THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.  
CHAMBER RULES
1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.
3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.
PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
 
AGENDA
Board of County Commissioners
Regular Meeting – February 19, 2015 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
             
1. Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2. Invocation – Commissioner Underhill.
 
3. Pledge of Allegiance to the Flag.
 
4. Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5. Commissioners’ Forum.
 
6. Presentation - Plaque recognizing Dorothy Davis for her service as Commissioner Wilson Robertson's appointee on the Planning Board, November 18, 2008, through January 9, 2015.
 
7.   Proclamations.

Recommendation:  That the Board take the following action:

A. Ratify the Proclamation dated February 3, 2015, joining the citizens of Escambia County in expressing their sincere appreciation to Ms. Tiny Frye for her valiant effort to care for Ms. Jennifer Tomas, without regard of her own safety;

B. Ratify the Proclamation dated February 9, 2015, congratulating Dr. Reverend James S. Young, Sr., on his 95th Birthday and commending him for his dedication and outstanding service to Escambia County; and

C. Adopt the Proclamation commending and congratulating Ms. Janet Holley on the prestigious honor of receiving the Secretary of Defense Patriot Award. 
 
8. Written Communication.
 
  December 29, 2014 - Communication from Charlette Andrews requesting that the Board provide relief of Code Enforcement Lien against property located at 2322 North E Street.

Recommendation: That the Board review and consider lien relief request made by Charlette Andrews against property located at 2322 North "E" Street.

On August 21, 2014, the Board amended the “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H 2. Staff was instructed to review all requests for forgiveness of Environmental (Code) Enforcement Liens to determine if the requests met the criteria for forgiveness and allowing the County Administrator to act on the Board’s behalf if set criteria are met.

After reviewing the request for forgiveness of Liens, staff made the determination that the request DOES fall within the criteria that would allow the County Administrator to act on the Board’s behalf and grant or deny relief, in accordance with the Board’s Policy, “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H2.

Denial letter was mailed to Charlette Andrews on January 6, 2015.  January 21, 2015, Charlette Andrews contacted staff and requested to appear before the Board.
 
9. Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
10.   5:31 p.m. Public Hearing for consideration of the Petition to Vacate a portion of Pine Road in Treasure Hill Park Subdivision, as petitioned by Rebecca M. Domeier.

Recommendation:  That the Board take the following action concerning the Petition to Vacate a portion (50 feet by approximately 490 feet, or 0.56 acres) of Pine Road in Treasure Hill Park Subdivision, as petitioned by Rebecca M. Domeier:

A. Approve or deny the Petition to Vacate a portion (50 feet by 110 feet, or 0.12 acres) of Pine Road in Treasure Hill Park Subdivision;

B. Accept the Hold/Harmless Agreement;

C. Adopt the Resolution to Vacate; and

D. Authorize the Chairman or Vice Chairman to accept the documents as of the day of delivery of the documents to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute them at that time.
 
11.   5:32 p.m. Public Hearing for consideration of adopting an Ordinance amending the Borrow Pit Ordinance.

Recommendation: That the Board adopt the amendments to the Borrow Pit Ordinance.
 
12.   5:33 p.m. Public Hearing for consideration of adopting an Ordinance extending a temporary moratorium on the permitting and re-permitting of Construction and Demolition Debris (C&DD) and Land Clearing Debris (LCD) Permitting.

Recommendation:  That the Board adopt an Ordinance extending a temporary moratorium on the permitting and re-permitting of Construction and Demolition Debris (C&DD),Land Clearing Debris Facilities (LCD),and other Landfill Operations.
 
13.   5:34 p.m. Public Hearing for consideration of adopting an Ordinance repealing Sections 34-3 and 34-4, amending Sections 34-7, and creating Section 34-11, relating to Chapter 34, Courts, of the Escambia County Code of Ordinances.

Recommendation:  That the Board adopt an Ordinance repealing Section 34-3, providing for the assessment of additional court cost for teen court programs; repealing Section 34-4, providing for the assessment of additional court cost for funding of a juvenile assessment center; amending Section 34-7, relating to the assessment of additional court costs; and creating Section 34-11, relating to Chapter 34, Courts, providing for the assessment of court costs for criminal justice education degree programs.
 
14.  

Committee of the Whole Recommendation.

