estimated annual amount of $15,000; and B. Award Contract PD 14-15.078, Fire Fighting Equipment for Various County Buildings, and approve the Agreement for Fire Equipment Service for Various County Buildings between Escambia County and The Hiller Companies, Inc., d/b/a Hiller Systems. [Funding: Fund 001, General Fund, Cost Center 310203, Object Codes 54601 & 54401 - $13,000 - Facilities Management; and Fund 001, General Fund, Cost Center 330206, Object Code 54601 - $13,000 - Public Safety Department]
BACKGROUND:
This service contract provides for the annual inspection, repair, servicing, and hydro-static testing of over 760 County fire extinguishers. These fire extinguishers are located in County owned or leased facilities. Included in the service contract are the annual and semi-annual inspections, repair and servicing of the County’s kitchen hood systems located in the Road Prison Barracks, Escambia County Jail, Juvenile Justice, Barrineau Park Community Center, Public Safety, Molino Property Appraiser, and the Marie K. Young / Wedgewood Community Center. Additionally, this contract provides for the annual and semi-annual inspections, repair and servicing of the Halon fire suppression system located in the Sheriff Administration building and the FM-200 under floor fire suppression system in the Public Safety building. The Office of Purchasing advertised the Invitation to Bid PD14-15.005 on November 18, 2015. Nine companies were notified on November 18, 2015. One bid was received on December 17, 2015. The Facilities Management Department intended to enter into a multi year agreement and chose to enter into a one year agreement as result of receiving only one bid. The agreement for PD14-15.005 was never executed and the work associated with Fire Fighting Equipment Services was done by Purchase Order to Hiller Systems. The Office of Purchasing advertised the Invitation to Bid PD14-15.078 for Fire Fighting Equipment Services on July 27, 2015. Five vendors were notified on July 27, 2015. Two bids were received in the Office of Purchasing on August 20, 2015. Hiller Companies, Inc d/b/a . Hiller Systems was the lower responsive and responsible bidder.
BUDGETARY IMPACT:
Funding: Fund 001, General Fund, Cost Center 310203, Object Codes 54601 & 54401 - $13,000 - Facility Management, Fund 001, General Fund, Cost Center 330206, Object Code 54601 - $13,000 - Public Safety Department
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney prepared the Contract.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchasing and Contracts.This service contract provides for the annual inspection, repair, servicing, and hydro-static testing of over 760 County fire extinguishers. These fire extinguishers are located in County owned or leased facilities. Included in the service contract are the annual and semi-annual inspections, repair and servicing of the County’s kitchen hood systems located in the Road Prison Barracks, Escambia County Jail, Juvenile Justice, Barrineau Park Community Center, Public Safety, Molino Property Appraiser, and the Marie K. Young / Wedgewood Community Center. Additionally, this contract provides for the annual and semi-annual inspections, repair and servicing of the Halon fire suppression system located in the Sheriff Administration building and the FM-200 under floor fire suppression system in the Public Safety building. The Office of Purchasing advertised the Invitation to Bid PD14-15.005 on November 18, 2015. Nine companies were notified on November 18, 2015. One bid was received on December 17, 2015. The Facilities Management Department intended to enter into a multi year agreement and chose to enter into a one year agreement as result of receiving only one bid. The agreement for PD14-15.005 was never executed and the work associated with Fire Fighting Equipment Services was done by Purchase Order to Hiller Systems. The Office of Purchasing advertised the Invitation to Bid PD14-15.078 for Fire Fighting Equipment Services on July 27, 2015. Five vendors were notified on July 27, 2015. Two bids were received in the Office of Purchasing on August 20, 2015. Hiller Companies, Inc d/b/a . Hiller Systems was the lower responsive and responsible bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will distribute the Contract and Purchase Orders.

