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PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
AGENDA
Board of County Commissioners
Regular Meeting – September 17, 2020 – 9:00 a.m.
Ernie Lee Magaha Government Building – First Floor
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1. | Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board. |
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2. | Invocation – Commissioner May. | |||||
3. | Pledge of Allegiance to the Flag. | |||||
4. | Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended). |
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5. | Commissioners’ Forum. | |||||
6. | Presentation - Presentation of a Plaque of Appreciation to the Board of County Commissioners by RADM Don Quinn, USN, Ret., from the USS Tripoli Commissioning Committee. | |||||
7. | Written Communication | |||||
August 4, 2020, email communication from new owner, Lon Andrew Enkey, requesting interest on the Environmental Code Enforcement Lien be waived. Recommendation: That the Board review and consider the lien relief request made by Lon Andrew Enkey, new owner of the property, against 922 Rentz Avenue. On August 21, 2014, the Board amended the "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" policy, Section III, H2. Staff was instructed to review all requests for forgiveness of Environmental (Code) Enforcement Liens to determine if the request met the criteria for forgiveness and allowing the County Administrator to act on the Board's behalf if set criteria are met. After reviewing the request for forgiveness of liens, staff made the determination that the request does not fall within the criteria that would allow the County Administrator to act on the Board's behalf and grant relief, in accordance with the Board's Policy, Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens' Policy, Section III, H2. Owner Lon Andrew Enkey is willing to pay the original lien amount if the Board will release the interest amount that has accrued over the years on the original lien amount. |
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8. | Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule? Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule. |
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9. | Reports: | |||||
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 110 |
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I. Consent Agenda | ||||||
1. |
Recommendation Concerning Acceptance of TDT Collection Data for the July 2020 Returns Received in August 2020 That the Board accept, for filing with the Board’s Minutes, the Tourist Development Tax (TDT) Collections Data for the July 2020 returns received in the month of August 2020, as prepared by the Finance Department of the Clerk and Comptroller’s Office; this is the eleventh month of collections for the fiscal year 2020; total collected for the month of July 2020 returns was $1,837,271.85; this is a 9.39% decrease from July 2019 returns; total collections year to date are 20.43% less than the comparable time frame in Fiscal Year 2019. |
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2. |
Recommendation Concerning Uncollectible Bad Debt Write-Off That the Board adopt, and authorize the Chairman to sign, the Resolution authorizing the write-off of $3,573.30 of returned checks and accounts receivable in various funds of the County that have been determined to be uncollectible bad debts. |
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3. |
Recommendation Concerning Disposition of Records That the Board approve Records Disposition Document No. 724, for disposition of Board of County Commissioners' Records, Item 32, Minutes: Official Meetings, for the period of September 1, 2019, through February 29, 2020, in accordance with State Retention Schedule GS1, since the permanent records have been digitally imaged. |
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4. |
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Approve the Minutes of the Special Board Meeting held August 27, 2020; B. Accept, for filing with the Board's Minutes, the Reports of the Agenda Work Session and the Gary Sansing Public Forum held September 3, 2020; C. Approve the Minutes of the Regular Board Meeting held September 3, 2020; D. Approve the Minutes of the Attorney-Client Session held September 8, 2020; and F. Approve the Minutes of the First Public Hearing of the Board of County Commissioners Regarding the Fiscal Year 2020/2021 County-Wide Budget held September 8, 2020. |
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GROWTH MANAGEMENT REPORT |
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I. Action Item | ||||||
1. |
Recommendation Concerning Final Plat Preserve at Deer Run, Phase Two, Permit # 20072890PSD-FP
That the Board take the following action concerning recording of Preserve at Deer Run, Phase Two, a 109-lot private subdivision located in the Beulah Community, lying west of Beulah Road (State Road 99) and south of Interstate 10. The property is owned and developed by D.R. Horton, Incorporated. Prior to recording, the County Surveyor and the Clerk of the Circuit Court must sign the Final Plat as set forth in Section 2-5.7, of the Escambia Land Development Code; also, prior to recording, the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statute: |
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II. Consent Agenda | ||||||
1. |
Recommendation Concerning the Scheduling of Public Hearing That the Board authorize the scheduling of the following Public Hearing: October 1, 2020 5:45 p.m. - A Public Hearing - Devin Farms Pit Expansion Summary: Review and approve, modify, or deny the request of a permit for an expansion of a borrow pit located at 4478 Devine Farms Road. |
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COUNTY ADMINISTRATOR'S REPORT |
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I. Technical/Public Service Consent Agenda | ||||||
1. |
Recommendation Concerning the Third Amendment to the Pensacola Bay Center Management Services Agreement - Janice P. Gilley, County Administrator That the Board approve the Third Amendment to the Pensacola Bay Center Management Services Agreement (Agreement) to add a Guest Experience Plan (Plan) including, among other things, the following key performance indicators (KPI):
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2. |
