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AGENDA
Board of County Commissioners
Regular Meeting – November 6, 2014 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
             
1. Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2. Invocation – Commissioner Robertson.
 
3. Pledge of Allegiance to the Flag.
 
4. Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5. Commissioners’ Forum.
 
             
6. Presentations:

A.  Mike Crittenden, General Manager, FirstGroup America - Certificates in recognition of years of service for the following Escambia County Area Transit employees:

Willie Carter, Jr. - 40 years
Emmit Smith, Jr. - 38 years
Ken Edgerton - 37 years
James McIntyre - 33 years
Alan Wise - 30 years
Michael Gray - 34 years

B.  Tim Evans, Executive Director, Pensacola Habitat for Humanity - Check for payment of property taxes contributed by Habitat homeowners.
 
7.   Proclamations.

Recommendation:  That the Board take the following action:
 
A. Adopt the Proclamation commending and congratulating Regina Hall, on her selection as the “Employee of the Month” for November 2014; and

B. Ratify the Proclamation dated October 18, 2014, recognizing Janet Louise Hubert for her dedication and commitment to empowering others in her many roles as advocate, activist, author, producer, and actor.
 
             
8. Written Communication.
 
  August 27, 2014, communication from Mrs. Aserdean Soles requesting the Board forgive a Code Enforcement Lien against property located at 3200 North Miller Street.

Recommendation: That the Board review and consider a Lien relief request made by Mrs. Aserdean Soles against property located at 3200 North Miller Street.

On June 18, 2009, the Board amended the “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H 2.  Staff was instructed to review all requests for forgiveness of Environmental (Code) Enforcement Liens to determine if the requests meet the criteria for forgiveness, in accordance with the Board’s policy.

After reviewing the request for forgiveness of Liens, staff made the determination that the request DOES fall within any of the criteria that would allow the County Administrator to deny relief, in accordance with the Board’s Policy, “Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens” Policy, Section III, H2.

County Administrator Jack Brown mailed Mrs. Aserdean Soles a denial letter dated September 15, 2014.
 
9. Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
             
10.   5:31 p.m. Public Hearing for consideration of adopting a Resolution approving Supplemental Budget Amendment #001 to re-budget ongoing projects that were not completed by the end of Fiscal Year 2013-2014.

Recommendation:  That the Board take the following action concerning re-budgeting ongoing projects that were not completed by the end of Fiscal Year 2013-2014:

A.  Conduct the 5:31 p.m. Public Hearing on November 06, 2014, amending the Fiscal Year 2014/2015 Budget for the purpose of recognizing prior year Grants and fund balances, and appropriating these funds for on-going projects;

B.  Adopt the Resolution approving Supplemental Budget Amendment #001, General Fund (001), Escambia County Restricted Fund (101), Economic Development Fund (102), Mass Transit Fund (104), Tourist Development Fund (108), Other Grants & Projects (110), Detention/Jail Commissary Fund (111), Disaster Recovery Fund (112), Library Fund (113), Misdemeanor Probation Fund (114), Article V Fund (115), Perdido Beach Mouse Fund (117), SHIP Fund (120), CDBG/HUD Entitlement Fund (129), Fire Protection Fund (143), E-911 Operations Fund (145), HUD Home Fund (147), Community Redevelopment Fund (151), Southwest Sector CRA (152), Bob Sikes Toll Fund (167), Transportation Trust Fund (175), Master Drainage Fund (181), FTA Capital Fund (320), Local Option Sales Tax III Fund (352), Solid Waste Fund (401), Civic Center Fund (409), and the Internal Service Fund (501), in the amount of $107,778,635.58, to re-budget the funds associated with on-going projects that were not completed by the end of Fiscal Year 2013/2014; and
 
C.  Approve all associated Fiscal Year 2014/2015 Purchase Orders for projects with existing purchase orders.
 
             
11.   5:32 p.m. Public Hearing for consideration of the Petition to Vacate a portion of Sinton Drive, as petitioned by Marvin Woodruff.

Recommendation:  That the Board take the following action concerning the Petition to Vacate a portion of Sinton Drive, approximately 0.17 acre, as petitioned by Marvin Woodruff:
  
A. Approve or deny the Petition to Vacate a portion of Sinton Drive, approximately 0.17 acre, as petitioned by Marvin Woodruff;

B. Accept the Hold/Harmless Agreement;

C. Adopt the Resolution to Vacate; and

D. Authorize the Chairman or Vice Chairman to accept the documents as of the day of delivery of the documents to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute them at that time.
 
12.   5:33 p.m. Public Hearing for consideration of adopting an Ordinance regulating large outdoor entertainment events.

Recommendation:  That the Board adopt and authorize the Chairman to sign, an Ordinance that will regulate large outdoor entertainment events.
 
             
13. Reports:
 
 
 
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130
 
I.  Consent Agenda
 
1.   Recommendation Concerning Acceptance of TDT Collection Data for August 2014 Returns received in September 2014

That the Board accept, for filing with the Board's Minutes, the Tourist Development Tax (TDT) Collections Data for the August 2014 returns received in the month of September 2014, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the twelfth month of collections for the Fiscal Year 2014; total collections for the August 2014 returns was $982,523.97; this is a 15.77% increase over the August 2013 returns; total collections year-to-date are 7.48% more than the comparable time frame in Fiscal Year 2013.
 
2.   Recommendation Concerning Acceptance of the September 30, 2014 Investment Report 

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended September 30, 2014, as required by Ordinance Number 95-13; on September 30, 2014, the portfolio market value was $227,480,374 and portfolio earnings totaled $95,870 for the month and $1,906,144 year-to-date; the short-term portfolio yield was 0.20%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 0.09%; the long-term CORE portfolio achieved a total return of -0.04%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of -0.18%.
 
