Agenda

Proclamations.

Recommendation: That the Board take the following action concerning the following three Proclamations:

A. Ratify the Proclamation, dated October 6, 2014, proclaiming the month of October 2014 as "National Disabilities Awareness Month" in Escambia County;

B. Adopt the Proclamation extending a warm welcome to Most Worshipful Grand Master James W. Ford, Grand Master of Free and Accepted Masons of the State of Florida, upon the occasion of his visit to Escambia County, Florida; and

C. Adopt the Proclamation proclaiming the month of November 2014 as “Pancreatic Cancer Awareness Month” in Escambia County, Florida.

Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.

THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.

CHAMBER RULES

1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.

3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.

PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED

AGENDA

Board of County Commissioners

Regular Meeting – October 16, 2014 – 9:00 a.m.

Ernie Lee Magaha Government Building – First Floor


1.					Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.

2.					Invocation – Commissioner Barry.

3.					Pledge of Allegiance to the Flag.

4.					Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended).

5.					Commissioners’ Forum.


8.					9:11 a.m. Public Hearing for Consideration of Adopting an Ordinance Creating the Legacy Oaks Subdivision Street Lighting MSBU. Recommendation: That the Board adopt, and authorize the Chairman to sign, the Ordinance creating the Legacy Oaks Subdivision Street Lighting Municipal Services Benefit Unit (MSBU), and all related documents, and make the following findings of fact: A. Lots in the District are specially benefited since street lighting not only increases the market value of an individual Lot, but also increases safety in the District surrounding individual Lots and the ability of Lot owners to use their individual Lots after dark; B. The benefit from improved street lighting varies according to the relative size of the affected Lots. Residential Lots benefit from improved street lighting uniformly because of the small variation in size throughout the District; C. The non-ad valorem special assessments levied represent a fair and reasonable apportionment of the cost of the special benefit received by each Lot and do not represent a fair share of the cost of general governmental service provided to residents in the unincorporated areas of Escambia County; and D. Lots which do not receive a special benefit have been and shall be excluded from the non-ad valorem special assessment for street lighting.


9.		Reports:

		CLERK & COMPTROLLER'S REPORT Backup Not Included With The Clerk's Report Is Available For Review In The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 130

		I. Consent Agenda

	1.	Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office: A. A copy of Resolution No. 791, Adoption of Fiscal Year 2014-2015, Budget, adopted by the Governing Board of the Northwest Florida Water Management District on September 25, 2014, as provided by Wendy Dugan, Director, Division of Administration, Northwest Florida Water Management District, and received in the Clerk to the Board's Office on September 30, 2014; and B. The Escambia/Pensacola SHIP Program Annual Report (July 1, 2013 - June 30, 2014), based on the Board's action of April 2, 2013, regarding the Escambia/Pensacola 2014-2016 State Housing Initiatives Partnership (SHIP) Local Housing Assistance Plan, authorizing the Chairman and/or the County Administrator, as appropriate, to execute all documents required to submit, receive, and implement SHIP Plan and all related activities.

	2.	Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held October 9, 2014; and B. Approve the Minutes of the Regular Board Meeting held October 9, 2014.


					GROWTH MANAGEMENT REPORT

					I. Public Hearing

			1.		9:10 a.m. - A Public Hearing Concerning the Review of an Ordinance Amending the Future Land Use Map for SSA 2014-02 That the Board of County Commissioners (BCC) review and adopt Small Scale Amendment SSA 2014-02; amending Part II of the Escambia County Code of Ordinances (1999), the Escambia County Comprehensive Plan, as amended; amending the 2030 Future Land Use Map designation. At the September 30, 2014, Planning Board Meeting, the Board recommended approval to the BCC.

			2.		9:11 a.m. - A Public Hearing Concerning the Review of an Ordinance Amending the Chapter 7 of the 2030 Comprehensive Plan - Density Text Amendment That the Board of County Commissioners (BCC) review and recommend transmittal to DEO, an Ordinance amending Chapter 7 of the 2030 Comprehensive Plan, Future Land Use Element, FLU 1.3.1, Mixed-Use Suburban (MU-S) maximum density from 10 dwelling units per acre to 25 dwelling units per acre and reformatting Table 1. At the September 30, 2014, Planning Board Meeting, the Board recommended approval to the BCC.


					COUNTY ADMINISTRATOR'S REPORT

					I. Technical/Public Service Consent Agenda

			1.		Recommendation Concerning Request for Disposition of Surplus Property for the Building Inspections Department - Donald R. Mayo, Interim Building Official/Department Director That the Board approve the four Request for Disposition of Property Forms for the Building Inspections Department, for property to be auctioned as surplus property or properly disposed of, which is listed on the Disposition Forms with agency and reason stated.

			2.		Recommendation Concerning the Scheduling of a Public Hearing for Re-budgeting Ongoing Grant and Project Funding - Amy Lovoy, Management and Budget Services Department Director That the Board authorize the scheduling of a Public Hearing on November 6, 2014, at 5:31 p.m., concerning re-budgeting ongoing Grant and Project Funding that will amend the Fiscal Year 2014/2015 Budget and appropriate these funds for those related ongoing Grants and Projects.

			3.		Recommendation Concerning Scheduling a Public Hearing for Adopting the Uniform Method of Collection for Non-Ad Valorem Special Assessments Resolution - Amy Lovoy, Management and Budget Services Department Director That the Board authorize the scheduling of a Public Hearing on December 11, 2014, at 5:31 p.m., to consider adopting a Resolution establishing its intent to use the Uniform Method of Collection for Non-Ad Valorem Special Assessments, as provided in Florida Statutes 197.3632.


			4.		Recommendation Concerning the Sick Leave Pool - Thomas G. "Tom" Turner - Human Resources Department Director That the Board take the following action concerning the Sick Leave Pool: A. Approve an administrative transfer of 10 hours towards the Board of County Commissioners' Sick Leave Pool for employees that were in the Sheriff’s Sick Leave Pool Program when they transferred over from the Jail, once they donate an additional 2 hours of sick leave, Extended Leave Bank (ELB), or Paid Time Off (PTO) to meet the Board’s minimum requirement to join the Program. Donations must be received within 30 days of the Board's approval of this action; and B. Waive the 100 sick leave hour minimum balance requirement when they donate the additional 2 hours of sick leave.

			5.		Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate a Portion of Sinton Drive - Joy D. Blackmon, P. E., Public Works Department Director That the Board authorize the scheduling of a Public Hearing for November 6, 2014, at 5:32 p.m., to consider the Petition to Vacate a portion of Sinton Drive, approximately 0.17 acres, as petitioned by Marvin Woodruff.

			6.		Recommendation Concerning the Limited Waiver of the Escambia County Noise Abatement Ordinance - Donald R. Mayo, Interim Building Official That the Board review and approve the “Special Event Permit Application” for a limited waiver of the noise restrictions imposed by the Escambia County Noise Abatement Ordinance for the Outdoor Veteran's Remembrance Event & Ceremony, being held at Louie's Tavern, 271 Molino Road, Molino, Florida, on Saturday, November 8, 2014, from 8:00 a.m. through 12:00 Midnight.


					II. Budget/Finance Consent Agenda

			1.		Recommendation Concerning the Issuance of Fiscal Year 2014-2015 Purchase Orders in Excess of $50,000, for the Solid Waste Management Department - Patrick T. Johnson, Solid Waste Management Department Director That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2014-2015, based upon previously awarded Contracts, Contractual Agreements, or annual requirements, as provided, for the Solid Waste Management Department.

			2.		Recommendation Concerning the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste - Patrick T. Johnson, Solid Waste Management Department Director That the Board take the following action concerning the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste: A. Approve the renewal of the form of the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste, for the period effective January 1, 2015, to December 31, 2017, as provided in Section 3, Term of Franchise; B. Approve the Collection of Franchise Fees from Emerald Coast Utilities Authority (ECUA) for the collection of commercial solid waste on Santa Rosa Island, pursuant to Paragraph 8 of the Transfer Agreement of 1992 between Escambia County and ECUA, for the period effective January 1, 2015, to December 31, 2017; and C. Authorize the County Administrator to sign the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste with current Board-approved Commercial Solid Waste Haulers, collecting commercial solid waste in the unincorporated areas of Escambia County, in accordance with the terms of this Agreement. [Funding: Fund 103, Account 323701, Franchise Fees - Commercial Garbage]


			5.		Recommendation Concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreement between Escambia County and Pensacola Sports Association, Inc., as Fiscal Agent for Visit Pensacola, Inc. - Amy Lovoy, Management and Budget Services Department Director That the Board take the following action concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreement between Escambia County and Pensacola Sports Association, Inc., as Fiscal Agent for Visit Pensacola, Inc.: A. Approve the Miscellaneous Appropriations Agreement, in the amount of $4,322,479; B. Authorize the Chairman to sign the Agreement and all other necessary documents; and C. Authorize the execution of the necessary Purchase Order. [Funding: Fund 108, 3rd Cent Tourist Promotion Fund, Cost Center 360101 - $3,820,315; Fund 108, 4th Cent Tourist Promotion Fund, Cost Center 360105 - $502,164]

			6.		Recommendation Concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreements for Various Outside Agencies - Amy Lovoy, Management and Budget Services Department Director That the Board take the following action concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreements for various outside agencies: A. Approve the following Miscellaneous Appropriations Agreements: 1. Arts, Culture, and Entertainment, Inc., in the amount of $500,000, to be paid from the 4th Cent Tourist Promotion Fund (108), Cost Center 360105; 2. Escambia County School Readiness Coalition, Inc., d/b/a Early Learning Coalition of Escambia County, in the amount of $218,500, to be paid from the General Fund (001), Cost Center 110201; and 3. Pensacola's Promise, Inc., d/b/a Chain Reaction, in the amount of $19,000, to be paid from the General Fund (001), Cost Center 110201; B. Authorize the Chairman to sign the Agreements and all other necessary documents; and C. Authorize the execution of the necessary Purchase Orders.