Recommendation Concerning the Request for Disposition of Property for the Facilities Management Department - Cassie C. Boatwright, Facilities Management Department Director That the Board approve the Request for Disposition of Property Form for the Facilities Management Department for property which is described and listed on the Request Form, with reason for disposition stated. The items have been found to be of no further usefulness to the County; thus, it is requested that they be disposed of. |
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3. |
Recommendation Concerning the Request for Disposition of Property for the Development Services Department - Horace Jones, Development Services Department Director That the Board approve the Request for Disposition of Property Form for property described and listed, for the reason stated, noting the property is no longer useful to the County and may be auctioned as surplus or disposed of properly. |
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4. |
Recommendation Concerning the Request for Disposition of Property for the Public Works Department - Wes Moreno, Public Works Department Director That the Board approve the Request for Disposition of Property Form for the Roads and Bridges Department, for the equipment described and listed on the Request Form, with reason for disposition stated. The Request Form has been signed by all applicable authorities. |
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5. |
Recommendation Concerning the Request for Disposition of Property for the Escambia County Property Appraisers Office - Chris Jones, Escambia County Property Appraiser That the Board approve the Request for Disposition of Property Form for the Escambia County Property Appraisers Office, for the equipment listed that has outlived its usefulness. |
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6. |
Recommendation Concerning the Request for Disposition of Property for Extension Services - Nick Simmons, County Extension Director That the Board approve the Request for Disposition of Property Form for Extension Services, for property described and listed on the Disposition Form. The listed item has been found to be of no further usefulness to the County, thus, it is requested that said property be auctioned as surplus or disposed of properly. |
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7. |
Recommendation Concerning Request for Disposition of Property Forms for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director That the Board approve the three Request for Disposition of Property Forms for the Waste Services Department, for property which is described and listed on the Forms, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly. |
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8. |
Recommendation Concerning the Request for Disposition of Property for the Department of Natural Resources Management - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management That the Board approve the two Request for Disposition of Property Forms for the Department of Natural Resources Management, for property which is described and listed on the Forms, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly. |
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9. |
Recommendation Concerning the 2020 Annual Update to the Escambia County Ten-Year Transit Development Plan - Tonya Ellis, Mass Transit Department Director That the Board take the following action: A. Approve and adopt the 2020 Annual Update to the Escambia County Ten-Year Transit Development Plan (TDP) prepared by the Mass Transit Department, ensuring that Escambia County Area Transit services are eligible for State Transit Block Grant and other transit funding from the Florida Department of Transportation (FDOT); and B. Direct the Mass Transit Director to provide copies of the Annual Update to FDOT and other appropriate agencies. |
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II. Budget/Finance Consent Agenda | |||||||||||
1. |
Recommendation Concerning the Notice of Grant and Agreement Award from the U. S. Department of Agriculture, Natural Resources Conservation Service, in the Amount of $242,414.90, for the Pensacola Bay Nutrient Reduction Project - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management That the Board take the following action concerning the Notice of Grant and Agreement Award for the Pensacola Bay Nutrient Reduction Project: A. Accept and approve the Notice of Grant and Agreement Award, Cooperative Agreement of Award No. N1220CPT0010979, between the U.S. Department of Agriculture - Natural Resources Conservation Service Florida State Office and Escambia County, in the amount of $242,414.90, for the Pensacola Bay Nutrient Reduction Project; and B. Authorize the Chairman or Vice Chairman to sign the Agreement and other future Agreement-related documents, including no cost extensions, pending Legal review and approval, without further action of the Board to complete the Project.
[Funding Source: Fund 118, Gulf Coast Restoration Fund. Cost Center to be determined at the time of Supplement Budget Amendment. NRCS agrees to reimburse 100% of all approved budget period costs incurred, up to and not exceeding total funding of $242,414.90. No County matching funds are required] |
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2. |
Recommendation Concerning General Liability, and Professional (Medical Malpractice) Insurance for the Jail, Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director That the Board take the following action concerning insurance for the Escambia County Jail: A. Approve the payment to USI Insurance Services, LLC, for the combined General Liability – Professional Criminal Justice Service Operations insurance policy written through AB Risk (Wholesale Broker) and issued through Public Risk Underwriters of Texas underwritten by QBE Specialty Insurance Company, for a one-month extension effective October 1, 2020, through October 31, 2020, in the amount of $42,514, with a $100,000 deductible; and B. Approve the payment to USI Insurance Services, LLC, for the Professional Liability (Medical Malpractice) Insurance policy written through AB Risk (Wholesale Broker) and issued through Pro-Praxis Insurance and underwritten by Certain Underwriters at Lloyd’s of London, for a one-month extension effective October 1, 2020, through October 31, 2020, in the amount of $16,109, with a $75,000 deductible.