Attachments
Bid Tab
Agreement
02-19-2015 BCC Meeting Minutes Page


AI-8868			County Administrator's Report 10. 18.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Pensacola Beach Open-Air Trolleys - Release of Liquidated Damages
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Pensacola Beach Open Air Trolleys - Release of Liquidated Damages - Joy D. Blackmon, P.E., Public Works Department Director That the Board authorize the release of the $9,000 of imposed liquidated damages for Classic Trolley, Inc., for the production and delivery of three single-decker, open-air trolleys. [Funding: Fund 104, Mass Transit - Cost Center 320402, Pensacola Beach Trolley, Object Code 56401]
BACKGROUND:
The Board of County Commissioners and Santa Rosa Island Authority (SRIA) Board entered into an Interlocal Agreement (ILA) on April 9, 2015, approving the use of Portofino Island Improvement Funds (PIIF) for the acquisition of three new trolleys to be used solely on Pensacola Beach (see attached). The ILA included a not-to-exceed provision with an amount of $675,000 for the production and delivery of the three trolleys within 30 days following the issuance of a Notice to Proceed (NTP). The ILA requires that the County return any unexpended funds following trolley delivery. The Invitations for Bid solicitation package established liquidated damages at $500 per day for each consecutive day beyond the 30 day timeframe, and was also reiterated in the NTP issued on May 28, 2015 (see attached NTP). The May 28, 2015 NTP began the 30 day timeframe with a final delivery date of the trolleys on June 27, 2015. The purchase price for the three trolleys was $652,855. Classic Trolley, Inc. produced and delivered just 2 of the 3 required trolleys within the 30 day timeframe. The third and final trolley was not delivered until July 15, 2015, 18 days after the delivery was required to be complete. At $500 per day for 18 days, the total amount of liquidated damages is $9,000. The liquidated damages amount reduced the invoice payment to Classic Trolley, Inc. to $643,855. The $9,000 of liquidated damages has been placed on hold in the Purchase Order until the Board takes action. If the Board approves the release of the liquidated damages, County staff would simply transmit the $9,000 balance to the contractor. During the time frame that Classic Trolley, Inc. were manufacturing the trolleys, they received several requests and/or recommendations for additional improvements or modifications to the trolleys prior to delivery (e.g. re-wrap the exterior to a different shade of green). Classic Trolley, Inc. has been asked to install three additional monitors (1 monitor per trolley) totaling $4,818 (equipment and installation); to install a Stop Request System on each trolley totaling $3,000 (equipment and installation); and to install bike racks on the front of each trolley totaling $8,200 (equipment and installation). Classic Trolley, Inc. agreed to the additional equipment installations, and then, at their own expense, re-wrapped the trolleys. The trip charge for their technicians for onsite installations of the monitors, stop request systems, and bike racks is $900. The additional requests, including flights for techs and installation totals $16,918. Meeting in regular session on August 12, 2015, the SRIA Board discussed the liquidated damages and, after taking into consideration of all the work and time that Classic Trolley, Inc. put into the project and has agreed to do above and beyond the original contract details and specifications, moved to approve the release of the liquidated damages pending BCC approval. See attached excerpt of the SRIA Board meeting minutes dated August 12, 2015.
BUDGETARY IMPACT:
Funds are available in F-104 Mass Transit - Cost Center: 320402, Pensacola Beach Trolley, Object Code: 56401. Upon BCC approval, County staff will transmit the $9,000 of liquidated damages upon approval.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
No additional personnel are required.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Transportation & Traffic Operations Division staff will coordinate with SRIA, Classic Trolley, Inc., and local stakeholders.

Attachments
SRIA Mtg Minutes
ILA
NTP


AI-8866			County Administrator's Report 10. 19.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Interlocal Agreement - Traffic Calming Zone on County Road 399 Adjacent to the Portofino Condominiums
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Interlocal Agreement Between Escambia County, Florida, and the Santa Rosa Island Authority (SRIA) Relating to the Construction of a Traffic Calming Zone on County Road (CR) 399 Adjacent to the Portofino Condominiums on Pensacola Beach - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the State of Florida, County of Escambia, Interlocal Agreement Between Escambia County, Florida and the Santa Rosa Island Authority (SRIA), Relating to the Construction of a Traffic Calming Zone on County Road (CR) 399, Adjacent to the Portofino Condominiums on Pensacola Beach: A. Approve, subject to Legal review and sign-off, the State of Florida, County of Escambia, Interlocal Agreement Between Escambia County, Florida, and Santa Rosa Island Authority (SRIA), Relating to the Construction of a Traffic Calming Zone on County Road (CR) 399, Adjacent to the Portofino Condominiums on Pensacola Beach; and B. Authorize the Chairman to sign the Interlocal Agreement, subject to legal review and sign-off. [THE INTERLOCAL AGREEMENT WILL BE DISTRIBUTED UNDER SEPARATE COVER] [Funding source: Once the Portofino Island Improvement Funds (PIIF), in the amount of $1,045,000, have been received, a new Cost Center will be established in the Financial System, and in the appropriate fund, so that costs can be tracked]
BACKGROUND:
At its Regular Board meeting on April 23, 2015, the Board of County Commissioners approved Change Order #6 to the Baskerville Donovan, Inc., Contract PD 10-11.005 "Engineering and Surveying Services for the Pensacola Beach Master Plan.” The Change Order in the amount of $123,984.92 which included the $92,204.99 for engineering services for the CR399 Traffic Calming Project adjacent to the Portofino Condominiums on Pensacola Beach. The traffic calming project will provide safety upgrades to the roadway segment adjacent to the Portofino Condominiums (800’ east and west of the Portofino entrance) and the existing pedestrian crossing. The SRIA Board on September 23, 2015 moved to approve the Interlocal Agreement between Escambia County and the SRIA to transfer $1,045,000 from the Portofino Island Improvement Fund to fund the construction of the CR399 Traffic Calming Project adjacent to the Portofino Condominiums. The 100% design plans for the project is scheduled to submission to County Staff on October 9, 2015. Following acceptance of the 100% design plans, County Staff will coordinate with the Purchasing Division for contractor solicitation. Construction of the project is anticipated to last 120-150 days, and County Staff is expecting construction to begin early 2016 with a late Spring/early Summer 2016 completion.
BUDGETARY IMPACT:
Once the Portofino Island Improvement Funds (PIIF) in the amount of $1,045,000 have been received, a new cost center will be established in the Financial System, and in the appropriate fund, so that costs can be tracked.
LEGAL CONSIDERATIONS/SIGN-OFF:
Assistant County Attorney, Kristin Hual, has reviewed and approved the Agreement for Legal Sufficiency.
PERSONNEL:
County and SRIA staff will coordinate efforts.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Public Works Department will coordinate with SRIA Staff and OMB Staff.