			7.		Recommendation Concerning Budget Amendment #309 - Amy Lovoy, Management and Budget Services Department Director That the Board approve Budget Amendment #309, Escambia County Restricted Fund (101), Development Review Fees Fund (116), CDBG HUD Entitlement Fund (129), Fire Protection Fund (143), HUD HOME Fund (147), in the amount of $308,800, to cover personnel shortages in National Pollutant Discharge Elimination System Grant (NPDES), Development Review, Neighborhood Enterprise, and Fire Services.

			8.		Recommendation Concerning the Exchange of County Property with Shannon O. Radford - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action regarding the exchange of County property, for property owned by Shannon O. Radford, on Crowndale Road: A. Adopt a Resolution authorizing the exchange of a portion of a County parcel (approximately 0.43 acres), for a portion of a parcel (approximately 0.08 acres), owned by Shannon O. Radford, in accordance with the terms and conditions contained in the Agreement for Sale and Purchase and Contract for Sale and Purchase; B. Waive the retention of the fractional interest in the phosphates, minerals, metals and petroleum, in the parcel to be conveyed by the County, in accordance with Section 270.11(3), Florida Statutes; C. Authorize the payment of documentary stamps because the property is being acquired for public use, which is for the Crowndale Road right-of-way, and the public benefits from the exchange by having safer, more efficient traffic flow and improved stormwater drainage; and D. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute any documents, subject to Legal review and sign-off, necessary to complete the exchange of the properties without further action of the Board. [Funding Source: Fund 352, LOST III, Cost Center 210107/56101, Project No. 08EN0068]


			11.		Recommendation Concerning the Acceptance of a Drainage Easement Located at 11640 Chanticleer Drive - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the acceptance of the donation of a 20-foot-wide drainage easement (approximately 0.09 acres), located at 11640 Chanticleer Drive, from Joseph A. and Angelina A. Yannuzzi, for the Chanticleer Drainage Project: A. Accept the donation of a 20-foot-wide drainage easement (approximately 0.09 acres), located at 11640 Chanticleer Drive, from Joseph A. and Angelina A. Yannuzzi, for the Chanticleer Road Drainage Project; B. Authorize the payment of documentary stamps as the easement is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this drainage easement, which enhances the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; and D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time. [Funding: Fund 112, Disaster Recovery, Cost Center 330493, Object Codes 54612/56101, Project #ESDPW46]

12.

Recommendation Concerning the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreements - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreements:

A. Adopt the Resolutions supporting the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreements;

B. Approve the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreements as summarized below and as provided; and

Emergency Local Government Emergency Relief Reimbursement Agreement -
Package 1

Project Name	FPID#	Amount
Marlane Drive	436249-1-68-01	$ 28,765.90
11922 - 12034 Gulf Beach Highway	436251-1-68-01	$ 14,114.77
1300 East Johnson Avenue	436252-1-68-01	$ 8,915.46
Johnson Avenue Culvert	436252-3-68-01	$ 547,176.93
	TOTAL Package 1:	$ 598,973.06

Emergency Local Government Emergency Relief Reimbursement Agreement -
Package 2

Project Name	FPID#	Amount
8600-8680 Beulah Road	436253-1-68-01	$ 9,072.97
Chemstrand Road	436254-1-68-01	$ 16,881.04
CR 292 Chemstrand Road, MP 2.802	436254-3-68-01	$ 15,387.84
West Detroit Boulevard at Bridge #484057	436256-1-68-01	$ 14,984
1997 West Detroit Boulevard	436256-2-68-01	$ 24,814.23
	TOTAL Package 2:	$ 81,140.08

Emergency Local Government Emergency Relief Reimbursement Agreement -
Package 3

Project Name	FPID#	Amount
South Old Corry Field Road	436259-1-68-01	$ 78,302.65
Olive Road at Gully	436284-1-68-01	$ 13,155.34
Dogtrack Road	436285-1-68-01	$ 105,900.48
CR 297A Ditches	436286-1-68-01	$ 112,637.83
CR 297A Box Culvert	436286-2-68-01	$ 124,614.02
	TOTAL Package 3:	$ 434,610.32

Emergency Local Government Emergency Relief Reimbursement Agreement -
Package 4

Project Name	FPID#	Amount
Bauer Road at Weekley Bayou	436561-1-68-01	$ 63,828.46
Bauer Road at Judd Branch	436562-1-68-01	$ 51,393.43
	TOTAL Package 4:	$ 115,221.89

C. Authorize the Chairman to sign the Resolutions, the Agreements, and any other documents associated with this Agreement.

[Funding Source: The Florida Department of Transportation (FDOT) agrees to reimburse Escambia County an amount not to exceed $1,229,945.35 for actual direct costs. Escambia County will submit invoices to FDOT on a monthly basis. Fund 112, Disaster Recovery Fund, April 2014 Floods]

13.

Recommendation Concerning Juvenile Justice Mechanical Flood Repairs - Amy Lovoy, Management and Budget Services Department Director

That the Board award Contract #PD 13-14.094, Juvenile Justice Mechanical Flood Repairs to, James B. Donaghey, Inc., in the amount of $94,414, and authorize the County Administrator to execute all Purchase Orders, $50,000, or greater, for the Owner Direct Purchases.

[Funding: Fund 501, Internal Service Fund, Cost Center 140836, Object Code 56401, Project #414F0080]

14.

Recommendation Concerning the Purchase of Fire Rescue Uniforms Contract - Amy Lovoy, Management and Budget Services Department Director

That the Board award PD 13-14.091, Purchase of Fire Rescue Uniforms Contract, in accordance with the terms and conditions of the solicitation, in an estimated yearly amount of $140,000, and approve a three-year Agreement for the Purchase of Uniforms between Escambia County and Bosso’s Uniform Company, Inc., with two, twelve-month extension periods, not to exceed a total of 60 months.

[Funding: Fund 143, Fire Protection, Cost Center 330206, Object Code 55201, and Fund 408, Emergency Medical Services, Cost Center 330302, Object Code 55201, as required for the annual Budgeted amount of $140,000]

15.

Recommendation Concerning a Change Order to Hewes and Company, LLC, Regarding "Blue Springs Avenue Emergency Repair" - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Hewes and Company, LLC, on Contract PD 13-14.072, "Blue Springs Avenue Emergency Repair Project":

Department:	Public Works
Division:	Engineering/Infrastructure Division
Type:	Deductive
Amount:	($3,410.03)
Vendor:	Hewes and Company, LLC
Project Name:	"Blue Springs Avenue Emergency Repair
Contract:	PD 13-14.072
PO#:	141675
CO#:	1
Original Award Amount:	$499,923.43
Cumulative Amount of Change Orders Through this CO:	($3,410.03)
New Contract Total:	$496,513.40

[Funding Source: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54612/56301, Project ESCPW17]


					COUNTY ATTORNEY'S REPORT

					I. For Action

			1.		Recommendation Concerning Scheduling a Public Hearing to Consider a Large Outdoor Entertainment Events Ordinance That the Board authorize the scheduling of a Public Hearing on November 6, 2014 at 5:33 p.m. to adopt an ordinance regulating large outdoor entertainment events.

			2.		Recommendation Concerning Rezoning the NOLFX Property in Santa Rosa County That the Board delegate authority to the County Administrator or his designee to sign any documents necessary and to act as an agent for Escambia County concerning any rezoning, land use amendment and any other development related procedures required relative to the NOLFX property in Santa Rosa County.

			3.		Recommendation Concerning the Memorandum of Understanding (MOU) between the Board of County Commissioners, the Escambia County Health Department, the Emerald Coast Utilities Authority, International Paper, and Ascend Performance Materials Operations L.L.C., to Cooperate in Funding the Purchase of an Emergency Notification System. That the Board approve the Memorandum of Understanding between the Board of County Commissioners of Escambia County, Florida, the Escambia County Health Department, the Emerald Coast Utilities Authority, International Paper, and Ascend Performance Materials Operations L.L.C., to cooperate in funding the purchase of an emergency notification system.