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3. |
Recommendation Concerning Flood Insurance, Mark Bartlett, Risk Manager - Jana Still, Resources Department Director That the Board take the following action concerning flood insurance for specific County facilities: A. Approve the issuance of a blanket Purchase Order to American Bankers Insurance Company, effective October 1, 2020, through September 30, 2021, in the amount of $32,000; and B. Approve the issuance of a blanket Purchase Order to Hartford Fire Insurance Company, effective October 1, 2020, through September 30, 2021, in the amount of $52,000.
[Funding: Fund 501, Internal Service Fund, Cost Center 140835, Object Code 54501] |
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4. |
Recommendation Concerning Workers’ Compensation Insurance Renewal, Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director That the Board approve the payment to the Florida Municipal Insurance Trust for the Workers’ Compensation Insurance renewal for Escambia County, effective October 1, 2020, through September 30, 2021, in the amount of $1,234,319, with a $100,000 per occurrence deductible. The renewal premium represents a $190,722 decrease from last year’s premium.
[Funding: Fund 501, Internal Service, Cost Center 140834, Object Code 54501] |
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5. |
Recommendation Concerning Business Auto Liability for Escambia County Area Transit, Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director That the Board approve the payment to USI Insurance Services, LLC, for the Business Auto Insurance Policy, written through Preferred Governmental Insurance Trust (PGIT) for Escambia County Area Transit (ECAT), with a $1,000,000 auto liability limit and statutory personal injury protection, effective October 1, 2020, through September 30, 2021, in the amount of $98,039 with a $10,000 deductible.
[Funding: Fund 501, Internal Service, Cost Center 140835, Object Code 54501] |
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6. |
Recommendation Concerning General Lines Insurance Agent (PD 15-16.039), Mark Bartlett, Risk Manager - Jana Still, Human Resources Department Director That the Board take the following actions concerning General Lines Insurance Agent: A. Approve the utilization of the second of two possible one-year renewal periods provided for under the Agreement of June 16, 2018, (PD 15-16.039); and B. Approve the payment to USI Insurance Services, LLC in the amount of $130,000 in accordance with PD 15-16.039, General Lines Insurance Agent, and the amended Agreement of November 16, 2017, for the period of October 1, 2020, through September 30, 2021.
[Funding: Fund 501, Internal Service, Cost Center 140835, Object Code 54501] |
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7. |
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders in Excess of $25,000, for the Corrections Department - William R. Powell, Director of Corrections That the Board, for Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders in excess of $25,000, based upon previously awarded contracts, contractual agreements, or annual requirements for the Corrections Department, as follows:
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8. |
Recommendation Concerning a Change Order to Purchase Order 200784 to Florida Blue - Jana Still, Human Resources Department Director That the Board approve and authorize the County Administrator to execute the following Change Order, in excess of $25,000, adding funds to pay the health claims through the end of the fiscal year:
Funding Source: Fund 501, Internal Service Fund, Cost Center 150108, Object Code 53401 An increase to the purchase order of $3.1 million is needed to fund remaining anticipated insurance expenses for the fiscal year. There is a budget balance of $700,000 remaining in the account leaving a budget shortfall of $2.4 million which has been requested on the subsequent SBA agenda item. The County has incurred unprecedented claims costs for the year 2020. In addition to the unanticipated COVID related costs, for March through June there were eighteen claimants that accounted for $1,1839,206 in claims which is 22.1% of the total claims cost. A number of these claims are acute one-time claimants and several of them have predictive costs. There has been a significant increase in drug utilization since last year, with Cancer and Diabetes being the primary conditions driving the pharmacy costs. During the first four months of the fiscal year, the number of specialty drug claims increased 42%, from 81 claims to 115 claims. As a result, specialty drug costs increased 66% from $441,000 to $735,000. Additionally, the claims for the month of July were high due to the resumption of elective surgeries. The amount requested for this change order is to cover the 2020 projected costs. |
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9. |
Recommendation Concerning Supplemental Budget Amendment #211, Health Insurance Costs, Jana Still, Human Resources Department Director - Amber McClure, Chief Budget Officer, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #211, to fund the increase requested on the Agenda Item related to Purchase Order 200784 to Florida Blue. This amendment will increase the budget by $2,407,000 to cover the health insurance costs. The total increase to the purchase order is $3.1 million to fund remaining anticipated insurance expenses for the fiscal year. There is a budget balance of $700,000 remaining in the health insurance expense account leaving a budget shortfall of $2.4 million. The increased expense will be covered by pharmacy rebates of $703,000 collected during Fiscal Year 2020, and an additional allocation of health insurance expense to BCC departments of $1,704,000. Projected Fiscal Year personnel savings are sufficient to cover this allocation of health insurance expense.