Recommendation:  The Committee of the Whole (C/W), at the February 12, 2015, C/W Workshop, recommended that the Board take the following action:

A.  Direct staff to move forward with the draft Ordinance, provided in the agenda backup, amending the Escambia County Land Development Code, Article 2, "Administration," Section 2.14.02, to modify the authority to grant exceptions to the overlay district standards (C/W Item 3);

B. Direct staff to craft language for the Comprehensive Plan with a goal to maintain the status quo regarding rezoning requests on Perdido Key to assure all impacted landowners have the opportunity to benefit from the County HCP (Habitat Conservation Plan) process (C/W Item 4);

C.  Approve extending the temporary moratorium on permitting and re-permitting Construction and Demolition Debris facilities, Land Clearance Debris facilities, and other landfill operations (C/W Item 6);

D.  Proceed with the selection process (shortlist, rank, and negotiate fee) for the Design Criteria Professional for a 1,476-bed correctional facility (C/W Item 7);

E.  Take the following action concerning potential jail sites (C/W Item 8):

(1)  Eliminate the Old Soccer Complex site from consideration;
(2)  Keep the Old Palafox and Airport Boulevard site for consideration; and
(3)  Keep and combine the current jail site and the McDonald's site for consideration; and

F.  Add discussion concerning potential jail sites to the agenda for the February 17, 2015, Special BCC Meeting.
 
             
15. Reports:
 
 
 
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130
 
I.  Consent Agenda
 
1.   Recommendation Concerning Acceptance of TDT Collection Data for the December 2014 Returns received in January 2015

That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the December 2014 returns received in the month of January 2015, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the fourth month of collections for the Fiscal Year 2015; total collections for the month of December 2014 returns was $335,807.41; this is a 9% increase over the December 2013 returns; total collections year-to-date are 17% more than the comparable time frame in Fiscal Year 2014.
 
2.   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A.  Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held February 5, 2015;

B.  Approve the Minutes of the Regular Board Meeting held February 5, 2015; and

C.  Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held January 15, 2015.

  (BACKUP TO BE DISTRIBUTED UNDER SEPARATE COVER)
 
             
GROWTH MANAGEMENT REPORT
 
I.   Public Hearing
 
1.   5:46 p.m. - Recommendation Concerning the Review of an Ordinance Addressing Borrow Pits and Reclamation Activities, Amending Articles 6, 7 and 12 of the Land Development Code

That the Board of County Commissioners (BCC) review and adopt an Ordinance to the Land Development Code (LDC) Article 6, Section 6.04.00 General provisions, 6.05.00 District Regulations, Article 7, Performance Standards and  Article 12, Part II, Conservation.

This hearing serves as the second of two required public hearings before the Board of County Commissioners (BCC) as set forth in Section 2.08.04(b) and F.S. 125.66(4)(b).

At the January 13, 2015, Planning Board Meeting, the Board recommended approval of this Ordinance.
 
II.  Action Items
 
1.   Recommendation Concerning an Appointment to the Escambia County Planning Board

That the Board take the following action concerning the appointment for the Escambia County Planning Board.
 
A.  Rescind the Board's action of February 5, 2015, appointing Mr. James J. "Jim" Faxlanger to the Escambia County Planning Board;

B.  Appoint Mr. Bob Cordes, replacing Mr. James J. "Jim" Faxlanger, who has resigned, as Commissioner Wilson Robertson's appointee on the Escambia County Planning Board, with a term of office effective February 19, 2015, and running concurrent with Commissioner Robertson's term of office (November 2016), or at his discretion; and

C.  Request the County Administrator's Office to provide a Letter of Appointment to Mr. Cordes.
 
2.   Recommendation Concerning Final Plat Huntington Creek Permit #08050387

That the Board take the following actions concerning recording of the Final Plat of Huntington Creek, (a 110 lot single family private residential subdivision with private streets and private storm water retention ponds), located in the Beulah community lying north of Mobile Highway. Owned and developed by Clearwater 102, LLC. Prior to recording, the County Engineer, County Surveyor, Development Services Interim Department Director and the Clerk of the Circuit Court must sign the Final Plat, as set forth in Section 4.02.07.E, of the Escambia County Land Development Code. Also, prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statutes;

A. Approve the final plat for recording; and

B. Approve the street names "Huntington Creek Boulevard and Huntington Creek Circle".
 
3.   Recommendation Concerning Final Plat Huntington Creek First Addition Permit #130800018

That the Board take the following actions concerning recording of the Final Plat of Huntington Creek First Addition, (a 17 lot single family private residential subdivision with private street and storm water retention pond), located in the Beulah community lying north of Mobile Highway. Owned and developed by Clearwater 102, LLC. Prior to recording, the County Engineer, County Surveyor, Development Services Interim Department Director and the Clerk of the Circuit Court must sign the Final Plat, as set forth in Section 4.02.07.E, of the Escambia County Land Development Code. Also, prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statutes;

A. Approve the final plat for recording; and

B. Approve the street name "Huntington Creek Boulevard".
 
III. Consent Agenda
 
1.   Recommendation Concerning the Scheduling of Public Hearing

That the Board authorize the scheduling of the following Public Hearing:

March 19, 2015

5:47 p.m. - Public Hearing - LDC Revision Ordinance
 
COUNTY ADMINISTRATOR'S REPORT
 
I.   Technical/Public Service Consent Agenda
 
1.   Recommendation Concerning the Request for Disposition of Property for the Pensacola Bay Center - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve the three Request for Disposition of Property Forms for the Pensacola Bay Center, for one Dodge Ram 1500 4x4 truck, one Iso-Matic Ice Machine, and six scanners, with reasons for disposition as poor or obsolete as stated.  The listed items have been found to be of no further usefulness to the County/Pensacola Bay Center; thus, it is requested that they be properly disposed of.
 
