Agenda

Recommendation Concerning the Grant Agreement between the State of Florida Department of Environmental Protection for Operations and Maintenance Services to Boat Ramps Renovated and Constructed Under Deepwater Horizon - Keith T. Wilkins, Community & Environment Department Director

That the Board take the following action concerning the Grant Agreement between the State of Florida Department of Environmental Protection (DEP) for operations and maintenance services to boat ramps renovated and constructed under Deepwater Horizon:

A. Approve the Grant Agreement (No. S0779) between the State of Florida DEP for operations and maintenance services to boat ramps renovated and constructed under Deepwater Horizon Natural Restoration Damage Assessment Early Restoration Program (NRDA ERP), in the amount of $562,545, from the date of execution for a period of 12 months, inclusive; and

B. Authorize the Chairman to sign the Grant Agreement and any documents related to acceptance, execution, reporting, and Amendments to this Grant, pending Legal review and approval, without further action of the Board.

Please note the last sentence in Paragraph 25, “Any action hereon or in connection herewith shall be brought in Leon County, Florida.”

[Fund: Fund 118, RESTORE, Cost Center 222001]

Recommendation Concerning an Agreement for Professional Services for Crescent Lake Dam Restoration - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Volkert, Inc., per the terms and conditions of PD 13-14.061, Professional Services for Crescent Lake Dam Restoration, for a lump sum of $131,405, optional services of $23,744, and CEI Services of $49,981.50, for a total of $205,130.50.

[Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #15EN3252]

THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.

CHAMBER RULES

1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.

3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.

PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED

AGENDA

Board of County Commissioners

Regular Meeting – April 9, 2015 – 5:30 p.m.

Ernie Lee Magaha Government Building – First Floor


1.					Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.					Invocation – Commissioner Barry.

3.					Pledge of Allegiance to the Flag.

4.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.					Commissioners’ Forum.


8.					Written Communication.

					February 18, 2015, e-mail communication from Lewis Ivers requesting that the Board provide relief of Code Enforcement Lien attached to property located at 5700 Flaxman Street. Recommendation: That the Board review and consider lien relief request made by Lewis Ivers against property located at 5700 Flaxman Street. On August 21, 2014, the Board amended the “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H 2. Staff was instructed to review all request for forgiveness of Environmental (Code) Enforcement Liens to determine if the request met the criteria for forgiveness and allowing the County Administrator to act on the Board’s behalf if set criteria are met. After reviewing the request for forgiveness of Liens, staff made the determination that the request does not fall within any of the criteria that would allow the County Administrator to act on the Board’s behalf and grant or deny relief, in accordance with the Board’s Policy, “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H2. Lewis Ivers has no other recourse but to appeal before the Board under Written Communication.

9.					Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule? Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

10.					5:31 p.m. Hearing to consider Grant Wood's appeal of the Escambia County Contractor Competency Board's decision. Recommendation: That the Board uphold the Contractor Competency Board's decision of February 4, 2015, whereby it voted to maintain its decision of April 2, 2014, lifting the stay in the proceeding Escambia County Contractor Competency Board vs Grant Wood d/b/a Grantwood Contracting Company, Inc., Complaint No.: COM120800011, and proceed to a Show Cause Hearing.


11.					5:32 p.m. TEFRA Public Hearing for consideration of authorizing the issuance by the Wisconsin Public Finance Authority of not-to-exceed $50,000,000 in revenue bonds, on behalf of the American Agape Foundation, Inc., or one of its affiliates, for the purpose of financing or refinancing the costs to acquire, renovate, furnish, and equip certain residential rental housing communities, including, but not limited to, Oakwood Terrace, located at 700 West Truman Avenue, Pensacola, Florida 32505. Recommendation: That the Board take the following action concerning the issuance, by the Wisconsin Public Finance Authority (the “Issuer”), of not-to-exceed $50,000,000 in revenue bonds (the “Bonds”), on behalf of American Agape Foundation, Inc., or one of its affiliates (the “Company”), for the purpose of financing or refinancing the costs to acquire, renovate, furnish, and equip certain residential rental housing communities, including, but not limited to, Oakwood Terrace, located at 700 West Truman Avenue, Pensacola, Florida 32505: A. Ratify the scheduling and publication of the Notice of the Tax Equity and Fiscal Responsibility Act (TEFRA) Public Hearing for consideration of authorizing the issuance of the Bonds and advertising of the notice of Public Hearing; B. Conduct the TEFRA Public Hearing; and C. Following the public hearing, adopt, and authorize the Chairman to execute, the Resolution authorizing the issuance and sale of the Bonds upon the terms established therein; the Bonds will not be issued by the County nor obligate the credit of the County or pose any obligation or liability for the County.


12.		Reports:

		CLERK & COMPTROLLER'S REPORT Backup Not Included With The Clerk's Report Is Available For Review In The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 130

		I. Consent Agenda

	1.	Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office: A. Escambia County, Florida, Community Redevelopment Agency Financial Statements and Required Supplementary Information, September 30, 2014, with Independent Auditor's Report, as received in the Clerk to the Board's Office on March 24, 2015; B. Financial Statements and Required Supplementary Information, Escambia County, Florida, Detention/Jail Commissary Fund, September 30, 2014, with Independent Auditors' Report, as received in the Clerk to the Board's Office on March 24, 2015; C. Escambia County Health Facilities Authority, Pensacola, Florida, Financial Statements, September 30, 2014 and 2013, as received in the Clerk to the Board's Office on March 25, 2015; and D. Visit Pensacola, Inc., Financial Statements, September 30, 2014, as received in the Clerk to the Board's Office on March 30, 2015.

GROWTH MANAGEMENT REPORT

I. Public Hearings

Recommendation Concerning the Review of the Rezoning Case Heard by the Planning Board on March 3, 2015

That the Board take the following action concerning the rezoning case heard by the Planning Board on March 3, 2015:

Review and either adopt, modify, or overturn the Planning Board’s recommendation for Rezoning Case Z-2015-03 and Z-2015-04 or remand the case back to the Planning Board; and
Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning case that were reviewed.

1.	Case No.:	Z-2015-03
	Address:	17080 Perdido Key Drive
	Property Reference No.:	01-4S-33-1500-000-001
	Property Size:	3.91 (+/-) acres
	From:	R-2PK, Residential District (Perdido Key), Medium Density (4.5 du/acre)
	To:	CCPK, (Perdido Key) Commercial Core District, Maximum Density (13 du/acre)
	FLU Category:	MU-PK, Mixed-Use Perdido Key
	Commissioner District:	2
	Request By:	Wiley C. "Buddy" Page, Agent for Charles S. Liberis, Owner
	Planning Board Recommendation:	Applicant requested to withdraw case at PB meeting.
	Speakers:	Buddy Page


2.	Case No.:	Z-2015-04
	Address:	4631 Hwy 164
	Property Reference No.:	33-5N-32-2102-000-000
	Property Size:	1.5 (+/-) acres
	From:	VAG-1, Villages Agriculture District, (five du/100 acres on one-acre parcels)
	To:	VR-2, Villages Rural Residential Districts, (one unit per .75 acre)
	FLU Category:	AG, Agriculture
	Commissioner District:	5
	Requested by:	Cary Godwin, Owner
	Planning Board Recommendation:	Approval
	Speakers:	Cary Godwin, Sam Walker

5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning case heard by the Planning Board on March 3, 2015, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.

5:46 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Articles 4 and 6 of the Land Development Code

That the Board of County Commissioners (BCC) review and adopt an Ordinance to the Land Development Code (LDC) Article 4, Subdivisions and Site Plans, amending Section 4.02.00 Subdivision Regulations; and Article 6, Section 6.04.00 Zoning Districts, creating a new Section 6.04.20 relating to the cessation of recreational amenities in residential subdivisions.

This hearing serves as the second of two required public hearings before the Board of County Commissioners (BCC) as set forth in Section 2.08.04 (b) and F.S. 125.66(4)(b).

At the March 3, 2015, Planning Board Meeting, the Board recommended to remove Section 6.04.21 from the ordinance and forward to the BCC for review.

III. Consent Agenda

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

A. April 16, 2015

5:01 p.m. - A Public Hearing - LDC Revision - Second of Two Public Hearings

B. May 7, 2015

1. 5:45 p.m. - A Public Hearing to amend the official zoning map to include the following Rezoning Cases heard by the Planning Board on April 7, 2015:

a.	Case No.:	Z-2015-06
	Address:	2900 Old Chemstrand Road
	Property Reference No.:	14-1N-30-1000-004-001, 1000-005-001, 1000-001-001, 4001-000-000
	Property Size:	55.10 (+/-) acres
	From:	V-2, Villages Single-Family Residential District, Gross Density (two units per acre) and VR-2, Villages Rural Residential Districts, Gross Density: One unit per 0.75 acre
	To:	V-5, Villages Clustered Residential District, Gross Density (four units per acre, if sewered and clustered) Gross Density (one unit per acre, if unsewered)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District	5
	Requested by:	Wiley C. "Buddy" Page, Agent for Warren and Kathleen Brown, Owners

b.	Case No.:	Z-2015-07
	Address:	201 Lenox Parkway
	Property Reference No.:	46-1S-30-2001-009-029
	Property Size:	0.33 (+/-) acres
	From:	R-6, Neighborhood Commercial and Residential District, (cumulative) High Density (25 du/acre)
	To:	C-2NA, General Commercial and Light Manufacturing District, (cumulative) Bars, Nightclubs, and Adult Entertainment are Prohibited Uses (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District	3
	Requested by:	Wiley C. "Buddy" Page, Agent for Francis and Victoria Mariano, Owners

c.	Case No.:	Z-2015-08
	Address:	1100 Block Clymil Drive
	Property Reference No.:	01-1N-31-2301-000-004
	Property Size:	3.1 (+/-) acres
	From:	VR-1, Villages Rural Residential District (one unit per four acres)
	To:	VR-2, Villages Rural Residential (one unit per 0.75 acre)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District:	5
	Requested By:	Anthony Picheo, Agent for John Martin, Owner

2. 5:46 p.m. - A Public Hearing - SSA-2015-01 - 400 Neal Road - MU-S to C

3. 5:47 p.m. - A Public Hearing - LSA-2015-01 - 9600 Block Tower Ridge Road - RC to MU-S

COUNTY ADMINISTRATOR'S REPORT

I. Technical/Public Service Consent Agenda

Recommendation Concerning a Request for Disposition of Property for the Office of the Escambia County Property Appraiser - Chris Jones, Property Appraiser

That the Board approve the Request for Disposition of Property Form for the Escambia County Property Appraiser's Office, for property which is described and listed on the Disposition Form, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or properly disposed of.

Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the two Request for Disposition of Property Forms for the Public Safety Department, for property which is described and listed on the Disposition Forms, with reasons for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or properly disposed of.

Recommendation Concerning the Scheduling of a Public Hearing Regarding the Fiscal Year 2014/2015 Federal Transit Administration 5307 Grant Application by Escambia County Area Transit for Mass Transit Project Funding - Joy D. Blackmon, P.E., Public Works Department Director

That the Board authorize the scheduling of a Public Hearing for April 23, 2015, at 5:32 p.m., for the purpose of receiving public comments concerning the Fiscal Year 2014/2015 Federal Transit Administration 5307 Grant Application by Escambia County Area Transit (ECAT) for Planning and Capital Assistance for Mass Transit Projects.

Federal Transit Administration (FTA) guidelines require that all applications for financial assistance from FTA be submitted after a Public Hearing is held for the purpose of receiving comments from the public concerning the Grant Program of Projects. Also, effective January 1, 1998, Grant Applications, execution, and Grant Administration Progress Reports must be submitted electronically via the Transportation Electronic Award Management (TEAM) System.

Recommendation Concerning the Interlocal Agreement with the Santa Rosa Island Authority, Relating to the Acquisition of Three Single-Decker, Open-Air Trolleys for use on Pensacola Beach - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the Interlocal Agreement (ILA) with Santa Rosa Island Authority (SRIA), related to the acquisition of three single-decker, open-air trolleys for use on Pensacola Beach:

A. Approve the Interlocal Agreement with SRIA, related to the acquisition of three single-decker, open-air trolleys for use on Pensacola Beach; and

B. Authorize the Chairman to sign the Interlocal Agreement, subject to Legal review and sign-off.

BACKUP WILL BE DISTRIBUTED UNDER SEPARATE COVER

Recommendation Concerning the Emerald Coast Utilities Authority's Resolution No. 15-01 - Jack R. Brown, County Administrator

That the Board adopt and authorize the Chairman to sign the Resolution providing for approval of Resolution No. 15-01 adopted by the Emerald Coast Utilities Authority (ECUA) on March 18, 2015, with appropriate findings and as modified, which provides for operating and maintaining a resource recovery system of disposing and processing yard trash at ECUA's Central Water Reclamation Facility located in Cantonment, Florida, to be used for creating composting products in conjunction with the disposal of sludge from wastewater treatment operations, with approval limited to the wastewater composting operations conducted by ECUA at its Central Water Reclamation Facility in Cantonment, Florida.

Recommendation Concerning the Molino Mid-County Historical Society Museum - Commissioner Steven Barry, District 5

That the Board adopt and authorize the Chairman to sign the Resolution naming the Molino Mid-County Historical Society as the "Lillian F. King Museum," as an enduring tribute to her service to the community.

Recommendation Concerning an Appointment by the Pensacola City Council to the West Florida Public Library Board of Governance - Jack R. Brown, County Administrator

That the Board acknowledge, for the Official Record, the Pensacola City Council's appointment of David J. Bryant to the West Florida Public Library Board of Governance, to serve a two-year term, effective retroactively March 1, 2015, through February 28, 2017.

II. Budget/Finance Consent Agenda

Recommendation Concerning a Change Order to Sigma Consulting Group, Inc. - April Flood Event, Beulah Landfill - Patrick T. Johnson, Solid Waste Management Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #1, to Sigma Consulting Group, Inc., for Beulah Landfill Review and Recommendations; Bridge Re-design and Construction, due to the April 2014 Flood Event:

Department:	Solid Waste Management
Division:	Engineering/Environmental Quality
Type:	Addition
Amount:	$24,330
Vendor:	Sigma Consulting Group, Inc.
Project Name:	Beulah Landfill Review and Recommendations; Bridge Re-Design and Construction, due to April 2014 Flood Event
Purchase Order Number:	141652
Change Order (CO) Number:	1
Original Award Amount:	$37,640
Cumulative Amount of Change Orders Through This CO:	$24,330
New Contract Total:	$61,970

[Funding: Fund 401, Solid Waste Fund, Cost Center 330495, Object Code 54612]

Recommendation Concerning a Change Order to HDR Engineering, Inc. - County's Joint Procurement Effort (with the Emerald Coast Utilities Authority) of Recyclables Processing Services - Patrick T. Johnson, Solid Waste Management Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #1, to HDR Engineering, Inc., for the County's continued efforts to evaluate and jointly procure (with the Emerald Coast Utilities Authorities) recyclables processing services:

Department:	Solid Waste Management
Division:	Engineering and Environmental Quality
Type:	Addition
Amount:	$89,905
Vendor:	HDR Engineering, Inc.
Project Name:	Recycling Services Evaluation
PO#:	150802
CO#:	1
Cost Center for CO:	230304
Original PO Amount:	$148,621
Cumulative Amount of Change Order:	$89,905
New PO Total:	$238,526

[Funding Source: Fund 401, Solid Waste, Cost Center 230304, Object Code 53101]

Recommendation Concerning Implementation of the Emergency Low Income Direct Emergency Assistance Program - Marilyn D. Wesley, Community Affairs Department Director

That the Board authorize the Community Affairs Department/Human Assistance Division to begin implementation of the Emergency Low Income Direct Emergency Assistance Program (LIDEAP), providing emergency assistance for qualified individuals and households on their utilities/fuel, rent/mortgage, food, and medication needs.

[Funding Source: Fund 102, Economic Development, Cost Center 360704]

Recommendation Concerning Change Orders for the West Florida Public Library System - Cynthia Wolfe, Interim Library Administrator

That the Board approve and authorize the County Administrator to execute the following Change Orders, increasing funds for the purchase of books and materials and for custodial services through the balance of the Fiscal Year 2015, in support of the day-to-day operations and goals of the 2013-2018 Strategic Plan of the West Florida Public Library System:

Department:	Library
Division	Library
Type:	Addition
Amount:	$191,000
Vendor:	Brodart Co.
Project Name:	N/A
Contract:	715-001-07-1
PO No.:	150096
CO No.:	1
Original Award Amount:	$171,000
Cumulative Amount of Change Orders through this CO:	$191,000
New PO Total:	$362,000

Department:	Library
Division:	Library
Type:	Addition
Amount:	$54,000
Vendor:	Midwest Tapes, LLC
Project Name:	N/A
Contract:	715-001-07-1
PO No.:	150097
CO No.:	1
Original Award Amount:	$87,500
Cumulative Amount of Change Orders through this CO:	$54,000
New PO Total:	$141,500

[Funding Source: Fund 113, Library, Cost Center 110501, Object Code 56601, Books]

Department:	Library
Division:	Library
Type:	Addition
Amount:	$37,000
Vendor:	American Facility Services, Inc.
Project Name:	N/A
Contract:	10-11.049
PO No.:	150324
CO No.:	1
Original Award Amount:	$18,000
Cumulative Amount of Change Orders through this CO:	$37,000
New PO Total:	$55,000

[Funding Source: Fund 113, Library, Cost Center 110501, Object Code 53401, Other Contractual Services]


			5.		Recommendation Concerning Interlocal Agreement for HOME Substantial Housing Rehab/Reconstruction Assistance Project with the Town of Century - Keith T. Wilkins, Community & Environment Department Director That the Board take the following action concerning the Interlocal Agreement for the HOME Investment Partnerships Program (HOME) Substantial Housing Rehab/Reconstruction Assistance Project with the Town of Century: A. Approve the Interlocal Agreement for the HOME Substantial Housing Rehab/Reconstruction Assistance Project with the Town of Century to provide up to $75,000, in U.S. Department of Housing and Urban Development (HUD) HOME funds; and B. Authorize the Chairman or Vice Chairman to execute the Agreement. [Funding: Fund 147, 2012 HUD HOME Consortium, Cost Center 220458 and 2013 HUD HOME Consortium, Cost Center 220458]

			6.		Recommendation Concerning the Escambia County Bay Area Resource Council Dues 2014/2015 - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve payment, in the amount of $5,000, to the West Florida Regional Planning Council, for the Escambia County Bay Area Resource Council Dues for 2014/2015. [Funding: Fund 001, General Fund, Cost Center, 110201]

			7.		Recommendation Concerning Payment of the SMG Incentive Fees for the Pensacola Bay Center - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve the issuance of a Purchase Order to pay incentive fees to SMG for Fiscal Year 2014 for performance incentives, in the amount of $152,354, and for concessions, in the amount of $89,698, for a collective total of $242,052, as part of the SMG Management Services Agreement approved by the Board on February 16, 2012. [Funding: Fund 409, Bay Center Management Fee, Cost Center 360401, Account 53401]


			8.		Recommendation Concerning Supplemental Budget Amendment #102 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #102, Other Grants and Projects (110), in the amount of $40,000, to recognize Grant proceeds from the National Fish and Wildlife Foundation (NFWF), and to appropriate these funds for the Jones Swamp Wetland Preserve Patton Restoration Project. Matching funds in the amount of $11,000 will come from Fund 151, Community Redevelopment Agency/CRA Warrington and Fund 101, Escambia County Restricted Fund/Wetland Mitigation. The remaining match will be from in-kind services from County employees and volunteers from other agencies.