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10. |
Recommendation Concerning Escambia Community Clinics, Inc.'s Participation in the Agency for Health Care Administration's Low Income Pool - Amber M. McClure, Chief Budget Officer That the Board approve and authorize the Chairman to sign the Low Income Pool Letter of Agreement between Escambia County Board of County Commissioners on behalf of Escambia Community Clinics, Inc. (ECC), d/b/a Community Health Northwest Florida, Inc., and the State of Florida, Agency for Health Care Administration, allowing the ECC to participate in the Agency for Health Care Administration's Low Income Pool, in an amount not to exceed $414,750. The Letter of Agreement will allow the ECC, to participate in the Agency for Health Care Administration's (AHCA) Low Income Pool, which will provide matching funds to ECC for the costs of uncompensated charity care for low-income individuals who are uninsured. The County will send AHCA $414,750, and AHCA will return to ECC a total of $613,465. |
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11. |
Recommendation Concerning a Change Order to Blue Arbor for Temporary Labor Services - Todd Humble, Library Services Director That the Board approve and authorize the following Change Order #3 to Blue Arbor adding funds to continue staffing services for the rest of the Fiscal Year.
[Funding Source: Fund 113, Library Fund, Cost Center 110501, $44,000] |
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12. |
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders in Excess of $25,000 - Todd Humble, Library Services Department Director That the Board, for Fiscal Year 2020/2021, approve the issuance of blanket and/or individual purchase orders in excess of $25,000, based upon previously awarded contracts, contractual agreements, or annual requirements for the Library Services Department as follows:
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13. |
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Waste Services Department - Patrick T. Johnson, Waste Services Department Director That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for the Fiscal Year 2020-2021, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Waste Services Department as follows:
[Funding: Funds are available in the Fiscal Year 2020/2021 Budget under Solid Waste Fund 401, in the following Cost Centers: 230301- Administration; 230304 – Environmental Quality; 230306 – Recycling; 230307-SW Transfer Station; 230308 - Landfill Gas to Energy; 230309 – SW Closed Landfills; 230314 – SW Operations; 230315 – Projects; and 230316 – Saufley Landfill] |
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14. |
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Public Works Department - Wes Moreno, Public Works Department Director That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for Fiscal Year 2020-2021, based on previously awarded Contracts, Contractual Agreements, or Annual Maintenance Requirements for the Public Works Department. A list of proposed Purchase Orders is provided.
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15. |
Recommendation Concerning the Issuance of a Fiscal Year 2020-2021 Purchase Order, in Excess of $25,000, for the Extension Services Department - Nick Simmons, Extension Services Department Director That the Board, for the Fiscal Year 2020-2021, approve the issuance of an individual Purchase Order, in excess of $25,000, for the Extension Services Department to fund a contract part-time Program Assistant for 12 months. The Escambia County 4-H Foundation, Inc., provides the funding for this position and no County funds will be expended.
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16. |
Recommendation Concerning the Uncollectible Bad-Debt Write-Off of Accounts Receivable Recorded in the Emergency Medical Service Fund as Uncollectible Bad Debts - Jason Rogers, Public Safety Department Director That the Board adopt the Resolution authorizing the write-off of $9,128,254.86 in Accounts Receivable that have been recorded in the Emergency Medical Service Fund of Escambia County and have been determined to be uncollectible bad debts for patient claims dating September 22, 2011 - July, 1, 2020. Of the 17,854 claims, 4,700 are from patients with multiple dates of service. This Resolution allows an accounting transaction to be recorded and in no way should be construed to be a forgiveness of debt. This Resolution includes write-offs from Emergency Medical Services (EMS) Ambulance Billings for 17,854 claims that have been through all phases of the billing and collection cycles, to include all primary and secondary insurance filing, and private pay processing pre-collection letter(s).
All means of in-house collection have been exhausted and it has been determined that these accounts are truly uncollectible, and any further action on behalf of EMS Billing would be unproductive. The process includes reporting an adverse credit rating that could provide additional leverage for the Collection Agency to attempt collection on these accounts. Each patient has received three invoices prior to receiving their notice of pre-collection letter. Each account will be referred to the secondary collection agency in which the outstanding balance will be listed as an outstanding debt with all three credit reporting agencies. |
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17. |
Recommendation Concerning the Award of a Purchase Order for Four Remounts to Halcore Group, Inc., in Excess of $25,000, for the Public Safety Department - Jason Rogers, Public Safety Department Director That the Board take the following action: A. Authorize the use of the Houston-Galveston Area Council (HGAC) Cooperative Agreement - Professional Ambulance Sales & Services - Public Service - 18-00479; and B. Award and authorize the County Administrator to sign a Purchase Order, in excess of $25,0000, for Four Remounts to Halcore Group, Inc., in the total amount of $923,688. The quoted cost of remounting an older box to a new chassis is quoted at $230,922 per truck, with a savings of $72,253 per truck as compared to the purchase of a new ambulance.