             
3.   Recommendation Concerning Acceptance of a Document Provided to the Clerk to the Board's Office

That the Board accept, for filing with the Board's Minutes, the 2014 Annual Investment Report for Fiscal Year ending September 30, 2014, as provided by the Honorable David Morgan, Escambia County Sheriff, and received in the Clerk to the Board's Office on October 14, 2014.
 
4.   Recommendation Concerning Minutes Prepared by the Clerk to the Board's Office

That the Board approve the Minutes of the Regular Board Meeting held October 16, 2014, as prepared by the Clerk to the Board's Office.
 
             
GROWTH MANAGEMENT REPORT
 
I.   Public Hearing
 
1.   Recommendation Concerning the Review of the Rezoning Case Heard by the Planning Board on September 30, 2014

That the Board take the following action concerning the rezoning case heard by the Planning Board on September 30, 2014:
  1. Review and either adopt, modify, or overturn the Planning Board’s recommendation for Rezoning Case Z-2014-16 or remand the case back to the Planning Board; and
  2. Authorize the Chairman to sign the Order of the Escambia County Board of County Commissioners for the rezoning case that was reviewed.
1. Case No.: Z-2014-16
  Address: 2840 Pine Forest Road
  Property Reference No.: 38-1N-31-2301-000-000
  Property Size: 11.76 (+/-) acres
  From: VR-2, Villages Rural Residential District (one du/ 0.75 acre)
  To: V-3, Villages Single-Family Residential District (five du/acre)
  FLU Category: MU-S, Mixed-Use Suburban
  Commissioner District: 5
  Requested by: Wiley C. "Buddy" Page, Agent for Daniel and Rhonda Cobb, Owners
  Planning Board Recommendation: Denial
  Speakers: Buddy Page, Rebecca Turner, Doris Smith, Jeff Bookout, Lloyd Hoffmaster, Jackie Kennedy, Bonny Shiflett, Mack Dubose, Lisa Castillo, Claudette Simmons, Verna Perdue, Roger White, Traci Williamson, Russell O Farrell
 
2.   5:45 p.m.  A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map

That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning case heard by the Planning Board on September 30, 2014 and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date.
 
II.  Action Item
 
1.   Recommendation Concerning the Appointment of an At-large Board of Adjustment Member

That the Board approve appointing one of the following nominees to the Escambia County Board of Adjustment at-large position, effective November 06, 2014 through April 15, 2015, to fill the unexpired term of Kevin W. White:

A.  Timothy Bryan; or

B.  David L. Woodward
 
III. Consent Agenda
 
1.   Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

A. November 17, 2014

5:45 p.m.- A Public Hearing- Material Recovery Facilities (MRF), Concerning the Review of an Ordinance Amending Article 6

B. December 11, 2014

1. 5:45 p.m. - A Public Hearing to amend the official Zoning Map to include the following Rezoning Cases heard by the Planning Board on November 10, 2014.
 
Case No.: Z-2014-15
Address: 13161 Lillian Highway
Property Reference No.: 03-2S-32-1000-080-003
Property Size: 1.54 (+/-) acres
From: R-1, Single-Family District, Low Density (four du/acre)
To: R-6, Neighborhood Commercial and Residential District, (cumulative) High Density (25 du/acre)
FLU Category: MU-S, Mixed-Use Suburban
Commissioner District 1
Requested by: Wiley C. “Buddy” Page, Agent for Helen G. Wilkenson
   
Case No.: Z-2014-17
Address: 337 Commerce Street
Property Reference No.: 51-2S-30-7061-008-024
Property Size: 0.20 ( +/-) acres
From: R-2, Single-Family District (cumulative), Low-Medium Density (seven du/acre)
To: C-1, Retail Commercial District (cumulative) (25 du/acre)
FLU Category: MU-U, Mixed-Use Urban
Commissioner District 2
Requested by: Wiley C. “Buddy” Page, Agent for Rosa L. Sadler Walker
   
Case No.: Z-2014-19
Address: 1408 Hwy 297-A South
Property Reference No.: 24-1N-31-1201-000-000
Property Size: 27.91 (+/-) acres
From: VR-1, Villages Rural Residential District, Gross Density (one unit per four acres)
VR-2, Villages Rural Residential District, Gross Density (one unit per 0.75 acre)
To: VM-2, Villages Mixed Residential/Commercial District (seven units per acre)
FLU Category: MU-S, Mixed-Use Suburban
Commissioner District 5
Requested by: Thomas Hammond, Agent for Dennis M. & Virginia L. Griffith
   
Case No.: Z-2014-20
Address: 6600 North W. St
Property Reference No.: 39-1S-30-1100-001-001
Property Size: 7.90 (+/-) acres
From: ID-1, Light Industrial District (cumulative) (no residential uses allowed)
C-2, General Commercial and Light Manufacturing District (cumulative) (25 du/acre)
To: C-2, General Commercial and Light Manufacturing District (cumulative) (25 du/acre)
FLU Category: C, Commercial
Commissioner District 3
Requested by: Justin Beck, Agent for Levin Group, LLC.
   
Case No.: Z-2014-21
Address: 1201 North P. Street
Property Reference No.: 00-0S-00-9060-001-155
Property Size: 3.64 (+/-) acres
From: R-2, Single-Family District (cumulative), Low-Medium Density (seven du/acre)
To: R-6, Neighborhood Commercial and Residential District, (cumulative) High Density (25 du/acre)
FLU Category: MU-U, Mixed-Use Urban
Commissioner District 3
Requested by: Wiley C. “Buddy” Page, Agent for The Paces Foundation
   
Case No.: Z-2014-22
Address: 7945 Beulah Road
Property Reference No.: 18-1S-31-4300-000-000
Property Size: 56.43 (+/-) acres
From: R-2, Single-Family District (cumulative), Low-Medium Density (seven du/acre)
To: R-3, One-Family and Two-Family District, (cumulative) Medium Density (ten du/acre)
FLU Category: MU-S, Mixed-Use Suburban
Commissioner District 1
Requested by: Fred R. Thompson, Agent for Richard R & Edna Marie Gibbs

2. 5:46 p.m.- A Public Hearing Concerning the Review of an Ordinance Adopting the Annual Update to the Schedule of Capital improvements (CIP).
 