			9.		Recommendation Concerning Supplemental Budget Amendment #105 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #105, HUD HOME Fund (147), in the amount of $26,058, to recognize City of Pensacola HUD HOME Program Income earned in Fiscal Year 2014, and to appropriate these funds into the correct Cost Center for use in furthering HUD HOME eligible affordable housing activities.

			10.		Recommendation Concerning Budget Amendment #106 - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve Budget Amendment #106, Public Works Department Fund (352), in the amount of $980,603, reallocating various Local Option Sales Tax (LOST) Transportation and Drainage Project funds to be placed in Project Management (Project #12EN1898), to account for the salaries of LOST project employees in project accounting, in the amount of $861,921. This Budget Amendment also allocates personnel funds for the new Design Team, approved by the Board of County Commissioners (BCC) on February 19, 2015, in the amount of $118,682, in fund accounting.


			11.		Recommendation Concerning Supplemental Budget Amendment #110 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #110, FTA-Capital Project Fund (320), in the amount of $222,387, to recognize proceeds from the Federal Transit Administration (FTA) for a Veterans' Transportation and Community Living Initiative Grant (VTCLI), and to appropriate these funds to acquire Interactive Voice Response Module and hardware, in the amount of $130,387, Automated Scheduling Software, in the amount of $53,500, and Mobile Data Terminals and hardware, in the amount of $38,500.

			12.		Recommendation Concerning Supplemental Budget Amendment #112 - Stephan Hall, Management and Budget Services Department Interim Director That the Board adopt the Resolution approving Supplemental Budget Amendment #112, Bob Sikes Toll Fund (167), and Debt Service Fund (203), in the amount of $12,207, to transfer additional funds to make the debt service interest payment for the widening of Via de Luna Drive (Beach Road Bonds), due to a change in the debt service schedule. The Board forgave the Santa Rosa Island Authority's (SRIA) obligation for repayment of the Beach Road Bonds in Fiscal Year 2013/2014.

			13.		Recommendation Concerning Supplemental Budget Amendment #098 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #098, Internal Service Fund (501), in the amount of $7,728,166, to recognize insurance proceeds received from the 2014 Flood/Disaster and Freeze events, and to appropriate these funds to be used for repair and maintenance and other insurable activities for the Board of County Commissioner (BCC) operations.


			14.		Recommendation Concerning Supplemental Budget Amendment #099 - Stephan Hall, Management and Budget Services Department Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #099, Local Option Sales Tax (LOST) III Fund (352), in the amount of $63,780, to recognize proceeds from the auction of older vehicles, and to appropriate these funds back into the Sheriff's LOST allocation for new vehicle purchases.

			15.		Recommendation Concerning Design Services for Green Hill Road - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Sigma Consulting Group, Inc., per the terms and conditions of PD 14-15.026, Design Services for Green Hill Road, for a lump sum of $60,770 and optional services of $14,020, for a total of $74,790 for Phase I. Phase II will be negotiated upon completion of Task 1100 and associated Task 303. [Funding: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54601, Project Number ESCPW62]

			16.		Recommendation Concerning Cameras for Escambia County Area Transit - Bus Entry - Stephan Hall, Management and Budget Services Interim Department Director That the Board award a Purchase Order for PD 14-15.027, Cameras for Escambia County Area Transit (ECAT) - Bus Entry, to Apollo Video Technology, in the amount of $187,637. [Funding: Fund 320, FTA Capital Fund Project, Cost Center 320416, Object Code 56408]


			17.		Recommendation Concerning Central Booking and Detention Structural Analysis and Detail Cost of Repair - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Hatch Mott MacDonald Florida, LLC, per the terms and conditions of PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair, for a lump sum of $99,987. [Funding: Fund 501, Internal Service Fund, Cost Center 140836]

			18.		Recommendation Concerning Old Corry Outfall Immediate Repairs - Stephan Hall, Management and Budget Services Interim Department Director That the Board award Contract PD 14-15.035, Old Corry Outfall Immediate Repairs, to J. Miller Construction, Inc., in the amount of $68,780. [Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #13EN2382]

			19.		Recommendation Concerning the Grande Lagoon Subdivision Drainage Improvements (Phase 1) - Stephan Hall, Management and Budget Services Interim Department Director That the Board award Contract PD 14-15.037, Grande Lagoon Subdivision Drainage Improvements (Phase 1), to Site and Utility, LLC, in the amount of $487,209.30. [Funding: Fund 112, Disaster Relief Fund, Cost Center 330493, Object Code 56301/54612, Project #ESCPW23]

			20.		Recommendation Concerning the Neighborhood Enhancement Projects for 2014-2015 (Traffic Calming) - Stephan Hall, Management and Budget Services Interim Department Director That the Board award Contract PD 14-15.038, for the Neighborhood Enhancement Projects for 2014-2015 (Traffic Calming), to Roads, Inc., of NWF, in the amount of $256,936.02. [Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #12EN1738]


			23.		Recommendation Concerning Professional Services as Governed by Florida Statute 287.055 - Stephan Hall, Management and Budget Services Interim Department Director That the Board take the following action concerning PD 02-03.79, Professional Services as Governed by Florida Statute 287.055: A. Award and authorize the County Administrator to sign Task Order-based Continuing Contracts to ARCADIS U.S., Inc., a qualified Engineering Consulting firm, per PD 02-03.79, Professional Services as Governed by Florida Statute 287.055 (A&E Services), on a "Maximum Ceiling" basis fee schedule, as follows: Maximum Overhead - 168% Maximum Profit - 12% Maximum (Facility Cost of Capital Monies) FCCM - 1.50% Maximum Multiplier - 301% (providing no single item above is exceeded) Existing Hourly Rates for each firm (based on a audited or auditable financial package) B. Authorize the Department(s), in conjunction with the Office of Purchasing, to negotiate Task Orders, according to Florida Statute 287.055, "Consultants' Competitive Negotiation Act" (A&E Services), on a project-by-project basis. [Funding: Funds to be budgeted for on an annual basis and Project basis]


			26.		Recommendation Concerning the Revised Interlocal Cost Sharing Agreement with the Emerald Coast Utilities Authority for Olive Road East Multi-Lane Reconstruction and Drainage Project - Phase I - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the revised Interlocal Cost Sharing Agreement with the Emerald Coast Utilities Authority for Olive Road East Multi-Lane Reconstruction and Drainage Project - Phase I, PD 14-15.017: A. Rescind its action of February 5, 2015, Budget/Finance Consent Agenda, Item 13, CAR II-B, approving and authorizing the Chairman to sign, the Interlocal Cost-Sharing Agreement (Water Main Replacement and Upgrade on the Olive Road Drainage and Roadway Improvement Project), for Olive Road Multi-Lane Reconstruction and Drainage Project (County Road 290), between Escambia County and the Emerald Coast Utility Authority, for the water main replacement and upgrade; B. Approve the Interlocal Cost Sharing Agreement (Water Main Replacement and Upgrade on the Olive Road Drainage and Roadway Improvement Project), with the Emerald Coast Utilities Authority, for the Olive Road East Multi-Lane Reconstruction and Drainage Project - Phase I, PD 14-15.017, which has been revised to correct a scrivener’s error; and C. Authorize the Chairman or Vice-Chairman to sign the revised Agreement. [Funding: Fund 352, LOST III, Cost Center 210109, Object Code 56301, Project #10EN0363]


			27.		Recommendation Concerning the Acceptance of a Public Road and Right-of-Way Easement at 8117 Tippin Avenue from Marsha Ann Greene - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning acceptance of the donation of a Public Road and Right-of-Way Easement (approximately 0.60 square feet) at 8117 Tippin Avenue from Marsha Ann Greene, for the Tippin Avenue and Lode Star Avenue Sidewalk Project: A. Accept the donation of a Public Road and Right-of-Way Easement (approximately 0.60 square feet) at 8117 Tippin Avenue from Marsha Ann Greene, for the Tippin Avenue and Lode Star Avenue Sidewalk Project; B. Authorize the payment of documentary stamps, as the Easement is being donated for governmental use, which is for sidewalk and stormwater drainage improvements, and the County benefits from the acceptance of this Public Road and Right-of-Way Easement, which enhances the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; and D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Public Road and Right-of-Way Easement as of the day of delivery of the Public Road and Right-of-Way Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time. [Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]

29.

↵Recommendation Concerning Amending the Board's Action of September 25, 2014, Approving the Issuance of Blanket and/or Individual Purchase Orders in Excess of $50,000 - "Miscellaneous Drainage/Paving Projects" for the Public Works Department - Joy D. Blackmon, P.E., Public Works Department Director

That the Board amend its action of September 25, 2014, approving the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for Fiscal Year 2014-2015 on CAR II "Budget/Finance," #36, Item #17 "Miscellaneous Drainage/Paving Projects," for the Public Works Department 2014-2015, to add the following Vendors and increase the yearly allotment from $500,000 to $1,500,000":

Warrington Utility and Excavation, Inc. (Vendor #420622)
Allsouth Construction (Vendor #420550)
Gulf Marine Construction (Vendor #072896)
Brown Construction Company (Vendor #026101)
Green Energy (Vendor Number Being Set Up)
B&W Utilities (Vendor Number Being Set Up)
SBP, Inc. (Vendor #190026)
Biles Construction (Vendor Number Being Set Up)

[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201/211602/211101; Fund 182-199, Master Drainage Basin Funds, Cost Centers 210719-210736; Fund 352, Local Option Sales Tax III, Cost Center 210107/350229; Fund 112, Disaster Recovery Fund, Cost Centers 330490-330495]

30.

Recommendation Concerning the United States Department of Agriculture Natural Resources Conservation Service Emergency Watershed Program Project Agreement - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS) Emergency Watershed Project (EWP) Program Project Agreement:

A. Authorize the County Administrator, the Chairman, or Vice-Chairman to execute the appropriate documents to award Design and Construction Contracts for the NRCS projects listed below:

Project Name	Description	Estimated Cost
Swamphouse Road	Gully west of Davis Highway, which crosses under Smith’s Fish Camp Road has washed out, along with Smith’s Fish Camp Road, and is substantially damaged. The tributary to Escambia Bay and Escambia River is threatened.	$86,000
Gatewood Ditch	Gatewood Ditch is the overflow outfall from Ellyson Industrial Park Pond, located north of Johnson Avenue. The ditch, which runs adjacent to private property parallel to East Johnson Avenue and crosses under East Johnson Avenue near the Olive Road intersection, is substantially damaged. The flow in this ditch washed out the box culvert and roadway at East Johnson Avenue, which is currently under repair. The tributary to Escambia Bay is threatened.	$350,790
Glynn Broc Gully and Cypress Point	Located just downstream of the Gatewood Ditch and Johnson Avenue. There is a large concrete flood control structure in the gully, which was originally a 1979 NRCS Project, which is threatened with a large amount of sediment and erosion. Loss of the structure threatens Scenic Highway and Olive Road. The tributary to Escambia Bay is threatened.	$208,000
Olive Road at Gully	Parallel to Olive Road, just west of Scenic Highway, this gully threatens Olive Road. The tributary to Escambia Bay is also threatened.	$198,671
Ten Mile Creek	Flows have caused the erosion of up to 30 feet of creek banks in some areas between Pine Forest Road and west of Stefani Road. A private pond and large amounts of private property have been eroded and are further threatened. Ten Mile Creek flows into Eleven Mile Creek, which flows into Perdido Bay. Several wetlands and private properties are threatened. The threat to Pine Forest Road Bridge and to local private property is immediate.	$1,400,000
Addison Drive	Flow from the area north of Addison Drive has caused severe erosion adjacent to and into private properties. Scenic Highway and the outfall into Escambia Bay are threatened.	$94,000
Crescent Lake	Dam breach has drained Crescent Lake and allows uncontrolled flows downstream through a large watershed that makes its way to Perdido Bay. Several major roadways and private properties downstream are threatened by water flows.	$675,000

B. Ratify the County Administrator's, the Chairman's, or the Vice Chairman's signature on the executed contracts at Board Meetings immediately following the Bid opening for these Projects.

[Funding for the 25% match is available in Fund 352, LOST III, Project #15EN3252]


					III. For Discussion

			1.		Recommendation Concerning the Request for Funding for the Boo Weekley "BOOFEST" on July 23-25, 2015 - Commissioner Wilson B. Robertson, District 1 That the Board consider the request by Boo Weekley, for $10,000, from Commissioner Wilson Robertson, to be funded from the 4th Cent Tourist Development Tax, for the "BOOFEST" being held on July 23-25, 2015, at the Pensacola Country Club and approve the Purchase Order for this purpose.

			2.		Recommendation Concerning the Funding Request for the Aggie Classic - Commissioner Steven Barry, District 5 That the Board consider the request for $5,000, to be funded from Commissioner Steven Barry’s allocation of the 4th Cent Tourist Development Tax fund, for the Aggie Classic, hosted by J.M. Tate High School, and approve the Purchase Order for this purpose.

			3.		Recommendation Concerning the Funding Request for Pensacon - Commissioner Steven Barry, District 5 That the Board consider funding $5,000 for Pensacon, from Commissioner Steven Barry’s allocation of the 4th Cent Tourist Development Tax fund, and approve the Purchase Order for this purpose.


AI-7968		Proclamations 6.
BCC Regular Meeting
Meeting Date:	04/09/2015
Issue:	Adoption of Proclamations
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Proclamations. Recommendation: That the Board adopt the following Proclamations: A. The Proclamation commending and congratulating David Lewis, HVAC Shop Supervisor in the Maintenance Division of the Facilities Management Department, on his selection as the Employee of the Month for April 2015; B. The Proclamation proclaiming April 12-17, 2015, as "Youth Success Week"; C. The Proclamation commending and congratulating Mollie Taylor on being selected as a mentor for an Asian Group initiative and a trip to Cambodia; and D. The Proclamation congratulating Mike Ensley, Ben Galecki, and all others involved with making the Pensacon event a great success.
BACKGROUND:
On March 21, 2013, the Board approved the "Employee of the Month and Employee of the Year Awards Program." Each Department will submit one employee to be nominated as the "Employee of the Month." The County Administrator will then select one employee from the nominations. The employee who is selected will receive a check in the amount of $250, a Proclamation, and a plaque that will hang in the lobby of the Ernie Lee Magaha Government Building for that month. Various departments, outside agencies, special interest groups, civic and religious organizations in recognition of specific events, occasions, people, etc., request Proclamations. Information provided on the Proclamation is furnished by the requesting party and placed in the proper acceptable format for BCC approval by the County Administration staff. Board approval is required by Board Policy Section I, A (6).
BUDGETARY IMPACT:
The Employee of the Month Award Program will cost $250 per month; the Employee of the Year Award Program will cost $500 per year. Funding is available through Fund 001, General Fund, Cost Center 150101, Object code 55201.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Human Resources Department and the County Administrator's Office will work together to coordinate this program.