Attachments
BCC Mins 042315


AI-9096			County Administrator's Report 10. 20.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval to Issue Fiscal Year 2015-2016 Purchase Orders in Excess of $50,000
From:	Michael Rhodes, Dept Director
Organization:	Parks and Recreation
CAO Approval:

RECOMMENDATION:

	Vendor/Contractor	Amount	Contract Number
A.	Blue Arbor, Inc. Vendor Number: 023818 Temporary Employment Services Fund: 001 (General) Cost Center: 350220 (Recreation) Cost Center: 350226 (Park Maintenance) Fund: 101 (Escambia County Restricted Fund) Cost Center: 350224 (Special Events) Cost Center: 350236 (Fishing Bridge) Fund: 352 (Local Option Sales Tax III) Cost Center: 350229 (Park Capital Projects) Cost Center: 350231 (Equestrian Center) Amount: $250,000	$250,000	PD 14-15.041
B.	Game Time, Inc. Vendor Number: 070316 Purchase of Replacement Playground Components to Repair Park Facilities Fund: 001 (General) Cost Center: 350226 (Park Maintenance) Fund: 352 (Local Option Sales Tax III) Cost Center: 350229 (Park Capital Projects) Amount: $525,000	$ 80,000
C.	PRIDE Enterprises Vendor Number: 164981 Park/Playground Improvements Fund: 001 (General) Cost Center: 350226 (Park Maintenance) Fund: 352 (Local Option Sales Tax III) Cost Center: 350229 (Park Capital Projects) Amount: $100,000	$ 80,000

BACKGROUND:

The issuance of these Purchase Orders during the first part of Fiscal Year 2015-2016 is necessary to ensure continuity of services traditionally provided by the Board of County Commissioners to the citizens of Escambia County.

BUDGETARY IMPACT:

Funds are available in the Budget under General Fund (001), Cost Center 350220 Recreation, Cost Center 350226 Park Maintenance, Fund (101), Escambia County Restricted, Cost Center 350224 Special Events, Cost Center 350236 Fishing Bridge, Local Option Sales Tax III Fund (352), Cost Center 350229 Park Capital Projects, Cost Center 350231 Equestrian Center.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Code of Ordinances of Escambia County, Florida, 1999, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

N/A

Attachments
PO Over 50K


AI-9092			County Administrator's Report 10. 21.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Approval to Issue Fiscal Year 2015-2016 Purchase Orders in Excess of $50,000
From:	Pat Johnson
Organization:	Waste Services
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Issuance of Fiscal Year 2015-2016 Purchase Orders in Excess of $50,000, for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2015-2016, based upon previously awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Waste Services Department.
BACKGROUND:
The issuance of these purchase orders during the first week in October 2015, is necessary to ensure continuity of services traditionally provided by the Board of County Commissioners, to the citizens of Escambia County.
BUDGETARY IMPACT:
Funding for the listed purchase orders is available in various accounts.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Waste Services Department has coordinated with the Office of Management and Budget, and will work with Purchasing Office Staff to prepare purchase orders as needed.

Attachments
PO >50,000 FY 15_16


AI-9089			County Administrator's Report 10. 22.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Single Source Procurement with Thompson Tractor Company for Certified Re-build of Caterpillar D8T Truck Type Tractor
From:	Pat Johnson, Department Director
Organization:	Waste Services
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Single Source Procurement with Thompson Tractor Company for Dealer Certified Rebuild of a Caterpillar 836H Compactor - Patrick T. Johnson, Solid Waste Management Department Director That the Board approve a Single Source Procurement, with Thompson Tractor Company for dealer-certified rebuild of a Caterpillar D8T truck type tractor, PN 58960, for the amount of $400,105. [Funding: Fund 401, Solid Waste Fund, Cost Center 230314, Object Code 56401]
BACKGROUND:
The Caterpillar D8T Truck Type Tractor, PN 58960, has been in operation at the Perdido Landfill for approximately 5 years. Current operating hours are in excess of 8,000. The Caterpillar Company Certified Re-build Program must meet stringent Caterpillar specifications. Through this program, components are required to meet manufacturer specifications and are replaced accordingly. Upon Certified Re-build, the machine is issued a new serial number. This results in a savings of approximately $300,000, compared to the purchase of a new machine with a similar warranty.
BUDGETARY IMPACT:
Funds are available in Fund 401, Solid Waste Fund, Cost Center 230314.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval is required for expenditures over $50,000.
IMPLEMENTATION/COORDINATION:
Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Thompson Tractor Invoice