AI-6983		Proclamations 6.
BCC Regular Meeting
Meeting Date:	10/16/2014
Issue:	Ratification/Adoption of Proclamations
From:	Jack Brown
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Proclamations. Recommendation: That the Board take the following action concerning the following three Proclamations: A. Ratify the Proclamation, dated October 6, 2014, proclaiming the month of October 2014 as "National Disabilities Awareness Month" in Escambia County; B. Adopt the Proclamation extending a warm welcome to Most Worshipful Grand Master James W. Ford, Grand Master of Free and Accepted Masons of the State of Florida, upon the occasion of his visit to Escambia County, Florida; and C. Adopt the Proclamation proclaiming the month of November 2014 as “Pancreatic Cancer Awareness Month” in Escambia County, Florida.
BACKGROUND:
Various departments, outside agencies, special interest groups, civic and religious organizations in recognition of specific events, occasions, people, etc., request Proclamations. Information provided on the Proclamation is furnished by the requesting party and placed in the proper acceptable format by the County Administration staff for BCC approval. Board approval is required by Board Policy Section I, A (6).
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Proclamations


AI-6967		Public Hearings 8.
BCC Regular Meeting
Meeting Date:	10/16/2014
Issue:	9:11 a.m. Public Hearing to Adopt the Legacy Oaks Subdivision Street Lighting MSBU Ordinance
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
9:11 a.m. Public Hearing for Consideration of Adopting an Ordinance Creating the Legacy Oaks Subdivision Street Lighting MSBU. Recommendation: That the Board adopt, and authorize the Chairman to sign, the Ordinance creating the Legacy Oaks Subdivision Street Lighting Municipal Services Benefit Unit (MSBU), and all related documents, and make the following findings of fact: A. Lots in the District are specially benefited since street lighting not only increases the market value of an individual Lot, but also increases safety in the District surrounding individual Lots and the ability of Lot owners to use their individual Lots after dark; B. The benefit from improved street lighting varies according to the relative size of the affected Lots. Residential Lots benefit from improved street lighting uniformly because of the small variation in size throughout the District; C. The non-ad valorem special assessments levied represent a fair and reasonable apportionment of the cost of the special benefit received by each Lot and do not represent a fair share of the cost of general governmental service provided to residents in the unincorporated areas of Escambia County; and D. Lots which do not receive a special benefit have been and shall be excluded from the non-ad valorem special assessment for street lighting.
BACKGROUND:
The owners of the property contained in Legacy Oaks Subdivision have met the criteria established by the Board of County Commissioners for an MSBU, and the Board has reaffirmed its intent to use the uniform method of collection of non-ad valorem special assessments levied for street lighting projects. Now the property owners wish to establish the MSBU for the purpose of providing street lighting to the district. Petitions for creating the MSBU district were circulated in the subdivision. There are an estimated 52 properties, and of these, 65% of the property owners signed the petition in favor. This meets the 55% approval requirement specified in the MSBU Guidelines and Procedures. The estimated cost per residential lot will be $247 for the first assessment which will cover approximately 23 months and a 10% reserve, and then will decrease to an estimated 12 month assessment of $117.70.
BUDGETARY IMPACT:
The MSBU will generate revenues for the purpose of providing street lighting, as well as administrative fees and a reserve for contingencies.
LEGAL CONSIDERATIONS/SIGN-OFF:
This Ordinance has been reviewed by the County Attorney's Office and found to be legally sufficient.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Board of County Commissioners must approve and adopt all Ordinances.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Legacy Oaks MSBU Ordinance


AI-6991			Clerk & Comptroller's Report 9. 1.
BCC Regular Meeting		Consent
Meeting Date:	10/16/2014
Issue:	Acceptance of Documents
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Acceptance of Documents Provided to the Clerk to the Board's Office That the Board accept, for filing with the Board's Minutes, the following documents provided to the Clerk to the Board's Office: A. A copy of Resolution No. 791, Adoption of Fiscal Year 2014-2015, Budget, adopted by the Governing Board of the Northwest Florida Water Management District on September 25, 2014, as provided by Wendy Dugan, Director, Division of Administration, Northwest Florida Water Management District, and received in the Clerk to the Board's Office on September 30, 2014; and B. The Escambia/Pensacola SHIP Program Annual Report (July 1, 2013 - June 30, 2014), based on the Board's action of April 2, 2013, regarding the Escambia/Pensacola 2014-2016 State Housing Initiatives Partnership (SHIP) Local Housing Assistance Plan, authorizing the Chairman and/or the County Administrator, as appropriate, to execute all documents required to submit, receive, and implement SHIP Plan and all related activities.

Attachments
20130402 CAR II-5


AI-7005			Clerk & Comptroller's Report 9. 2.
BCC Regular Meeting		Consent
Meeting Date:	10/16/2014
Issue:	Minutes and Reports
From:	Pam Childers, Clerk of the Circuit Court & Comptroller
Organization:	Clerk & Comptroller's Office

Recommendation:
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held October 9, 2014; and B. Approve the Minutes of the Regular Board Meeting held October 9, 2014.

Attachments
20141009 Agenda Work Session


AI-6904			Growth Management Report 9. 1.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/16/2014
Issue:	9:10 a.m. - A Public Hearing - SSA 2014-02 3330 West Park Place
From:	Horace Jones, Interim Department Director
Organization:	Development Services

RECOMMENDATION:
9:10 a.m. - A Public Hearing Concerning the Review of an Ordinance Amending the Future Land Use Map for SSA 2014-02 That the Board of County Commissioners (BCC) review and adopt Small Scale Amendment SSA 2014-02; amending Part II of the Escambia County Code of Ordinances (1999), the Escambia County Comprehensive Plan, as amended; amending the 2030 Future Land Use Map designation. At the September 30, 2014, Planning Board Meeting, the Board recommended approval to the BCC.
BACKGROUND:
The applicant has requested a Future Land Use (FLU) map amendment to change the FLU category of three parcels totaling 5.48 (+/-) acres, from Commercial (C) to Mixed-Use Urban (MU-U) FLU. The zoning designation for the referenced parcel is currently C-2, General commercial and light manufacturing district (cumulative).
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Ryan E. Ross, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to the Future Land Use Map and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Ordinance - Draft
Ordinance - Clean
Application Packet
Staff Analysis


AI-6927			Growth Management Report 9. 2.
BCC Regular Meeting		Public Hearing
Meeting Date:	10/16/2014
Issue:	9:11 a.m. - CPA 2014-02 Future Land Use Density - Mixed-Use Suburban
From:	Horace Jones, Interim Department Director
Organization:	Development Services

RECOMMENDATION:
9:11 a.m. - A Public Hearing Concerning the Review of an Ordinance Amending the Chapter 7 of the 2030 Comprehensive Plan - Density Text Amendment That the Board of County Commissioners (BCC) review and recommend transmittal to DEO, an Ordinance amending Chapter 7 of the 2030 Comprehensive Plan, Future Land Use Element, FLU 1.3.1, Mixed-Use Suburban (MU-S) maximum density from 10 dwelling units per acre to 25 dwelling units per acre and reformatting Table 1. At the September 30, 2014, Planning Board Meeting, the Board recommended approval to the BCC.
BACKGROUND:
The Board of County Commissioners directed staff to amend the 2030 Comprehensive Plan to address density issues with the Future Land Use Category MU-S. In order to provide compatibility for parcels with an underlying Commercial zoning and a MU-S FLU, the maximum densities will be amended to reflect the same density.
BUDGETARY IMPACT:
No budgetary impact is anticipated by the adoption of this Ordinance.
LEGAL CONSIDERATIONS/SIGN-OFF:
The attached Ordinance has been reviewed and approved for legal sufficiency by Ryan E. Ross, Assistant County Attorney. Any recommended legal comments are attached herein.
PERSONNEL:
No additional personnel are required for implementation of this Ordinance.
POLICY/REQUIREMENT FOR BOARD ACTION:
The proposed Ordinance is consistent with the Board’s goal “to increase citizen involvement in, access to, and approval of, County government activities.”
IMPLEMENTATION/COORDINATION:
Implementation of this Ordinance will consist of an amendment to Chapter 7 of the 2030 Comprehensive Plan and distribution of a copy of the adopted Ordinance to interested citizens and staff. The proposed Ordinance was prepared in cooperation with the Development Services Department, the County Attorney’s Office and all interested citizens. The Development Services Department will ensure proper advertisement.

Attachments
Ordinance - Draft
DEO Position


AI-5193			County Administrator's Report 9. 1.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/16/2014
Issue:	Surplus Property
From:	Donald Mayo, Building Official
Organization:	Building Inspections
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Request for Disposition of Surplus Property for the Building Inspections Department - Donald R. Mayo, Interim Building Official/Department Director That the Board approve the four Request for Disposition of Property Forms for the Building Inspections Department, for property to be auctioned as surplus property or properly disposed of, which is listed on the Disposition Forms with agency and reason stated.
BACKGROUND:
Florida Statutes requires the Board of County Commissioners to declare surplus all assets listed on the County's fixed asset inventory that will be disposed.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with Board of County Commissioner Policy B-1,2, Section II, Procedures for Disposition of County Property.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BID Disposition Forms_10_09_2014


AI-6956			County Administrator's Report 9. 2.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/16/2014
Issue:	5:31 p.m. Public Hearing Request for Fiscal Year 2014/2015 Re-budgets
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Scheduling of a Public Hearing for Re-budgeting Ongoing Grant and Project Funding - Amy Lovoy, Management and Budget Services Department Director That the Board authorize the scheduling of a Public Hearing on November 6, 2014, at 5:31 p.m., concerning re-budgeting ongoing Grant and Project Funding that will amend the Fiscal Year 2014/2015 Budget and appropriate these funds for those related ongoing Grants and Projects.
BACKGROUND:
Re-budgets are funds for grants and projects that were approved in FY2013/14 or earlier, but since the associated projects were not completed, the associated funding must be brought forward into the FY2014/15 Budget, to the grants and project expenditures can be completed.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases or decreases in revenues to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
No file(s) attached.