Attachments
Proclamations


AI-7898		Written Communication 8.
BCC Regular Meeting
Meeting Date:	04/09/2015
Issue:	Environmental (Code) Enforcement Lien Relief – 5700 Flaxman Street
From:	Michael Tidwell, Department Director
Organization:	Corrections
CAO Approval:

RECOMMENDATION:
February 18, 2015, e-mail communication from Lewis Ivers requesting that the Board provide relief of Code Enforcement Lien attached to property located at 5700 Flaxman Street. Recommendation: That the Board review and consider lien relief request made by Lewis Ivers against property located at 5700 Flaxman Street. On August 21, 2014, the Board amended the “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H 2. Staff was instructed to review all request for forgiveness of Environmental (Code) Enforcement Liens to determine if the request met the criteria for forgiveness and allowing the County Administrator to act on the Board’s behalf if set criteria are met. After reviewing the request for forgiveness of Liens, staff made the determination that the request does not fall within any of the criteria that would allow the County Administrator to act on the Board’s behalf and grant or deny relief, in accordance with the Board’s Policy, “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H2. Lewis Ivers has no other recourse but to appeal before the Board under Written Communication.
BACKGROUND:
CE120401261 April 16, 2012 The Office of Environmental Enforcement received a complaint for overgrowth, trash, debris, deteriorated mobile homes and no residential water service. Officer investigated the complaint and mailed notice of violation to owner. Notice was returned marked “Unclaimed”. June 27, 2012 A follow up inspection was conducted. Officer saw no improvements to the property. Due to the owner disconnecting water service to the mobile home park an emergency hearing was scheduled. July 19, 2012 Hearing notice was mailed to owner August 7, 2012 Hearing held and owner was found to be in violation. Court cost was awarded to Escambia County in the amount of $1,100.00. The owner has until 09/21/12 to abate violations or a daily fine in the amount of $50.00 will be assessed. September 22, 2012 Follow up inspection conducted by owner and violations remain. Owner abated all violations on March 18, 2013 CE121004545 October 31, 2012 Received another complaint for deteriorated mobile homes and no water service. Repeat violator. Posted 24 hour Notice of Violation on site and mailed notice to owner both regular and certified mail. Due to owner having water service disconnected again a second emergency hearing was scheduled. Notice of hearing mailed to owner. November 6, 2012 Hearing was held and owner was found to be in violation. Court cost in the amount of $1,100.00 was awarded to Escambia County. The owner has until 11/13/12 to abate violations or a daily fine in the amount of $150.00 will be assessed. Follow up inspection was conducted and violations remain. March 18, 2013 Reinspection conducted and violations have been abated.
BUDGETARY IMPACT:
CE120401261 (1st lien) Court Cost: $1,100.00 Fines: $8,850.00 Total: $9,950.00 CE121004545 (2nd lien) Court Cost: $1,100.00 Fines: $18,600.00 Abatement: $8,000.00 Total: $27,700.00 This amount does not include the Clerk’s recording fees or interest.
LEGAL CONSIDERATIONS/SIGN-OFF:
If approved by the Board, the County Attorney’s Office will prepare the release.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
5700 Flaxman Street


AI-7820		Public Hearings 10.
BCC Regular Meeting
Meeting Date:	04/09/2015
Issue:	Grant Wood's Appeal of Contractor Competency Board Decision of 02/04/2015
From:	Donald R. Mayo, Building Official/Department Director
Organization:	Building Inspections
CAO Approval:

RECOMMENDATION:
5:31 p.m. Hearing to consider Grant Wood's appeal of the Escambia County Contractor Competency Board's decision. Recommendation: That the Board uphold the Contractor Competency Board's decision of February 4, 2015, whereby it voted to maintain its decision of April 2, 2014, lifting the stay in the proceeding Escambia County Contractor Competency Board vs Grant Wood d/b/a Grantwood Contracting Company, Inc., Complaint No.: COM120800011, and proceed to a Show Cause Hearing.
BACKGROUND:
The above referenced case is a contractor complaint filed with the Contractor Competency Board ("Board") against Grant Wood d/b/a Grantwood Contracting Company, Inc. on August 2, 2012. Mr. Wood, through his legal counsel at the time, petitioned the Board for a stay of proceeding pending the outcome of a related Circuit court matter that was granted on May 15, 2013. In January 2014, the Board received through written communication (email) from Complainant/Homeowner, Gene Valentino, requesting that this matter be brought back before the Board for further action. The Board deferred the matter pending a request from counsel of record for Complainants/Homeowners, Gene and Maureen Valentino. The Board of County Commissioners approved the Contractor Competency Board Rules and Procedures on April 29, 2014, that included a policy that requires the Contractor Competency Board to hear valid cases, regardless of outside influences and to also aide the Board in ensuring that its meetings and disciplinary hearings are carried out in an orderly and consistent matter. At a regularly-scheduled, duly-advertised meeting, held on April 2, 2014, all counsel of record, along with Respondent, Grant Wood, were present. At that time counsel for the Complainants/Homeowners and counsel for Mr. Wood presented argument regarding why the stay should or should not be lifted. The Board voted to lift the stay on that date as reflected by the verbatim transcript of that hearing. Additionally, at the April 2, 2014, Meeting, there were six Board members present. Neither party raised an objection during that meeting regarding the Board's composition or appealed the Board's action to lift the stay. After the time for appeal passed, this matter was set for Show Cause Hearing in July 2014, at which time counsel for Mr. Wood raised objections to the lack of quorum at the April 2, 2014, meeting. Case law from the Supreme Court of Florida indicates that the issue or whether or not there was a quorum at the April meeting was waived by failure to object and lack of a timely appeal. The Contractor Competency Board, at its meeting held July 28, 2014, with a full quorum present, took administrative action to ratify all of the action that was taken at the April 2, 2014, meeting, including the complete transcript of the April meeting and all other things that took place. No further action was taken regarding this matter on July 28, 2014. Mr. Wood filed a Motion to Determine Stay that was before the Board on February 4, 2015, wherein he questioned the validity of lifting the stay - again based upon the lack of quorum issue from April 2, 2014. On February 4, 2015, the Board voted that their decision to lift the stay should stand and the matter should proceed to a Show Cause hearing. Respondent, Grant Wood, appealed to the Board of County Commissioners.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
Meredith D. Crawford, Assistant County Attorney, has reviewed and approved the Recommendation.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The recommendation is in compliance with Chapter 18, Sec. 18-59. - Appeals, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Appeal Request by Grant Wood_Complaint No.: COM120800011
February 4, 2015 CCB Meeting Minutes_Verbatim Transcript_Wood, Grant_COM120800011
Motion to Determine Stay filed by Grant Wood_CCB Meeting February 4, 2015_re COM120800011
April 2, 2014 CCB Meeting Minutes_Verbatim Transcript_Wood, Grant_COM120800011
July 28, 2014 CCB Meeting Minutes_Verbatim Transcript_Wood, Grant_COM120800011


AI-7960		Public Hearings 11.
BCC Regular Meeting
Meeting Date:	04/09/2015
Issue:	Not exceeding $50,000,000 Wisconsin Public Finance Authority Revenue Bonds on behalf of the American Agape Foundation, Inc., or one of its affiliates
From:	Richard Lott, Of Counsel
Organization:	Bryant Miller Olive P.A.
CAO Approval:

RECOMMENDATION:
5:32 p.m. TEFRA Public Hearing for consideration of authorizing the issuance by the Wisconsin Public Finance Authority of not-to-exceed $50,000,000 in revenue bonds, on behalf of the American Agape Foundation, Inc., or one of its affiliates, for the purpose of financing or refinancing the costs to acquire, renovate, furnish, and equip certain residential rental housing communities, including, but not limited to, Oakwood Terrace, located at 700 West Truman Avenue, Pensacola, Florida 32505. Recommendation: That the Board take the following action concerning the issuance, by the Wisconsin Public Finance Authority (the “Issuer”), of not-to-exceed $50,000,000 in revenue bonds (the “Bonds”), on behalf of American Agape Foundation, Inc., or one of its affiliates (the “Company”), for the purpose of financing or refinancing the costs to acquire, renovate, furnish, and equip certain residential rental housing communities, including, but not limited to, Oakwood Terrace, located at 700 West Truman Avenue, Pensacola, Florida 32505: A. Ratify the scheduling and publication of the Notice of the Tax Equity and Fiscal Responsibility Act (TEFRA) Public Hearing for consideration of authorizing the issuance of the Bonds and advertising of the notice of Public Hearing; B. Conduct the TEFRA Public Hearing; and C. Following the public hearing, adopt, and authorize the Chairman to execute, the Resolution authorizing the issuance and sale of the Bonds upon the terms established therein; the Bonds will not be issued by the County nor obligate the credit of the County or pose any obligation or liability for the County.
BACKGROUND:
The proposed Bonds are to be issued by the Issuer to finance or refinance (a) the costs to acquire, renovate, furnish and equip certain residential rental housing communities, including, but not limited to, Oakwood Terrace located at 700 West Truman Avenue, Pensacola, Florida 32505, (b) to pay capitalized interest on the Bonds, (c) to fund reserves, and (d) pay certain costs associated with the issuance of the Bonds. The Bonds do not constitute the debt or indebtedness of the County within the meaning of any provision or limitation of the statutes or Constitution of the State of Florida, and shall not constitute or give rise to a pecuniary liability of the County, or a charge against its general credit or taxing powers.
BUDGETARY IMPACT:
The County will not be required to make any payments or incur any costs for the Bonds. The County shall be also be reimbursed by the Borrower for out of pocket expenses as outlined in Chapter 46, Article VII, of the County’s Code of Ordinances (the “Conduit Bonds Ordinance”)
LEGAL CONSIDERATIONS/SIGN-OFF:
Richard Lott and JoLinda Herring, Bryant Miller Olive P.A., the County’s Bond Counsel, will review the documents on behalf of the County to insure that the County has no liability or obligation under the Bonds.
PERSONNEL:
None.
POLICY/REQUIREMENT FOR BOARD ACTION:
The Bonds will comply with the Board’s requirements for the issuance of conduit bonds, as established in the Conduit Bonds Ordinance.
IMPLEMENTATION/COORDINATION:
None.

Attachments
TEFRA Resolution


AI-7936			Clerk & Comptroller's Report 12. 1.
BCC Regular Meeting		Consent
Meeting Date:	04/09/2015
Issue:	Acceptance of Documents
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office: A. Escambia County, Florida, Community Redevelopment Agency Financial Statements and Required Supplementary Information, September 30, 2014, with Independent Auditor's Report, as received in the Clerk to the Board's Office on March 24, 2015; B. Financial Statements and Required Supplementary Information, Escambia County, Florida, Detention/Jail Commissary Fund, September 30, 2014, with Independent Auditors' Report, as received in the Clerk to the Board's Office on March 24, 2015; C. Escambia County Health Facilities Authority, Pensacola, Florida, Financial Statements, September 30, 2014 and 2013, as received in the Clerk to the Board's Office on March 25, 2015; and D. Visit Pensacola, Inc., Financial Statements, September 30, 2014, as received in the Clerk to the Board's Office on March 30, 2015.

Attachments
2014 CRA Financial Statements
CRA Proof of Publication
2014 Jail Commissary Financial Statements
ESC Health Facilities Authority Final Audit
Visit Pensacola Financial Statements


AI-7836		Growth Management Report 12. 1.
BCC Regular Meeting
Meeting Date:	04/09/2015
Issue:	Review of the Rezoning Case heard by the Planning Board March 3, 2015
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:

Review and either adopt, modify, or overturn the Planning Board’s recommendation for Rezoning Case Z-2015-03 and Z-2015-04 or remand the case back to the Planning Board; and
Authorize the Chairman to sign the Orders of the Escambia County Board of County Commissioners for the rezoning case that were reviewed.

1.	Case No.:	Z-2015-03
	Address:	17080 Perdido Key Drive
	Property Reference No.:	01-4S-33-1500-000-001
	Property Size:	3.91 (+/-) acres
	From:	R-2PK, Residential District (Perdido Key), Medium Density (4.5 du/acre)
	To:	CCPK, (Perdido Key) Commercial Core District, Maximum Density (13 du/acre)
	FLU Category:	MU-PK, Mixed-Use Perdido Key
	Commissioner District:	2
	Request By:	Wiley C. "Buddy" Page, Agent for Charles S. Liberis, Owner
	Planning Board Recommendation:	Applicant requested to withdraw case at PB meeting.
	Speakers:	Buddy Page


2.	Case No.:	Z-2015-04
	Address:	4631 Hwy 164
	Property Reference No.:	33-5N-32-2102-000-000
	Property Size:	1.5 (+/-) acres
	From:	VAG-1, Villages Agriculture District, (five du/100 acres on one-acre parcels)
	To:	VR-2, Villages Rural Residential Districts, (one unit per .75 acre)
	FLU Category:	AG, Agriculture
	Commissioner District:	5
	Requested by:	Cary Godwin, Owner
	Planning Board Recommendation:	Approval
	Speakers:	Cary Godwin, Sam Walker

BACKGROUND:

The above cases were owner initiated and heard at the March 3, 2015, Planning Board Meeting. Under the Land Development Code (LDC) 2.08.00.E.1., “the Board of County Commissioners shall review the record and the recommendation of the Planning Board and either adopt the recommended order, modify the recommended order as set forth therein, reject the recommended order, or remand the matter back to the Planning Board for additional facts or clarification. Findings of fact or findings regarding legitimate public purpose may not be rejected or modified unless they are clearly erroneous or unsupported by the record. When rejecting or modifying conclusions of law, the Board of County Commissioners must state with particularity its reasons for rejecting or modifying the recommended conclusion of law and must make a finding that its substituted conclusion of law is as or more reasonable than the conclusion that was rejected or modified. However, the Board of County Commissioners may not modify the recommendation to a more intensive use requested by the applicant and advertised. The review shall be limited to the record below. Only a party of record to the proceedings before the Planning Board or representative shall be afforded the right to address the Board of County Commissioners and only as to the correctness of the findings of fact or conclusions of law as based on the record. The Board of County Commissioners shall not hear testimony."

To further the County’s policy of “decreasing response time from notification of citizen needs to ultimate resolution,” the Board is acting on both the approval of the Planning Board recommended order and the LDC Map Amendment for this month’s rezoning cases. This report item addresses only the review and upholding of the Planning Board’s recommendation. The next report item will address the Public Hearing for the LDC Zoning Map Amendment.

BUDGETARY IMPACT:

This action may increase the ad valorem tax base for Escambia County.

LEGAL CONSIDERATIONS/SIGN-OFF:

The recommended order is the result of deliberations by the Planning Board based on staff analysis, public testimony, and knowledge of the Comprehensive Plan and Land Development Code as well as case law and Florida Statutes.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

The Chairman will need to sign the Orders of the Escambia County Board of County Commissioners either denying or approving the rezoning request.

IMPLEMENTATION/COORDINATION:

The cases under review are presented to the Planning Board for collection of evidence. The Planning Board conducts a quasi-judicial public hearing and issues a recommended order to the Board.

Attachments
Z-2015-03
Z-2015-04


AI-7835			Growth Management Report 12. 2.
BCC Regular Meeting		Public Hearing
Meeting Date:	04/09/2015
Issue:	5:45 p.m. - A Public Hearing to Amend the Official Zoning Map
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning case heard by the Planning Board on March 3, 2015, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.
BACKGROUND:
Rezoning case Z-2015-04 was heard by the Planning Board on March 3, 2015. Under the Land Development Code (LDC), the Board of County Commissioners reviews the record and the recommended order of the Planning Board and conducts a Public Hearing for adoption of the LDC Zoning Map Amendment. As a means of achieving the Board’s goal of “decreasing response time from notification of citizen needs to ultimate resolution,” the Board is acting on both the approval of the Planning Board’s recommendation and the LDC Map Amendment for this month’s rezoning cases. The previous report item addresses the Board’s determination regarding the Planning Board’s recommendation. This report item addresses only the Public Hearing and adoption of the Ordinance amending the LDC Official Zoning Map.
BUDGETARY IMPACT:
No budgetary impacts are expected as a result of the recommended Board action.
LEGAL CONSIDERATIONS/SIGN-OFF:
A copy of the standardized Ordinance has initially been provided to the County Attorney’s office for review regarding compliance with rezoning requirements in Florida Statutes and the Land Development Code.
PERSONNEL:
No additional personnel are anticipated for the implementation of this recommended Board action.
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board Chairman will need to sign the Ordinance to amend the Official Zoning Map.
IMPLEMENTATION/COORDINATION:
This Ordinance, amending the Land Development Code Official Zoning Map, will be filed with the Department of State following adoption by the Board. This Ordinance is coordinated with the County Attorney’s Office, the Development Services Department and interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Draft Ordinance


AI-7925			Growth Management Report 12. 3.
BCC Regular Meeting		Public Hearing
Meeting Date:	04/09/2015
Issue:	5:46 p.m. - A Public Hearing - Subdivision Regulations, Procedures, and Submissions Requirements
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
5:46 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Articles 4 and 6 of the Land Development Code That the Board of County Commissioners (BCC) review and adopt an Ordinance to the Land Development Code (LDC) Article 4, Subdivisions and Site Plans, amending Section 4.02.00 Subdivision Regulations; and Article 6, Section 6.04.00 Zoning Districts, creating a new Section 6.04.20 relating to the cessation of recreational amenities in residential subdivisions. This hearing serves as the second of two required public hearings before the Board of County Commissioners (BCC) as set forth in Section 2.08.04 (b) and F.S. 125.66(4)(b). At the March 3, 2015, Planning Board Meeting, the Board recommended to remove Section 6.04.21 from the ordinance and forward to the BCC for review.
BACKGROUND:
The Board of County Commissioners directed staff to produce an ordinance that allows for predictability for residential developments and help protect investment expectations of home buyers and infrastructure planning. Also to ensure the integrity of residential subdivisions in Escambia County.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Alison Rogers, County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the LDC and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Legal Guidance
Draft Ordinance 1B


AI-7710			Growth Management Report 12. 1.
BCC Regular Meeting		Action
Meeting Date:	04/09/2015
Issue:	Escambia County School District Interlocal Agreement
From:	Horace Jones, Interim Department Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning the Adoption of the Escambia County School District Interlocal Agreement (ILA) That the Board review and adopt the Escambia County School District Interlocal Agreement (ILA).
BACKGROUND:
This is a revision of the multi-jurisdiction/agency agreement between Escambia County, the Escambia County School District and the City of Pensacola. School Concurrency which established Levels Of Service (LOS) standards is no longer required; however, many aspects of concurrency are prudent and necessary. This is a revision to the existing Inter-Local Agreement (ILA), that addresses pertinent concurrency attributes and removes former unnecessary language.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this document.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached document has been reviewed and approved for legal sufficiency by Alison Rogers, County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed ILA document is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this document will consist of distribution of a copy of the adopted ILA to interested citizens and staff. The proposed ILA document was prepared in cooperation with the Escambia County School District, Development Services Department, the County Attorney’s Office and all interested citizens.

Attachments
Legal Reviews
Inter-Local Agreement


AI-7919			Growth Management Report 12. 2.
BCC Regular Meeting		Action
Meeting Date:	04/09/2015
Issue:	At-Large Re-Appointment to the Escambia County Planning Board
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning an At-Large Re-Appointment to the Planning Board That the Board approve re-appointing Rodger Lowery to the Escambia County Planning Board at-large position, effective April 16, 2015, through April 15, 2017.
BACKGROUND:
The Escambia County Land Development Code, Article 2, Section 2.12.02 and 2.12.03 specify two-year staggered terms of office for at-large members of the Planning Board. Mr. Lowery was appointed to the Planning Board on July 10, 2014, to fill the unexpired term of Mr. Woodward. Mr. Lowery has expressed a desire to continuing serving on the Planning Board. His resume is attached for your review.
BUDGETARY IMPACT:
No budgetary impact is expected as a result of the recommended Board action.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
No additional personnel are required for implementation of this recommended Board action.
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with Section 1, B. 1 Appointment Policy and Procedures, the Board of County Commissioners' Policy Manual, Board approval is required for all appointment/re-appointments to the Boards/Committees established by the Board of County Commissioners. The requested action complies with the LDC Article 2, Section 2.12.02 and Section 2.12.03, pertaining to terms of office for at-large members of the Planning Board.
IMPLEMENTATION/COORDINATION:
Upon appointment of the at-large member by the Board, the appointee will serve the required terms of office and fulfill the duties.