 
             
COUNTY ADMINISTRATOR'S REPORT
 
I.   Technical/Public Service Consent Agenda
 
1.   Recommendation Concerning Certificates of Public Convenience and Necessity for the Provision of Advanced Life Support and/or Basic Life Support Services in Escambia County, Florida - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning Certificates of Public Convenience and Necessity:

A. Approve the issuance of a Certificate of Public Convenience and Necessity for provision of Advanced Life Support and/or Basic Life Support services in Escambia County, Florida, with noted limitations, to Atmore Ambulance, Inc., Escambia County Public Safety Department, Lifeguard Ambulance Services of Florida, LLC, Rocky Mountain Holdings, LLC, dba Air Methods Corporation (formerly Baptist Hospital LifeFlight), and Sacred Heart Children's Hospital, effective January 1, 2015, through December 31, 2015; and

B. Authorize the Chairman to execute the Certificate of Public Convenience and Necessity for each Agency.
 
2.   Recommendation Concerning the Amendment of the BCC Employee Discipline Policy - Thomas G. "Tom" Turner - Human Resources Department Director

That the Board adopt the revised Policy, entitled “Discipline Policy,” amending Section II, Part C.2, of the Board of County Commissioners’ (BCC) Policy Manual, to address a change due to Florida Statutes.
 
3.   Recommendation Concerning Escambia-Pensacola Human Relations Commission Reappointment - Jack R. Brown, County Administrator

That the Board take the following action concerning a reappointment to the Escambia-Pensacola Human Relations Commission:

A. Waive the Board’s Policy, Section I, Part B 1. (D), Appointment Policy and Procedures; and

B. Reappoint Robert C. Allen, P.A., to a two-year term, effective November 7, 2014, through November 6, 2016.
 
4.   Recommendation Concerning the Request for Disposition of Property for the Escambia County Tax Collector's Office - Janet Holley, CFC, Escambia County Tax Collector

That the Board approve the Request for Disposition of Property Form for the Escambia County Tax Collector's Office, for property which is described and listed on the disposition form.  The listed item has been found to be of no further usefulness to the County/Tax Collector, as a result of the flood in April 2014; thus it is requested that it properly be disposed of.
 
5.   Recommendation Concerning the Request for Disposition of Property for the Corrections Department - Gordon C. Pike, Corrections Department Director

That the Board approve the Request for Disposition of Property Form for the Corrections Department, Jail, for property which is described and listed on the Disposition Form, with reasons for disposition stated.  The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or properly disposed of.
 
             
II.  Budget/Finance Consent Agenda
 
1.   Recommendation Concerning the Contract with Workforce Escarosa, Inc., DBA CareerSource Escarosa for the Supplemental Nutrition Assistance Program - Marilyn Wesley, Community Affairs Department Director

That the Board take the following action concerning the Contract for the Supplemental Nutrition Assistance Program (SNAP):

A. Approve the Contract between Workforce Escarosa, Inc., DBA CareerSource Escarosa and the Escambia County Board of County Commissioners for SNAP, SNAP #2014-2015-01, for the period of October 1, 2014, through September 30, 2015, in the amount of $51,067; and

B. Authorize the Chairman to sign the Contract and any subsequent non-monetary related documents, pending Legal review and approval, without further action of the Board.

[Funding Source:  Fund 110, Other Grants and Projects - no local match required]
 
2.   Recommendation Concerning an Amendment to the Agreement for Lobbyist Services - Jack R. Brown, County Administrator

That the Board take the following action concerning the Amendment to Agreement for Lobbyist Services:

A. Approve the Amendment to Agreement for Lobbyist Services, PD 10-11.055, between Gentry & Associates, LLC, and Escambia County, to correct due to a scrivener’s error, the ending date of the original Contract from December 31, 2015, to December 31, 2014, and to add the option to extend the term of the Agreement for an additional six months;

B. Authorize extending the term of the original Contract for an additional six months to expire on June 30, 2015; and

C. Authorize the Chairman to sign the Amendment.

[Funding:  Fund 001, General Fund, Cost Center 110201]
 
3.   Recommendation Concerning Florida Department of Health, Bureau of Emergency Medical Services Program, EMS County Grant Application - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Florida Department of Health, Bureau of Emergency Medical Services (EMS), EMS County Grant Application for the Fiscal Year 2014/2015:

A. Adopt and authorize the Chairman to sign the Resolution certifying that the monies received from the State of Florida EMS Trust Fund, as the Escambia County Emergency Medical Services' Award, shall be used to improve and expand the County's pre-hospital EMS system and shall not be used to supplant existing EMS Budget allocations in any manner; and

B. Approve and authorize the Chairman to sign the EMS Grant Application for the Fiscal Year 2014/2015, in the amount of $34,902, and the Request for Grant Fund Distribution.

[Funding:  Fund 110, Other Grants and Projects, Revenue Account 334221, Cost Center 330318]
 
4.   Recommendation Concerning Upgrading of 911 Telephony Recorder System Using E-911 Reserve Funds - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the upgrade of the 911 telephony recorder system:

A. Authorize use of E-911 Reserve Fund (Fund 145), in the amount of $157,116.75, for the purpose of upgrading the NICE CFIII 911 Logging Recorders and Inform Version 4.1 (Call management/playback) system to NICE NRX recording platform, and Inform Version 6.0 at the Emergency Communication Center, Escambia County Sheriff's Office, and Pensacola Police Department (Escambia County's Public Safety Answering Points); and

B. Authorize issuance of a Purchase Order to Motorola Solutions, Inc., for this purpose, in accordance with the Contract between Houston-Galveston Area Council (HGAC) and Motorola Solutions Inc. (Contract No. RA05-12).