[Funding: Fund 353, LOST IV, Cost Center 330434, Public Safety, Expense Account 56401, Machinery & Equipment, Project 19PS0729] |
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18. |
Recommendation Concerning the Award of a Purchase Order for Radio Equipment for the Public Safety Water Safety Department - Jason Rogers, Public Safety Department Director That the Board take the following action: A. Authorize the County to utilize the NASPO (National Association of State Procurement Officials) Valuepoint Contract 06913, in accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 44-46, Application; Exemptions; and Section 46-64, Board approval; and B. Award and authorize the County Administrator to sign a Purchase Order for the purchase of radio equipment for the Public Safety/Water Safety Department of Escambia County, Florida, to Motorola Solutions, Inc., in the amount of $23,454.70.
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19. |
Recommendation Concerning Change Order #1 to Air Power Services, Inc,, for the Public Safety Department's Fire Department - Jason Rogers, Public Safety Department Director That the Board approve and authorize the County Administrator to execute Change Order #1 to Air Power Services, Inc., adding funds for the biannual maintenance inspections for the remainder of the fiscal year for the Fire Department:
The additional funds are needed to close out the Purchase Order, as the services have already been performed. [Funding Source: Fund 143, Fire Rescue, Cost Center 330206, Fire Services] |
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20. |
Recommendation Concerning the Escambia County Fire Recue Workers' Compensation Insurance Renewal - Jason Rogers, Public Safety Department Director That the Board take the following action regarding the Fiscal Year 2020/2021 Workers' Compensation Renewal for the Escambia County Fire Department: A. Approve the Worker's Compensation Renewal, WC FL1 0174001 20-18, in the amount of $28,282, for the period of October 1, 2020 - September 30, 2021, payable to USI Insurance Services, LLC; B. Authorize Mark Bartlett, Risk Manager, to execute the Quote; and C. Authorize the issuance of a Fiscal Year 2020/2021 Purchase Order to USI Insurance Services. LLC.
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21. |
Recommendation Concerning the Issuance of Fiscal Year 2020-2021 Purchase Orders, in Excess of $25,000, for the Public Safety Department - Jason Rogers, Public Safety Department Director That the Board approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for the Fiscal Year 2020-2021, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements as provided, for the Public Safety Department as follows:
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22. |
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000, for the Facilities Management Department - Cassie C. Boatwright, Facilities Management Department Director That the Board, for the Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements, and/or annual maintenance and repair requirements for the Facilities Management Department, as follows:
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23. |
Recommendation Concerning a Purchase Order for the "Mask Up, Escambia!" Public Health Campaign - Janice P. Gilley, County Administrator That the Board approve and authorize the County Administrator to sign a Purchase Order to EW Bullock, for the "Mask Up, Escambia!" Public Health Campaign media planning and buying, in the amount of $171,280.78, with $8,750 of the total allocated to EW Bullock for 5% agency fees. EW Bullock will pay $162,530.78 to the media outlets outlined in the invoice/backup documentation. EW Bullock negotiated, planned, gathered artwork specifications, and purchased the media buy to help expedite the delivery of the campaign. [Funding: COVID-19 FEMA, 110201-54901] |
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24. |
Recommendation Concerning the Issuance of Fiscal Year 2020/2021 Purchase Orders, in Excess of $25,000 - Bart Siders, Information Technology Department Director
That the Board, for the Fiscal Year 2020/2021, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon current and previously awarded Contracts, Contractual Agreements, or annual requirements for the Information Technology Department.
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25. |
Recommendation Concerning a Change Order to Blue Arbor, Inc. - Jana Still, Human Resources Department Director That the Board approve, and authorize the County Administrator to execute, the following Change Order, in excess of $25,000, to add funds to the Blue Arbor, Inc., PO 200920:
[Funding Source: Fund 501, Cost Center 150107, Object Code 53401] *Please note that for Change Order 2, the funds were transferred but never added to the Purchase Order. |
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26. |
Recommendation Concerning the Contract Award for the Sheriff's Office Restroom Renovation Project - Cassie Boatwright, Facilities Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Emerald Coast Constructors, Inc., per the terms and conditions of PD 19-20.085, Sheriff's Office Restroom Renovation, in the amount of $348,000.