Attachments
Lowery Resume


AI-7871			Growth Management Report 12. 3.
BCC Regular Meeting		Action
Meeting Date:	04/09/2015
Issue:	At-Large Appointment to the Escambia County Board of Adjustment
Organization:	Development Services

RECOMMENDATION:
Recommendation Concerning an At-Large Reappointment/Appointment to the Board of Adjustment That the Board take the following action concerning a two-year, at-large reappointment/appointment to the Escambia County Board of Adjustment: A. Reappoint Timothy R. Bryan effective April 16, 2015, through April 15, 2017; OR B. Appoint Jesse Casey effective April 16, 2015, through April 15, 2017; OR C. Appoint William L. Lawrence effective April 16, 2015, through April 15, 2017.
BACKGROUND:
The Escambia County Land Development Code, Article 2, Section 2.03.02 and 2.03.03 specify two-year staggered terms of office for at-large members of the Board of Adjustment. Mr. Bryan's term of office expires April 15, 2015, and requires appointment/re-appointment of an at-large member. Mr. Bryan has expressed a desire to serve another term on the Board of Adjustment. Mr. Casey and Mr. Lawrence have also expressed a desire to serve on the Board of Adjustment. Their resumes are attached for your review.
BUDGETARY IMPACT:
No budgetary impacts are expected as a result of the recommended Board action.
LEGAL CONSIDERATIONS/SIGN-OFF:
NA
PERSONNEL:
No additional personnel are anticipated for the implementation of this recommended Board action.
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with the Section 1,B.1. Appointment Policy and Procedures, the Board of County Commissioners' Policy Manual, Board approval is required for all appointments/re-appointments to Boards/Committees established by the Board of County Commissioners. The requested action complies with the LDC Article 2, Section 2.03.02 and Section 2.03.03, pertaining to terms of office for at-large members of the BOA.
IMPLEMENTATION/COORDINATION:
Upon appointment of the at-large member by the Board, the appointee will serve the required terms of office and fulfill the duties of their respective board membership.

Attachments
Timothy Bryan Resume'
Jesse Casey Resume'
William L. Lawrence Resume'
Ballot


AI-7889			Growth Management Report 12. 1.
BCC Regular Meeting		Consent
Meeting Date:	04/09/2015
Issue:	Schedule of Public Hearings
From:	Horace Jones, Department Director
Organization:	Development Services

RECOMMENDATION:

Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

A. April 16, 2015

5:01 p.m. - A Public Hearing - LDC Revision - Second of Two Public Hearings

B. May 7, 2015

1. 5:45 p.m. - A Public Hearing to amend the official zoning map to include the following Rezoning Cases heard by the Planning Board on April 7, 2015:

a.	Case No.:	Z-2015-06
	Address:	2900 Old Chemstrand Road
	Property Reference No.:	14-1N-30-1000-004-001, 1000-005-001, 1000-001-001, 4001-000-000
	Property Size:	55.10 (+/-) acres
	From:	V-2, Villages Single-Family Residential District, Gross Density (two units per acre) and VR-2, Villages Rural Residential Districts, Gross Density: One unit per 0.75 acre
	To:	V-5, Villages Clustered Residential District, Gross Density (four units per acre, if sewered and clustered) Gross Density (one unit per acre, if unsewered)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District	5
	Requested by:	Wiley C. "Buddy" Page, Agent for Warren and Kathleen Brown, Owners

b.	Case No.:	Z-2015-07
	Address:	201 Lenox Parkway
	Property Reference No.:	46-1S-30-2001-009-029
	Property Size:	0.33 (+/-) acres
	From:	R-6, Neighborhood Commercial and Residential District, (cumulative) High Density (25 du/acre)
	To:	C-2NA, General Commercial and Light Manufacturing District, (cumulative) Bars, Nightclubs, and Adult Entertainment are Prohibited Uses (25 du/acre)
	FLU Category:	MU-U, Mixed-Use Urban
	Commissioner District	3
	Requested by:	Wiley C. "Buddy" Page, Agent for Francis and Victoria Mariano, Owners

c.	Case No.:	Z-2015-08
	Address:	1100 Block Clymil Drive
	Property Reference No.:	01-1N-31-2301-000-004
	Property Size:	3.1 (+/-) acres
	From:	VR-1, Villages Rural Residential District (one unit per four acres)
	To:	VR-2, Villages Rural Residential (one unit per 0.75 acre)
	FLU Category:	MU-S, Mixed-Use Suburban
	Commissioner District:	5
	Requested By:	Anthony Picheo, Agent for John Martin, Owner

2. 5:46 p.m. - A Public Hearing - SSA-2015-01 - 400 Neal Road - MU-S to C

3. 5:47 p.m. - A Public Hearing - LSA-2015-01 - 9600 Block Tower Ridge Road - RC to MU-S

Attachments
No file(s) attached.


AI-7924			County Administrator's Report 12. 2.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	04/09/2015
Issue:	Request for Disposition of Property
From:	Mike Weaver, Department Director
Organization:	Public Safety
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director That the Board approve the two Request for Disposition of Property Forms for the Public Safety Department, for property which is described and listed on the Disposition Forms, with reasons for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or properly disposed of.
BACKGROUND:
Escambia County policy establishes the procedures for disposing of surplus or obsolete equipment. The surplus property listed on the attached Request for Disposition of Property has been checked, declared to be obsolete and/or of no use to the County, and suitable to be auctioned or properly disposed.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with FS 274.07 and BCC Policy B-1,2, Section II, Procedures for Disposition of County Property.
IMPLEMENTATION/COORDINATION:
Recommend the items be picked up for disposal. Please coordinate with Tamika Williams.

Attachments
Disposition of Property Fire
Disposition of Property Billing


AI-7953			County Administrator's Report 12. 3.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	04/09/2015
Issue:	Schedule a Public Hearing Regarding Fiscal Year 2014/2015 Federal Transit Administration 5307 Grant Application for Mass Transit Project Funding
From:	Joy D. Blackmon, P.E.
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

BACKGROUND:

Federal Transit Administration (FTA) guidelines require that all applications for financial assistance from FTA be submitted after a Public Hearing is held for the purpose of receiving comments from the public concerning the Grant Program of Projects. Also, effective January 1, 1998, Grant Applications, execution, and Grant Administration Progress Reports must be submitted electronically via the Transportation Electronic Award Management (TEAM) System.

The FTA publishes apportionments, and ECAT’s partial apportionment for Fiscal Year 2015 Section 5307 funds amounts to $2,037,383. ECAT recommends that Escambia County apply for this apportionment by approving this application for the below Program of Projects:

PROGRAM OF PROJECTS

The Project budget was developed in accordance with the latest Pensacola Urbanized Area Transportation Improvement Plan Update and adopted by the Florida-Alabama Transportation Planning Organization (TPO). The budget for this Grant Application follows:

Items	Project Cost

Preventive Maintenance	$ 730,000
ADA	$ 203,738
Transit Feasibility Study for Orange Beach, AL	$ 68,653
TDP update	$ 190,000
Shelters/Amenities	$ 27,496
Safety/Security	$ 27,496
Two Large Heavy Duty Buses	$ 680,000
One Small Heavy Duty Bus	$ 110,000

Total Budget	$2,037,383

Note: Orange Beach, AL, is included in the Urbanized Area via the Transportation Planning Organization (TPO). As a result of their inclusion, Orange Beach is allotted a portion of the 5307 funds for their use regarding Transit Projects.

Escambia County is the direct recipient of, and is responsible for managing the FTA funds for our Urbanized Area. Orange Beach will submit their request for these funds in accordance with the Memorandum of Agreement between Escambia County and Baldwin County (attached).

BUDGETARY IMPACT:

The Grant Application has been included in the approved Fiscal Year 2014/2015 ECAT Budget.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

The Transportation & Traffic Operations Division and ECAT staff will coordinate with the FTA on all necessary activities regarding this Grant Application and fund processing. ECAT staff will electronically file all required documentation.

Attachments
MOA


AI-7949			County Administrator's Report 12. 4.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	04/09/2015
Issue:	Interlocal Agreement with Santa Rosa Island Authority - Single Decker Open Air Trolleys and Pensacola Beach Service
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Interlocal Agreement with the Santa Rosa Island Authority, Relating to the Acquisition of Three Single-Decker, Open-Air Trolleys for use on Pensacola Beach - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action regarding the Interlocal Agreement (ILA) with Santa Rosa Island Authority (SRIA), related to the acquisition of three single-decker, open-air trolleys for use on Pensacola Beach: A. Approve the Interlocal Agreement with SRIA, related to the acquisition of three single-decker, open-air trolleys for use on Pensacola Beach; and B. Authorize the Chairman to sign the Interlocal Agreement, subject to Legal review and sign-off. BACKUP WILL BE DISTRIBUTED UNDER SEPARATE COVER
BACKGROUND:
The attached ILA states the agreement requirements between Escambia County, ECAT, and SRIA for the operation of three single-decker, open-air trolleys solely to be used on Pensacola Beach. The SRIA Board approved using Portofino Island Improvement Funds (PIIF) for the acquisition of the trolleys. SRIA agrees to transfer the funds to the County prior to contract approval scheduled for the May 7, 2015 Board of County Commissioners meeting. The three new trolleys will replace the three ECAT bus trolleys that are currently being utilized on the beach.
BUDGETARY IMPACT:
There is no budgetary impact. The SRIA Portofino Island Improvement Fund will fund the three trolleys. Each trolley is expected to cost approximately $210,000 for production and delivery, which equates to approximately $630,000 for all three. The PIIF funds will be transferred to F-104 Mass Transit, (Cost Center: 320402, Pensacola Beach Trolley), Object Code: 56401.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, will review the Interlocal Agreement.
PERSONNEL:
No additional personnel will be required by ECAT as a result of this Agreement.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires the approval of the Board of all such Agreements.
IMPLEMENTATION/COORDINATION:
The Transportation & Traffic Operations and ECAT staff will continue to coordinate with SRIA to complete all implementation requirements for this Interlocal Agreement.

Attachments
No file(s) attached.


AI-7982			County Administrator's Report 12. 5.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	04/09/2015
Issue:	Resolution No. 15-01 Adopted by the Emerald Coast Utilities Authority
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Emerald Coast Utilities Authority's Resolution No. 15-01 - Jack R. Brown, County Administrator That the Board adopt and authorize the Chairman to sign the Resolution providing for approval of Resolution No. 15-01 adopted by the Emerald Coast Utilities Authority (ECUA) on March 18, 2015, with appropriate findings and as modified, which provides for operating and maintaining a resource recovery system of disposing and processing yard trash at ECUA's Central Water Reclamation Facility located in Cantonment, Florida, to be used for creating composting products in conjunction with the disposal of sludge from wastewater treatment operations, with approval limited to the wastewater composting operations conducted by ECUA at its Central Water Reclamation Facility in Cantonment, Florida.
BACKGROUND:
Steve Sorrell, Executive Director, of the Emerald Coast Utilities Authority (ECUA) has requested that the Board of County Commissioners approve the ECUA Resolution No. 15-01, approved by the ECUA on March 18, 2015, concerning the ECUA operating and maintaining a yard trash processing system within Escambia County, Florida.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The Resolution was prepared and approved by Charles Peppler, Deputy County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board of County Commissioners is required by Florida Statute 403.706(1), to exercise the responsibility and power for the operation of solid waste disposal facilities to meet the needs of all incorporated and unincorporated areas of Escambia County.
IMPLEMENTATION/COORDINATION:
The Clerk shall forward a copy of this Resolution to Stephen Sorrell, Executive Director, Emerald Coast Utilities Authority.

Attachments
Resolution
ECUA Resolution No. 15-01


AI-7986			County Administrator's Report 12. 6.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	04/09/2015
Issue:	Naming the Molino Mid-County Historical Society Museum for Lillian F. King
From:	Steven Barry, District 5 Commissioner
Organization:	Board of County Commissioners
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Molino Mid-County Historical Society Museum - Commissioner Steven Barry, District 5 That the Board adopt and authorize the Chairman to sign the Resolution naming the Molino Mid-County Historical Society as the "Lillian F. King Museum," as an enduring tribute to her service to the community.
BACKGROUND:
Lillian F. King was instrumental in facilitating the establishment of the Molino Community Complex, which houses the Molino Mid-County Historical Society Museum, the Molino Branch of the West Florida Public Library System, multiple meeting rooms, and a multi-use auditorium for the benefit of the citizens of Escambia County. In 1999, Lillian F. King’s passion for her community and preserving the heritage of the area lead her to establish the Molino Mid-County Historical Society, of which she served as President from the museum’s inception until her passing in 2015.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
The Resolution has been reviewed and approved as to form and legal sufficiency by Kristin Hual, Assistant County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board of County Commissioners' (BCC) Naming County Facilities Policy, Section I, D9, requires BCC approval of proposed names for County-owned facilities.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Resolution


AI-7987			County Administrator's Report 12. 7.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	04/09/2015
Issue:	West Florida Public Library Board of Governance
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning an Appointment by the Pensacola City Council to the West Florida Public Library Board of Governance - Jack R. Brown, County Administrator That the Board acknowledge, for the Official Record, the Pensacola City Council's appointment of David J. Bryant to the West Florida Public Library Board of Governance, to serve a two-year term, effective retroactively March 1, 2015, through February 28, 2017.
BACKGROUND:
The Library Board of Governance was established to oversee the management of the West Florida Public Library System and to make recommendations to the Escambia County Board of County Commissioners regarding the library annual budget. The Library Board of Governance is composed of five voting members – three members appointed by the Board of County Commissioners, one member appointed by the Pensacola City Council, and one member appointed by the Mayor of Pensacola.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Report of City Council Action Items - March 12, 2015
David Bryant's Resume


AI-7842			County Administrator's Report 12. 1.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Change Order to Sigma Consulting Group, Inc. - April 2014 Flood Event, Beulah Landfill
From:	Pat Johnson, Department Director
Organization:	Waste Services
CAO Approval:

RECOMMENDATION:

Department:	Solid Waste Management
Division:	Engineering/Environmental Quality
Type:	Addition
Amount:	$24,330
Vendor:	Sigma Consulting Group, Inc.
Project Name:	Beulah Landfill Review and Recommendations; Bridge Re-Design and Construction, due to April 2014 Flood Event
Purchase Order Number:	141652
Change Order (CO) Number:	1
Original Award Amount:	$37,640
Cumulative Amount of Change Orders Through This CO:	$24,330
New Contract Total:	$61,970

[Funding: Fund 401, Solid Waste Fund, Cost Center 330495, Object Code 54612]

BACKGROUND:

A lump sum Task Order was issued to Sigma Consulting Group, Inc., under the terms and conditions of PD 05-06.041.13.SWM.14001 to provide engineering services to Escambia County related to Beulah Landfill, after the April 2014 Flood event. Tasks included an evaluation of the Coffee Creek Bridge, its surrounding infrastructure, and various stormwater systems at the Beulah Landfill. Subtasks were to include preliminary engineering estimates, recommendations, opinion of probable construction costs, construction observation and temporary repair plans.

FEMA Guidelines require that bridge structure be replaced to meet the most current Codes and Standards. Sigma Consulting Group, Inc., will provide the engineering services to update the previous bridge design for the Coffee Creek Bridge, (provided in 1997), to conform to the most current Escambia County and FDOT Design standards.

BUDGETARY IMPACT:

Funding for this project is available in Fund 401, Solid Waste Fund, Cost Center 330495, Object Code 54612.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Sigma Change Order Backup


AI-7928			County Administrator's Report 12. 2.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Change Order to Purchase Order # 150802, HDR Engineering, Inc. - Recycling Services Evaluation of Recyclables Processing Services
From:	Pat Johnson, Department Director
Organization:	Waste Services
CAO Approval:

RECOMMENDATION:

Department:	Solid Waste Management
Division:	Engineering and Environmental Quality
Type:	Addition
Amount:	$89,905
Vendor:	HDR Engineering, Inc.
Project Name:	Recycling Services Evaluation
PO#:	150802
CO#:	1
Cost Center for CO:	230304
Original PO Amount:	$148,621
Cumulative Amount of Change Order:	$89,905
New PO Total:	$238,526

[Funding Source: Fund 401, Solid Waste, Cost Center 230304, Object Code 53101]

BACKGROUND:

On November 17, 2014, the Board approved a Purchase Order to HDR Engineering, Inc., per the terms and conditions of PD 13-14.087, Solid Waste Consulting Services for Recycling Services Evaluation, in the amount of $148,621. This is a joint effort with the Emerald Coast Utilities Authority (ECUA) to procure recyclables processing services. Due to a number of responses and the degree of variables involved, additional review of responses is required to evaluate proposed terms and conditions. A more in-depth review of the Solid Waste Enterprise Fund is being required to further evaluate the financial commitment that the County would be making in retaining a waste/recycling vendor for a 30 year waste supply agreement. In addition, further engineering study is required to examine costs of landfill mining and cell construction associated with landfill development to maintain long term waste disposal capacity for BCC. The purpose of this Change Order is to provide additional funding in support of activities performed by HDR Engineering, Inc., resulting from the County's continued efforts to evaluate and jointly procure (with the ECUA) recyclables processing services.