[Fund Source:  Fund 145, E-9-1-1, Cost Center Code 330404]
 
             
5.   Recommendation Concerning the Issuance of a Purchase Order for the General Paving and Drainage Pricing Agreement - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the General Paving and Drainage Pricing Agreement:

A. Rescind the Board’s action of April 3, 2014, authorizing the issuance of a Purchase Order, per PD 10-11.065, General Paving and Drainage Pricing Agreement, to Roads, Inc., of NWF, in an amount not to exceed $250,000 in total (Funding: Fund 352, Local Option Sales Tax III, Project Code 14FS2968, Account Code 56301); and

B. Authorize the issuance of a Purchase Order, per PD 10-11.065, General Paving and Drainage Pricing Agreement, to Heaton Brothers Construction Company Inc., in an amount not to exceed $339,000 in total. (The two lowest bidders declined the work due to scheduling issues).

[Funding:  Fund 352, Local Option Sales Tax III, Project Code 14FS2968, Cost Center 330228, Account Code 56301]
 
6.   Recommendation Concerning  the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreement for Frank Brown International Foundation for Music, Inc. - Gene M. Valentino, District 2 Commissioner

That the Board take the following action concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreement between Escambia County and Frank Brown International Foundation for Music, Inc.:

A. Approve allocating $40,000 from District 2's discretionary funds;

B. Approve the Miscellaneous Appropriations Agreement, in the amount of $40,000, to be paid from the 4th Cent Tourist Promotion Fund (108), Cost Center 360105;

C. Authorize the Chairman to sign the Agreement and all other necessary documents; and

D. Authorize the execution of the necessary Purchase Order.
 
             
7.   Recommendation Concerning Supplemental Budget Amendment #3 Regarding the PILOT Agreement with Sacred Heart Health System - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #3, General Fund (001), in the amount of $800,000, recognizing the proceeds from the Payment in Lieu of Taxes (PILOT) Agreement between Escambia County and Sacred Heart Health System, and appropriating these funds to make payments to the Agency for Health Care Administration (AHCA).
 
8.   Recommendation Concerning Supplemental Budget Amendment #4 - Beach Renourishment on Santa Rosa Island - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #4, Local Option Sales Tax III, Fund (352), in the amount of $8,500,000, recognizing Loan proceeds and appropriating them to the Santa Rosa Island Authority (SRIA) to renourishment areas of Pensacola Beach.
 
9.   Recommendation Concerning Supplemental Budget Amendment #011 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #011, Other Grants and Projects Fund (110), in the amount of $56,683, to recognize proceeds from the Florida Department of Law Enforcement (FDLE), and to appropriate these funds for drug court treatment services with Escambia County Courts and a traffic enforcement reporting system at Pensacola State College (PSC).
 
10.   Recommendation Concerning Supplemental Budget Amendment #012 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #012, General Fund (001), and the Community Redevelopment Fund (151), a reduction in the amount of $16,746, to recognize an adjustment to the Escambia County Tax Increment Financing (TIF) Districts.  This adds $88,551 to reserves for operating, reduces the County TIF Areas by $16,746, and reduces the allocation to the City TIF Areas by $71,805 based on the final certification of property values.
 
11.   Recommendation Concerning Supplemental Budget Amendment #013 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #013, Internal Services Fund (501), in the amount of $50,000, to recognize funds from Florida Blue for a three-year wellness incentive to improve or maintain the County's wellness facilities and program.
 
12.   Recommendation Concerning Supplemental Budget Amendment #017 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #017, Other Grants and Projects Fund (110), in the amount of $28,000, to recognize proceeds from the Florida Department of Environmental Protection (DEP) and the Florida Fish and Wildlife Conservation Commission (FWC), and to appropriate these funds to increase compliance with outdoor lighting standards to protect nesting sea turtles and hatchlings on Pensacola Beach and Perdido Key.
 
13.   Recommendation Concerning Supplemental Budget Amendment #020 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #020, Other Grants and Projects Fund (110), in the amount of $9,865, to recognize proceeds from the State-Funded Subgrant Agreement Contract Number 15-CP-11-01-27-01-XXX between the  State of Florida, Division of Emergency Management and Escambia County, and to appropriate these funds for updating the Hazardous Materials Facility Analysis Data.
 
14.   Recommendation Concerning Supplemental Budget Amendment #021 - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #021, Other Grants and Projects Fund (110), in the amount of $49,841, to recognize Grant funds from the Florida Department of Financial Services, and to appropriate these funds to be used for Federal Elections Activities with the Supervisor of Elections (SOE) Office in Escambia County.  This Grant requires a 15% match; those funds will come from the Fiscal Year 2014/2015 SOE General Fund Budget.
 
15.   Recommendation Concerning Supplemental Budget Amendment #022 to Recognize Revenues from IIDC - Amy Lovoy, Management and Budget Services Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #022, Escambia County Restricted Fund (101), in the amount of $181,186, to recognize revenues from Island Innerarity Development Corporation (IIDC) and to appropriate these funds for the purchase of water and wastewater services, costs of administration, and other operating costs of the system.
 