2.   Recommendation Concerning the Request for Disposition of Property for the Solid Waste Management Department - Patrick T. Johnson, Solid Waste Management Department Director

That the Board approve the three Request for Disposition of Property Forms for the Solid Waste Management Department, for property which is described and listed on the Disposition Forms, with reason for disposition stated.  The listed items have been found to be of no further usefulness to the County; thus, it is requested that the items be auctioned as surplus or properly disposed of.
 
3.   Recommendation Concerning Purchasing Policies and Procedures PP-120 "Piggybacking Off Other Entities Contracts" and PP-130 "Utilizing State of Florida Term Contracts" - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve the revisions to the Purchasing Policies and Procedures PP-120 "Piggybacking Off Other Entities Contracts" and  PP-130 "Utilizing State of  Florida Term Contracts," to include the requirement for a formal bid for purchases meeting the mandatory bid amount prior to the determination to go forward with a purchase utilizing the bid of another agency or the State of Florida Department of Management Services, "piggybacking."
 
             
4.  

Recommendation Concerning Community Redevelopment Agency Meeting Minutes, January 22, 2015 - Keith T. Wilkins, Community & Environment Department Director

That the Board accept, for filing with the Board's Minutes, the January 22, 2015, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.
 
5.   Recommendation Concerning a Reappointment to the Escambia County Mass Transit Advisory Committee - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Mayoral appointee to the Escambia County Mass Transit Advisory Committee (MTAC):

A. Acknowledge the reappointment of Ms. Deborah J. Corbin, as the Mayoral appointee from the City of Pensacola, to the Escambia County Mass Transit Advisory Committee, effective retroactively February 1, 2015, and running concurrently with the term of the current Mayor of the City of Pensacola, Mr. Ashton J. Hayward, III; and

B. Request that the County Administrator's Office provide a Letter of Reappointment to Ms. Deborah J. Corbin.

Ms. Corbin submitted a Resume, and has served on the MTAC for the past year; at this time, Mayor Hayward would like to reappoint Ms. Corbin.
 
6.   Recommendation Concerning the District One Reappointment to the Escambia County Mass Transit Advisory Committee - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the District One appointee to the Escambia County Mass Transit Advisory Committee (MTAC):

A. Confirm the reappointment of James J. "Jim" Faxlanger, as the District One representative to the MTAC, with an appointment term effective February 19, 2015, and running concurrently with Commissioner Wilson B. Robertson's term of office (November 2016), or at his discretion; and

B. Request that the County Administrator's Office provide a Letter of Appointment to Jim Faxlanger.
 
             
7.   Recommendation Concerning the Revised 2015 Board of County Commissioners' Meeting/Committee of the Whole Workshops Meeting - Jack R. Brown, County Administrator

That the Board approve the Revised 2015 Board of County Commissioners’ (BCC) Meeting/Committee of the Whole Workshops Meeting Schedule, as submitted, to include the Special BCC Meeting, scheduled on February 17, 2015, and the First and Second Budget Public Hearings, scheduled on September 8, 2015, at 5:01 p.m., and September 22, 2015, at 5:01 p.m., respectively.
 
             
II.  Budget/Finance Consent Agenda
 
1.   Recommendation Concerning the Florida Department of Health, Bureau of Emergency Medical Services (EMS), EMS Matching Grant Application - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Florida Department of Health, Bureau of Emergency Medical Services (EMS), EMS Matching Grant Application for 2015/2016, in the amount of $32,700, with a 25% County Match, for the purpose of providing Personal Protective Equipment (PPE) to each Escambia County Emergency Specialist:

A. Approve the EMS Matching Grant Application; and

B. Authorize the Chairman to sign the Grant Application and all related documents.

[Funding Source:  Fund 408, Emergency Medical Service, Cost Center 330302, EMS Operations, Account Code 55201, Operating Supplies]
 
             
2.   Recommendation Concerning a Change Order to BellSouth Telecommunications, Inc. - E-911 System Required Maintenance - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #1, for the required maintenance for the Vesta 4X E-911 System:

 
Department: Public Safety Department
Division: E-911
Type: Addition
Amount: $138,213
Vendor: BellSouth Telecommunications, Inc., DBA AT&T
PO# 150376
CO#: 1
Cost Center for CO: 330404 (Fund 145/E-9-1-1)
Original PO Amount: $46,071
Cumulative Amount of Change Order: $138,213
New PO Total: $184,284

[Funding Source:  Fund 145, E-9-1-1, Cost Center: 330404]
 
3.   Recommendation Concerning the Agreement for Fire Equipment Service for Various County Buildings - Stephan Hall, Management and Budget Services Interim Department Director

That the Board award and approve the Agreement for Fire Equipment Service for Various County Buildings, PD 14-15.005, between Escambia County, Florida, and The Hiller Companies, Inc., d/b/a Hiller Systems, for a term of 12 months, for an estimated annual amount of $15,000. 

[Funding:  Fund 001, General Fund, Cost Center 310203, Object Code 54601 - $13,000; Fund 113, Library Fund, Cost Center 110502, Object Code 54601 - $2,000]
 
             
4.   Recommendation Concerning Contract Award for Stillbrook Road Drainage Improvements - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Volkert, Inc., per the terms and conditions of PD 14-15.018, Stillbrook Road Drainage Improvements, for a lump sum of $52,206 and option services of $7,000, for a total of $59,206.

[Funding:  Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54612, Project Number ESCPW73]
 
5.   Recommendation Concerning Choctaw Outfall Drainage Improvements - Stephan Hall, Management and Budget Services Interim Department Director

That the Board award Contract PD 14-15.021, for Choctaw Outfall Drainage Improvements, to Brown Construction of Northwest Florida, Inc., in the amount of $97,958.90.

[Funding:  Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #11EN1071] 
 
6.   Recommendation Concerning the Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for Myrtle Grove Sidewalk and Drainage Improvements - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve and authorize the County Administrator to sign the Standard Professional Consulting Services Contract Documents for Agreement between Escambia County and Metric Engineering, Inc., per the terms and conditions of PD 13-14.039, Local Agency Program Agreement Project C.E.I. (Construction Engineering Inspections) for Myrtle Grove Sidewalk and Drainage Improvements, for a lump sum of $116,141.15.

[Funding:  Fund 352, LOST III, Cost Center 210517, Object Code 56301, Project Number 13EN2432 - $78,093.53;
Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 08EN0211 - $38,047.62]
 
             
7.  

Recommendation Concerning Professional Services as Governed by Florida Statute 287.055 - Stephan Hall, Management and Budget Services Interim Department Director
 

That the Board take the following action concerning PD 02-03.79, Professional Services as Governed by Florida Statute 287.055:
 

A. Award and authorize the County Administrator to sign Task Order-based Continuing Contracts to Municipal Engineering Services, Inc., a qualified Engineering Consulting firm, per PD 02-03.79, Professional Services as Governed by Florida Statute 287.055 (A&E Services) on a "Maximum Ceiling" basis fee schedule, as follows:

  • Maximum Overhead - 168%
  • Maximum Profit - 12%
  • Maximum (Facility Cost of Capital Monies) FCCM - 1.50%
  • Maximum Multiplier - 301.66% (providing no single item above is exceeded)
  • Existing Hourly Rates for each firm (based on an audited or auditable financial package)
 

B. Authorize the Department(s), in conjunction with the Office of Purchasing, to negotiate Task Orders, according to Florida Statute 287.055, "Consultants' Competitive Negotiation Act" (A&E Services), on a project-by-project basis.
 

[Funding:  Funds to be budgeted for on an annual basis and Project basis]
 
8.   Recommendation Concerning Supplemental Budget Amendment #070 - Stephan Hall, Management and Budget Services Interim Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #070, Other Grants and Projects Fund (110), in the amount of $16,000, to recognize proceeds from the Federally Funded Sub-grant Agreement, Contract Number 15DS-P4-01-27-01-XXX, and to appropriate these funds for providing cost reimbursement funding to the County Public Safety Division of Emergency Management, for Department of Homeland Security related planning, training, and/or exercise activities, for the period from date of full execution through December 31, 2015.
 
             
9.   Recommendation Concerning Supplemental Budget Amendment #071 - Stephan Hall, Management and Budget Services Interim Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #071, Other Grants and Projects Fund (110), in the amount of $143,494, to recognize proceeds from a Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG), and to appropriate these funds for the Escambia County Sheriff, "Crimes Involving Firearms Project 2014."
 