AI-9044			County Administrator's Report 10. 23.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc.
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc. - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc.: A. Approve the Emergency Solutions Grant Agreement with Loaves and Fishes Soup Kitchen, Inc., detailing the use of $88,427, to support shelter operations and essential services at the Loaves and Fishes facility located at 257 East Lee Street; and B. Authorize the Chairman or Vice Chairman to execute the subject Agreement and all related documents to complete the project. [Funding: Fund 110/Emergency Solutions, Cost Center 370293]
BACKGROUND:
On July 23, 2015, the Board approved the Escambia Consortium 2015 Annual Plan (Exhibit I), which incorporated a total of $147,378 in 2015 U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant (ESG) funding with $88,427 specifically designated to support operational costs for the Loaves and Fishes Soup Kitchen, Inc. (Loaves and Fishes) shelter at 257 E. Lee Street. This Agreement provides for the continuation of long standing support for Loaves and Fishes and details the requirements for implementation of the 2014 ESG in conformity with the governing requirements of the McKinney Homeless Assistance Act. The 2015/16 Agreement (Exhibit II) in the amount of $88,427 will encompass the next fiscal year. Funds will be used to support eligible Emergency Shelter costs, including shelter operations and essential service costs. 100% match of grant funding as required by HUD will be provided by Loaves and Fishes.
BUDGETARY IMPACT:
The $88,427 in 2015 ESG funding has been incorporated in the County's FY 2016 budget in Fund 110, Cost Center 370293.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement has been reviewed and approved by Kristin Hual, Assistant County Attorney.
PERSONNEL:
No impact related to County personnel associated with this Agreement.
POLICY/REQUIREMENT FOR BOARD ACTION:
A formal ESG Agreement is required to provide funding to sponsoring agencies and such Agreements must be approved by the Board.
IMPLEMENTATION/COORDINATION:
Implementation will be handled by the Neighborhood Enterprise Division (NED) in coordination with Loaves and Fishes. NED will monitor the Agreement and required reports as required by HUD.

Attachments
Ex I-ESG BCC approval
Ex II-Loaves & Fishes Agreement


AI-9046			County Administrator's Report 10. 24.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Local Government Contribution Grant Form for Affordable Housing Credit Financing Applications
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Local Government Contribution Grant Forms for Affordable Housing Credit Financing Applications - Tonya Gant, Neighborhood & Human Services Department Director

That the Board approve and authorize the County Administrator to sign, subject to Legal review and sign-off, the Local Government Verification of Contribution Grant Forms committing $37,500 for each of the following proposed developments applying for the Florida Housing Finance Corporation Housing Credit Financing for Affordable Housing Developments Located in Medium and Small Counties:

A. Abbington Apartments;
B. Ashland Grove;
C. Berkeley Borough;
D. Brownsville Manor;
E. Encore Park;
F. Hallmark Village;
G. Legacy Gardens;
H. P Street Commons;
I. Pensacola Commons;
J. Pinewood Terrace;
K. Waverly Place; and
L. West Park Place.

[Funding: Fund 120/SHIP and/or Fund 124/Affordable Housing]

BACKGROUND:

Florida Housing Finance Corporation (FHFC) has opened its highly competitive Request For Applications (RFA) 2015-106 Housing Credit Financing for Affordable Housing Developments Located in Medium and Small Counties. Multiple developers are submitting applications to FHFC to develop the following proposed rental developments in Escambia County:

DEVELOPMENT NAME	LOCATION	DEVELOPER	# OF UNITS	TYPE
Abbington Apartments	1421 E Olive/7815 Sabra Dr.	REA Ventures Group	96	Family
Ashland Grove	1900 Blk Bush St	Southport Development, Inc.	92	Family
Berkeley Borough	3888 Erress Blvd	Southport Development, Inc.	100	Family
Brownsville Manor	2900 blk W. Desoto St.	Paces Foundation	87	Elderly
Encore Park	1717 W. Cervantes St.	Encore Park LLC	72	Family
Hallmark Village	115 South E St	Hallmark Village LLC	120	Elderly
Legacy Gardens	215 W Garden St	Legacy Gardens LLC	120	Elderly
P Street Commons	1201 North P St	Paces Foundation	72	Family
Pensacola Commons	2501 N. Hayne Street	Paces Foundations	72	Family
Pinewood Terrace	Dogwood Place at New Warrington Rd	JPM Development LLC / Westbrook Housing Development LLC	96	Family
Waverly Place	Dogwood Drive at New Warrington Rd	JPM Development LLC / Westbrook Housing Development LLC	94	Elderly
West Park Place	3330/3360 West Park Place	Beneficial Communities	88	Family

An alphabetical summary of each development with property appraiser information, development details, site plan, and elevation is included as Exhibit I.