AI-6964			County Administrator's Report 9. 3.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/16/2014
Issue:	5:31 p.m. Public Hearing Request to Adopt the Uniform Method of Collection Resolution
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Scheduling a Public Hearing for Adopting the Uniform Method of Collection for Non-Ad Valorem Special Assessments Resolution - Amy Lovoy, Management and Budget Services Department Director That the Board authorize the scheduling of a Public Hearing on December 11, 2014, at 5:31 p.m., to consider adopting a Resolution establishing its intent to use the Uniform Method of Collection for Non-Ad Valorem Special Assessments, as provided in Florida Statutes 197.3632.
BACKGROUND:
The Uniform Method of Collection as authorized in Florida Statute 197.3632 provides that the County adopt a Resolution prior to January 1 or if the Property Appraiser and Tax Collector agree, March 1. The Resolution must be advertised four (4) consecutive weeks in a newspaper of general circulation, and this will happen during November 2014. The Uniform Method of Collection of the Municipal Services Benefit Unit (MSBU) assessments will increase the collection of the assessments and reduce the administrative costs by eliminating duplicated preparation and mailing of tax notices. Prior to the assessment of the non-ad valorem assessments under the Uniform Method, the following steps must take place: 1. Public Hearing to adopt the Uniform Method by Resolution 2. Agreements are approved with the Tax Collector and Property Appraiser’s Office. 3. First class notices mailed to each affected property owner notifying them of a new assessment to be levied and the place and time of a public hearing to be held between June 1 and September 15. 4. Public Hearing is held by the Board to adopt the MSBU assessment roll. 5. Assessment roll is transmitted to the Tax Collector’s Office for billing.
BUDGETARY IMPACT:
This Resolution for the Uniform Method of Collection will apply to Non-Ad Valorem Special Assessments to be collected in Fiscal Year 2015/2016.
LEGAL CONSIDERATIONS/SIGN-OFF:
Compliance with Florida Statute 197.3632.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Non-Ad Valorem Special Assessments will be consolidated with the Ad Valorem Property Tax Bills issued by the Tax Collector and will be subject to the tax lien process if not paid by March 31.
IMPLEMENTATION/COORDINATION:
1. By June 1, the Property Appraiser provides the tax parcel information to the County. 2. Twenty (20) days prior to the public hearing to adopt the assessment roll, the County must advertise in the newspaper the boundaries of the assessment districts and notice of the public hearing to adopt the assessment roll by first class mail to the affected property owners when the assessment is collected under the uniform method for the first time. 3. The County must hold a public hearing to adopt the assessment roll no later than September 15.

Attachments
No file(s) attached.


AI-6932			County Administrator's Report 9. 4.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/16/2014
Issue:	Sick Leave Pool
From:	Thomas Turner, Department Director
Organization:	Human Resources
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Sick Leave Pool - Thomas G. "Tom" Turner - Human Resources Department Director That the Board take the following action concerning the Sick Leave Pool: A. Approve an administrative transfer of 10 hours towards the Board of County Commissioners' Sick Leave Pool for employees that were in the Sheriff’s Sick Leave Pool Program when they transferred over from the Jail, once they donate an additional 2 hours of sick leave, Extended Leave Bank (ELB), or Paid Time Off (PTO) to meet the Board’s minimum requirement to join the Program. Donations must be received within 30 days of the Board's approval of this action; and B. Waive the 100 sick leave hour minimum balance requirement when they donate the additional 2 hours of sick leave.
BACKGROUND:
There were 139 employees that transferred from the Jail that were part of the Sheriff’s Sick Leave Pool program. Presently, 126 of these employees are working at the Jail. Because they have donated 10 hours to one Sick Leave Pool program, we are requesting that they have the option to join the Board’s Sick Leave Pool program with the donation of an additional 2 hours to meet our minimum requirement for the number of hours to join the Sick Leave Pool program. We recommend that the Board waive the 100 hour minimum balance requirement when they donate the additional 2 hours. We would then add 12 hours for every employee that donated 2 hours to the Sick Leave Pool.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The Human Resources Department will coordinate with payroll to ensure the Sick Leave Pool hours are reflected correctly on the employees’ pay record.

Attachments
No file(s) attached.


AI-6958			County Administrator's Report 9. 5.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/16/2014
Issue:	Schedule a Public Hearing to Consider the Petition to Vacate a Portion of Sinton Drive
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate a Portion of Sinton Drive - Joy D. Blackmon, P. E., Public Works Department Director That the Board authorize the scheduling of a Public Hearing for November 6, 2014, at 5:32 p.m., to consider the Petition to Vacate a portion of Sinton Drive, approximately 0.17 acres, as petitioned by Marvin Woodruff.
BACKGROUND:
The Petitioner owns property bordering on both sides of portions of Sinton Drive (60-foot-wide right-of-way), a paved County-maintained road, as dedicated and shown on the plat of Quinavista Subdivision, recorded in Plat Book 2 at Page 68 of the public records of Escambia County, Florida. Quinavista Subdivision (portions of which have been re-subdivided into Southwind Subdivision as recorded in Plat Book 11 at Page 23 of the public records of said County), lies south of Gulf Beach Highway and east of Casa Maria Lane. The petitioner owns and operates the Southwind Marina facility located on Big Lagoon. The Petitioner has plans in design to construct a resturant facility on the portion of Petitioner's property lying south of Sinton Drive. This facility would have the same foot print as the facility, which was destroyed by Hurricane Ivan in 2004. The design requires utilization of the southernmost portion of Sinton Drive requested to be vacated for handicap and other parking. Petitioner is requesting that the Board vacate any interest the County has in the portion of Sinton Drive, approximately 0.17 acres, which abuts his property. In 2004, the Board vacated a portion of Sinton Drive that lies to the east of this portion of Sinton Drive. Staff has made no representations to the Petitioner or to the Petitioners' agent that Board approval of this request operates to confirm the vesting or return of title to the land to the Petitioner or to any other interested party. There are no encroachment issues involved with this vacation request. Staff has reviewed this request and has no objections to the proposed vacation provided that a public-access easement be retained over the vacated portion of Sinton Drive, with the understanding that the County will not be responsible for maintenance of the easement. All utility companies concerned have been contacted and have no objections to the requested vacation provided that a utility easement is retained over the area being vacated, with the understanding that the County will not be responsible for the maintenance of the easement. No one will be denied access to his or her property as a result of this vacation.
BUDGETARY IMPACT:
Indirect staff cost associated with the preparation of documents and recommendation.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is based on the Board’s Vacating, Abandoning, and Closing Existing Public Streets, Rights-of-Way, Alleyways, Roads, Highways, Other Places Used for Travel or Other Lands Dedicated for Public Use or Purposes, or Any Portions Thereof to Renounce and Disclaim Any Right of the County and The Public In and To Said Lands Policy for closing, vacating and abandoning County owned property – Section III and Florida Statutes, Chapter 336.
IMPLEMENTATION/COORDINATION:
Once the Public Hearing has been scheduled, the Petitioner will be notified, the date and time will be advertised, and all owners of property within 500 feet will be notified. Staff has been in contact with Tom Hammond, agent for the Petitioner. It is the responsiblity of the Petitioner or the Petitioner's agent to advertise the Notice of Public Hearing.