10.   Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements for 210 West Sunset Avenue - Keith T. Wilkins, Community & Environment Department Director

That the Board ratify the following February 19, 2015, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA), concerning the Residential Rehab Grant Program Funding and Lien Agreements:

A. Approving the following Residential Rehab Grant Program Funding and Lien Agreements between Escambia County CRA and David Frentzel, the owner of residential property located at 210 West Sunset Avenue, Pensacola, Florida, in the Warrington Redevelopment District, each in the amount of $4,231, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 220516, Object Code 58301, to replace roof and sanitary sewer connection; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement this Grant award.
 
             
11.   Recommendation Concerning the Off System Project Agreement Related to the Replacement and Maintenance of Two Escambia County Bridges - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Off System Project Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County related to the replacement and maintenance of Bluff Springs Road over Pritchett Mill Creek, Bridge #484052, and Patricia Drive over Bayou Marcus Creek, Bridge #484069:

A. Approve the State of Florida Department of Transportation Off System Project Agreement between FDOT and Escambia County related to the replacement and maintenance of Bluff Springs Road over Pritchett Mill Creek, Bridge #484052, and Patricia Drive over Bayou Marcus Creek, Bridge #484069;
 
B. Adopt the Resolution authorizing the Agreement; and

C. Authorize the Chairman or Vice-Chairman to execute the documents and any subsequent documents required for implementation of the bridge replacements.

[Funding Source:  Fund 175, Transportation Trust Fund, Account 210402/54601]
 
             
12.   ↵Recommendation Concerning the United States Department of Homeland Security, Federal Emergency Management Agency, Hazard Mitigation Grant Program - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the United States Department of Homeland Security (USDHS), Federal Emergency Management Agency (FEMA), Hazard Mitigation Grant Program (HMGP) for the following drainage projects:  Bristol Creek/Bristol Park/Ashbury Hills Area Flood Plain Management, Wetland Restoration, and Regional Pond Plan in the Elevenmile Creek Basin - Property Acquisition Plan; Pin Oak Lane; and Old Corry Field Outfall Property Purchase for Flood Plain Management.

A. Authorize submittal of the following projects and approve the 25% match funding, available in Fund 352, Local Option Sales Tax (LOST) III:

1. Bristol Creek/Bristol Park/Ashbury Hills Area

(Flood Plain Management, Wetland Restoration, and Regional Pond Plan in the Elevenmile Creek Basin - Property Acquisition Plan)

The general intent of this mitigation project is to provide a complete submittal of a HMGP Grant Application for the Bristol Creek/Bristol Park/Ashbury Hills Area. This area flooded as a result of the April 29-30, 2014, storm event, which resulted in negative impacts to public and private infrastructure and private properties, including approximately 160 homes.  This Area, located along and within the FEMA flood hazard zone of Elevenmile Creek, has been flooded in multiple previous severe storm events since development in 1988.
 
The consultant, Hatch-Mott MacDonald, selected through the abbreviated selection process, is tasked with utilizing existing recorded County data, including the conceptual drainage alternatives presented in the Elevenmile Creek Master Plan Basin Study prepared by Hatch-Mott MacDonald in 1994, the updated Study in 1999 after Hurricane Georges, and the most recently updated information in 2008.
 
A Property Acquisition Plan for drainage improvements will be prepared with cost estimates and solutions utilizing information provided in the said basin studies, aimed at acquiring funding for the Property Acquisition Plan through the HMGP Grant Program.  The HMGP Application will include this Plan, basin study backup documentation, and any other information necessary to secure the maximum amount of HMGP property-acquisition funding that can be secured within the 3-year cycle of the April 2014 event declaration, along with the 25% matching maximum amount the County can feasibly provide. Due to the large scale of this project, property acquisition must be the first step toward implementing drainage improvements for the area.
 
HMGP Application deadline constraints do not permit design and construction to be considered under this grant cycle. However, staff will pursue and apply for multiple grant opportunities to secure additional funding for this project.
 
Estimated Cost:  $5,000,000 with a 25% County match of $1,250,000, with global match possibility for a reduction to 0% match funding and 100% grant funding;

[Funding for the 25% match is available in Fund 352, LOST III, for Bristol Creek/Bristol Park/Ashbury Hills Area Flood Plain Management, Wetland Restoration, and Regional Pond Plan in the Elevenmile Creek Basin - Property Acquisition Plan]

2. Pin Oak Lane

The south end of Pin Oak Lane floods during normal rain events. Jack’s Branch Basin Study provides a solution (Recommendation Q10) to extend an alternate roadway connection to Quintette Road to the north. The Grant Application/funding request for this project should include documentation supporting the north roadway extension, restoration of the flood plain at the south end of Pin Oak, property acquisition of several undeveloped lots, and acquisition of one residential lot at 1000 Pin Oak Lane.  The residential lot has suffered repetitive flooding as shown on documentation provided by the homeowner.  Several other property owners within the flood plain have indicated a willingness to sell their vacant property to the County due to wetland jurisdiction lines and identified flood plain lines that may restrict practical development of these properties.  County staff has also contacted property owners at the north end of Pin Oak Lane to discuss the County’s Grant Application and intent to acquire property for the north roadway extension to Quintette Road.