As a part of the tax credit application process, developers must secure a “Local Government Verification of Contribution Form” (Exhibit II) from each local government which secures a minimum contribution of $37,500 in order to receive maximum points during the scoring process. Though the Board is authorizing the County Administrator to sign the form committing $37,500 for each proposed development, there is no guarantee of any of the developments being selected for financing in Escambia County. The applications are due to FHFC by October 15, 2015 and selection should be known by Spring 2016.

FHFC mandates concrete construction, green features, income set asides, at least three resident program offerings (After School Programs, Literacy Training, Employment Assistance, or Family Support Coordinator for Family Developments and Literacy Training, Computer Training, Daily Activities, Resident Assurance Check-In Program, or Assistance with Housekeeping, Shopping or Laundry for Elderly Developments), and proximity to transit and community services. FHFC will score applications and fund the top two or three proposals from all Medium County applications across Florida. Each development will undergo a rigorous underwriting process through FHFC. A copy of the complete RFA and related documents is available online at http://www.floridahousing.org/Developers/MultiFamilyPrograms/Competitive/2015-106/ .

BUDGETARY IMPACT:

The statewide housing tax credit application process through Florida Housing Finance Corporation (FHFC) is extremely competitive, so there is no guarantee of any projects being funded in Escambia County. Fund 120/SHIP and/or Fund 124/Escambia Affordable Housing funds will only be provided in the event that a development is awarded the Tax Credit financing through FHFC during this particular housing tax credit application cycle. Funding commitments are only good through June 30, 2016. The most recent allocation year will be utilized at the time of the award and an Agreement will be brought to the Board to formally commit the funding.

LEGAL CONSIDERATIONS/SIGN-OFF:

Local Government Contribution Forms subject to legal review and signoff.

PERSONNEL:

Personnel not affected by this recommendation.

POLICY/REQUIREMENT FOR BOARD ACTION:

Commitment of funds requires Board approval.

IMPLEMENTATION/COORDINATION:

Neighborhood Enterprise Division will coordinate execution and return of the form to developers.

Attachments
Ex I-TC App Summaries
Ex II-LG Contribution Form


AI-9131			County Administrator's Report 10. 25.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Amending Board's Action of 09/25/2014 - Award Purchase Orders in Excess of $50K
From:	Joy D. Blackmon, P.E., Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Amending the Board's Action of September 25, 2014, Approving the Issuance of Blanket and/or Individual Purchase Orders in Excess of $50,000 for the Public Works Department - Joy D. Blackmon, P.E., Public Works Department Director That the Board amend its action of September 25, 2014, approving the issuance of blanket and/or individual Purchase Orders in excess of $50,000 for Fiscal Year 2014-2015, on CAR II, "Budget/Finance," #36, Item #8(b), "Continuing Professional Services - Bridge Work; Construction Contractors," for the Public Works Department 2014-2015, to add Contract Number PD 12-13.001, "Continuing Contract for Bridges, Docks, and Boat Ramps" and to change the vendor name from Gulf Coast Construction to Gulf Marine Construction, Inc., Vendor #072896. [Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201/211602/211101; Fund 182-199, Master Drainage Basin Funds, Cost Centers 210719-210736; Fund 352, Local Option Sales Tax III, Cost Center 210107/350229; and Fund 112, Disaster Recovery Fund, Cost Centers 330490-330495]
BACKGROUND:
Meeting in regular session on September 25, 2014, the Board approved issuance of purchase orders for the Public Works Department. The Contract Number PD 12-13.001 "Continuing Contract for Bridges, Docks and Boat Ramps", was inadvertently left off the list. In addition, change the vendor name from Gulf Coast Construction to Gulf Marine Construction, Inc., Vendor #072896. Vendor name was inadvertently typed wrong on the original recommendation.
BUDGETARY IMPACT:
Funds are available as follows: Fund 175, "Transportation Trust Fund" Cost Center 211201/211602/211101; Fund 182-199, "Master Drainage Basin Funds" Cost Centers 210719-210736; Fund 352, "Local Option Sales Tax III", Cost Center 210107/350229; Fund 112, "Disaster Recovery Fund", Cost Centers 330490-330495.
LEGAL CONSIDERATIONS/SIGN-OFF:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Purchasing Ordinance specifies that any purchases over $50,000 require Board approval.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Board Action 09/24/2014