16.   Recommendation Concerning the Surplus and Sale of Real Property Located at 5000 Commerce Park Circle - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning the surplus and sale of real property, located at 5000 Commerce Park Circle:

A. Declare surplus the Board's real property located, at 5000 Commerce Park Circle (Account Number 04-0861-821, Reference Number 39-1S-30-0200-002-002);

B. Authorize the sale of the property to the bidder with the highest offer received at or above the minimum bid, which will be set at the current value assessed by the Property Appraiser, in accordance with Section 46.134 of the Escambia County Code of Ordinances; and

C. Authorize the Chairman to sign all documents related to the sale.
 
             
17.   Recommendation Concerning the Surplus and Sale of Real Properties That Have Escheated to the County - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning the surplus and sale of real properties, located at the following locations, that have escheated to the County:

A.  Authorize the County Attorney  to take such necessary actions to evict the occupants of the County-owned properties listed below, if they are still occupying premises;

B.  Declare surplus the Board's real properties, as listed below, with the Property Appraiser's (PA) Value and District (Dist) noted:

Account

Reference

Address

2014 PA Value

  Dist

 123533360

 024N334101000008

 240 Juniper Street 

 $7,387

5

 131594000

 000S009010110071

 500 West Desoto Street Blk

 $8,390

3

 131595000

 000S009010112071 

 500 West Desoto Street Blk

 $8,461

3

 131731000

 000S009010010080

 522 West Belmont Street

 $13,500

3

 131739000

 000S009010090080

 400 North Coyle Street Blk

 $18,750

3

 132080000

 000S009010006116

 2011 North Tarragona Street

 $21,117

3

 132223500

 000S009010030135

 2302 North Baylen Street

 $7,752

3

 132226500

 000S009010070135

 2314 North Baylen Street

 $7,752

3

 132284000

 000S009010008140

 2421 North Guillemard Street

 $8,437

3

132312000

 000S009010012143

 119 West Scott Street

 $7,831

3

 133077000

 000S009020213037

 318 East Brainard Street

 $3,828

3

 133111000

 000S009020007040

 1300 North Hayne Street Blk

 $7,125

3

Account

Reference

Address

2014 PA Value

Dist

 133144000

 000S009020022041

 1401 Dr. Martin Luther King, Jr., Drive

 $10,688

3

 133150000

 000S009020007042 

 1418 Dr. Martin Luther King, Jr., Drive

 $3,562 

3

 133227000

 000S009020040048

 1010 North 7th Avenue

 $6,242 

3

 133421500

 000S009020010066

 1600 North 8th Avenue Blk

 $6,714

3

 133502000

 000S009020150078

 2007 North 8th Avenue

 $11,970

3

 133610000

 000S009020050090

 707 East Scott Street

 $7,883

3

 133627000

 000S009020021092

 2500 North 6th Avenue

 $8,645

3

 133726000

 000S009020014100

 1619 North Davis Highway

 $14,250

3

 134017000

 000S009020140119

 2600 Dr. Martin Luther King, Jr., Drive

 $14,250

3

 134486000

 000S009020002147

 2704 Dr. Martin Luther King, Jr., Drive

 $7,125

3

 113006000

 101N314101071005

 708 Escambia Avenue

 $12,825

5
 
C.  Authorize the sale of each property to the bidder with the highest offer received at or above the minimum bid, which will be set at the current value assessed by the Property Appraiser, in accordance with Section 46.134 of the Escambia County Code of Ordinances; and

D.  Authorize the Chairman to sign all documents related to the sales.
 
             
18.  

Recommendation Concerning the Surplus and Sale of Real Properties that Have Escheated to the County - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning the surplus and sale of real properties, located at the following locations, that have escheated to the County:

A.  Authorize the County Attorney  to take such necessary actions to evict the occupants of the County-owned properties listed below, if they are still occupying premises;

B.  Declare surplus the Board's real properties, as listed below, with the Property Appraiser's (PA) Value and District (Dist) noted:
 
 