Attachments
petition
map


AI-6961			County Administrator's Report 9. 6.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/16/2014
Issue:	Noise Waiver for Annual Outdoor Veteran's Remembrance Event & Ceremony
From:	Donald R. Mayo, Interim Building Official
Organization:	Building Inspections
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Limited Waiver of the Escambia County Noise Abatement Ordinance - Donald R. Mayo, Interim Building Official That the Board review and approve the “Special Event Permit Application” for a limited waiver of the noise restrictions imposed by the Escambia County Noise Abatement Ordinance for the Outdoor Veteran's Remembrance Event & Ceremony, being held at Louie's Tavern, 271 Molino Road, Molino, Florida, on Saturday, November 8, 2014, from 8:00 a.m. through 12:00 Midnight.
BACKGROUND:
Escambia County Noise Abatement Ordinance Number 2001-8 (Escambia County Code of Ordinances, Chapter 42, Article III., Noise), was adopted by the Board of County Commissioners (BCC) on March 1, 2001, for the purpose of protecting, preserving, and promoting the health, safety, welfare, peace and quiet of the citizens of Escambia County through the reduction, control, and prevention of loud and raucous noise, or any noise which unreasonably disturbs, injures, or endangers the comfort, repose, health, peace, or safety of reasonable persons of ordinary sensitivity. Subsequently, on August 3, 2001, the BCC adopted Escambia County Ordinance Number 2001-36 to amend Escambia County Ordinance Number 2001-8 in order to provide a means of exemption to the Noise Abatement Ordinance to allow a fair and just application of the Ordinance and grant limited waivers of the restrictions imposed by the Noise Abatement Ordinance to allow special outdoor events to take place in the community while still protecting the health, safety, and welfare of the citizens of Escambia County, and promoting an environment free from sound and noise disruptive of peace and good order.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Escambia County Code of Ordinances, Chapter 42, Article III. Noise. Section 42-66. Exemptions. (g), provides that the County Administrator shall provide the permit application as well as any other available information, to the Board of County Commissioners for consideration at a meeting of the Board of County Commissioners. The Board of County Commissioners may impose any other conditions on the permit, as it deems necessary to reduce the disturbance to surrounding or neighboring properties.
IMPLEMENTATION/COORDINATION:
The Building Inspections Division will issue a Special Event permit for this exemption. Upon Board approval, the Escambia County Sheriff’s Office will be notified of the issuance of this waiver

Attachments
Application
Site Map
Advertisement


AI-6985			County Administrator's Report 9. 7.
BCC Regular Meeting		Technical/Public Service Consent
Meeting Date:	10/16/2014
Issue:	Northwest Florida Big Bend Health Council
From:	Jack Brown, County Administrator
Organization:	County Administrator's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Northwest Florida Big Bend Health Council - Jack R. Brown, County Administrator That the Board take the following action concerning the Northwest Florida Big Bend Health Council, as requested by R. Michael Hill, Executive Director: A. Waive the Board’s Policy, Section I, Part B 1. (D), Appointment Policy and Procedures, and reappoint the following four members to another two-year term, effective, retroactively, October 1, 2014, through September 30, 2016: 1. Denise Adams (Provider); 2. Dr. John Lanza (Provider); 3. Vivian Krumel, RN, (Purchaser); and 4. Hong Dang (Purchaser); B. Reappoint Catherine Kelly, Florida Blue Center Director (Consumer) for another two-year term, effective, retroactively, October 1, 2014, through September 30, 2016; and C. Appoint Dr. George Andrew Wellington Smith (Provider) for a two-year term, effective, retroactively, October 1, 2014, through September 30, 2016, to replace Don Turner who has retired.
BACKGROUND:
In an email dated August 20, 2014, Mr. R. Michael Hill, Executive Director, Northwest Florida Big Bend Health Council, requested that the Board of County Commissioners reappoint the individuals listed above. Each of the individuals has expressed a desire and willingness to serve on the Council. Existing file copies of their Resumes are attached for review. In an email dated September 30, 2014, Mr. Hill recommended Dr. George Smith to replace Mr. Don Turner on the Council. Dr. Smith's Curriculum Vitae is provided for review.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
In accordance with Section I B, of the Board of County Commissioners Policy Manual, Board approval is required for all appointments / reappointments to Boards and Committees established by the Board of County Commissioners.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Resumes


AI-6922			County Administrator's Report 9. 1.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Approval to Issue Fiscal Year 2014-2015 Purchase Orders in Excess of $50,000
From:	Pat Johnson
Organization:	Waste Services
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Issuance of Fiscal Year 2014-2015 Purchase Orders in Excess of $50,000, for the Solid Waste Management Department - Patrick T. Johnson, Solid Waste Management Department Director That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2014-2015, based upon previously awarded Contracts, Contractual Agreements, or annual requirements, as provided, for the Solid Waste Management Department.
BACKGROUND:
The issuance of these purchase orders during the first week in October 2014, is necessary to ensure continuity of services traditionally provided by the Board of County Commissioners, to the citizens of Escambia County.
BUDGETARY IMPACT:
Funding for the listed purchase orders is available in various accounts.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Solid Waste Management Department has coordinated with the Office of Management and Budget, and will work with Purchasing Division staff to prepare purchase orders as needed.

Attachments
FY 2014_15 POs Over $50K
FY 2014_15 Spreadsheet Backup


AI-6080			County Administrator's Report 9. 2.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste
From:	Pat Johnson, Department Director
Organization:	Waste Services
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste - Patrick T. Johnson, Solid Waste Management Department Director That the Board take the following action concerning the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste: A. Approve the renewal of the form of the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste, for the period effective January 1, 2015, to December 31, 2017, as provided in Section 3, Term of Franchise; B. Approve the Collection of Franchise Fees from Emerald Coast Utilities Authority (ECUA) for the collection of commercial solid waste on Santa Rosa Island, pursuant to Paragraph 8 of the Transfer Agreement of 1992 between Escambia County and ECUA, for the period effective January 1, 2015, to December 31, 2017; and C. Authorize the County Administrator to sign the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste with current Board-approved Commercial Solid Waste Haulers, collecting commercial solid waste in the unincorporated areas of Escambia County, in accordance with the terms of this Agreement. [Funding: Fund 103, Account 323701, Franchise Fees - Commercial Garbage]
BACKGROUND:
On September 1, 2011, the Board of County Commissioners voted to approve the form of the present Non-Exclusive Franchise Agreement for Hauling of Commercial Solid Waste with existing hauling contractors. The present Agreement will terminate, effective December 31, 2014, unless approved by the Board for renewal as provided in Section 3, Term of Franchise, of the existing Agreement.
BUDGETARY IMPACT:
Fees generated by the Non-Exclusive Long Term Franchise Agreement are allocated by the Solid Waste Management Department to Fund 103, Account (Franchise Fees - Commercial Garbage).
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement has been reviewed by Charles Peppler, Deputy County Attorney for form and accuracy by legal sign off.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
The Non-Exclusive Long Term Franchise Agreement, Section 3, Term of Franchise, requires Board action for continuation or termination.
IMPLEMENTATION/COORDINATION:
Upon Board approval, Solid Waste Management will publish and notice affected haulers of the Board's actions. This action has been coordinated with the County Attorney's Office.

Attachments
Franchise Agreement Form 2014
Brd Mins 09_01_2011
Franchise Agreement 09_01_2011
1992 Transfer Agreement


AI-6933			County Administrator's Report 9. 3.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Approval to Issue Fiscal Year 2014-2015 Purchase Order Totaling $50,000 or Greater
From:	Thomas Turner, Department Director
Organization:	Human Resources
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Issuance of Fiscal Year 2014-2015 Purchase Orders in Excess of $50,000, for the Human Resources Department – Thomas G. “Tom” Turner, Human Resources Department Director That the Board approve the issuance of blanket and/or individual Purchase Orders in excess of $50,000, for the Fiscal Year 2014/2015, based upon previously awarded Contract, Contractual Agreements, or annual requirements, as provided, for the Human Resources Department.
BACKGROUND:
The Human Resources Department has five Purchase Orders that during the course of a Fiscal Year, equal or exceed $50,000 to support the employee benefits. Issuance of these Purchase Orders during October 2014 is essential to ensure continuity of benefits for employees and retirees. The County bid its dental and life insurance in 2013 and received a 3 year premium guarantee. We are starting our second year of the Contracts with Delta Dental and Cigna Life Insurance Company. The County bid its health insurance in 2009. We are on our second Accounting and Retention Agreement (Pro-Share Agreement) that will end in December 2015. Our intent is to identify a consultant or broker to conduct an RFP for the health plan and review various funding and benefit designs in early calendar year 2015. The intent is to complete this action for Board consideration as part of the FY16 budgeting process. The County’s employee health clinic Contract was bid in 2010 and was awarded in 2011 to Concentra Medical Center. We are in our fourth year of the Contract and are presently negotiating rates for Calendar Year 2015. This service will be taken to the market in 2015 through an RFP.
BUDGETARY IMPACT:
Funding for the above Purchase Orders is through Fund 501, Worker’s Compensation, Health and Life Fund.
LEGAL CONSIDERATIONS/SIGN-OFF:
This is in accordance with Florida Statutes 112.09 and 112.0801.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
County Ordinance, Chapter 46, Article II, Section 46-64 providing for Board approval of Contracts of $50,000 or greater.
IMPLEMENTATION/COORDINATION:
Upon Board approval, the Human Resources Department will generate a Purchase Order as an instrument for placing orders and making payments to provide services. The Human Resources Department will coordinate with the Office of Purchasing.

Attachments
Purchase Order $50,000 Or More for 14-15.