AI-8959			County Administrator's Report 10. 26.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	Purchase Agreement to Sell the County's Brownfield's Voluntary Cleanup Tax Credits
From:	Tonya Gant, Director
Organization:	Neighborhood & Human Svcs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Purchase Agreement to Sell the County's Brownfields Voluntary Cleanup Tax Credits to USAmeriBank - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the County's Brownfields Voluntary Cleanup Tax Credits: A. Approve the Purchase Agreement for State Tax Credits to sell the County's Brownfields Voluntary Cleanup Tax Credits to USAmeriBank, a Florida Corporation; and B. Authorize the Chairman to execute all related documents. [Funding Source: All funds will be deposited in Fund 129, CDBG Entitlement]
BACKGROUND:
Environmental Site Cleanup and Remediation at the Former Escambia County Mosquito Control Facility, located at 603 West Romana Street, is an ongoing project since 2005. Environmental assessment and remediation activity expenses have totaled $839,510.62 since the last sale of credits (8/9/2012), all of which have been funded through the CDBG HUD Funding mechanism of the County. The County is eligible to apply annually for reimbursement of fifty percent of expenses in the form of tax credits through the Florida Department of Environmental Protection (FDEP) Voluntary Cleanup Tax Credit Program(VCTC). The Tax Credit can be transferable one time via either and assignment or sale of the credits. The proceeds of the sale must be returned to the HUD CDBG eligible activities in keeping with the original purpose of the expenditures (24 CFR Part 570.504). On October 6th, 2011, Board meeting the Board authorized the Community Redevelopment Agency (CRA) to retain the Tax Brokerage Firm to facilitate the sale of future credits.
BUDGETARY IMPACT:
All funds will be deposited in Fund 129, CDBG Entitlement
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney office has approved and signed the Original Purchase Agreements as to form and legal sufficiency.
PERSONNEL:
Neighborhood & Human Service Department/CRA (NHS/CRA) staff will coordinate all tasks
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval is required for all contractual signatures. This recommendation is consistent with County policies and procedures.
IMPLEMENTATION/COORDINATION:
NHS/CRA staff shall execute and deliver all documents and perform further necessary sctions to complete the contract and sale.

Attachments
VCTC Sales Contract Oct2015


AI-9137			County Administrator's Report 10. 27.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/08/2015
Issue:	General Paving and Drainage Contract PD14-15.064
From:	Claudia Simmons, Purchasing Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning General Paving and Drainage Contract PD 14-15.064 - Claudia Simmons, Purchasing Manager, Office of Purchasing That the Board amend its action of September 24, 2015, awarding an Indefinite Quantity, Indefinite Delivery Multiple Awards Contract PD 14-15.064, for General Paving and Drainage for a term of 36 months to the following contractors, for an estimated annual amount of $3,000,000, to each contractor, which was based on the Attorney's Standard Form of Contract, to instead approve the award of an Indefinite Quantity, Indefinite Delivery Multiple Awards Contract PD 14-15.064, for a term of 36 months for the estimated annual amount of $3,000,000, to each of the following contractors and approve the General Paving and Drainage Agreement PD 14-15.064, between Escambia County and the following contractors: Allsouth Construction Services, LLC Chavers Construction Gulf Atlantic Constructors, Inc. Heaton Brothers Construction Co., Inc. J Miller Construction, Inc. Midsouth Paving, Inc. Infrastructure Specialty Services, Inc. Panhandle Grading and Paving, Inc. Roads, Inc., of NWF Utility Service Co., Inc. The Recommendation to award the Contract PD 14-15.064 to the ten contractors, for an estimated annual amount of $3,000,000, went before the Board of County Commissioners on September 24, 2015, and the Contract form indicated at that time was the Attorney's Standard Form of Contract. The Contract PD 14-15.064 is not the Attorney's Standard Form of Contract. The Contract PD 14-15.064 was prepared by Kristin Hual, Assistant County Attorney, for the General Paving and Drainage Pricing Agreement. [Funding: Fund 352, LOST III, Cost Center 210107, Object Code, 56301; Fund 352, LOST III, Cost Center 350229, Object Code 56301; Fund 181, Master Drainage Basin Funds, Cost Center 210719-210736, Object Code 56301; and Fund 112, Disaster Recovery Fund, Cost Center 330490-330495, Object Code 54612-56301]
BACKGROUND:
The recommendation to award the contract PD 14-15.064 to the ten contractors for an estimated annual amount of $3,000,000 went before the Board of County Commissioners on September 24, 2015 and the contract form indicated at that time was the Attorney's Standard Form Contract. The Contract PD14-15.064 is not the Attorney's Standard Form Contract. The Contract PD 14-15.064 was prepared by Kristin Hual, Assistant County Attorney for the General Paving and Drainage Pricing Agreement. The Invitation to Bid PD 14-15.064 was advertised in the Pensacola News Journal on July 27 and August 3, 2015. Ten bids were received on August 27, 2015. Prices were accepted from all ten bidders. The General Paving and Drainage Pricing Agreement will be used by Public Works to obtain bids for projects throughout the year based on bid amounts from the Agreement PD 14-15.064 for projects with a maximum project total of $350.000. The initial award of this contract does not guarantee issuance of a Purchase Order. The bid form will be used to determine the lowest cost associated to a project and Purchase Orders will be issued to the lowest contractor capable of meeting the services and schedule for a project.
BUDGETARY IMPACT:
Funding: Fund 352, LOST III, Cost Center 210107, Object Code, 56301; Fund 352, LOST III, Cost Center 350229, Object Code 56301; Fund 181, Master Drainage Basin Funds, Cost Center 210719-210736, Object Code 56301; and Fund 112, Disaster Recovery Fund, Cost Center 330490-330495, Object Code 54612-56301]
LEGAL CONSIDERATIONS/SIGN-OFF:
The Contract PD 14-15.064 General Paving and Drainage Pricing Agreement was prepared by Kristin Hual, Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation to award the contract PD 14-15.064 to the ten contractors for an estimated annual amount of $3,000,000 went before the Board of County Commissioners on September 24, 2015 and the contract form indicated at that time was the Attorney's Standard Form Contract. The Contract PD 14-15.064 is not the Attorney's Standard Form Contract. The Contract PD14-15.064 was prepared by Kristin Hual, Assistant County Attorney for the General Paving and Drainage Pricing Agreement. The Invitation to Bid PD 14-15.064 was advertised in the Pensacola News Journal on July 27 and August 3, 2015. Ten bids were received on August 27, 2015. Prices were accepted from all ten bidders. The General Paving and Drainage Pricing Agreement will be used by Public Works to obtain bids for projects throughout the year based on bid amounts from the Agreement PD 14-15.064 for projects with a maximum project total of $350.000. The initial award of this contract does not guarantee issuance of a Purchase Order. The bid form will be used to determine the lowest cost associated to a project and Purchase Orders will be issued to the lowest contractor capable of meeting the services and schedule for a project.
IMPLEMENTATION/COORDINATION:
The Public Works Department will administer the General Paving and Drainage Pricing Agreement. The Office of Purchasing will issue the Purchase Orders.