Account

Reference

Address

2014 PA Value

  Dist

142879000

000S009025007341

200 East Fisher Street Blk

$5,310

3

143153000

000S009025014373

1300 East Baars Street Blk

$8,622

3

150060000

000S009060010004

620 North B Street

$5,490

3

150106000

000S009060020008

1003 North A Street

$10,570

3

150133000

000S009060130012

701 West Brainard Street

$6,086

3

150138000

000S009060180012

1100 North B Street

$10,916

3

150177000

000S009060120017

811 West Gadsden Street

$3,965

3

150178000

000S009060130017

809 West Gadsden Street

$3,584

3

150182000

000S009060180017

600 West Jackson Street Blk

$6,126

3

150202000

000S009060190018

505 North B Street

$7,626

3

150203000

000S009060200018

500 North B Street

$7,626

3

150241000

000S009060182020

804 West Wright Street

$10,066

3


Account

Reference

Address

2014 PA Value

Dist
150285000 000S009060005023 908 West La Rua Street $6,450 3

150334000

000S009060001027

900 North D Street

$7,245

3

150335000

000S009060002027

902 North D Street

$7,245

3

150385000

000S009060001031

1200 North E Street

$7,245

3

150395000

000S009060019031

1205 North D Street

$7,245

3

150429000

000S009060011034

1011 West DeSoto Street

$3,821

3

150551000

000S009060170044

611 North E Street

$8,606

3

150562000

000S009060007045

710 North F Street

$10,852

3

150564000

000S009060010045

700 North F Street Blk

$6,860

3

150574000

000S009060060046

800 North F Street

$4,499

3

150646000

000S009060014053

1021 North F Street

$4,868

3

150699000

000S009060050059

408 North G Street

$6,326

3

150740000

000S009060072063

1313 West Jackson Street

$8,857

3

150769000

000S009060015065

700 North G Street

$10,867

3

150775000

000S009060010068

1006 North H Street

$8,998

3

150780000

000S009060110068

1209 West Gonzalez Street Blk

$2,250

3

150783000

000S009060122068

1015 North G Street

$5,398

3

150784100

000S009060150068

1017 North G Street

$4,499

3

150787000

000S009060001069

1106 North H Street

$13,676

3

150814000

000S009060010072

1100 West Gonzalez Street Blk

$4,319

3

150859000

000S009060191077

1400 West Jackson Street Blk

$8,435

3

150906000

000S009060024085

1508 West Gadsden Street

$9,866

3

150989000

000S009060013094

921 North J Street

$5,516

3

151040000

000S009060015106

800 North K Street Blk

$5,974

3

151080000

000S009060200109

1103 North K Street

$6,748

3

151094100

000S009060140112

1100 North L Street Blk

$5,974

3

151227500

000S009060190127

1900 West Strong Street

$7,854

3

151259800

000S009060160132

2006 West Gonzalez Street

$8,031

3

151486000

000S009060018169

305 North Q Street

$10,263

3

151536500

000S009060013180

1109 North R Street

$12,914

3

151860100

000S009060050226

3000 West Lloyd Street Blk

$6,136

3

153204000

000S009080080100

200 South M Street

$10,212

3

C.  Authorize the sale of each property to the bidder with the highest offer received at or above the minimum bid, which will be set at the current value assessed by the Property Appraiser, in accordance with Section 46.134 of the Escambia County Code of Ordinances; and

D.  Authorize the Chairman to sign all documents related to the sales.

 
 
             
19.   Recommendation Concerning Professional Consulting Services for the Lake Charlene Area of Warrington Basin Study - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning the Lake Charlene Area of Warrington Basin Study:

A. Award and authorize the County Administrator to sign the Standard Professional Consulting Services Contract Documents for Agreement between Escambia County and HDR Engineering, Inc., per the terms and conditions of PD 13-14.081, Lake Charlene Area of Warrington Basin Study, for a lump sum of $133,746.77; and

B. Authorize staff to negotiate additional design services associated with the Study recommendations and upon completion of this Study, under this Contract with fees to be negotiated at a later date upon approval by the Board of County Commissioners.

[Funding:  Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 13EN2198]

Should the project HMGP application submitted to the Florida Department of Emergency Management (FDEM) and the Federal Emergency Management Agency (FEMA) be determined eligible and selected for funding, 75% of the project’s design and construction costs will be funded by FEMA, and the County will be required to fund 25% of the costs.
 
             
20.  

Recommendation Concerning Professional Services as Governed by Florida Statute 287.055 - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action concerning PD 02-03.79, Professional Services as Governed by Florida Statute 287.055:

A. Award and authorize the County Administrator to sign Task Order-based Continuing Contracts to Ascendant Solutions, LLC, per PD 02-03.79, Professional Services as Governed by Florida Statute 287.055 (A&E Services) on a "Maximum Ceiling" basis fee schedule, as follows: 

     • Maximum Overhead - 168%
     • Maximum Profit - 12%
     • Maximum FCCM - 1.50%
     • Maximum Multiplier - 301.66% (providing no single item above is exceeded)
     • Existing Hourly Rates for each firm (based on an audited or auditable financial package)

B. Authorize the Department(s), in conjunction with the Office of Purchasing, to negotiate Task Orders, according to Florida Statute 287.055, "Consultants' Competitive Negotiation Act" (A&E Services), on a project-by-project basis.

[Funding: Funds to be budgeted for on an annual basis and Project basis]
 
21.   Recommendation Concerning Central Energy Plant Relocation-Escambia County Correctional Complex - Amy Lovoy, Management and Budget Services Department Director

That the Board award Contract #PD 13-14.096, Central Energy Plant Relocation-Escambia County Correctional Complex, to A.E. New, Jr., Inc., in the amount of $1,976,000, and authorize the County Administrator to execute all Purchase Orders for Owner Direct Purchases (ODP's), in the amount of $50,000 or greater.

[Funding:  Fund 501, Internal Service Fund, Cost Center 140836, Object Code 564501 Project  #U-274] 
 
             
22.   Recommendation Concerning Purchase and Installation of Washers and Dryers for the Main Jail - Amy Lovoy, Management and Budget Services Department Director

That the Board take the following action regarding the replacement of washers and dryers located at Escambia County Corrections - Main Jail:

A. Rescind the following Board’s action of September 4, 2014, regarding the replacement of washers and dryers located at Escambia County Corrections - Main Jail:

1. Approving the purchase of four UniMac Industrial 105-pound capacity washers and four UniMac Industrial 120-pound capacity natural gas dryers, for the amount of $84,820;

2. Authorizing the issuance of a Purchase Order to CLEC, Inc.;

B. Approve the purchase of four UniMac Industrial 105-pound capacity washers and four UniMac Industrial 120-pound capacity natural gas dryers; and

C. Authorize the issuance of a Purchase Order for PD 13-14.098, Purchase and Installation of Washers and Dryers for Jail, for a quantity of four 105-pound capacity commercial washers and four 120-pound capacity natural gas fired commercial dryers, to Coin Laundry Equipment Co., Inc.( CLEC, Inc.) for the total amount of $86,840, for the Escambia County Corrections - Main Jail.

[Funding:  Fund 111, Detention/Jail Commissary, Cost Center 290406, Object Code 56401]
 
23.   Recommendation Concerning Amendment #1 to the Agreement Relating to Refuse and Recycling Dumpster Service - Amy Lovoy, Management and Budget Services Department Director

That the Board, approve and authorize the Chairman to sign, Amendment #1 to the Agreement Relating to Refuse and Recycling Dumpster Service, PD 12-13.041, for a change of name from Allied Waste Services of North America, LLC, to Republic Services, Inc., d/b/a Allied Waste Services of North America, LLC. 
 
24.   Recommendation Concerning a Purchase Order for Accela Land Records Management Software Maintenance - Donald R. Mayo, Interim Building Official/Building Inspections Department Director

That the Board approve and authorize a Purchase Order, in the amount of $132,491.99, to Accela, Inc., for the proprietary annual software maintenance for Escambia County.