The FEMA Flood Insurance Rate Map (FIRM) does not identify this area as a special flood hazard flood area, because the FEMA study did not extend to the area east of Highway 29.  However, the Jacks Branch Basin Study does indicate that the south end of Pin Oak Lane is located in the flood plain.  FEMA has been notified of this discrepancy through the Water Management District, and the area is currently under study to consider map amendments.

Estimated Cost:  $1,500,000 with a 25% County match of $375,000, with global match possibility for a reduction to 0% match funding and 100% grant funding; and

[Funding for the 25% match is available in Fund 352, LOST III, for Pin Oak Lane (Drainage Basin funds)]

3. Old Corry Field Outfall

(Property Purchase for Flood Plain Management (aka Jackson’s Creek Property Purchase)

This property purchase is for the Jackson Lakes portion of the approved National Fish and Wildlife Federation (NFWF) Grant for Bayou Chico Restoration approved for funding in December 2014.  The NFWF grant does not provide for property acquisition.  The Grant Application/funding request for this project should be to utilize the NFWF Grant funding as the Grant match for property acquisition.  This project is referenced in the NFWF Grant as Jackson’s Creek Stream Restoration and Floodplain Expansion, as it is one of the five projects listed in the Bayou Chico Restoration NFWF Grant. The stream/drainage way is also known as the Old Corry Field Outfall or the Pete Moore ditch. Property immediately adjacent to the north side of the stream/drainage way, located at 121 New Warrington Road, is suitable for restoration and floodplain expansion purposes.

The HMGP Application will focus on securing funding for property acquisition located at 121 New Warrington Road, to support the NFWF Grant for flood plain expansion.  The property of interest is owned by the Pugh Family Limited Liability Company, and currently operates as Pensacola Storage Inn, a storage rental facility. This property has flooded repeatedly and is located within the calculated 100-year flood plain.

Estimated cost:  $750,000 with a 25% County match of $187,500. However, NFWF funding is expected to be used as a Grant match for a reduction to 0% match funds and HMGP providing for 100% of the project funding.

[Funding match will be leveraged utilizing the NFWF funds for Bayou Chico Restoration as a global match, for Old Corry Field Outfall Property Purchase for Flood Plain Management]
 
B. Authorize the Chairman to execute, subject to Legal review and sign-off, any subsequent Agreements and program-related documents for these three projects;

 C. Authorize the County Administrator or his designee, subject to Legal review and sign-off, to execute the subsequent Grant Applications for these three projects; and

 D. Accept, subject to Legal review and sign-off, Agreements, Easements, Hold Harmless Agreements, and other documents of conveyance as may be required from property owners of Escambia County, whose properties are designated as HMGP sites.
 
13.   Recommendation Concerning Establishing a Design Team and the Reorganization of the Transportation and Traffic Operations Division - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning establishing a Design Team and reorganizing the Transportation and Traffic Operations Division:

A. Authorize the creation of two Local Option Sales Tax (LOST) funded positions, a Design Engineer and a Lead Drafter/Project Coordinator, per the provided job descriptions and organization charts;

B. Authorize the one-time capital and/or operational expenditure for necessary equipment (Design Team) at approximately $102,742, and the annual recurring software fees for approximately $12,317, per the provided "Design Team Costs" spreadsheet; and

C. Authorize the reorganization of the Transportation and Traffic Operations Division, per the provided organization charts, and the creation of a Division Manager position, which will be advertised internally to Public Works and will eliminate the vacancy created from internal recruitment, which will result in a net zero increase in Full-Time Employees (FTE). 
 
 
             
14.   Recommendation Concerning the Transportation Regional Incentive Program for Project Development and Environment Study for the Escambia Beltway and the Escambia Beltway Corridor Study - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Transportation Regional Incentive Program (TRIP) for Project Development and Environment (PD&E) Study for the Escambia Beltway and the Escambia Beltway Corridor Study:

A. Authorize the County Administrator to submit a request for TRIP Funds to the Florida Department of Transportation (FDOT) to request funding assistance for Planning Services for the PD&E Study phase for a four-lane roadway along Beulah Road, from Nine Mile Road north to I-10, including the new I-10 Interchange and continuing further north to US 29, and to request funding assistance for the Escambia Beltway Corridor Study for the segment from I-10 to US 29; and

B. Authorize the Chairman to sign the TRIP Application and any other documents associated with this TRIP Application without further action of the Board.