BUDGETARY IMPACT:

Funding for this project is available in Fund 401 Solid Waste, Cost Center 230304, Object Code 53101.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance wiht the provisions of The Escambia County Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Change Order #1
CO Budget Sheet


AI-7963			County Administrator's Report 12. 3.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Low Income Direct Emergency Assistance Program (LIDEAP)
From:	Marilyn D. Wesley, Department Director
Organization:	Community Affairs
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Implementation of the Emergency Low Income Direct Emergency Assistance Program - Marilyn D. Wesley, Community Affairs Department Director That the Board authorize the Community Affairs Department/Human Assistance Division to begin implementation of the Emergency Low Income Direct Emergency Assistance Program (LIDEAP), providing emergency assistance for qualified individuals and households on their utilities/fuel, rent/mortgage, food, and medication needs. [Funding Source: Fund 102, Economic Development, Cost Center 360704]
BACKGROUND:
The Direct Emergency Assistance Program is designed to assist the emergency needs of residents of Escambia County by providing limited one-time financial assistance in crisis situations when no other resource is available. This program is a temporary emergency assistance and is not on-going public assistance. It will be a program of last resort for a one-time event to an individual or household during the existence of the program. The program will have ceiling limits up to $500 for utilities, food, and medications; and up to $700 for rent/mortgage assistance. The level of assistance will be determined based on need and documentation of the need. The Board approved the concept of the program at the December 11, 2014 meeting with direction to bring back a plan of implementation. It has been determined this program can be administered within the Department of Community Affairs/Human Assistance Division eliminating an administrative cost for program implementation if administered by an outside agency. All funds allocated for this program can be spent on direct needs of County residents.
BUDGETARY IMPACT:
A total of $98,062.21 has been approved by the Board at the December 11, 2014 meeting to implement this assistance program for County residents. Funds are allocated in the Economic Development Fund (102), Cost Center 360704.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
The current staff within the Community Affairs Department will be implementing and administering the program for qualified individuals and households. All qualifying individuals/households shall not exceed the 200% federal poverty guidelines issued by the Department of Health and Human Services.
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The implementation date of this program can begin on Monday, April 13, 2015. The program application, process, and policy is complete. The application process has been vetted similar to other agencies who provide assistance to residents (Community Action Agency, Catholic Charities, Salvation Army, etc.) to ensure that due diligence will be done by staff prior to approvals of any assistance provided.

Attachments
20141211BCC LIDEAP
2015 Federal Poverty Guidelines
LIDEAP Packet


AI-7944			County Administrator's Report 12. 4.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Approval to Increase Fiscal Year 2014-2015 Purchase Orders
From:	Cynthia Wolfe, Interim Library Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:

Department:	Library
Division	Library
Type:	Addition
Amount:	$191,000
Vendor:	Brodart Co.
Project Name:	N/A
Contract:	715-001-07-1
PO No.:	150096
CO No.:	1
Original Award Amount:	$171,000
Cumulative Amount of Change Orders through this CO:	$191,000
New PO Total:	$362,000

Department:	Library
Division:	Library
Type:	Addition
Amount:	$54,000
Vendor:	Midwest Tapes, LLC
Project Name:	N/A
Contract:	715-001-07-1
PO No.:	150097
CO No.:	1
Original Award Amount:	$87,500
Cumulative Amount of Change Orders through this CO:	$54,000
New PO Total:	$141,500

[Funding Source: Fund 113, Library, Cost Center 110501, Object Code 56601, Books]

Department:	Library
Division:	Library
Type:	Addition
Amount:	$37,000
Vendor:	American Facility Services, Inc.
Project Name:	N/A
Contract:	10-11.049
PO No.:	150324
CO No.:	1
Original Award Amount:	$18,000
Cumulative Amount of Change Orders through this CO:	$37,000
New PO Total:	$55,000

[Funding Source: Fund 113, Library, Cost Center 110501, Object Code 53401, Other Contractual Services]

BACKGROUND:

At a BCC Regular Meeting held September 25, 2014, the Board authorized the issuance of individual Purchase Orders for books and materials for the following vendors for Fiscal Year 2014-2015: Brodart Co. and Midwest Tapes, LLC. A portion of the funds were not available until after the Budget Amendment for fund balance carry-forward was approved. If this Recommendation is approved, purchases from Brodart Co. and Midwest Tapes, LLC will be used to supplement the West Florida Public Library System's book and materials collections for public use, in support of the goals of the 2013-2018 Strategic Plan.

American Facility Services, Inc. was employed for supplemental cleaning for the Main Library. The Library is now utilizing this vendor for its full-time custodial needs. Additional funds will ensure continuation of this service through the end of the Fiscal Year.

BUDGETARY IMPACT:

Funds are available for the change orders to Brodart Co., and Midwest Tape, LLC in the budget under Library Fund (113), Cost Center 110501, Object Code 56601, Books.

Funds are available for the change order to American Facility Services, Inc. in the budget under Library Fund (113), Cost Center 110501, Object Code 53401, Other Contractual Services.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of The Escambia County, Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this Recommendation, Change Orders will be transmitted to the Office of Purchasing for processing.

Attachments
Brodart Original PO
Midwest Original PO
AFS Original PO


AI-7911			County Administrator's Report 12. 5.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Interlocal Agreement for HOME Substantial Housing Rehab/Reconstruction Assistance Project with Town of Century
From:	Keith Wilkins, Department Director
Organization:	Community & Environment
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Interlocal Agreement for HOME Substantial Housing Rehab/Reconstruction Assistance Project with the Town of Century - Keith T. Wilkins, Community & Environment Department Director That the Board take the following action concerning the Interlocal Agreement for the HOME Investment Partnerships Program (HOME) Substantial Housing Rehab/Reconstruction Assistance Project with the Town of Century: A. Approve the Interlocal Agreement for the HOME Substantial Housing Rehab/Reconstruction Assistance Project with the Town of Century to provide up to $75,000, in U.S. Department of Housing and Urban Development (HUD) HOME funds; and B. Authorize the Chairman or Vice Chairman to execute the Agreement. [Funding: Fund 147, 2012 HUD HOME Consortium, Cost Center 220458 and 2013 HUD HOME Consortium, Cost Center 220458]
BACKGROUND:
The 2012 and 2013 HUD Annual Plans approved by the Board on August 9, 2012 and July 11, 2013 (EXHIBIT I) respectively incorporated allocations for HOME Substantial Housing Rehabilitation/Reconstruction in Escambia County. This activity provides for the substantial rehabilitation or reconstruction of severely substandard housing for low income homeowners. The Town of Century (Century) has requested funding to support the costs for replacement of at least one home for an eligible homeowner. Century is not an entitlement community and therefore does not receive any funding from HUD to implement much needed housing repair projects. Though they can apply for funding through the State of Florida's competitive Small Cities Community Development Block Grant (CDBG) grant, they are not guaranteed funding through that application. Funding through the State program was last received by Century through the 2012 Small Cities CDBG competitive cycle. Due to the needs in Century, the County has sporadically funded HOME projects in Century since 1994. The implementation of this Project is in keeping with the current Consolidated Plan and the corresponding Annual Plans which prioritize housing repair assistance for low and very low income homeowners. Century will handle client applications and construction management for the homeowner(s) who will receive housing repair assistance through this Agreement and will contribute some funds toward the project. The Agreement (EXHIBIT II) will allow at least one home to be addressed through provision of either a substantial rehabilitation of the home or complete reconstruction. The assistance will be secured against the property in the form of a low interest loan, deferred payment loan and/or deferred payment grant based on the age and income of the homeowner. The Century project gives preference to a very low income homeowner.
BUDGETARY IMPACT:
The $75,000 required for this Agreement is budgeted in Fund 147/2012 and 2013 HUD HOME Consortium, Cost Centers 220450 and 220458.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement was reviewed and approved by Kristin Hual, Assistant County Attorney. The Town of Century has also reviewed the Agreement.
PERSONNEL:
No impact to personnel.
POLICY/REQUIREMENT FOR BOARD ACTION:
The HUD HOME program requires written agreements for implementation of projects outside of the local government. Agreements with other local governments must be approved by the Board of County Commissioners. Procurement of any construction services will be through competitive bid administered by Century and in accordance with HUD Procurement Standards at 24 CFR 85.36. Construction costs will be reimbursed to Century. Soft project costs required by the HOME program as outlined in the Agreement will be reimbursed to Century. Recording fees, Temporary Relocation Assistance, and Project Management fees will be directly paid to vendors from HOME funds.
IMPLEMENTATION/COORDINATION:
The Neighborhood Enterprise Division (NED) will coordinate implementation of the project with the Town of Century to provide the housing assistance to income eligible homeowners.

Attachments
EX I-HOME Ann Plan Approvals
EX II-HOME Century Interlocal


AI-7887			County Administrator's Report 12. 6.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Escambia County Bay Area Resource Council Dues 2014/2015
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Escambia County Bay Area Resource Council Dues 2014/2015 - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve payment, in the amount of $5,000, to the West Florida Regional Planning Council, for the Escambia County Bay Area Resource Council Dues for 2014/2015. [Funding: Fund 001, General Fund, Cost Center, 110201]
BACKGROUND:
For the County to be a member of the Escambia County Bay Area Resource Council the dues must be paid. This is an annual due that must be approved.
BUDGETARY IMPACT:
Fund 001, Cost Center: 110201.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval is necessary for the County to continue to be a member of the Escambia County Bay Area Resource Council.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BARC Dues


AI-7927			County Administrator's Report 12. 7.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	SMG Incentive Fees
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Payment of the SMG Incentive Fees for the Pensacola Bay Center - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve the issuance of a Purchase Order to pay incentive fees to SMG for Fiscal Year 2014 for performance incentives, in the amount of $152,354, and for concessions, in the amount of $89,698, for a collective total of $242,052, as part of the SMG Management Services Agreement approved by the Board on February 16, 2012. [Funding: Fund 409, Bay Center Management Fee, Cost Center 360401, Account 53401]
BACKGROUND:
On February 16, 2012, the Board approved to extend the Pensacola Civic Center Management Services Agreement with SMG, a three-year Agreement for management services at the Pensacola Bay Center, commencing October 1, 2012. The extension allowed for 5% commission on all food and beverage revenues and an incentive fee of 35% of any reduction in the net loss up to $250,000 over a pre-established benchmark or 40% of any reduction over $250,000. The Agreement also required that SMG pass an annual facilities inspection to qualify for any incentive.
BUDGETARY IMPACT:
[Funding: Fund 409, Cost Center 360401, Account 53401]
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Incentive Fee Invoices
SMG Incentive Chart
BCC Action and Agreement


AI-7909			County Administrator's Report 12. 8.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Supplemental Budget Amendment #102 - National Fish & Wildlife Foundation Grant for the Jones Swamp Wetland Preserve Patton Restoration Project
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #102 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #102, Other Grants and Projects (110), in the amount of $40,000, to recognize Grant proceeds from the National Fish and Wildlife Foundation (NFWF), and to appropriate these funds for the Jones Swamp Wetland Preserve Patton Restoration Project. Matching funds in the amount of $11,000 will come from Fund 151, Community Redevelopment Agency/CRA Warrington and Fund 101, Escambia County Restricted Fund/Wetland Mitigation. The remaining match will be from in-kind services from County employees and volunteers from other agencies.
BACKGROUND:
The Community and Environment Departments's Water Quality and Land Management Division has been awarded a grant by the National Fish and Wildlife Foundation for the Jones Swamp Wetland Preserve Patton Restoration Project. This project will improve the ecological function of 35 acres of Pine Wetland Riparian Forest by restoring hydrology, reducing invasive plants and replanting native vegetation. The project will also serve to increase visitorship to the Escambia County Southwest Greenway Trail in Warrington CRA by installing educational signage and improving a portion of the walking trail. Matching funds are available along with non-monetary match of in-kind services, and volunteers.
BUDGETARY IMPACT:
This amendment will increase Fund 110 by $40,000.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA# 102


AI-7912			County Administrator's Report 12. 9.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Supplemental Budget Amendment #105 - HUD HOME Grant
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #105 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #105, HUD HOME Fund (147), in the amount of $26,058, to recognize City of Pensacola HUD HOME Program Income earned in Fiscal Year 2014, and to appropriate these funds into the correct Cost Center for use in furthering HUD HOME eligible affordable housing activities.
BACKGROUND:
The City of Pensacola’s HUD HOME Program has generated program income as a result of periodic repayments received from eligible homeowners that were provided Substantial Housing Rehabilitation assistance. As provided in the HUD HOME Program Regulations at 24 CFR Part 92, program income is to be utilized by the local government to provide additional affordable housing assistance while keeping in compliance with eligible HOME activity requirements. This supplemental budget amendment recognizes available HUD HOME program income in Fund 147, and provides budget authority to expend program income.
BUDGETARY IMPACT:
This amendment will increase Fund 147 by $26,058.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA# 105


AI-7915			County Administrator's Report 12. 10.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	BA#106 - LOST Project and Design Team Salaries
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Budget Amendment #106 - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve Budget Amendment #106, Public Works Department Fund (352), in the amount of $980,603, reallocating various Local Option Sales Tax (LOST) Transportation and Drainage Project funds to be placed in Project Management (Project #12EN1898), to account for the salaries of LOST project employees in project accounting, in the amount of $861,921. This Budget Amendment also allocates personnel funds for the new Design Team, approved by the Board of County Commissioners (BCC) on February 19, 2015, in the amount of $118,682, in fund accounting.
BACKGROUND:
Annually monies are moving from various LOST projects into Project Management project #12EN1898 to correctly bill the project manager's salaries to the appropriate projects. This action allocates funds in the amount of $861,921 on the project side of Pentamation (County Finance System). Fund accounting already has the salaries budgeted for the purpose of payroll and position management. The BCC also approved creating the new LOST Design Team at the 2/19/2015 meeting, this BA allocates $118,682 on the fund accounting side of Pentamation to cover the cost of the additional positions for the remainder of Fiscal Year 2014,2015. Approval of this BA will also cover the project side salary expense for the Design Team.
BUDGETARY IMPACT:
This BA will increase salaries in project accounting by $861,921 and fund accounting by $118,682.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases in personnel cost come before the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BA#106
BA#106-Backup


AI-7929			County Administrator's Report 12. 11.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Supplemental Budget Amendment #110 - Federal Transit Administration Grant Funding, Veterans' Transportation and Community Living Initiative Grant
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #110 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #110, FTA-Capital Project Fund (320), in the amount of $222,387, to recognize proceeds from the Federal Transit Administration (FTA) for a Veterans' Transportation and Community Living Initiative Grant (VTCLI), and to appropriate these funds to acquire Interactive Voice Response Module and hardware, in the amount of $130,387, Automated Scheduling Software, in the amount of $53,500, and Mobile Data Terminals and hardware, in the amount of $38,500.
BACKGROUND:
The FTA Veterans' Transportation and Community Living Initiative Grant in the amount of $222,387 was originally awarded to Santa Rosa County, although they are not a direct recipient of FTA grant dollars. Escambia County is a recipient and agreed to receive the grant dollars on behalf of Santa Rosa County. Escambia County and Santa Rosa County entered into an Interlocal Agreement (recently amended) establishing conditions, extent, and mechanisms whereby the Parties agreed to cooperatively utilize the funding as follows: Escambia County 1. Interactive Voice Response Module and hardware in the amount of $130,387 Santa Rosa County 1. Automated Scheduling Software in the amount of $53,500 2. Mobile data terminals and hardware in the amount of $38,500 Escambia County Area Transit (ECAT) will manage the expenditures, and no matching funds are required.
BUDGETARY IMPACT:
This amendment will increase Fund 320 by $222,387. No matching funds are required.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases and decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
BCC/ECAT staff will work with Santa Rosa County and the FTA to implement the grant.

Attachments
SBA#110


AI-7961			County Administrator's Report 12. 12.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	SBA#112 - Beach Road Bond Interest Payment
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #112 - Stephan Hall, Management and Budget Services Department Interim Director That the Board adopt the Resolution approving Supplemental Budget Amendment #112, Bob Sikes Toll Fund (167), and Debt Service Fund (203), in the amount of $12,207, to transfer additional funds to make the debt service interest payment for the widening of Via de Luna Drive (Beach Road Bonds), due to a change in the debt service schedule. The Board forgave the Santa Rosa Island Authority's (SRIA) obligation for repayment of the Beach Road Bonds in Fiscal Year 2013/2014.
BACKGROUND:
Additional funds are needed for the required debt services payment for the widening of Via de Luna on Pensacola Beach. 100% of the funding must now come from the Bob Sikes Toll Fund sinc hte BCC forgave the SRIA's obligation to help pay for the loan. Due to a change in the interest calculation on the debt service schedule an additional $12,207 is required to make the interest payment.
BUDGETARY IMPACT:
This amendment will increase Fund 203 and decrease Fund 167 by 12,207.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases or decreases in revenues to come before the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#112


AI-7868			County Administrator's Report 12. 13.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	SBA# - April 2014 Flood/Disaster Insurance Proceeds
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #098 - Stephan Hall, Management and Budget Services Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #098, Internal Service Fund (501), in the amount of $7,728,166, to recognize insurance proceeds received from the 2014 Flood/Disaster and Freeze events, and to appropriate these funds to be used for repair and maintenance and other insurable activities for the Board of County Commissioner (BCC) operations.
BACKGROUND:
Escambia County has received two insurance reimbursement checks from Axis Surplus ($5 million), Allied World Assurance ($2.5 Million) Travelers ($100k), and Ironshore Specialty ($46,177) Insurance Companies as well as a some smaller policies ($81,989). These funds are from the April 2014 Flood/Explosion Disaster. These funds will assist with continuity of operations for various BOCC Departmental activities.
BUDGETARY IMPACT:
This amendment will increase Fund 501 in the amount of $7,728,166.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increase or decreases in funds to the approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#098


AI-7880			County Administrator's Report 12. 14.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	SBA#099 - Sheriff Vehicle Auction Proceeds
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Supplemental Budget Amendment #099 - Stephan Hall, Management and Budget Services Department Interim Department Director That the Board adopt the Resolution approving Supplemental Budget Amendment #099, Local Option Sales Tax (LOST) III Fund (352), in the amount of $63,780, to recognize proceeds from the auction of older vehicles, and to appropriate these funds back into the Sheriff's LOST allocation for new vehicle purchases.
BACKGROUND:
The Sheriff held a vehicle auction in the month of February 2015, the proceeds from this auction have been deposited with the Clerk's Office. This SBA recognizes those funds and appropriates them back into the Sheriff's LOST allocation to be used for future vehicle purchases.
BUDGETARY IMPACT:
This amendment will increase Fund 352 by $63,780.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases or decreases in revenue to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
SBA#099


AI-7920			County Administrator's Report 12. 15.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	PD 14-15.026 Contract Award for Design Services for Green Hill Road
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Design Services for Green Hill Road - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Sigma Consulting Group, Inc., per the terms and conditions of PD 14-15.026, Design Services for Green Hill Road, for a lump sum of $60,770 and optional services of $14,020, for a total of $74,790 for Phase I. Phase II will be negotiated upon completion of Task 1100 and associated Task 303. [Funding: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54601, Project Number ESCPW62]
BACKGROUND:
The Green Hills Road Project covers the repair of damage arising from the storm event April 29 and 30, 2014 to the Green Hills Road Culverts where a tributary of the 10-mile Creek that crosses Green Hills Road over topped the culverts and flooded the roadway and surrounding areas. There was subsidence of the soil above northern sections of the East culvert pipe resulting in a sinkhole and part of the pipe was exposed. There are two Corrugated Metal Pipe (CMP) arch culverts running 60 feet North to South with Cement bag headwalls approximately 24 feet wide 6 feet tall. The pipes were examined by camera and the West pipe was found to be intact and the East pipe was determined to be damaged beyond repair. The headwalls were also damaged as a result of the storm. The area of eroded road surface above the pipes was temporarily repaired with fill and an 8 foot x 10 foot asphalt patch was done by the County Road Dept immediately after the storm but no other repairs have been made. A request for A&E selection was initiated in Dec 2014 for engineering services to address the repair of the damage to the culvert and determine a solution for the flooding. Phase I of this project deals with the repair of the culverts. Phase II will address the long term flooding from the tributary. Phase I of the project has been identified as a Federal Emergency Management Agency (FEMA) Public Assistance project. Request for Letters of Interest, PD 14-15.026, Design Services for Green Hill Road were publicly noticed on Monday, January 26, 2015 to seventy four firms. Responses were received from eight firms on Monday, February 9, 2015. Sigma Consulting Group, Inc. was ranked #1 on Wednesday, February 25, 2015 by the selection committee.
BUDGETARY IMPACT:
Funding: Fund 112 Disaster Recovery, Cost Center 330492, Object Code 54601, Project Number ESCPW62.
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form G Consulting Services for Stand-Alone Services.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act. Request for Letters of Interest, PD 14-15.026, Design Services for Green Hill Road were publicly noticed on Monday, January 26, 2015 to seventy four firms. Responses were received from eight firms on Monday, February 9, 2015. Sigma Consulting Group, Inc. was ranked #1 on Wednesday, February 25, 2015 by the selection committee.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form G, Consulting Services for Stand-Alone Services and Purchase Order.