[Funding:  Fund 001, General Fund, Cost Center 270109 IT Applications - $66,245.99 and Fund 406, Building Inspections Fund, Cost Center 250111, Building Inspections Administration - $66,246.00]
 
25.   Recommendation Concerning the Escambia County HOME Program Project Agreement with Northwest Florida Community Housing Development Corporation - Keith Wilkins, Community & Environment Department Director

That the Board take the following action regarding the Escambia County HOME Program Project Agreement with Northwest Florida Community Housing Development Corporation:

A. Approve the Escambia County HOME Program Substantial Rehabilitation/Reconstruction Project Agreement between Escambia County and Northwest Florida Community Housing Development Corporation, to provide $350,000 in Housing and Urban Development (HUD) HOME Investment Partnerships Act (HOME) funds, and $20,000 in State Housing Initiatives Partnership Program (SHIP) funds, to support substantial rehabilitation and/or reconstruction of severely substandard, owner-occupied housing units; and
 
B. Authorize the Chairman or Vice Chairman to execute the Agreement and all Project-related documents, as required to implement the Project.

[Funding:  Fund 147, 2013 HOME and 2014 HOME, Cost Centers 220450 and 220458, and Fund 120, 2014 SHIP, Cost  Center 220444 ]
 
             
26.   Recommendation Concerning a Resolution and MOA Approving the 2014 Urban and Community Forestry Grant Program - Keith T. Wilkins, Community & Environment Department Director

That the Board take the following action concerning a Resolution and Memorandum of Agreement (MOA) approving the 2014 Urban and Community Forestry Grant Program with the Florida Department of Agriculture and Consumer Services (FDACS), Florida Forest Service:

A. Adopt the Resolution authorizing the acceptance of certain Grant funds from the 2014 Urban and Community Forestry Grant Program;

B. Approve entering into the Urban and Community Forestry Grant MOA with the FDACS, Florida Forest Service;

C. Approve the expenditure of $2,100 from the County Tree Fund Ordinance Fees as part of the matching monetary component to the Grant; and

D. Authorize the Chairman to sign the Resolution and the MOA, subject to legal sign-off, and any subsequent documents relating to the Grant without further Board action.

[Resolution:  Fund 110, New Cost Center to be set up at time of Supplemental Budget Amendment.  Expenditure:  Fund 101, Restricted Fund, Cost Center 220310, Tree Fund Ordinance Fees]
 
27.   Recommendation Concerning a Reimbursement to the Wildlife Foundation of Florida, Inc. - Keith T. Wilkins, Community & Environment Department Director

That the Board approve the issuance of a Purchase Order in the amount of $61,780, to the Wildlife Foundation of Florida, Inc., for services contracted by the Florida Fish and Wildlife Conservation Commission, to develop a business plan associated with the Perdido Key Beach Mouse Conservation Strategy.

[Funding:  Fund 117, Perdido Key Beach Mouse, Cost Center 220335, Perdido Key Beach Mouse]
 
             
28.   Recommendation Concerning Amendments No. 2 and No. 3 to the Agreement with State of Florida Commission for the Transportation Disadvantaged - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and ratify the County Administrator's signature on Amendments No. 2 and No. 3 to the State of Florida Commission for the Transportation Disadvantaged (CTD) Medicaid Non-Emergency Transportation (NET) Program Subcontracted Transportation Provider Agreement, regarding changes in the dates of implementation of Florida’s Managed Medical Assistance Program administered by the Agency for Health Care Administration.  Escambia County Board of County Commissioners is the Community Transportation Coordinator (CTC) for Escambia County and, as such, is responsible for providing transportation for the transportation-disadvantaged in our County, with funding assistance from the CTD.

The rates for transporting Medicaid-eligible passengers changed on August 1, 2014, due to the implementation of Florida's Managed Medical Assistance Program. 

[Funding:  The Florida Commission for the Transportation Disadvantaged provides funding for the CTC, available in Fund 104, Mass Transit]
 
             
29.   Recommendation Concerning the “Restoration Completion of Old Escambia County Courthouse” Project - David W. Wheeler, CFM, Facilities Management Department Director

That the Board take the following action concerning the “Restoration Completion of Old Escambia County Courthouse” Project:

A. Approve and authorize the Chairman or Vice Chairman to sign the Agreement between the State of Florida, Department of State and the Board of County Commissioners for the implementation of the Special Category Grant Number SC518, for the “Restoration Completion of Old Escambia County Courthouse” Project;

B. Approve and authorize the Chairman to sign the Restrictive Covenants for the Restoration Completion of Old Escambia County Courthouse;

C. Approve the Task Order PD 02-03.79-27-39-FM, to Quina Grundhoefer Architects for the Architectural and Engineering Services for the Old Courthouse Renovation (Phase IV), in the amount of $47,165; and

D. Authorize the County Administrator to sign any future documents required to receive and implement the Grant.

[Funding: Fund 352, LOST III, Cost Center 110267, Project #15PF3172]
 
30.   Recommendation Concerning Out-of-County Travel for Commissioner Grover C. Robinson, IV, to Attend the 2014 Sayfie Florida Leader's Summit in Orlando, Florida, on December 4th and 5th, 2014 - Jack R. Brown, County Administrator

That the Board approve out-of-County travel for Commissioner Grover C. Robinson, IV, to attend the 2014 Sayfie Florida Leader's Summit in Orlando, Florida, on December 4th and December 5th, 2014.

[Funding Source:  Fund 001, General Fund, Cost Center 110101 (BCC), Object Code 54001 (Travel]
 
             
III. For Discussion
 
1.   Recommendation Concerning a Letter to the Governor in Support of the Nature Conservancy’s Florida Gulf of Mexico Restoration Project Submittal Form to the Gulf of Mexico Restoration Council for the Northwest Florida Estuaries Restoration Project - Keith T. Wilkins, Community & Environment Department

That the Board consider sending a letter to the Governor in support of The Nature Conservancy’s Grant Application to the Gulf of Mexico Restoration Council for the Northwest Florida Estuaries Restoration Project that includes restoration activities in the eight primary watersheds of Northwest Florida:  Perdido Bay, Pensacola Bay, Choctawhatchee Bay, St. Andrews Bay, St. Joseph Bay, Apalachicola Bay, Ochlockonee River and Bay, and St. Marks River.
 