[Funding Source:  Fund 352, Local Option Sales Tax III:  $1,934,335.73, Cost Center 210107, Object Code 56301; FDOT Funds through Transportation Planning Organization (TPO) Matching Programs, TRIP Funds and Other Federal and State Funding Programs]
 
             
15.   Recommendation Concerning the Applications for Transportation Alternatives Program Funding for Multiple Projects Throughout the County - Joy D. Blackmon, P.E., Public Works Department Director 

That the Board take the following action regarding the proposed Applications for multi-modal facilities:

A. Approve submittal of Applications for Transportation Alternatives Program (TAP) funds to design and construct the multi-modal facilities at the following locations:

     1. Sidewalks along Massachusetts Avenue, from Hollywood Boulevard to Mobile Highway (SR 10A);
     
     2. Sidewalks along Chemstrand Road (CR 749), from Nine Mile Road (SR 10) to Ten Mile Road;

     3. Sidewalks along "W" Street (CR 453), from Fairfield Drive (SR 295) to Navy Boulevard (SR 30);

     4. Paved shoulders along Dog Track Road (CR 297), from Blue Angel Parkway (SR 173) to Lillian Highway (SR 30);

     5. Sidewalks along Saufley Field Road (CR 296), from Mobile Highway (SR 10A) to Saufley Field Gate; and

     6. Pensacola Beach Ferry Service Landing Site at Quietwater Beach;

B. Adopt a Resolution in support of Applications for Transportation Alternatives Program Projects; and

C. Authorize the Chairman to sign the Transportation Alternatives Program Projects Applications and the Resolution.
 
             
16.   Recommendation Concerning the Acceptance of a Drainage Easement Located at 6804 Devonshire Circle - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the acceptance of the donation of a 7.5-foot-wide drainage easement (approximately 501 square feet), along the south side of the property located at 6804 Devonshire Circle, from Edward A. Allen, for the 69th Avenue Drainage Project:

A. Accept the donation of a 7.5-foot-wide drainage easement (approximately 501 square feet), along the south of the property located at 6804 Devonshire Circle, from Edward A. Allen, for the 69th Avenue Drainage Project;

B. Authorize the payment of documentary stamps as the easement is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this drainage easement, which enhances the safety and well-being of the citizens of Escambia County;
 
C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time. 

[Funding:  Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's office]
 
 
17.   Recommendation Concerning the Acceptance of a Drainage Easement Located at 6805 Devonshire Circle - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the acceptance of the donation of a 7.5-foot-wide drainage easement (approximately 501 square feet), along the north side of the property located at 6805 Devonshire Circle, from Billy and Nancy Gibson, for the 69th Avenue Drainage Project:

A. Accept the donation of a 7.5-foot-wide drainage easement (approximately 501 square feet), along the north side of the property located at 6805 Devonshire Circle, from Billy and Nancy Gibson, for the 69th Avenue Drainage Project;

B. Authorize the payment of documentary stamps as the easement is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this drainage easement, which enhances the safety and well-being of the citizens of Escambia County;
 
C. Authorize the payment of incidental expenditures associated with the recording of documents; and

D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time.

[Funding:  Funds for incidental expenses associated with the recording of documents are available in an Engineering Escrow Account accessed by the Escambia County Clerk's office]
 
 
             
18.   Recommendation Concerning Issuance of a Task Order to Hatch Mott MacDonald, LLC, for the Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action:

A. Approve transfer of funds (Drainage) from Local Option Sales Tax III (Fund 352, Cost Center 210107) from Ferry Pass Zone 2 ($180,000), Ferry Pass Zones 4 & 5 ($120,000) and Fairchild Road ($100,000), for a total amount of $400,000, to the Olive Road Project.  A total of $226,160.51 of this project transfer will be used for the Task Order for Construction, Engineering, Inspection (CEI), and Project Management Services.  The balance of transferred funds (approximately $174,000) will be used toward the purchase of property to accommodate drainage needs; and

B. Approve the issuance and authorize the County Administrator to execute a Task Order to Hatch Mott MacDonald, LLC, for the Olive Road East Multi-Lane Reconstruction and Drainage Project Phase I, for an amount of $226,160.51, on Contract PD 02-03.79, "Professional Services", for Construction, Engineering, Inspection (CEI), and Project Management Services.