Attachments
Agreement with Exhibits


AI-7616			County Administrator's Report 12. 16.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	PD14-15.027 Cameras for ECAT - Bus Entry
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Cameras for Escambia County Area Transit - Bus Entry - Stephan Hall, Management and Budget Services Interim Department Director That the Board award a Purchase Order for PD 14-15.027, Cameras for Escambia County Area Transit (ECAT) - Bus Entry, to Apollo Video Technology, in the amount of $187,637. [Funding: Fund 320, FTA Capital Fund Project, Cost Center 320416, Object Code 56408]
BACKGROUND:
The Invitation to Bid PD14-15.027 was advertised in the Pensacola News Journal on January 26, 2015. Five firms were notified on January 26, 2015. Two bids were received on March 10, 2015. Apollo Video Technology is the low, responsive bidder.
BUDGETARY IMPACT:
Funding: Fund 320, FTA Capital Fund Project, Cost Center 320416, Object Code 56408.
LEGAL CONSIDERATIONS/SIGN-OFF:
Purchase Order Form of Contract will be used.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts. The Invitation to Bid PD 14-15.027 Cameras for ECAT bus entry was advertised in the Pensacola News Journal on January 26, 2015. Five firms were notified on January 26, 2105. Two bids were received on March 10, 2015. Apollo Video Technology is the low, responsive bid.
IMPLEMENTATION/COORDINATION:
The Office of Purchase will issue the Purchase Order.

Attachments
Bid Tab


AI-7916			County Administrator's Report 12. 17.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Central Booking and Detention Structural Analysis and Detail Cost of Repair - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Hatch Mott MacDonald Florida, LLC, per the terms and conditions of PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair, for a lump sum of $99,987. [Funding: Fund 501, Internal Service Fund, Cost Center 140836]
BACKGROUND:
The Federal Emergency Management Agency (FEMA) is requiring the County to provide a structural analysis and detailed scope of repair in order for their staff to prepare a Project Worksheet (PW) at the Central Booking and Detention Facility (CBDF). The purpose of this report is to provide FEMA with an estimated cost to repair the facility back to its original state prior to events of April 29, 2014. A formal Request for Letters of Interest (RLI) solicitation was sent out with three Architectural and Engineering (AE) firms submitting packages on February 9, 2015. The selection committee received presentations from all three firms on February 20, 2015 and ranked the team of Hatch Mott MacDonald (HMM) and Hellmuth, Obata & Kassabaum (HOK) as the number one AE firm. Fee negotiations were held on March 17, 2015 and March 20, 2015. The committee agreed upon a price of $99,987.00 to provide the structural analysis and completed report within 45 days of their notice to proceed. FEMA will reimburse the County for all costs associated with this report. Request for Letters of Interest, PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair were publicly noticed on Monday, January 26, 2015 to seventy firms. Responses were received from three firms on Monday, February 9, 2015. Hatch Mott MacDonald Florida, LLC. was ranked on Friday, February 20, 2015 by the selection committee.
BUDGETARY IMPACT:
Funding: Fund 501, Internal Service Fund, Cost Center 140836
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form G Consulting Services for Stand-Alone Services will be used.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Act. Request for Letters of Interest, PD 14-15.028, Central Booking and Detention Structural Analysis and Detail Cost of Repair were publicly noticed on Monday, January 26, 2015 to seventy firms. Responses were received from three firms on Monday, February 9, 2015. Hatch Mott MacDonald Florida, LLC was ranked on Friday, February 20, 2015 by the selection committee.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form G, Consulting Services for Stand-Alone Services and Purchase Order.

Attachments
Agreement with Exhibits


AI-7678			County Administrator's Report 12. 18.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	PD 14-15.036 Old Corry Outfall Immediate Repairs
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Old Corry Outfall Immediate Repairs - Stephan Hall, Management and Budget Services Interim Department Director That the Board award Contract PD 14-15.035, Old Corry Outfall Immediate Repairs, to J. Miller Construction, Inc., in the amount of $68,780. [Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #13EN2382]
BACKGROUND:
The June 9, 2012, storm event caused damage to a portion of Old Corry Field ditch which was exacerbated by the April 29-30, 2014, storm event. This damage requires immediate attention due to the continuing erosion on both sides of the east end of the ditch which is threatening private property. This project, PD 14-15.035 Old Corry Outfall Immediate Repairs, will provide for stabilization of eroded areas within 900 linear feet of the Old Corry Outfall ditch running within a 30’ drainage easement between Pete Moore Chevrolet and Storage Inn of Pensacola. Construction will include the installation of sheet pile walls at the east end, as well as debris and vegetation removal throughout the remainder of the ditch. The solicitation was advertised in the Pensacola News Journal on February 9 and February 19, 2015. Twenty eight firms were notified on February 9, 2015. Five bids were received on March 10, 2015. J. Miller Construction, Inc., is the lowest, responsive bid.
BUDGETARY IMPACT:
Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project # 13EN2382.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Attorney's Standard Form of Contract will be used.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts. The solicitation was advertised in the Pensacola News Journal on February 9 and February 19, 2015. Twenty eight firms were notified on February 9, 2015. Five bids were received on March 10, 2015. J. Miller Construction, Inc. is the lowest, responsive bid.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will distribute the Contract and Purchase Order.

Attachments
Bid Tab


AI-7863			County Administrator's Report 12. 19.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	PD14-15.037 Grande Lagoon Subdivision Drainage Improvements (Phase 1)
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Grande Lagoon Subdivision Drainage Improvements (Phase 1) - Stephan Hall, Management and Budget Services Interim Department Director

That the Board award Contract PD 14-15.037, Grande Lagoon Subdivision Drainage Improvements (Phase 1), to Site and Utility, LLC, in the amount of $487,209.30.

[Funding: Fund 112, Disaster Relief Fund, Cost Center 330493, Object Code 56301/54612, Project #ESCPW23]

BACKGROUND:

This project was initiated by Task Order PD 02-03.79.13.32 ENG following the June 9, 2012 storm event to address flooding in the Grand Lagoon subdivision. At the regular Board of County Commissioners (BCC) Meeting on October 10, 2012, the Board awarded a Lump Sum Contract to Hatch Mott McDonald (HMM) for design services evaluating the drainage area impacted by the 2012 storm, and to prepare drainage improvement plans based on that evaluation.

The subsequent 29/30 April 2014 Storm event caused damage to two crossings within the subdivision at Grand Lagoon Drive and on Pointe Verde Drive. On June 5, 2014 the BCC approved a change order to modify the design services to address both storm events (2012 and 2014). Damage from the 2014 storm and the originally evaluated stormwater issues at the two crossings have been identified as a Federal Emergency Management Association (FEMA) Public Assistance project.

HMM prepared construction plans to address the 2014 storm event damage and for previously identified Point Verde culvert modifications, this design was identified as Phase I of the Grand Lagoon Project. The design to address the remaining drainage issues identified for the 2012 event are included in Phase II, and are pending an Army Corps of Engineers permit. Solicitation for construction of Phase I was advertised in the Pensacola News Journal on February 23, 2015. Three bids were received.

BUDGETARY IMPACT:

Funding: Fund 112, Disaster Relief Fund, Cost Center 330493, Object Code 56301/54612, Project # ESCPW23.

LEGAL CONSIDERATIONS/SIGN-OFF:

Attorney's Standard Form of Contract will be used.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts. The Invitation to Bid PD14-15.037 Grande Lagoon Subdivision Drainage Improvement (Phase 1) was advertised in the Pensacola News Journal on Monday, February 23, 2015 and March 2, 2015. Nineteen firms were notified on February 23, 2015. Two bids were received and opened on March 17, 2015. Site and Utility LLC is the low, responsive bid.

IMPLEMENTATION/COORDINATION:

The Office of Purchasing will distribute the Contract and Purchase Order.

Attachments
Tab Sheet


AI-7864			County Administrator's Report 12. 20.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Neighborhood Enhancement for 2014-15 (Traffic Calming) PD 14-15.038
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Neighborhood Enhancement Projects for 2014-2015 (Traffic Calming) - Stephan Hall, Management and Budget Services Interim Department Director That the Board award Contract PD 14-15.038, for the Neighborhood Enhancement Projects for 2014-2015 (Traffic Calming), to Roads, Inc., of NWF, in the amount of $256,936.02. [Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #12EN1738]
BACKGROUND:
The Office of Purchasing advertised the solicitation on February 23, 2015. Nineteen firms were notified on February 23, 2015. Three bids were received on March 24, 2015. Roads, Inc., of NWF, is the lowest, responsive bid. This project consists of the installation and/or removal of speed tables and/or speed bumps in portion or whole of North 61^st Avenue, North 75^th Avenue, North “L” Street, Scott Street, Yonge Street, Bobe Street, Sweetheart Lane, Lillie Lane, Amelia Lane, Whitmire Road, Southpointe Lane, Saufley Pines Road, and Webster Drive. This project will also include other work associated with the installation and/or removal of speed tables and/or speed bumps such as maintenance of traffic, stormwater pollution prevention, pavement striping, and traffic control sign installation, etc. The contractor is to maintain traffic flow at all times, with minimal delays. Roadways are to have two-way traffic opened during all non-working hours. Closure of one lane will be allowed only during working hours.
BUDGETARY IMPACT:
Funding: Fund 352 LOST III, Cost Center 210107, Object Code 56301, Project #12EN1738.
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney's Standard Form of Contract will be used.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.The invitation to bid PD14-15.038 was advertised in the Pensacola News Journal on Monday, February 23, 2015. Nineteen firms were notified on February 23, 2015. Three bids were received and opened on March 24, 2015. Road Inc. of NWF is the lowest, responsive bid.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will distribute the Contract and Purchase Order.

Attachments
Bid Tab


AI-7973			County Administrator's Report 12. 21.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Grant Agreement between Florida DEP for Operations and Maintenance Services to Boat Ramps Renovated and Constructed Under Deepwater Horizon
From:	Keith Wilkins, Department Director
Organization:	Community & Environment
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Grant Agreement between the State of Florida Department of Environmental Protection for Operations and Maintenance Services to Boat Ramps Renovated and Constructed Under Deepwater Horizon - Keith T. Wilkins, Community & Environment Department Director That the Board take the following action concerning the Grant Agreement between the State of Florida Department of Environmental Protection (DEP) for operations and maintenance services to boat ramps renovated and constructed under Deepwater Horizon: A. Approve the Grant Agreement (No. S0779) between the State of Florida DEP for operations and maintenance services to boat ramps renovated and constructed under Deepwater Horizon Natural Restoration Damage Assessment Early Restoration Program (NRDA ERP), in the amount of $562,545, from the date of execution for a period of 12 months, inclusive; and B. Authorize the Chairman to sign the Grant Agreement and any documents related to acceptance, execution, reporting, and Amendments to this Grant, pending Legal review and approval, without further action of the Board. Please note the last sentence in Paragraph 25, “Any action hereon or in connection herewith shall be brought in Leon County, Florida.” [Fund: Fund 118, RESTORE, Cost Center 222001]
BACKGROUND:
Escambia County has been awarded $562,545 from Florida DEP for the operation and maintenance expenses incurred during the grant period at four public boat ramps—Navy Point, Mahogany Mill, Galvez Landing, and Perdido River. This funding is related to Escambia County’s award of $4 million from Natural Resources Damage Assessment (NRDA) resulting from the Deepwater Horizon Oil Spill.
BUDGETARY IMPACT:
Fund: 118 RESTORE Fund, Cost Center 222001
LEGAL CONSIDERATIONS/SIGN-OFF:
The Grant Agreement was reviewed by Kristin Hual of the County Attorney’s Office.
PERSONNEL:
No personnel impact associated with this Grant Agreement.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires approval of all contracts in excess of $50,000 and is consistent with the County’s commitment to fiscal responsibility and cost efficiency.
IMPLEMENTATION/COORDINATION:
The Community & Environment Department, Marine Resources Division will coordinate with FDEP on all activities associated with the Grant Agreement.

Attachments
FDEP Grant Agrmt S0779-O&M Svcs


AI-7937			County Administrator's Report 12. 22.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	PD 13-14.061, Professional Services for Crescent Lake Dam Restoration
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning an Agreement for Professional Services for Crescent Lake Dam Restoration - Stephan Hall, Management and Budget Services Interim Department Director That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Volkert, Inc., per the terms and conditions of PD 13-14.061, Professional Services for Crescent Lake Dam Restoration, for a lump sum of $131,405, optional services of $23,744, and CEI Services of $49,981.50, for a total of $205,130.50. [Funding: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #15EN3252]
BACKGROUND:
On April 29 and 30 Escambia County, Florida experienced rainfall in excess of 20 inches. During the rainfall event a portion of the existing earthen dam on the south end of Crescent Lake failed causing the lake to drain and deposit sediment and debris in the adjacent wetland. Crescent Lake is approximately 72 acres in size and serves as a recreational facility for surrounding residents as well as a storm water discharge point for the surrounding area. The purpose of the project is to restore the dam so that functionality can return to the lake. This repair will include repairing the breach and installation of an emergency overflow to convey excess runoff beyond a 100 year storm event to help prevent future failure. This repair will be a joint funded project by the National Resources Conservation Services (NRCS) Emergency Watershed Protection program (EWP) and Escambia County through LOST. The County intends to acquire an easement over the dam from East Shore Dr. to West Shore Dr. which will include a narrow easement along the north toe of the dam in the lake for future maintenance and also an easement south of the dam to Michigan Ave. to convey the discharge. The timeline provided in the NRCS EWP program is aggressive and describes a construction completion date of October 19, 2015. Request for Letters of Interest, PD 13-14.061, Professional Services for Crescent Lake Dam Restoration, were publicly noticed on Wednesday, July 2,2014 to seventy known firms. Responses were received on Wednesday, July 17, 2014 from five firms. Volkert, Inc. was ranked #1 on Tuesday, July 29, 2014 by the selection committee.
BUDGETARY IMPACT:
Funding: Fund 352 “LOST III”, Cost Center 210107, Object Code 56301, Project #15EN3252.
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract Form G, Consulting Services for Stand-Alone Projects.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act. Request for Letters of Interest, PD 13-14.061, Professional Services for Crescent Lake Dam Restoration, were publicly noticed on Wednesday, July 2, 2014 to seventy known firms. Responses were received on Wednesday, July 17, 2014 from five firms. Volkert, Inc. was ranked #1 on Tuesday, July 29, 2014 by the selection committee.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form G, Consulting Services for Stand-Alone Services and Purchase Order.

Attachments
Agreement with Exhibits


AI-7884			County Administrator's Report 12. 23.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Contract Award PD 02-03.79, Professional Services as Governed by Florida Statute 287.055
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Professional Services as Governed by Florida Statute 287.055 - Stephan Hall, Management and Budget Services Interim Department Director That the Board take the following action concerning PD 02-03.79, Professional Services as Governed by Florida Statute 287.055: A. Award and authorize the County Administrator to sign Task Order-based Continuing Contracts to ARCADIS U.S., Inc., a qualified Engineering Consulting firm, per PD 02-03.79, Professional Services as Governed by Florida Statute 287.055 (A&E Services), on a "Maximum Ceiling" basis fee schedule, as follows: Maximum Overhead - 168% Maximum Profit - 12% Maximum (Facility Cost of Capital Monies) FCCM - 1.50% Maximum Multiplier - 301% (providing no single item above is exceeded) Existing Hourly Rates for each firm (based on a audited or auditable financial package) B. Authorize the Department(s), in conjunction with the Office of Purchasing, to negotiate Task Orders, according to Florida Statute 287.055, "Consultants' Competitive Negotiation Act" (A&E Services), on a project-by-project basis. [Funding: Funds to be budgeted for on an annual basis and Project basis]
BACKGROUND:
The legal advertisement for this "Request for Letters of Interest" (RLI) was originally advertised in the Pensacola News Journal on Sunday, August 24, 2003, in compliance with Professional Services as Governed by Florida Statute F.S. 287.055. Due to the ongoing open nature of this solicitation responses are accepted continually. Purchase Orders may be awarded based on Task Orders negotiated upon the completion of a selection process in accordance with the provisions of F.S. 287.055 "Consultants' Competitive Negotiation Act". Any Purchase Orders resulting from this contract of $50,000 or more will require Board approval. This award does not indicate that a Purchase Order is being issued at this time.
BUDGETARY IMPACT:
Funds to be budgeted for on an annual basis and project basis.
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract (Form F, Consulting Services), prepared by the County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, 1999, Chapter 46, Finance, Article II Purchases and Contracts and F.S. 287.055 "Consultants' Competitive Negotiation Act". The legal advertisement for this "Request for Letters of Interest" RLI was originally advertised in the Pensacola News Journal on Sunday, August 24, 2003 in compliance with Professional Services as Governed by Florida Statute F.S. 287.055. Due to the ongoing open nature of this solicitation responses are accepted continually. This Contract has been approved for usage by the Gulf Coast Purchasing Cooperative. Purchase Orders may be awarded based on Task Orders negotiated upon the completion of a selection process in accordance with the provisions of F.S. 287.055 "Consultants' Competitive Negotiation Act". Any Purchase Orders resulting from this contract of $50,000 or more will require Board approval. This award does not indicate that a Purchase Order is being issued at this time.
IMPLEMENTATION/COORDINATION:
Upon receipt of post award compliance documentation and Contract signature, the Office of Purchasing shall notify the Department(s). The Office of Purchasing shall work with Department(s) in negotiation of Task Orders.