Attachments
Resume Septeember, 24, 2015
Bid Tab
Allsouth Construction Services Inc.
Chavers
Gulf Atlantic Constructors
Heaton Brothers Construction Co. Inc.
J Miller Construction Inc.
Midsouth Paving Inc.
Infrastructure Speciality Services Inc.
Panhandle Grading and Paving Inc.
Roads Inc. of NWF
Utility Services Co. Inc.


AI-8545			County Administrator's Report 10. 1.
BCC Regular Meeting		Discussion
Meeting Date:	10/08/2015
Issue:	First Amendment to Agreement to Provide Paratransit Transportation Services
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the First Amendment to Agreement to Provide Paratransit Transportation Services - Joy D. Blackmon, PE, Public Works Department Director That the Board consider adopting the First Amendment to Agreement to Provide Paratransit Transportation Services between Escambia County and First Transit, Inc.: A. Approve and authorize the Chairman or Vice Chairman to sign the First Amendment to Agreement to Provide Paratransit Transportation Services; and B. Authorize the County Administrator or Assistant County Administrator to sign and execute all further documents which may be required in connection with the Escambia County Board of County Commissioners (BOCC) acting as the Community Transportation Coordinator (CTC); or C. Deny adoption of this Amendment. [Funding: The Florida Commission for the Transportation Disadvantaged provides funding for the CTC, available in Fund 104, Mass Transit Fund]
BACKGROUND:
Meeting in regular session on April 29, 2014, Escambia County BOCC voted to become the Community Transportation Coordinator (CTC), under the name Escambia County Community Transportation (ECCT), agreeing to provide transportation services for transportation-disadvantaged individuals in Escambia County, which, at the time, included 'Non Sponsored' and Medicaid trips. Because the county operates a fixed route bus service, the paratransit service offered by the county also includes Americans With Disabilities Act (ADA) services, funded and regulated by the Florida Commission for the Transportation Disadvantaged (CTD). On May 15, 2014, Escambia County BOCC entered into an Agreement to Provide Paratransit Transportation Services with First Transit, Inc. In August 2014, due to changes in the Affordable Health Care Act (AHCA) and Medicaid, many clients who receive Medicaid were transferred to a Medicaid HMO. This change also affected the transportation services for some clients who receive Medicaid, because this service was now largely contracted to another company, although at that time ECCT was still providing trips to some clients who receive Medicaid. In March 2015, the CTD phased out all Medicaid trips. Those clients who had still been riding with ECCT were transitioned to another service which was contracting with AHCA. When all of the client riders who receive Medicaid were transitioned to other service providers, the number of daily trips provided by ECCT went from 747 to 350. The Agreement with First Transit, Inc., Page 4, Item 3.7, which states: In the event of adjustments in excess of twenty percent (20%), the contractor and Escambia County will either negotiate and adjust the cost per revenue hour, or pursue termination of the agreement, in part or in whole, or any combination thereof, as Escambia deems to be in its best interest. Attached are the First Amendment to Agreement to Provide Paratransit Transportation Services, the original Cost Proposal, and the revised Cost Proposal from First Transit, Inc. First Transit, Inc., is requesting that the revised cost proposal begin as of April 1, 2015, the beginning of their fiscal year. If the BCC chooses to deny adoption of this Amendment, First Transit, Inc., may choose to terminate the Agreement, which means that Escambia County, as the CTC under the CTD Agreement, must provide transportation for the paratransit clients by some other means. If any of the other means of transportation are not available or feasible, Escambia County would be in default on the Memorandum of Agreement with the Florida Commission for the Transportation Disadvantaged. Regarding the actual cost comparison of the new rate model, because the number of trips have decreased, the costs associated with running the Paratransit Service have also decreased. With the new rate model, the cost of the contract has decreased but the cost of the trips have increased; ambulatory from $23.20 to $26.63 and wheelchair from $34.93 to 36.53. As a result of this renegotiation, the current contract price will end up being less than it was originally. The total estimated expenses for Escambia County for FY 14/15 was $3,401,429. With the new proposed rates, the estimated expenses would be $2,591,758.12 for FY 15/16, which is a savings of $809,670.88.
BUDGETARY IMPACT:
The Florida Commission for the Transportation Disadvantaged provides funding for the CTC, available in Fund 104, Mass Transit Fund.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed and signed the First Amendment to Agreement to Provide Paratransit Transportation Services.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Upon approval of this Agreement, the Chairman will sign 2 original copies, one of which will be forwarded to First Transit, Inc. by Transportation and Traffic Operations staff.