AI-6944			County Administrator's Report 9. 4.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Approval of Agreement between Escambia County and Andrea Minyard, MD, District I Medical Examiner
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Agreement between Escambia County and Andrea Minyard, MD, District I Medical Examiner - Amy Lovoy, Management and Budget Services Department Director That the Board take the following action concerning the Agreement between Escambia County and Andrea Minyard, MD, District I Medical Examiner: A. Approve the State of Florida, County of Escambia, Agreement between Board of County Commissioners and District I Medical Examiner, Andrea Minyard, MD, for Medical Examiner Services for Escambia County, Florida, effective for one year from October 1, 2014, through September 30, 2015, in the amount of $847,370, to be paid from the General Fund (001), Cost Center 410201; B. Authorize the Chairman to sign the Agreement for Medical Examiner Services; and C. Authorize the issuance of the necessary Purchase Order.
BACKGROUND:
The current agreement with the District I Medical Examiner expired on September 30, 2014. This new agreement will expire on September 30, 2015.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2014/2015 General Fund (001) Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
Agreement has been reviewed and approved by the County Attorney.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board action is necessary for approval of this Agreement and the necessary purchase order.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Medical Examiner Agreement


AI-6951			County Administrator's Report 9. 5.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Approval of Agreement between Escambia County and Pensacola Sports Association, Inc.
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreement between Escambia County and Pensacola Sports Association, Inc., as Fiscal Agent for Visit Pensacola, Inc. - Amy Lovoy, Management and Budget Services Department Director That the Board take the following action concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreement between Escambia County and Pensacola Sports Association, Inc., as Fiscal Agent for Visit Pensacola, Inc.: A. Approve the Miscellaneous Appropriations Agreement, in the amount of $4,322,479; B. Authorize the Chairman to sign the Agreement and all other necessary documents; and C. Authorize the execution of the necessary Purchase Order. [Funding: Fund 108, 3rd Cent Tourist Promotion Fund, Cost Center 360101 - $3,820,315; Fund 108, 4th Cent Tourist Promotion Fund, Cost Center 360105 - $502,164]
BACKGROUND:
The County makes payment in support of the activities of certain outside agencies approved by the Board. In order to recognize these contractual agreements and establish the source documents by which payment can be made, Board approval of these Agreements is necessary.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2014/2015 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed and approved the agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreements is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Visit Pensacola Agreement


AI-6930			County Administrator's Report 9. 6.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Approval of Fiscal Year 2014/2015 Miscellaneous Appropriations Agreement for Arts, Culture & Entertainment
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreements for Various Outside Agencies - Amy Lovoy, Management and Budget Services Department Director That the Board take the following action concerning the Fiscal Year 2014/2015 Miscellaneous Appropriations Agreements for various outside agencies: A. Approve the following Miscellaneous Appropriations Agreements: 1. Arts, Culture, and Entertainment, Inc., in the amount of $500,000, to be paid from the 4th Cent Tourist Promotion Fund (108), Cost Center 360105; 2. Escambia County School Readiness Coalition, Inc., d/b/a Early Learning Coalition of Escambia County, in the amount of $218,500, to be paid from the General Fund (001), Cost Center 110201; and 3. Pensacola's Promise, Inc., d/b/a Chain Reaction, in the amount of $19,000, to be paid from the General Fund (001), Cost Center 110201; B. Authorize the Chairman to sign the Agreements and all other necessary documents; and C. Authorize the execution of the necessary Purchase Orders.
BACKGROUND:
The County makes payments in support of the activities of certain outside agencies approved by the Board. In order to recognize these contractual agreements and establish the source documents by which payment can be made, Board approval of these Agreements is necessary.
BUDGETARY IMPACT:
Funds are available in the Fiscal Year 2014/2015 Budget.
LEGAL CONSIDERATIONS/SIGN-OFF:
The County Attorney has reviewed the Agreement.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board approval of Miscellaneous Appropriations Agreements is necessary.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
ACE Agreement
School Readiness Agreement
Chain Reaction Agreement


AI-6935			County Administrator's Report 9. 7.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Budget Amendment #309 - Fiscal Year 2013/2014 Personnel Shortages
From:	Amy Lovoy
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Budget Amendment #309 - Amy Lovoy, Management and Budget Services Department Director That the Board approve Budget Amendment #309, Escambia County Restricted Fund (101), Development Review Fees Fund (116), CDBG HUD Entitlement Fund (129), Fire Protection Fund (143), HUD HOME Fund (147), in the amount of $308,800, to cover personnel shortages in National Pollutant Discharge Elimination System Grant (NPDES), Development Review, Neighborhood Enterprise, and Fire Services.
BACKGROUND:
The following Divisions will require additional personnel funds to complete FY 13/14. The following are the explanations for each area. National Pollutant Discharge Elimination System (NPDES): - A Water Quality Technician position was reclassified to an Environmental Technician in July 2014 due to an increase in job duties hence an increase in personnel costs. Funding for this position is received from the City of Pensacola, Florida Department of Transportation (FDOT) and Town of Century. The annual funding from FDOT increased under a new interlocal agreement this year, providing sufficient revenue to cover the additional cost. Development Review: - An Environmental Technician whose salary was higher transferred here to replace an employee who transferred to another cost center. The additional salary and benefits were not budgeted hence the salary shortage. - In addition, when the 3% COLA budget amendment was submitted in January 2014 the funds were placed in an old cost center previously used for that Department. Neighborhood Enterprise: - The Division Manger retired and received a leave payout hence the shortage. This employee's salary was funded from two grants (CDBG HUD and HUD HOME). Fire Department: - The IAFF contract changing the firefighters from a 21-day work cycle to a 14-day work cycle and rolling the holiday pay into the hourly rate. This resulted in an unexpected increase in personnel costs. - This was compounded by increased hours caused from two extended disaster events. (Ice Storm of January 2014 and Flood/Jail Explosion of April 2014).
BUDGETARY IMPACT:
This amendment transfers funds from reserves or operating accounts with a surplus to personnel accounts, hence no additional revenues are associated with this amendment. Departmental budgets are not increasing.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires increases in personnel costs to be approved by the Board.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
BA# 309


AI-6941			County Administrator's Report 9. 8.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Exchange of Property on Crowndale Road
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Exchange of County Property with Shannon O. Radford - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action regarding the exchange of County property, for property owned by Shannon O. Radford, on Crowndale Road: A. Adopt a Resolution authorizing the exchange of a portion of a County parcel (approximately 0.43 acres), for a portion of a parcel (approximately 0.08 acres), owned by Shannon O. Radford, in accordance with the terms and conditions contained in the Agreement for Sale and Purchase and Contract for Sale and Purchase; B. Waive the retention of the fractional interest in the phosphates, minerals, metals and petroleum, in the parcel to be conveyed by the County, in accordance with Section 270.11(3), Florida Statutes; C. Authorize the payment of documentary stamps because the property is being acquired for public use, which is for the Crowndale Road right-of-way, and the public benefits from the exchange by having safer, more efficient traffic flow and improved stormwater drainage; and D. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute any documents, subject to Legal review and sign-off, necessary to complete the exchange of the properties without further action of the Board. [Funding Source: Fund 352, LOST III, Cost Center 210107/56101, Project No. 08EN0068]
BACKGROUND:
Crowndale Road, a paved County road in the Cottage Hill area of the County, extends east off Virecent Road. In 2002, the County acquired additional property to facilitate the Crowndale Road paving and drainage project. Ernest and Neoma Walker, who owned the property at the time, donated the property for right-of-way for Crowndale Road. Shannon O. Radford, the current owner, is in the process of selling his property on Crowndale Road. The title search revealed a problem with the legal description on the deed from the Walkers to the County, in that the legal description on the deed from the Walkers inadvertently conveyed the entire Walker property to the County, and omitted the portion intended to be conveyed to the County for right-of-way. The issue with the error in the legal description on the deed from the Walkers has placed a cloud on the title and has delayed Mr. Radford's closing. In order to provide a clear title for Mr. Radford and insure that the County has the right-of-way needed, our legal department suggested we do an exchange of properties. Board action is required to adopt the resolution and authorize the exchange of properties.
BUDGETARY IMPACT:
Funding for this acquisition is available in Fund 352, LOST III, Cost Center 210107/56101, Project No. 08EN0068.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement for Sale and Purchase and the Contract for Sale and Purchase have been approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney. The County Attorney's Office will prepare the closing documents and will conduct the closing for the exchange of these properties.
PERSONNEL:
All work associated with this acquisition is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139 of the Escambia County Code of Ordinances and Section 125.37, Florida Statutes.
IMPLEMENTATION/COORDINATION:
Upon Board approval, staff will maintain compliance with Section 46-139 of the Escambia County Code of Ordinances.

Attachments
Resolution
Agreement for Sale
Contract
Notice of Intent
Parcel info
R/W Sketch
Walker deed
Aerial map


AI-6872			County Administrator's Report 9. 9.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Speed Reductions - Multiple Roadways
From:	Joy D. Blackmon, P.E.
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Speed Reductions - Multiple Roadways - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the filing of traffic restrictions - speed reductions, per the requirements of Ordinance Number 2003-26, which authorizes the County Engineer to place restrictions on the movement of traffic on County roadways and streets: A. Adopt the Resolution establishing the speed limit for the reduction in speed, from 30 miles per hour to 25 miles per hour, for the following roadway segments: 1. Ira Drive, from East Olive Road to Atwood Drive; 2. Atwood Drive, from Ira Drive to North Hilburn Road; and 3. North Hilburn Road, from East Olive Road to Atwood Drive; and B. Authorize the Chairman to sign the Resolution. [Funding: Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53401, for Sign Installations]
BACKGROUND:
The Transportation & Traffic Operations Division received requests from citizens to lower the speed limit on these roads. After evaluating the condition of the roadways and the requests for lower speed limits, County staff supports the reductions based on the roadway geometrics. The Board is authorized under Sections 316.006 (3)(a)(b), 316.008(1)(j) and 316.189(2)(a) of the Florida Statutes (2009) to establish regulations on County roadways and streets. Volume 1, Chapter 94, Article I, Section 94-1 of the Escambia County Code of Ordinances (Ordinance No. 2003-26), authorizes the County Engineer to place restrictions on the movement of traffic on County roadways and streets. This authorization requires the County Engineer to file quarterly, for Board ratification by Resolution, a list of all limitation orders established under this section.
BUDGETARY IMPACT:
Funds are budgeted in Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53401, for Sign Installations.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, reviewed and approved the Resolution as to form and legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
The appropriate speed limit signs have been installed on all roadways. Upon adoption, a copy of the Resolution will be forwarded to the Sheriff’s Department.