This project is located in District 3. |
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27. |
Recommendation Concerning the Contract Award for the Diesel and Gasoline Fuel Delivery - James Higdon, Road Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Cougar Oil, Inc., per the terms and conditions of PD 19-20.079, Diesel and Gasoline Fuel Delivery, in the amount of $4,500,000. The Indefinite Quantity, Indefinite Delivery Contract to Cougar Oil, Inc., is based on the pricing provided and shall extend for a period of one year with the option to extend for two additional 12 month periods, up to a maximum 36 months.
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28. |
Recommendation Concerning the Award of a Purchase Order for a Kohler Generator for the Supervisor of Elections Department - Cassie Boatwright, Director, Facilities Management, and Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action: A. Authorize the use of Sourcewell (formerly NJPA) Agreement 120617-KOH for this purchase, which provides the County with a 30% discount from the suggested retail price; and B. Award and authorize the County Administrator to sign a Purchase Order, in excess of $25,000, to TAW Power Systems, Inc., in the amount of $91,816.71, for one Kohler Generator Model 175REOZT4 EPA Certified Diesel Generator Set.
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
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29. |
Recommendation Concerning the Approval of the Second of Two Possible Renewal Periods for the Dredging of Lafitte Cove Canal - Tim Day, Senior Manager, Natural Resources Management, and Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action: A. Approve the second of two possible renewal periods, effective October 1, 2020, to Coastal Reef Builders, Inc., per the terms and conditions of PD 17-18.072, for the dredging of Lafitte Cove Canal, in the amount not-to-exceed $65,000; and B. Authorize the County Administrator to sign all related documents.
The County receives a reimbursement of $65,000 annually from the Santa Rosa Island Authority for the routine maintenance dredging of the entrance of Lafitte Cove Canal. NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:
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30. |
Recommendation Concerning the Award of a Lease Agreement for a Copier for the I.T. Department - Bart Siders, Information Technology Department Director, and Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action: A. Authorize the use of the County's current Agreement, PD 18-19.101 Corrections Copiers, to be the basis for a new, stand-alone Lease Agreement with Copy Products Company d/b/a CPC Office Technologies, for a copier, supplies and maintenance for a period of 60 months, at a monthly lease amount of $105.44, with the cost of copies being billed at $0.0059 per page for black & white, and $0.04 per page for color copies. The department is estimating that they will spend approximately $150.00 per month - total - for the cost of the lease and the cost of copies. The total estimated cost of the lease is $6,326.40; and B. Authorize the County Administrator to sign the documents related to this lease.
NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRUBUTED UNDER SEPARATE COVER:
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31. |
Recommendation Concerning the Award of a Lease Agreement for Two Copiers for Corrections - William R. Powell, Director of Corrections through Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action: A. Authorize the use of the County's current Agreement, PD 18-19.101 Corrections Copiers, to be the basis for a new Lease Agreement with Copy Products Company d/b/a CPC Office Technologies, for two copiers, supplies, and maintenance, for a period of 60 months, at a monthly lease amount of $148.96, with the cost of copies being billed at $0.059 per page for black and white copies. These units do not allow for color copies. The estimated total cost of the lease for both units is $8,937.60; and B. Authorize the County Administrator to sign the documents related to this lease.
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
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32. |
Recommendation Concerning the Temporary Medical Staffing for Escambia County Corrections - William R. Powell, Director of Corrections and Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action: A. Award an Indefinite Quantity, Indefinite Delivery, Multiple Award Contract for PD 19-20.076, Temporary Medical Staffing for Escambia County Corrections, for a term of 36 months, with the option for two additional 12-month renewal periods for a total of 60 possible months, at an estimated annual cost of $40,000, and B. Authorize the County Administrator to sign the related documents between Escambia County and the following contractors:
The initial award of this Contract does not guarantee the issuance of any Purchase Orders. The prices included in each Agreement will be used to determine the lowest cost, however, Purchase Orders shall be issued based on responsiveness to the Department's needs and the quality of care provided. NON-ADA-COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
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33. |
Recommendation Concerning a Change Order to Occupational Health Centers of Southwest P.A. (Concentra) - Jana Still, Human Resources Department Director That the Board approve and authorize the County Administrator to execute the following Change Order, in excess of $25,000, adding funds to pay the Clinic premiums until the end of the fiscal year:
Funding Source: 501, Internal Service Fund, Cost Center 150112, Object Code 53101 |
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34. |
Recommendation Concerning a Change Order to Purchase Order 200673 to Florida Blue for Administrative Fees for the County’s Self-Funded Health Insurance Plan - Jana Still, Human Resources Department Director That the Board approve and authorize the County Administrator to execute the following Change Order, in excess of $25,000, adding funds for Administrative Fees for the County’s Self-Funded Health Insurance Plan:
Funding Source: 501, Internal Service Fund, Cost Center 150108, Object Code 54501 |
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35. |