2.   Recommendation Concerning an Allocation for the 2015 Gulf Coast Summer Festival - Commissioner Gene M. Valentino, District 2

That the Board approve allocating $10,000, for the 2015 Gulf Coast Summer Festival, from District 2's discretionary funds, to be paid from the 4th Cent Tourist Promotion Fund (108), Cost Center 360105, and authorize the execution of the necessary Purchase Order.
 
3.   Recommendation Concerning Inmate and Employee Personal Property Located in the Central and Booking Detention Facility - Amy Lovoy, Management and Budget Services Department Director

That the Board take one of the following actions concerning inmate and employee personal property at the Central and Booking Detention (CBD) Facility:

A. Authorize disposal of the inmate and employee personal property found in CBD;

                                                                 OR

B. Authorize the County to return to the original documented owner any personal property that has been located in CBD and can be safely retrieved.
 
             
COUNTY ATTORNEY'S REPORT
 
I.   For Action
 
1.   Recommendation Concerning Subcontract for Services between Century Area Chamber of Commerce and UWF.

That the Board take the following action:

A.  Approve the subcontract for the services of an Economic Development Resource Coordinator between the Century Area Chamber of Commerce and the University of West Florida; and

B.  Authorize the County Administrator to execute a letter approving the subcontract.
 
2.   Recommendation Concerning the One-Time Appointment of a Code Enforcement Special Magistrate; Rolling Hills Construction and Demolition Debris Facility.

That the Board take the following action:

A. Appoint R. Todd Harris to serve as Special Magistrate in the Code Enforcement Proceedings related to Rolling Hills Construction and Demolition Debris (C&DD) Facility.

B. Authorize the Chairman to execute an agreement in substantially the same form as attached, and subject to legal approval, which will allow Mr. Harris to act as a Special Magistrate in the Environmental Code Enforcement proceedings against Rolling Hills C&DD Facility.  The agreement will authorize the county to pay Mr. Harris $145 per hour and allow Mr. Harris to bill at a rate of $75 per hour for a paralegal, which is the same compensation paid to current Code Enforcement Special Magistrates. 
 
             
3.   Recommendation Concerning Scheduling a Public Hearing on December 11, 2014 at 5:32 p.m. to consider an Ordinance amending Chapter 10, Article I, Section 10-25, the Pensacola Beach Dog Park; Chapter 30, Article III, Section 30-62, Code Enforcement Officers; and Chapter 102, Article III, Sections 102-64, Definitions and 102-67 Enforcement Procedures; Appointing Auxiliary Code Enforcement Officers for the Enforcement of Sections 10-25, 74-36(18), and 102-65 of the Code.

That the Board authorize the scheduling of a Public Hearing on December 11, 2014 at 5:32 p.m. to consider an Ordinance amending Chapter 10, Article I, Section 10-25, the Pensacola Beach Dog Park; Chapter 30, Article III, Section 30-62, Code Enforcement Officers; and Chapter 102, Article III, Sections 102-64, Definitions and 102-67 Enforcement Procedures; appointing auxiliary code enforcement officers for the enforcement of Sections 10-25, 74-36(18), and 102-65 of the code.
 
4.   Recommendation Concerning the Amendment to the Memorandum of Understanding (MOU) to Cooperate in Funding the Purchase of an Emergency Notification System.

That the Board approve and authorize the Chairman to execute the Amendment to the Memorandum of Understanding to Cooperate in Funding the Purchase of an Emergency Notification System. 
 
5.   Recommendation Concerning International Paper Company Easement - Muscogee Road

That the Board take the following action:

A.  Authorize acceptance of the attached easement to build a stormwater retention pond in the Muscogee Road area of Cantonment, Florida; and

B.  Authorize the Chairman to execute the easement; and

C  Authorize the payment of documentary stamps because the easement is being donated for governmental use, which is for road and drainage improvements, and benefits the Public from the acceptance of the easement, which will enhance the safety and well-being of the citizens of Escambia County; and

D.  Authorize the payment of incidental expenditures associated with the recording of documents.
 
             
II.  For Discussion
 
1.   Recommendation Concerning Land Development Code - Subdivision Regulations, Procedures and Submission

That the Board direct staff to take the attached draft ordinance to the Planning Board for review and comment concerning amending section 4.02.00 - Subdivision Regulations, Procedures and Submission; and creating section 6.04.20 - Cessation of Recreational Amenities in Residential Subdivisions.
 
III. For Information
 
1.   Recommendation Concerning David A. Bosso and Kathy K. Bosso v. Escambia County and Santa Rosa Island Authority, Case No. 2012-CC-000148.

That the Board accept the following information concerning the case of David A. Bosso and Kathy K. Bosso v. Escambia County and Santa Rosa Island Authority:

On September 15, 2014, the Honorable Judge Pat Kinsey granted Escambia County and Santa Rosa Island Authority's Motions for Summary Judgment against the Petitioners in David A. Bosso and Kathy K. Bosso v. Escambia County and Santa Rosa Island Authority, Case No. 2012-CC-000148.

The master leases on the Petitioners' parcels do not address which party is obligated to pay the ad valorem taxes, and the Petitioners argued, unsuccessfully, that the Court should apply a principle of contract law that requires ambiguities in a lease to be construed against the landlord and require Escambia County and/or Santa Rosa Island Authority to pay any ad valorem taxes.

The Petitioners have filed a notice of appeal.  The County Attorney's Office has filed a motion to tax costs.
 
             
14. Items added to the agenda.
 
15. Announcements.
 
16. Adjournment.