Attachments
Resolution


AI-6965			County Administrator's Report 9. 10.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Waiving Road Block Permit Fee
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Waiving a Road Block Permit Fee - Joy D. Blackmon, P.E., Public Works Department Director That the Board waive a Road Block Permit Fee of $75, for a block party on October 31, 2014, on La Borde Lane, from Eastpointe Drive to Northpointe Boulevard, requested by Mr. Daniel Price.
BACKGROUND:
Mr. Daniel Price is requesting the temporary closing of La Borde Lane from Eastpointe Drive to Northpointe Boulevard. Mr. Price and his neighbors decorate each Halloween and attract thousands of children annually for trick-or-treat. Last year they had at least 2,000 children going through their portion of the neighborhood trick-or-treating. With cars trying to get through at the same time, it makes for a potentially dangerous situation. The Board of County Commissioners approved a fee Resolution on September 6, 2007. The current fee for Block Party Permits is $75.00.
BUDGETARY IMPACT:
Minimal budgetary impact.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
If waiver is approved, Transportation and Traffic Operations staff will coordinate with the Road Department, Public Safety, and Mr. Price.

Attachments
Map
Fee Schedule


AI-6960			County Administrator's Report 9. 11.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Acceptance of a Drainage Easement Located at 11640 Chanticleer Drive
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Acceptance of a Drainage Easement Located at 11640 Chanticleer Drive - Joy D. Blackmon, P.E., Public Works Department Director That the Board take the following action concerning the acceptance of the donation of a 20-foot-wide drainage easement (approximately 0.09 acres), located at 11640 Chanticleer Drive, from Joseph A. and Angelina A. Yannuzzi, for the Chanticleer Drainage Project: A. Accept the donation of a 20-foot-wide drainage easement (approximately 0.09 acres), located at 11640 Chanticleer Drive, from Joseph A. and Angelina A. Yannuzzi, for the Chanticleer Road Drainage Project; B. Authorize the payment of documentary stamps as the easement is being donated for governmental use, which is for drainage improvements, and the County benefits from the acceptance of this drainage easement, which enhances the safety and well-being of the citizens of Escambia County; C. Authorize the payment of incidental expenditures associated with the recording of documents; and D. Authorize staff to prepare, and the Chairman or Vice Chairman to accept the Drainage Easement as of the day of delivery of the Drainage Easement to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to acknowledge the Board's acceptance at that time. [Funding: Fund 112, Disaster Recovery, Cost Center 330493, Object Codes 54612/56101, Project #ESDPW46]
BACKGROUND:
The County has a project in design to make stormwater drainage improvements in the Chanticleer Subdivision area located just south of Gulf Beach Highway. The recent flooding event identified this area as needing stormwater improvements and it is anticipated that the County will be reimbursed some FEMA funding relative to this drainage project. There was an existing drainage pipe located along the west side of the property at 11640 Chanticleer Drive, but there has never been an easement granted to the County. The owners, Jack and Angelina Yannuzzi have agreed to donate the easement to the County to facilitate the project, which is designed and ready to go out to bid. Board approval is required for the Board's acceptance of the donated drainage easement.
BUDGETARY IMPACT:
Funds for this project are available in Fund 112, “Disaster Recovery,” Cost Center 330493, Object Codes 54612/56101, Project #ESDPW46.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Drainage Easement was approved as to form and legal sufficiency by Stephen West, Senior Assistant County Attorney.
PERSONNEL:
All work associated with this request is being done in-house and no additional staff is required.
POLICY/REQUIREMENT FOR BOARD ACTION:
These actions are consistent with the provisions of Section 46-139, Escambia County Code of Ordinances.
IMPLEMENTATION/COORDINATION:
Upon Board approval, staff will proceed in compliance with Section 46-139 of the County Codes.

Attachments
Drainage Easement
parcel
Map


AI-6957			County Administrator's Report 9. 12.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Emergency Local Government Emergency Relief Reimbursement Agreement
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Project Name	FPID#	Amount
Marlane Drive	436249-1-68-01	$ 28,765.90
11922 - 12034 Gulf Beach Highway	436251-1-68-01	$ 14,114.77
1300 East Johnson Avenue	436252-1-68-01	$ 8,915.46
Johnson Avenue Culvert	436252-3-68-01	$ 547,176.93
	TOTAL Package 1:	$ 598,973.06

Emergency Local Government Emergency Relief Reimbursement Agreement -
Package 2

Project Name	FPID#	Amount
8600-8680 Beulah Road	436253-1-68-01	$ 9,072.97
Chemstrand Road	436254-1-68-01	$ 16,881.04
CR 292 Chemstrand Road, MP 2.802	436254-3-68-01	$ 15,387.84
West Detroit Boulevard at Bridge #484057	436256-1-68-01	$ 14,984
1997 West Detroit Boulevard	436256-2-68-01	$ 24,814.23
	TOTAL Package 2:	$ 81,140.08

Emergency Local Government Emergency Relief Reimbursement Agreement -
Package 3

Project Name	FPID#	Amount
South Old Corry Field Road	436259-1-68-01	$ 78,302.65
Olive Road at Gully	436284-1-68-01	$ 13,155.34
Dogtrack Road	436285-1-68-01	$ 105,900.48
CR 297A Ditches	436286-1-68-01	$ 112,637.83
CR 297A Box Culvert	436286-2-68-01	$ 124,614.02
	TOTAL Package 3:	$ 434,610.32

Emergency Local Government Emergency Relief Reimbursement Agreement -
Package 4

Project Name	FPID#	Amount
Bauer Road at Weekley Bayou	436561-1-68-01	$ 63,828.46
Bauer Road at Judd Branch	436562-1-68-01	$ 51,393.43
	TOTAL Package 4:	$ 115,221.89

BACKGROUND:

The Federal Highway Administration (FHWA) has established an Emergency Relief Program as a result of the Executive Order 14-144 dated April 30, 2014, for the Spring Storm April 2014 emergency event. Funding will be provided to the Florida Department of Transportation (FDOT) for relief from the damage inflicted by this event. This Emergency Relief Program Agreement provides for reimbursement to Escambia County for emergency relief.

Escambia County has incurred costs and expenses as a direct result of this event (see attached Detailed Damage Inspection Report (DDIR). It has been determined that emergency repairs are necessary and that the costs and expenses of said repairs are eligible for reimbursement up to 100%, dependent on the amount of allocation made by FHWA.

Adoption of the Resolution and approval of the Agreement will allow Escambia County to be reimbursed from FDOT's Emergency Relief Program in an amount not to exceed $1,229,945.35 for emergency repairs due to the Spring Storm April 2014 emergency event.

BUDGETARY IMPACT:

The FDOT agrees to reimburse Escambia County an amount not to exceed $1,229,945.35 for actual direct costs. Escambia County will submit invoices to FDOT on a monthly basis. Funds are available inf Fund 112 "Fund 112 "Disaster Recovery Fund", April 2014 Floods."

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, has reviewed and signed off on the Resolutions and the Agreements with the inclusion of a notation that there is a provision in the Agreement stating that Escambia County consents to the venue to any County chosen by the department upon the department filing a motion requesting same.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

N/A

IMPLEMENTATION/COORDINATION:

Upon approval of this Recommendation, the Chairman will need to sign the Resolutions and five original copies of each Package of the State of Florida Department of Transportation Emergency Local Government Emergency Relief Reimbursement Agreements. The Clerk's Office will then need to certify five copies of the Resolutions for each Package for FDOT, and retain the original for the official records. Public Works Department staff will forward the five signed original copies of the Agreements and five certified copies of the Resolutions to FDOT for final signatures and for their files for each package.

Attachments
Pacakge 1 Resolution
Pacakge 2 Resolution
Pacakge 3 Resolution
Pacakge 4 Resolution
Agreement 1
Agreement 2
Agreement 3
Agreement 4


AI-6829			County Administrator's Report 9. 13.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Juvenile Justice Mechanical Flood Repairs PD 13-14.094
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Juvenile Justice Mechanical Flood Repairs - Amy Lovoy, Management and Budget Services Department Director That the Board award Contract #PD 13-14.094, Juvenile Justice Mechanical Flood Repairs to, James B. Donaghey, Inc., in the amount of $94,414, and authorize the County Administrator to execute all Purchase Orders, $50,000, or greater, for the Owner Direct Purchases. [Funding: Fund 501, Internal Service Fund, Cost Center 140836, Object Code 56401, Project #414F0080]
BACKGROUND:
The Juvenile Justice Center sustained damage from the April 29, 2014 flood event. All repairs have been completed with the exception of replacing the damaged mechanical and electrical components on the north side of the building. An electrical and mechanical engineer prepared the construction documents necessary to solicit this project. The Office of Purchasing advertised the solicitation in the Pensacola News Journal on September 15, 2014 and four bids were received with James B. Donaghey being the most reasonable and responsive bidder. This project will be submitted for reimbursement under the County’s flood insurance policy.
BUDGETARY IMPACT:
[Funding: Fund 501, Internal Service Fund, Cost Center 140836, Object Code 56401, Project #414F0080]
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney's Standard Form of Contract will be used.
PERSONNEL:
NA
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County, FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Contract and Purchase Order.