Recommendation Concerning Group Medical Insurance - Jana Still, Human Resources Department Director That the Board takes the following action concerning the County’s Group Medical Insurance: A. Approve the employee and retiree health insurance premiums for the Plan Year 2021; B. Authorize a deposit of $630 into the Health Saving Account (HSA) for employees who have elected this Plan. This will assist the employee in paying the higher deductible and the administrative fees; C. Authorize the Health Care Opt-Out Program ($200 a month) to remain the same as Plan Year 2020 and eliminate the dental discount; and D. Authorize changes for Plan Year 2021. The cost of the County’s health claims is trending at $25,300,000. The first seven months of 2020 are running at 109.2% of the total budget. There are several factors driving the increase in claims costs, i.e. March through June, there were eighteen claimants that accounted for $1,1839,206 in claims which is 22.1% of the total claims cost; in July claims experience was extraordinarily high resulting in approximately $2.4M in claims for the month; and throughout the year, specialty drugs increased in cost by 66%. [Funding Source: Fund 501, Internal Service Fund, Cost Center 150108, Object Codes 53401 and 54501] |
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36. |
Recommendation Concerning the Issuance of Purchase Orders over $25,000 for Fiscal Year 2020-2021 - Janice P. Gilley, County Administrator That the Board approve the issuance of individual Purchase Orders, in excess of $25,000, for Fiscal Year 2020-2021, based upon previously awarded Contracts and/or Agreements, as follows:
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III. For Discussion | |||||||||||||||||||||||||||
1. |
Recommendation Concerning Authorization for the Acquisition of Real Properties Located at 1703 North "Q" Street and 2307 West Mallory Street - Cassie Boatwright, Facilities Management Department Director That the Board approve, by super-majority vote, or deny the following action regarding the purchase of real properties located at 1703 North "Q" Street (approximately 0.67 acres more or less) and 2307 West Mallory Street (approximately 0.19 acres more or less) from New Birth Baptist Church of Pensacola, Inc., for the West Moreno and "R" Street Drainage Project: A. Approve the counter-offer of $50,000, which is above appraised value, from New Birth Baptist Church of Pensacola, Inc., for the following parcels of real property:
B. Approve the Contract for Sale and Purchase, subject to Legal review and sign-off, for the acquisition of the real properties located at 1703 North "Q" Street (approximately 0.67 acres more or less) and 2307 West Mallory Street (approximately 0.19 acres more or less) for $50,000; and C. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute, subject to Legal review and sign-off, any documents necessary to complete the acquisition of these properties without further action of the Board (if the purchases are approved). Funding Source:
These properties are located in Commission District 3. |
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2. |
Recommendation Concerning the Escambia CARES Act Plan and Implementation - Janice P. Gilley, County Administrator That the Board discuss the Escambia CARES Act Plan update including the following topics: 1. Implementation plan of the Business Assistance Grant including eligibility requirements and required documentation; 2. Assistance for implementing Grant programs; and 3. The funding balance for CARES Programs in the initial allocation of $14,321,324. |
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3. |
Recommendation Concerning a Discussion Exercising the First of Two Possible One-Year Renewal Periods for PD 16-17.068, Re-Solicit Operator for Paratransit Services - Paul Nobles, Purchasing Manager, Office of Purchasing through Tonya Ellis, Mass Transit Department Director That the Board discuss and approve the renewal for PD 16-17.068, Re-Solicit Operator for Paratransit Services, between Escambia County and Innovative Transport & Logistics Solutions, LLC, for a term of 12 months or 24 months effective October 1, 2020, per the terms and conditions approved by the Board August 17, 2017. A. Option 1
OR B. Option 2
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
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COUNTY ATTORNEY'S REPORT |
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I. For Action | ||||||
1. |
Recommendation Concerning Escambia County State of Local Emergency. That the Board take the following actions: A. Ratification of Escambia County State of Local Emergency Resolution R2020-123; and B. Extension of Escambia County State of Local Emergency. |
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2. |
Recommendation Concerning Scheduling an Attorney/Client Session on September 22, 2020 at 4:45 p.m. to Discuss Pending Litigation in David Bear v. Escambia County Board of County Commissioners; and Douglas Underhill, Case No. 2019 CA 002004. That the Board take the following action: A. Authorize the scheduling of a private meeting with its attorneys to discuss pending litigation in accordance with Section 286.011(8), Florida Statutes, for Tuesday, September 22, 2020 at 4:45 p.m.; and B. Authorize the public notice printed below that will be published in the Pensacola News Journal on Saturday, September 19, 2020. PUBLIC NOTICE
IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida to hold a private meeting with its attorneys to discuss pending litigation in the case of David Bear v. Escambia County Board of County Commissioners; and Douglas Underhill, Case No. 2019 CA 002004, Escambia County Circuit Court, in accordance with Section 286.011(8), Florida Statutes. Such attorney/client session will be held at 4:45 p.m. on September 22, 2020, in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Jeff Bergosh, Douglas B. Underhill, Lumon J. May, Robert Bender, and Steven Barry, County Administrator Janice P. Gilley, County Attorney Alison P. Rogers, and Lloyd, Gray, Whitehead & Monford, P.C. Attorney Gregory K. Rettig, attorneys representing Escambia County in the foregoing litigation will be in attendance. A certified court reporter will report the attorney/client session.