Attachments
ARCADIS U.S., Inc. Agreement


AI-7870			County Administrator's Report 12. 24.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Change Order For Fuel Purchases
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Purchase Order Number 150163, Issued to Cougar Oil, Inc., d/b/a Southern Energy Company - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Purchase Order Number 150163, issued to Cougar Oil, Inc., d/b/a Southern Energy, on Contract PD 13-14.083, to continue purchase of gasoline and diesel fuel for County vehicles and equipment:

Department:	Public Works
Division:	Fleet/Fuel Distribution
Type:	Addition
Amount:	$3,400,000
Vendor:	Cougar Oil, Inc., d/b/a Southern Energy Company
Contract:	PD 13-14.083
PO#:	150163
CO#:	1
Original Purchase Order Amount :	$2,000,000
Cumulative Amount of Change Orders Through CO #1:	$3,400,000
New Purchase Order Amount:	$5,400,000

[Funding Source: Fund 501, Internal Service Fund, Cost Center 210407, Object Code 55201]

BACKGROUND:

Meeting in regular session on September 25, 2014, the Board approved a Purchase Order to expend funds to purchase gasoline and diesel fuel for county vehicles and equipment under the contract PD 13-14.083. The approved amount of expense was $6,500,000, for which Purchase Order # 150163 was issued to the awarded vendor (Cougar Oil, Inc., dba Southern Energy Company) for an amount of $2,000,000.

Board approval of Change Order #1, in the amount of $3,400,000, is required because the new combined total fuel cost of $5,400,000 exceeds the $50,000 approval authority set forth in County Purchasing Ordinance PP-050 (10/15/13).

BUDGETARY IMPACT:

Funds for the increase of this Purchase Order are available from Fund 501, Cost Center
210407, Object Code 55201.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the Escambia County, Florida, Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon Board approval, a Change Order transmittal will be submitted to the Office of Purchasing for processing.

Attachments
Original PO
PD 13-14.083_Fuel Bid
Rec to Award FB 2014


AI-7829			County Administrator's Report 12. 25.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Bus Shelters and Benches Advertising Contract Negotiations
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Bus Shelters and Benches Advertising Contract Negotiations - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action: A. Authorize the County Administrator, or his designee, to enter into negotiations with the owners of the Martin Mency Group, whose advertising Contract with Escambia County expires on September 30, 2015; and B. Authorize the County Administrator to report the results of the negotiations to the Board in August 2015, which may or may not include an extension of the present Contract, a new Contract, or possibly the County's intention to bring the bus shelters and benches program in-house, including the cost of purchasing existing amenities from the Martin Mency Group. The result of these negotiations would be subject to Board approval. [Funding: Escambia County will receive a share of the advertising revenue, whether from the Martin Mency Group, if the Contract is renewed, or from Escambia County Area Transit (ECAT), if the County decides not to renew the Martin Mency Group Contract]
BACKGROUND:
There are currently 54 bus shelters in our area - 25 in the city, 29 in the county (4 of which are owned by the county), and 270 bus benches - 110 in the city, 160 in the County. The Contract that Escambia County negotiated with Martin Mency Group (MM) for advertising on the bus shelters and benches in our area expires on September 30, 2015. Under the current Contract, MM is responsible for all materials used to construct the benches and shelters, all maintenance, securing Contracts with advertisers, and sending a portion of the advertising revenue to the County (approximately $18,000). There are several directions the County could go at the time of Contract renewal. The Board could decide to renew the Contract, or to negotiate a new Contract, or to bring all aspects of bus benches and shelters, including construction, maintenance and advertising, in-house. If the Board decides to not renew the Contract with MM, the next decision would be whether or not to try to purchase the existing inventory, or to allow MM to remove all bus benches and shelters (except for the four shelters that the County owns), and then for Escambia County to buy and construct all new benches and shelters at approximately $850,000. If the Contract with MM is not renewed, ECAT would then assume responsibility for construction and maintenance of all benches and shelters, and all aspects of bench and shelter advertising. ECAT will need to hire an additional employee, tentatively titled "ECAT Bus Stop Maintenance Worker." There will also be a need for some equipment not currently owned by ECAT (please see attached), which will cost approximately $10,000. The funds for this additional employee and for the capital outlay would be generated by the advertising revenue.
BUDGETARY IMPACT:
Escambia County will receive a share of the advertising revenue, whether from the Martin Mency Group, if the contract is renewed, or from ECAT, if the County decides not to renew the MM contract. If the Board decides to not renew the contract with MM, there will be an initial outlay for the purchase of the existing amenities from MM (the price will be negotiated by the County Administrator and will be subject to the Board's approval), an expenditure for an additional employee (approximately $43,000 annually) and for maintenance equipment (approximately $10,000). The amount of revenue the County expects from advertising is approximately $230,000. If the Board decides to not renew the contract with MM and also declines to buy existing amenities, replacement cost for the bus shelters and benches, and for an additional employee and equipment is approximately $903,000 (approximately $850,000 for new bus shelters and benches, approximately $10,000 for new maintenance equipment, and approximately $43,000 annually for additional staff member). The amount of revenue the County expects from advertising is approximately $230,000. If the Board decides to renew the MM contract, there is no cost to the County. The amount of revenue the County expects from advertising is approximately $18,000.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
Upon Board approval, County Administrator Jack Brown will begin negotiations with the Martin Mency Group regarding the current contract which expires on September 1, 2015, and will report the outcome to the Board in August 2015.

Attachments
Bus Shelters and Benches Program
Proposed Job Description


AI-7907			County Administrator's Report 12. 26.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Revised Interlocal Cost Sharing Agreement with Emerald Coast Utilities Authority for Olive Road East Multi-Lane Reconstruction and Drainage Project
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Revised Interlocal Cost Sharing Agreement with the Emerald Coast Utilities Authority for Olive Road East Multi-Lane Reconstruction and Drainage Project - Phase I - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the revised Interlocal Cost Sharing Agreement with the Emerald Coast Utilities Authority for Olive Road East Multi-Lane Reconstruction and Drainage Project - Phase I, PD 14-15.017: A. Rescind its action of February 5, 2015, Budget/Finance Consent Agenda, Item 13, CAR II-B, approving and authorizing the Chairman to sign, the Interlocal Cost-Sharing Agreement (Water Main Replacement and Upgrade on the Olive Road Drainage and Roadway Improvement Project), for Olive Road Multi-Lane Reconstruction and Drainage Project (County Road 290), between Escambia County and the Emerald Coast Utility Authority, for the water main replacement and upgrade; B. Approve the Interlocal Cost Sharing Agreement (Water Main Replacement and Upgrade on the Olive Road Drainage and Roadway Improvement Project), with the Emerald Coast Utilities Authority, for the Olive Road East Multi-Lane Reconstruction and Drainage Project - Phase I, PD 14-15.017, which has been revised to correct a scrivener’s error; and C. Authorize the Chairman or Vice-Chairman to sign the revised Agreement. [Funding: Fund 352, LOST III, Cost Center 210109, Object Code 56301, Project #10EN0363]
BACKGROUND:
Meeting in regular session on February 5, 2015, the BCC approved the Interlocal Cost Sharing Agreement with Emerald Coast Utilities Authority for the Olive Road East Multi-Lane Reconstruction and Drainage Project-Phase I PD 14-15.017. The original Interlocal Cost Sharing Agreement contained a paragraph which, due to a scrivener's error, required revision. The revised, final version of the Agreement is attached.
BUDGETARY IMPACT:
Funding for this project is available in 352 LOST III, Cost Center 210109, Object Code 56301 Project # 10EN0363.
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney's standard form of contract will be used. The Revised Interlocal Cost Sharing Agreement between Escambia County and Emerald Coast Utilities Authority was found to be in order and legally sufficient, and was approved by Stephen West of the County Attorney’s Office on February 23, 2015.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Chairman or Vice-Chairman will need to sign two original copies of the Revised Agreement, and Engineering Division staff will coordinate with Emerald Coast Utilities Authority.

Attachments
Revised Interlocal Agreement
02.05.15 BCC action


AI-7910			County Administrator's Report 12. 27.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Acceptance of a Public Road and Right-of-Way Easement at 8117 Tippin Avenue
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Acceptance of a Public Road and Right-of-Way Easement at 8117 Tippin Avenue from Marsha Ann Greene - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning acceptance of the donation of a Public Road and Right-of-Way Easement (approximately 0.60 square feet) at 8117 Tippin Avenue from Marsha Ann Greene, for the Tippin Avenue and Lode Star Avenue Sidewalk Project: A. Accept the donation of a Public Road and Right-of-Way Easement (approximately 0.60 square feet) at 8117 Tippin Avenue from Marsha Ann Greene, for the Tippin Avenue and Lode Star Avenue Sidewalk Project; B. Authorize the payment of documentary stamps, as the Easement is being donated for governmental use, which is for sidewalk and stormwater drainage improvements, and the County benefits from the acceptance of this Public Road and Right-of-Way Easement, which enhances the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; and D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Public Road and Right-of-Way Easement as of the day of delivery of the Public Road and Right-of-Way Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time. [Funding: Funds for incidental expenses associated with recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's Office]
BACKGROUND:
The County has a project under construction to make sidewalk and drainage improvements along Tippin Avenue and Lode Star Avenue. Due to limited right-of-way within the area of 8117 Tippin Avenue, it was determined that additional property would be required to facilitate the project. Marsha Ann Greene, owner of the property located at 8117 Tippin Avenue, has agreed to donate a portion of her property (approximately 0.60 acres) for a Public Road and Right-of-Way Easement to facilitate the sidewalk and drainage improvement project. Board approval is required for the Board's acceptance of the donated property. This project consists of sidewalks being installed along the west side of Tippin Avenue, from Parazine Avenue to Olive Road, and along the east side of Lode Star Avenue, extending the existing sidewalk on Lode Star Avenue to Olive Road. Construction of this project will be coordinated with the Olive Road East project and is scheduled to be completed by the first of June.
BUDGETARY IMPACT:
Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by Escambia County Clerk's Office.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Public Road and Right-of-Way Easement was approved as to form and legal sufficiency by Stephen West, Assistant County Attorney.
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Code of Ordinances.

Attachments
Easement
Map


AI-7941			County Administrator's Report 12. 28.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Change Order to DRMP, Inc. on Contract PD 13-14.080 "Signalization Continuing Consultant Services Contract"
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to DRMP, Inc., for the "Signalization Consultant Continuing Services Contract" - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to DRMP, Inc., on Contract PD 13-14.080, for the "Signalization Consultant Continuing Services Contract":

Department:	Public Works
Division:	Engineering/Transportation and Traffic Operations
Type:	Addition
Amount:	$100,000
Vendor:	DRMP, Inc.
Project Name:	Signalization Consultant Continuing Services Contract
Contract:	PD 13-14.080
PO#:	150911
CO#:	1
Original Contract Award:	$200,000
Cumulative Amount of Change Orders Through this CO:	$100,000
New Contract Amount:	$300,000

[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53101]

BACKGROUND:

Meeting in regular session on January 8, 2015, the Board awarded Contract PD 13-14.080 "Signalization Consultant Continuing Services Contract" to DRMP, Inc. This contract is funded by a Joint Partnership Agreement (JPA) with Florida Department of Transportation (FDOT). The JPA, initiated in February 2014, awarded the County access to $300K, which the County planned to award to this contract. The consultants were made aware that the contract was for $300K.

Because there were some additional dollars drawn down on the JPA prior to July 2014 (FDOT's new fiscal year) only $200K was available to allocate to the contract. Then, in July 2014, another $300K was made available to the County, which allows for $100K to be added to the contract, which was what was originally communicated to the consultant.

BUDGETARY IMPACT:

Funds are available in Fund 175 "Transportation Trust Fund", Cost Center 211201, Object Code 53101.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts.

Request for Letters of Interest, PD 13-14.080, Signalization Consultant Continuing Services, were publicly noticed on Monday, August 25, 2014 to 139 known firms. Responses were received from 3 firms on Wednesday, September 9, 2014.

On Feb 13, 2014, the FDOT and the County entered into a JPA that provides the County $300K per FDOT fiscal year. This is in response to the Florida Alabama Transportation Planning Organization (TPO) number one priority for our region. The County is managing the dollars for Escambia, Santa Rosa, and City of Pensacola to address signalization issues on the state system in our region. It is under, and according to, this JPA that the consultant services are to function. The County’s intent was to hire a Signalization Engineer; however, because that position has not yet been filled, the County desires to move forward with the necessary signalization work in our two counties through this continuing contract.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Original PO and Agreement


AI-7938			County Administrator's Report 12. 29.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Miscellaneous Drainage and Paving Projects
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
↵Recommendation Concerning Amending the Board's Action of September 25, 2014, Approving the Issuance of Blanket and/or Individual Purchase Orders in Excess of $50,000 - "Miscellaneous Drainage/Paving Projects" for the Public Works Department - Joy D. Blackmon, P.E., Public Works Department Director That the Board amend its action of September 25, 2014, approving the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for Fiscal Year 2014-2015 on CAR II "Budget/Finance," #36, Item #17 "Miscellaneous Drainage/Paving Projects," for the Public Works Department 2014-2015, to add the following Vendors and increase the yearly allotment from $500,000 to $1,500,000": Warrington Utility and Excavation, Inc. (Vendor #420622) Allsouth Construction (Vendor #420550) Gulf Marine Construction (Vendor #072896) Brown Construction Company (Vendor #026101) Green Energy (Vendor Number Being Set Up) B&W Utilities (Vendor Number Being Set Up) SBP, Inc. (Vendor #190026) Biles Construction (Vendor Number Being Set Up) [Funding Source: Fund 175, Transportation Trust Fund, Cost Center 211201/211602/211101; Fund 182-199, Master Drainage Basin Funds, Cost Centers 210719-210736; Fund 352, Local Option Sales Tax III, Cost Center 210107/350229; Fund 112, Disaster Recovery Fund, Cost Centers 330490-330495]
BACKGROUND:
Meeting in regular session on September 25, 2014, the Board approved issuance of purchase orders to J. Miller Construction, Perdido Grading and Paving, Chavers Construction, and Green Procedures for a not-to-exceed amount of $500,000 for FY 2014-2015. The Public Works Department requests that additional small local business vendors be added to this request so that we can continue procuring contracts for construction projects under $50,000 until reaching a threshold of $1.5M for this fiscal year. This efficient procurement process for small construction contracts has been instrumental for the Public Works Department to procure 51 construction contracts identified for Federal Emergency Management Agency (FEMA) reimbursement. The Department will continue with its current procedure of requesting three quotes for each project as required by the "Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts" for these small construction projects. Upon receipt of the quotes, we select the lowest quote and send all responses and supporting documentation to the Office of Purchasing for purchase order processing. The Department is continuing to use Contract PD 10-11.065 "Drainage and Paving Pricing Agreement" for projects over $50,000 and under $350,000. When Pricing Agreement vendors are not interested in accepting a project, the Department has been and will continue to proceed with a formal bid.
BUDGETARY IMPACT:
Funds are available as follows: Fund 175, "Transportation Trust Fund" Cost Center 211201/211602/211101; Fund 182-199, "Master Drainage Basin Funds" Cost Centers 210719-210736; Fund 352, "Local Option Sales Tax III", Cost Center 210107/350229; Fund 112, "Disaster Recovery Fund", Cost Centers 330490-330495.
LEGAL CONSIDERATIONS/SIGN-OFF:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Purchasing Ordinance specifies that any purchases over $50,000 require Board approval.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Backup POs over $50K
Under $50K POs


AI-7904			County Administrator's Report 12. 30.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	United States Department of Agriculture Natural Resources Conservation Services Emergency Watershed Projects
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Project Name	Description	Estimated Cost
Swamphouse Road	Gully west of Davis Highway, which crosses under Smith’s Fish Camp Road has washed out, along with Smith’s Fish Camp Road, and is substantially damaged. The tributary to Escambia Bay and Escambia River is threatened.	$86,000
Gatewood Ditch	Gatewood Ditch is the overflow outfall from Ellyson Industrial Park Pond, located north of Johnson Avenue. The ditch, which runs adjacent to private property parallel to East Johnson Avenue and crosses under East Johnson Avenue near the Olive Road intersection, is substantially damaged. The flow in this ditch washed out the box culvert and roadway at East Johnson Avenue, which is currently under repair. The tributary to Escambia Bay is threatened.	$350,790
Glynn Broc Gully and Cypress Point	Located just downstream of the Gatewood Ditch and Johnson Avenue. There is a large concrete flood control structure in the gully, which was originally a 1979 NRCS Project, which is threatened with a large amount of sediment and erosion. Loss of the structure threatens Scenic Highway and Olive Road. The tributary to Escambia Bay is threatened.	$208,000
Olive Road at Gully	Parallel to Olive Road, just west of Scenic Highway, this gully threatens Olive Road. The tributary to Escambia Bay is also threatened.	$198,671
Ten Mile Creek	Flows have caused the erosion of up to 30 feet of creek banks in some areas between Pine Forest Road and west of Stefani Road. A private pond and large amounts of private property have been eroded and are further threatened. Ten Mile Creek flows into Eleven Mile Creek, which flows into Perdido Bay. Several wetlands and private properties are threatened. The threat to Pine Forest Road Bridge and to local private property is immediate.	$1,400,000
Addison Drive	Flow from the area north of Addison Drive has caused severe erosion adjacent to and into private properties. Scenic Highway and the outfall into Escambia Bay are threatened.	$94,000
Crescent Lake	Dam breach has drained Crescent Lake and allows uncontrolled flows downstream through a large watershed that makes its way to Perdido Bay. Several major roadways and private properties downstream are threatened by water flows.	$675,000

BACKGROUND:

The April 2014 storms produced floodwaters throughout Escambia County. Swollen streams caused excessive flooding and erosion that damaged many roadways, dams, culverts, and bridges.