Attachments
Awarded Bid Tab


AI-6972			County Administrator's Report 9. 14.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	PD 13-14.091, Purchase of Fire Rescue Uniforms Contract
From:	Amy Lovoy, Department Director
Organization:	OMB
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Purchase of Fire Rescue Uniforms Contract - Amy Lovoy, Management and Budget Services Department Director That the Board award PD 13-14.091, Purchase of Fire Rescue Uniforms Contract, in accordance with the terms and conditions of the solicitation, in an estimated yearly amount of $140,000, and approve a three-year Agreement for the Purchase of Uniforms between Escambia County and Bosso’s Uniform Company, Inc., with two, twelve-month extension periods, not to exceed a total of 60 months. [Funding: Fund 143, Fire Protection, Cost Center 330206, Object Code 55201, and Fund 408, Emergency Medical Services, Cost Center 330302, Object Code 55201, as required for the annual Budgeted amount of $140,000]
BACKGROUND:
The Office of Purchasing, advertised the Invitation to Bid on August 26,2014 and received one Bid on September 23, 2014, from Bosso's Uniform Company, Inc. who was selected the most responsive Bidder on this Solictation.
BUDGETARY IMPACT:
[Funding: (ECFR) Fund 143, Fire Protection - Cost Center 330206, Object Code 55201, and (ECEMS) Fund 408, Emergency Medical Services, Cost Center 330302, Object Code 55201, as required for the annual Budgeted amount of $140,000]
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual of the County Attorney's Office prepared the Contract.
PERSONNEL:
The Battalion Chief of Escambia County Fire Rescue, shall serve as the County Administrator's designee for the Contract and Management of this Contract.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with Escambia County Code of Ordinance, Escambia County, FL, Chapter 46, Article ll, Purchase and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Purchase Order and Contract.

Attachments
Bid Tab
Agreement


AI-6987			County Administrator's Report 9. 15.
BCC Regular Meeting		Budget & Finance Consent
Meeting Date:	10/16/2014
Issue:	Change Order to Hewes and Company, Inc. on Contract PD 13-14.072 "Blue Springs Avenue Emergency Repair"
From:	Joy D. Blackmon, P.E., Department Director
Organization:	Public Works
CAO Approval:

RECOMMENDATION:

Department:	Public Works
Division:	Engineering/Infrastructure Division
Type:	Deductive
Amount:	($3,410.03)
Vendor:	Hewes and Company, LLC
Project Name:	"Blue Springs Avenue Emergency Repair
Contract:	PD 13-14.072
PO#:	141675
CO#:	1
Original Award Amount:	$499,923.43
Cumulative Amount of Change Orders Through this CO:	($3,410.03)
New Contract Total:	$496,513.40

[Funding Source: Fund 112, Disaster Recovery Fund, Cost Center 330492, Object Code 54612/56301, Project ESCPW17]

BACKGROUND:

Meeting in regular session on August 21, 2014, the Board approved Contract PD 13-14.072, to Hewes and Company, LLC, for the Blue Springs Avenue Emergency Repair Project. This project consists of the permanent repairs for the damage caused during the April 2014 Storm Event on Blue Springs Avenue from East Shore Drive to Clearwater Avenue. Project includes the reconstruction of the damaged road and includes such work as roadway construction, milling, curb and gutter, driveway construction, stormwater replacement, fencing, landscaping, irrigation, maintenance of traffic, erosion control, and pavement markings. The contractor will maintain access for residents at all times during all construction activities, with minimal delays to the traveling public.

This is an additive/deductive change order to the existing contract for the Blue Springs permanent roadway repair. As construction began, it was found that there was additional latent damage to the roadway which necessitated full replacement. In addition to full replacement, Emerald Coast Utilities Authority (ECUA) has requested that more utility infrastructure be rehabilitated with this construction. ECUA has agreed to construct all utility improvements with their own contractor. This includes those items already in the contract with Hewes and Company, LLC, which will be deducted. In order to maintain budget, we have removed items that were determined as not necessary to meet the project needs and to allow for full road replacement. The overall change order is a deduction of $3,410.03. The original contract amount was $499,923.43. The new total contract amount with deductive change order is $496,513.40.

This contracted work includes work within private property. This work includes removal of the temporary asphalt millings road, driveway replacement where it was impacted by flood and construction activities, chainlink fence replacement, and landscaping/sod/irrigation replacement. Attached is a list of right of entry forms acquired.

BUDGETARY IMPACT:

Funds for this project are available in Fund 112 "Disaster Recovery Fund", Cost Center 330492, Object Code 54612/56301, Project ESCPW17.

LEGAL CONSIDERATIONS/SIGN-OFF:

Legal consideration and opinion needed for direction regarding appropriate use of funding for these circumstances.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
right of entry list
Change Order
Map
Purchase Order
Hewes Contract Agreement


AI-6973			County Attorney's Report 9. 1.
BCC Regular Meeting		Action
Meeting Date:	10/16/2014
Issue:	Schedule a Public Hearing to Consider a Large Outdoor Entertainment Events Ordinance
From:	Stephen West, Senior Assistant County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Scheduling a Public Hearing to Consider a Large Outdoor Entertainment Events Ordinance That the Board authorize the scheduling of a Public Hearing on November 6, 2014 at 5:33 p.m. to adopt an ordinance regulating large outdoor entertainment events.
BACKGROUND:
The Board discussed and directed the County Attorney's Office to prepare an ordinance regulating large outdoor entertainment events at its meeting of the Committee of the Whole on September 11, 2014.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Draft Ordinance
Resume


AI-6997			County Attorney's Report 9. 2.
BCC Regular Meeting		Action
Meeting Date:	10/16/2014
Issue:	Rezoning the NOLFX Property in Santa Rosa County
From:	Alison Rogers, County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Rezoning the NOLFX Property in Santa Rosa County That the Board delegate authority to the County Administrator or his designee to sign any documents necessary and to act as an agent for Escambia County concerning any rezoning, land use amendment and any other development related procedures required relative to the NOLFX property in Santa Rosa County.
BACKGROUND:
On December 5, 2013 the Board voted to acquire approx. 601 acres in Santa Rosa County for the NOLFX/NOLF8 economic development project. The County subsequently closed on the property. In order to proceed with development of the NOLFX site certain development approvals, including but not limited to a rezoning, will need to be obtained from Santa Rosa County.
BUDGETARY IMPACT:
N/A
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
December 5, 2013 - Resume


AI-7007			County Attorney's Report 9. 3.
BCC Regular Meeting		Action
Meeting Date:	10/16/2014
Issue:	Memorandum of Understanding to Cooperate in Funding the Purchase of an Emergency Notification System
From:	Ryan Ross, Assistant County Attorney
Organization:	County Attorney's Office
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Memorandum of Understanding (MOU) between the Board of County Commissioners, the Escambia County Health Department, the Emerald Coast Utilities Authority, International Paper, and Ascend Performance Materials Operations L.L.C., to Cooperate in Funding the Purchase of an Emergency Notification System. That the Board approve the Memorandum of Understanding between the Board of County Commissioners of Escambia County, Florida, the Escambia County Health Department, the Emerald Coast Utilities Authority, International Paper, and Ascend Performance Materials Operations L.L.C., to cooperate in funding the purchase of an emergency notification system.
BACKGROUND:
Escambia County, through its Division of Emergency Management, has identified a need to replace its current mass notification system that allows it to communicate effectively with the public and other agencies and entities during emergencies. To service this need, Escambia County has coordinated with other agencies and entities regarding the purchase of a new internet-based mass notification system subscription. As provided in the attached memorandum of understanding, the total annual subscription rate shall be in the amount of $67,375.00 for an annual subscription term from July 1st through June 30th. Each party shall contribute funding towards the purchase of the annual subscription rate in equal shares of the total cost of the subscription rate as billed on an annual basis. The first subscription year shall be prorated for a term of eight (8) months commencing on November 1, 2014, and ending on June 30, 2015, with each party contributing $8,983.20. Subsequent annual subscription terms shall be billed on an annual basis with each party contributing $13,475.00.
BUDGETARY IMPACT:
Escambia County will utilize federal grant funds to pay for its share of the total subscription cost.
LEGAL CONSIDERATIONS/SIGN-OFF:
The MOU was reviewed and approved by the County Attorney's Office.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
N/A
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Memorandum of Understanding


10.					Items added to the agenda.

11.					Announcements.

12.					Adjournment.