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3. |
Recommendation Concerning Scheduling an Attorney/Client Session on September 24, 2020 at 8:30 a.m. to Discuss Pending Litigation in Andrea N. Minyard, M.D. v. Escambia County, Santa Rosa County, Walton County, Okaloosa County, et al, Case No. 3:20-00034-TKW/HTC and Andrea N. Minyard, M.D. v. Escambia County, Florida v. Gulf Coast Autopsy Physicians, P.A., Case No. 2018 CA 000780. That the Board take the following action: A. Authorize the scheduling of a private meeting with its attorneys to discuss pending litigation in accordance with Section 286.011(8), Florida Statutes, for Thursday, September 24, 2020 at 8:30 a.m.; and B. Authorize the public notice printed below that will be published in the Pensacola News Journal on Saturday, September 19, 2020. PUBLIC NOTICE IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida to hold a private meeting with its attorneys to discuss pending litigation in the cases of Andrea N. Minyard, M.D. v. Escambia County, Santa Rosa County, Walton County, Okaloosa County, et al, Case No. 3:20-00034-TKW/HTC and Andrea N. Minyard, M.D. v. Escambia County, Florida v. Gulf Coast Autopsy Physicians, P.A., Case No. 2018 CA 000780, in accordance with Section 286.011(8), Florida Statutes. Such attorney/client session will be held at 8:30 a.m. on September 24, 2020, in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Jeff Bergosh, Douglas B. Underhill, Lumon J. May, Robert Bender, and Steven Barry, County Administrator Janice P. Gilley, County Attorney Alison P. Rogers, Deputy County Attorney Charles V. Peppler, and Lydecker/Diaz Attorney Katie Gudaitis, attorneys representing Escambia County in the foregoing litigation will be in attendance. A certified court reporter will report the attorney/client session.
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4. |
Recommendation Concerning Scheduling an Attorney/Client Session on October 1, 2020 at 3:45 p.m. to Discuss Pending Litigation in Matthew Selover v. Escambia County and Dr. Rayme Edler, Case No. 2020 CA 000077. That the Board take the following actions: A. Authorize the scheduling of a private meeting with its attorneys to discuss pending litigation in accordance with Section 286.011(8), Florida Statutes, for Thursday, October 1, 2020 at 3:45 p.m.; and B. Authorize the public notice printed below that will be published in the Pensacola News Journal on Saturday, September 26, 2020. PUBLIC NOTICE
IT IS THE INTENTION of the Board of County Commissioners of Escambia County, Florida to hold a private meeting with its attorneys to discuss pending litigation in the case of Matthew Selover v. Escambia County and Dr. Rayme Edler, Case No. 2020 CA 000077, in accordance with Section 286.011(8), Florida Statutes. Such attorney/client session will be held at 3:45 p.m. on October 1, 2020, in the Ernie Lee Magaha Government Building, Board Chambers, 221 Palafox Place, Pensacola, Florida. Commissioners Jeff Bergosh, Douglas B. Underhill, Lumon J. May, Robert Bender, and Steven Barry, County Administrator Janice P. Gilley, County Attorney Alison P. Rogers, Deputy County Attorney Charles V. Peppler, and Lydecker/Diaz Attorney Katie Gudaitis, attorneys representing Escambia County in the foregoing litigation will be in attendance. A certified court reporter will report the attorney/client sessioin.
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5. |
Recommendation Concerning Proposed Settlement of Notice of Claim by Former Inmate Aaron Hunter, for Damages to be Paid by Escambia County. That the Board approve a settlement in which former inmate Aaron Hunter will be paid $75,000.00 in exchange for execution of a general release and hold harmless agreement. |
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6. |
Recommendation Concerning Approval of a Proposed Settlement regarding the Notice of Claim for Tort Damages by Mark and Connie Schnackenberg. That the Board approve the proposed settlement of payment of $150,000.00 to Mark and Connie Schnackenberg in exchange for execution of a general release of all claims. Everest National Insurance Company, the general liability carrier for Blue Arbor, Inc., will pay the settlement in its entirety. |
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10. | Items added to the agenda. | |||||
11. | Announcements. | |||||
12. | Adjournment. | |||||