Meeting in regular session on June 26, 2014, the Board voted to authorize submittal of these projects for consideration for the USDA-NRCS Emergency Watershed Program (EWP). This previous Board action authorized the Chairman to execute, subject to legal review and sign-off, easements, hold-harmless agreements, and other documents of conveyance that may be required from property owners of Escambia County whose properties are adjacent to designated NRCS project sites.

Escambia County has received funding for seven projects. The work will consist of rebuilding damaged waterway structures, associated roadways, and other items as specified in each Damage Survey Report.

The projects are:

Swamphouse Road	Ten Mile Creek
Gatewood Ditch	Addison Drive
Glynn Broc Gully	Crescent Lake
Olive Road at gully

This program reimburses 75% of the actual eligible constructon costs, and reimburses eligible in-kind technical services not to exceed 7.5% of the actual eligible construction cost.

There is a very aggressive timeline (220 days from approval through construction), and the Board’s authorization for the Chairman to execute necessary documents for the individual projects is critical.

BUDGETARY IMPACT:

Funding for the 25% match is available in Fund 352 "LOST III, Project #15EN3252"

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

The Public Works Department will coordinate with the United States Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS).

Attachments
NRCS
Crescent Lake
USDA EWP Project Agreement
Sponsor EWP Guide


AI-7956			County Administrator's Report 12. 31.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Change Order to Hammond Engineering, Inc. on Contract PD 02-03.79 "Shadow Grove Stormwater Improvement" Project
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Hammond Engineering, Inc. for the Shadow Grove Stormwater Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Hammond Engineering, Inc., on Contract PD 02-03.79, for the Shadow Grove Stormwater Improvement Project:

Department:	Public Works
Division:	Engineering
Type:	Addition
Amount:	$32,692
Vendor:	Hammond Engineering, Inc.
Project Name:	Shadow Grove Stormwater Improvement Project
Contract:	PD 02-03.79
PO#:	130830
CO#:	3
Original Contract Award:	$36,840
Cumulative Amount of Change Orders Through this CO:	$34,787
New Contract Amount:	$71,627

[Funding Source: Fund 352, Local Option Sales Tax, Account 210107, Object Code 56301, Project #12EN2121 and Fund 112, Disaster Recovery Fund, Account 330493, Object Code 54612/56301, Project #ESDPW09]

BACKGROUND:

In January 2013, a Task Order was issued to Hammond Engineering, Inc. on the Shadow Grove Stormwater Improvement Project, to include professional surveying and design services for this project.

Change Order #1, issued in February 2014, was for time only, adding an additional 545 days to complete the design, construction and as-built certification which made the new completion date July 16, 2015. Just prior to bidding, the April 2014 Storm event occurred.

Change Order #2, issued in April 2014, was an Additive Change Order, for $2,095.00, to compensate the design engineer for additional Subsurface Utility Engineering services. Upon completion of standard utility coordination, per the original scope, it was determined that more comprehensive services were needed to field-verify elevations of underground utilities. This included reallocation of remaining funds from other tasks within the project.

Change Order #3, an additive change order, will address damages caused by the April 2014 storm event and will include work needed for the repairs and improvements to the Shadow Grove drainage project. Additional services will include a current survey of damaged infrastructure and adjacent pond expansion parcels, with additional design to incorporate the repairs and stormwater facility expansion. This Change Order and the additional improvements will be part of an application to FEMA for reimbursement. In addition to funding, more time will be needed to finalize design and carry the project through construction, so this Change Order will extend the completion date to July 16, 2016.

BUDGETARY IMPACT:

Funds are available in Fund 352, Local Option Sales Tax, Account 210107, Object Code 56301, Project #12EN2121 and Fund 112 "Disaster Recovery Fund, Account 330493, Object Code 54612/56301, Project #ESDPW09.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchasing and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Change Order Recap
Original PO
Change Order 1
change Order 2
Change Order 3 Backup


AI-7886			County Administrator's Report 12. 32.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	County Incentive Grant Program (CIGP) – SR 295 (Navy Boulevard)
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the County Incentive Grant Program - State Road 295 (Navy Boulevard) - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the County Incentive Grant Program (CIGP) - State Road (SR) 295 (Navy Boulevard): A. Authorize the County Administrator, or his designee, to sign and submit a request for CIGP Funds to the Florida Department of Transportation (FDOT) to request Grant funding for the Navy Boulevard Access Management and Corridor Beautification Project; and B. Authorize the Chairman and/or the County Administrator, or designee, to sign any other documents related to the request for CIGP Funds, subject to Legal sign-off, and without further action of the Board, if applicable. [Funding: The Grant requires a 50% match, $825,000, which the County already has allocated in Fund 352, LOST III, Cost Center 220102]
BACKGROUND:
A project application for the County Incentive Grant Program is being submitted by Escambia County for the Navy Boulevard Access Management and Corridor Beautification Project. This program allows the Florida Department of Transportation (FDOT) to make grants to counties for the improvement of transportation facilities on the State Highway System (SHS). CIGP Funds may be awarded for local transportation facilities off the SHS, but such a project would need to relieve traffic congestion on the SHS. If a project off the SHS is selected for the FDOT 5-Year Work Program, the County will need to enter into a Joint Participation Agreement (JPA) with FDOT in the fiscal year that the project is funded. If the project selected is on the SHS, FDOT will manage the project and no JPA will be required. The CIGP Grant Program requires a 50% local match. The County has these matching funds already allocated through LOST III. The total allocation for FDOT District Three for Fiscal Years 2019 and 2020 combined is $5.4 million. County staff has completed multiple public involvement phases to date: Navy Boulevard Corridor Vision Plan and Design Guidelines Manual, Navy Boulevard Corridor Management Plan, and Navy Boulevard Public Involvement Plan. The project is currently scheduled to begin the Project Development and Environment Study (PD&E) phase in Summer 2015 (cost estimated at $1.51M, to be funded through LOST III), and the Professional Engineering Design phase in Summer 2017 per the FDOT 5-Year Work Program (cost estimated at $1.65M). County staff is seeking $825,000 of CIGP Funds, which would fund 50% of the design cost. County staff is anticipating construction of the project to begin FY 2019/2020.
BUDGETARY IMPACT:
The grant requires a 50% match, $825,000, which the County already has allocated in Fund 352 LOST III, Funding Source 220102.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
County, FDOT, West Florida Regional Planning Council (WFRPC) staff, and local stakeholders will coordinate efforts.

Attachments
County Incentive Grant Program App
Project Concept
Secretary Barfield Email


AI-7985			County Administrator's Report 12. 33.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Schedule a Public Hearing to Consider the Vacation of a Drainage Easement off Water Spray Terrace on the Board's Own Motion
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Scheduling of a Public Hearing to Consider the Vacation of a 20-Foot-Wide Drainage Easement off Water Spray Terrace, on the Board's Own Motion - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the scheduling of a Public Hearing, to consider the vacation of a 20-foot-wide drainage easement off Water Spray Terrace, on the Board's own motion: A. Schedule a Public Hearing for April 23, 2015, at 5:31 p.m., to consider the vacation of 20-foot-wide drainage easement off Water Spray Terrace and ratify the advertisement of the Public Hearing, which will be published in the Pensacola News Journal on April 6, 2015; and B. Authorize the expenditure of funds for all costs associated with this vacation. [Funding: Fund 352, LOST III , Cost Center 210107, Object Codes 56101/56301, Project #14EN2592, Innerarity Point Drainage]
BACKGROUND:
The County has a project in design to make stormwater drainage improvements in the Linn Avenue and Water Spray Terrace area located south off Innerarity Point Road. Design indicated the need for drainage easements to facilitate the project. One easement required was a 20' wide drainage easement along the south and east property line of the Barnes property located at 5900 Water Spray Terrace. The owners agreed to the donation of the easement and the Board, meeting in regular session on April 29, 2014, accepted the donation of the easement from David A. and Vicki L. Barnes. The drainage easement from David A. and Vicki Lynn Barnes is recorded in Official Record Book 7169 at Page 180 of the public records of Escambia County, Florida. The property lying south of and abutting the Barnes property is owned by Michael and Michelle McNair, who are in the process of selling their property. Their title search revealed that due to a scrivener's error in the deed of record for the Barnes property there appears to be a problem with the south boundary line of the Barnes property and the north boundary line of the McNair property, which also affects the actual location of the County drainage easement donated by Mr. and Mrs. Barnes. To clear up the issue of the location of the County's drainage easement, which may, depending on the interpretation of the intent in the deed of record to the Barnes, be on the McNairs property, the McNairs have asked the County to vacate the drainage easement from David A. and Vicki Lynn Barnes as described and recorded in Official Record Book 7169 at Page 180 of the public records of Escambia County, Florida.
BUDGETARY IMPACT:
Funds for legal advertisements and document recordings are available in Fund 352, "LOST III", Cost Center 210107, Object Codes 56101/56301, Project #14EN2592, "Innerarity Point Drainage".
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is based on the Board’s Vacating, Abandoning, and Closing Existing Public Streets, Rights-of-Way, Alleyways, Roads, Highways, Other Places Used for Travel or Other Lands Dedicated for Public Use or Purposes, or Any Portions Thereof to Renounce and Disclaim Any Right of the County and The Public In and To Said Lands policy for closing, vacating and abandoning County owned property – Section III and Florida Statutes, Chapter 336.
IMPLEMENTATION/COORDINATION:
Once the Public Hearing has been scheduled, the date and time will be advertised, and all owners of property within 500 feet will be notified. It will be the responsibility of County staff to place the advertisement and notify property owners.

Attachments
Recorded Drainage Easement
Sketch
Aerial Map


AI-7988			County Administrator's Report 12. 34.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	04/09/2015
Issue:	Authorization for Surplus and Sale of a Metal Fence Located on County-Owned Property at 11800 Mobile Highway
From:	Stephan Hall, Interim Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Authorization for Surplus and Sale of a Metal Fence Located on County-Owned Property at 11800 Mobile Highway - Stephan Hall, Management and Budget Services Interim Department Director That the Board take the following action concerning authorization for surplus and sale of a metal fence located on County-owned property located at 11800 Mobile Highway: A. Declare surplus the fence located on County-owned property at 11800 Mobile Highway; and B. Authorize sale of the fence via online public auction to the bidder with the highest bid received at or above a minimum bid of $850.
BACKGROUND:
Escambia County purchased 5 contiguous parcels for the purpose of building a public boat ramp and other water-dependent and outdoor public uses. The fence is only fronting 1 of the 5 parcels and is not needed for the boat ramp. The upcoming boat ramp construction includes demolition of the fence. Escambia County has received notice of potential interest in obtaining the fence for reuse or recycling. The metal fence is approximately 5 feet tall and 300 feet long. It must be removed by cutting away the existing concrete footer and brick columns. The concrete footer and brick columns must not be damaged. The fence will be sold AS IS, WHERE IS, and must be removed within 10 calendar days of payment of the successful bid.
BUDGETARY IMPACT:
Sale of the fence will provide revenue for the LOST Fund (352).
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Escambia County Ordinance, Section 46.134
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Images of Fence
Location Maps


AI-7959			County Administrator's Report 12. 1.
BCC Regular Meeting		Discussion
Meeting Date:	04/09/2015
Issue:	4th Cent TDT Request - Boo Weekley
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Request for Funding for the Boo Weekley "BOOFEST" on July 23-25, 2015 - Commissioner Wilson B. Robertson, District 1 That the Board consider the request by Boo Weekley, for $10,000, from Commissioner Wilson Robertson, to be funded from the 4th Cent Tourist Development Tax, for the "BOOFEST" being held on July 23-25, 2015, at the Pensacola Country Club and approve the Purchase Order for this purpose.
BACKGROUND:
For the past 12 years, Boo Weekley has held a Charity Golf Scramble with weekend long entertainment by various performers with the proceeds going to various charitable organizations. This year, the 2015 Boo Weekley Charity Golf Scramble will be held July 23rd through July 25th, 2015, at the Pensacola Country Club. As part of this year's event, a private Sponsor's Party hosted by Boo himself, with live and silent auctions, will take place at Hemingway's Island Grill on Pensacola Beach.
BUDGETARY IMPACT:
The Board place $250,000 in the 4th Cent Tourist Development Tax reserves. These funds were to be allocated by the Board for events and other tourist promotion activities.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
Upon Board approval, the County Administrator's Office will issue a Purchase Order for this event and process the necessary paperwork.

Attachments
Boo Weekley "BOOFEST"


AI-7966			County Administrator's Report 12. 2.
BCC Regular Meeting		Discussion
Meeting Date:	04/09/2015
Issue:	Request Funding for Aggie Classic
From:	Steven Barry, District 5 Commissioner
Organization:	Board of County Commissioners
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Funding Request for the Aggie Classic - Commissioner Steven Barry, District 5 That the Board consider the request for $5,000, to be funded from Commissioner Steven Barry’s allocation of the 4th Cent Tourist Development Tax fund, for the Aggie Classic, hosted by J.M. Tate High School, and approve the Purchase Order for this purpose.
BACKGROUND:
The Aggie Classic as been in existence since 1993 and held its 22^nd annual tournament this year on March 16-19 for 20 teams from Florida, Oklahoma, Tennessee, and Texas. Over the years, the tournament has brought in over 350 teams from California, Georgia, Kentucky, South Carolina, North Carolina, Virginia, Ohio, New York, and Washington D.C.
BUDGETARY IMPACT:
The Board placed $250,000 in the 4^th Cent Tourist Development Tax reserves. These funds were to be allocated by the Board for events and other tourist promotion activities.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Aggie Classic


AI-7967			County Administrator's Report 12. 3.
BCC Regular Meeting		Discussion
Meeting Date:	04/09/2015
Issue:	Request Funding for Pensacon
From:	Steven Barry, District 5 Commissioner
Organization:	Board of County Commissioners
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Funding Request for Pensacon - Commissioner Steven Barry, District 5 That the Board consider funding $5,000 for Pensacon, from Commissioner Steven Barry’s allocation of the 4th Cent Tourist Development Tax fund, and approve the Purchase Order for this purpose.
BACKGROUND:
The first Pensacon event was held in 2014 with 11,000 attendees. This year’s event had over 22,000 attendees and had a 3.8 million dollar impact to our local economy. With one third of out of town visitors from as far as San Francisco and Washington State that patronized our local hotels, restaurants and businesses.
BUDGETARY IMPACT:
The Board placed $250,000 in the 4^th Cent Tourist Development Tax reserves. These funds were to be allocated by the Board for events and other tourist promotion activities.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Pensacon


AI-7990			County Attorney's Report 12. 1.
BCC Regular Meeting		Discussion
Meeting Date:	04/09/2015
Issue:	A Resolution Supporting House Bill HR1452 and Senate Bill S770
From:	Alison Rogers, County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Resolution Supporting House Bill HR1452 and Senate Bill S770 At the request of Commissioner Grover Robinson, that the Board discuss and approve a resolution in support of House Bill HR1452 and Senate Bill S770 concerning the conveyance of the easternmost four miles of property of Santa Rosa Island (Navarre Beach) to Santa Rosa County pursuant to that certain Lease Agreement between the Santa Rosa Island, an agency of Escambia County, Florida, and Santa Rosa County, Florida, dated February 11, 1956.
BACKGROUND:
The Board has enacted two joint resolutions with Santa Rosa County, Resolution R2010-214 dated November 18, 2010 and Resolution R2011-20 dated January 20, 2011 both of which requested Congressional sponsorship of a bill that would amend the federal deed regarding property on Santa Rosa Island.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Resolution


			2.		Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held March 19, 2015; B. Approve the Minutes of the Regular Board Meeting held March 19, 2015; and C. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held March 12, 2015. (BACKUP TO BE DISTRIBUTED UNDER SEPARATE COVER)


					II. Action Items

			1.		Recommendation Concerning the Adoption of the Escambia County School District Interlocal Agreement (ILA) That the Board review and adopt the Escambia County School District Interlocal Agreement (ILA).

			2.		Recommendation Concerning an At-Large Re-Appointment to the Planning Board That the Board approve re-appointing Rodger Lowery to the Escambia County Planning Board at-large position, effective April 16, 2015, through April 15, 2017.

			3.		Recommendation Concerning an At-Large Reappointment/Appointment to the Board of Adjustment That the Board take the following action concerning a two-year, at-large reappointment/appointment to the Escambia County Board of Adjustment: A. Reappoint Timothy R. Bryan effective April 16, 2015, through April 15, 2017; OR B. Appoint Jesse Casey effective April 16, 2015, through April 15, 2017; OR C. Appoint William L. Lawrence effective April 16, 2015, through April 15, 2017.


					COUNTY ATTORNEY'S REPORT

					I. For Discussion

			1.		Recommendation Concerning a Resolution Supporting House Bill HR1452 and Senate Bill S770 At the request of Commissioner Grover Robinson, that the Board discuss and approve a resolution in support of House Bill HR1452 and Senate Bill S770 concerning the conveyance of the easternmost four miles of property of Santa Rosa Island (Navarre Beach) to Santa Rosa County pursuant to that certain Lease Agreement between the Santa Rosa Island, an agency of Escambia County, Florida, and Santa Rosa County, Florida, dated February 11, 1956.


13.					Items added to the agenda.

14.					Announcements.

15.					Adjournment.