Attachments
04.29.14 BCC Action
05.15.14 BCC Action
Original Cost Proposal
Original Paratransit Agreement
Impact to County
Amendment and Cost Proposal


AI-9116			County Administrator's Report 10. 2.
BCC Regular Meeting		Discussion
Meeting Date:	10/08/2015
Issue:	Approval of Miscellaneous Appropriations Agreement
From:	Stephan Hall, Budget Manager
Organization:	Asst County Administrator
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Miscellaneous Appropriations Agreement for Pensacola Caring Hearts, Inc. - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning approval or denial of Fiscal Year 2015/2016 Miscellaneous Appropriations Agreement for Pensacola Caring Hearts, Inc.: A. Approve or deny the Miscellaneous Appropriations Agreement between Escambia County and Pensacola Caring Hearts, Inc., in the amount of $6,500, to be paid from the General Fund (001), Cost Center 110201, without the requested copy of its tax return, due to the organization being established in 2015; therefore, they have not been required to file a tax return at this time, but plan to file in 2016; B. Authorize the Chairman to sign the Agreement and all other necessary documents; and C. Authorize the execution of the necessary Purchase Order.
BACKGROUND:
The Board requires provision of certain documents prior to an agency being considered to receive funds from the County. Caring Hearts, Inc., was established in 2015 and was not required to file a tax return. Caring Hearts, Inc., has provided a letter stating their intent to file taxes for 2015.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2015/2016 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the Agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreement is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Pensacola Caring Hearts, Inc. Agreement
Pensacola Caring Hearts, Inc., Tax Letter


10.		Reports:

		CLERK & COMPTROLLER'S REPORT Backup Not Included With The Clerk's Report Is Available For Review In The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 130

		I. Consent Agenda

	1.	Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office: A. The appeal by David Rademacher d/b/a Horizon Sunrooms & Spas of the Escambia County Contractor Competency Board's decision of September 2, 2015, finding Mr. Rademacher in violation of failure to correct a Building Code Violation, as received in the Clerk to the Board's Office on September 21, 2015; and B. The Escambia/Pensacola State Housing Initiatives Partnership (SHIP) Program Annual Performance Report for the Period July 1, 2014-June 30, 2015, based on the Board's action of April 2, 1013, and received in the Clerk to the Board's Office on September 22, 2015.


					COUNTY ADMINISTRATOR'S REPORT

					I. Technical/Public Service Consent Agenda

			1.		Recommendation Concerning the Community Development Block Grant Sewer Connection Assistance Program Modification - Tonya Gant, Neighborhood & Human Services Department Director That the Board take the following action concerning the Community Development Block Grant (CDBG) Sewer Connection Assistance Program (Program): A. Modify the Program terms to provide for a two-year Lien instead of a five-year Lien; and B. Authorize the County Administrator or his designee to execute all Program-related documents as necessary to implement the Program.


		COUNTY ATTORNEY'S REPORT

		I. For Discussion

	1.	Recommendation Concerning Legal Representation of Former Commissioner Gene M. Valentino. That the Board discuss whether the County will pay former Commissioner Gene M. Valentino's attorney's fees and costs pursuant to a request provided to the County Attorney's Office by Attorney Wesley "Wes" H. Reeder, counsel to former Commissioner Gene M. Valentino.

11.		Items added to the agenda.

12.		Announcements.

13.		Adjournment.