[Funding Source:  Fund 352, Local Option Sales Tax III, Cost Center 210109 and Cost Center 210107, Object Code 56301]
 
 
19.   Recommendation Concerning a Change Order to Sigma Consulting Group, Inc., for the 69th Avenue North Drainage Improvements and Sidewalks Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Sigma Consulting Group, Inc., on Contract PD 11-12.012, for the 69th Avenue North Drainage Improvements and Sidewalks Project:

 
Department: Public Works
Division: Engineering/Infrastructure Division
Type: Addition
Amount: $44,215
Vendor: Sigma Consulting Group, Inc.
Project Name: 69th Avenue North Drainage Improvements and Sidewalks Project
Contract: PD 11-12.012
PO#: 121184
CO#: 6
Original Contract Award: $144,220
Cumulative Amount of Change Orders Through this CO: $65,375
New Contract Amount: $209,595

[Funding Source:   Fund 352, Local Option Sales Tax, Account 210107, Object Code 56301, Project #12EN1752 and #09EN0572]
 
             
20.   Recommendation Concerning the Roadway Materials Pricing Agreement - Joy D. Blackmon, P.E., Public Works Department Director

That the Board award an extension to the Indefinite Quantity, Indefinite Delivery Contract, PD 13-14.006, Roadway Materials Pricing Agreement, to McDirt Industries, Inc., Roads, Inc., of NWF, Panhandle Grading & Paving, Inc., and Midsouth Paving, Inc., based on the pricing provided, for a term of 12 months, effective February 6, 2015.

[Funding:  Fund 352, LOST III, Cost Center 210107, Object Code 56301, Various Projects, $850,000; Fund 112, Disaster Recovery Fund, Cost Center 330490-339495, Object Code 54612/56301, $500,000; Fund 181, Master Drainage Basins, Cost Center 210719-210736, Object Code 56301, $50,000; Fund 175, Transportation Trust Fund, Cost Center 210402, Object Code 55301, $300,000; Fund 401, Solid Waste Management Fund, Cost Center 230306 (Recycling), Object Code 55301, $50,000; Fund 401, Solid Waste Management Fund, Cost Center 230309 (Closed Landfills), Object Code 55301, $50,000; Fund 401, Solid Waste Management Fund, Cost Center 230314 (Operations), Object Code 55301, $200,000; Fund 401, Solid Waste Management Fund, Cost Center 230315 (Projects), Object Code 55301, $500,000]
 
             
21.   Recommendation Concerning the Agreements Relating to Escambia County, Florida, Grounds Mowing and Trimming for Athletic Parks - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve a 12-month extension, beginning February 6, 2015, to the Agreement Relating to Grounds Mowing and Trimming for Athletic Parks, PD 13-14.008, Escambia County, Florida, Parks and Recreation Grounds Mowing and Trimming for Zones 1, 2, 3, 4, 5, and 6 to the following contractors:

A. Agreement for Zone 1 to Greenworks Groundskeeping & Landscaping Services, Inc., in the amount of  $39,000;

B. Agreement for  Zone 2 to Northwest Florida Landscaping, Inc., in the amount of $45,000;

C. Agreement for Zone 3 to Gulf Coast Environmental Contractors, Inc., in the amount of $48,600;

D. Agreement for Zone 4 to Rhett James Landscaping, Inc., in the amount of $72,490;

E. Agreement for Zone 5 to Emerald Coast Grass Company, Inc., in the amount of $67,000; and

F. Agreement for Zone 6 to Wallace Sprinkler & Supply, Inc., in the amount of $57,200 $75,400.
 
The Agreement for Zone 6 is being increased by $18,200, to add the new extended fields and surrounding common areas.
 
PD 13-14.008 is a Unit Price Contract based on a fixed cost per mow, and the estimated annual expenditures are listed above.

[Funding:  Fund 352, LOST III, Cost Center 350229, Object Code 53401, Project Number 08PR0078, Contract Contractor Annual Expenditure]
 
22.   Recommendation Concerning a Resolution Adding Certain Inspection Fees for Development Services - Horace Jones, Development Services Interim Department Director

That the Board adopt the proposed fee Resolution adding certain inspection fees for Development Services, for site inspections required by mineral resource extraction activities at borrow pits located within Escambia County.
 
             
III. For Discussion
 
1.   Discussion Concerning the "Century Project" - Steven Barry, District Five Commissioner
 
             
COUNTY ATTORNEY'S REPORT
 
I.   For Action
 
1.   Recommendation Concerning an Interagency Agreement Relating to the Solid Waste Program Financial Assurance Mechanisms Between the State of Florida Department of Environmental Protection (FDEP) and Escambia County.

That the Board take the following action:

A.  Authorize the Chairman to execute the attached Interagency Agreement between the State of Florida Department of Environmental Protection (FDEP) and Escambia County; and

B.  Authorize Attachment 1 of the Interagency Agreement to be incorporated upon completion and subject to legal sign-off without additional Board action.
 
2.   That the Board adopt the attached Resolution authorizing and ratifying the operation of the Escambia County Housing Finance Authority (the "Authority") under Chapter 159, Part II, Florida Statutes, relating to housing projects and ancillary and subordinate related facilities.
 
             
16. Items added to the agenda.
 
17. Announcements.
 
18. Adjournment.