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PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
AGENDA
Board of County Commissioners
Regular Meeting – May 3, 2018 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
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| 1. | Call to Order. Please turn your cell phone to the vibrate, silence, or off setting. The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board. |
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| 2. | Invocation – Commissioner Bergosh. | |||||
| 3. | Pledge of Allegiance to the Flag. | |||||
| 4. | Are there any items to be added to the agenda? Recommendation: That the Board adopt the agenda as prepared (or duly amended). |
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| 5. | Commissioners’ Forum. | |||||
| 6. | Presentation - Plaque by Commissioner Underhill to Merrick VanLandingham for his service as Commissioner Underhill’s appointee on the Escambia Marine Advisory Committee from October 2011, through June 16, 2017. | |||||
| 7. |
Proclamations. Recommendation: That the Board take the following action: A. Adopt the Proclamation commending and congratulating Alek Nikoli Bohlman, a Jail Office Support Assistant in the Internal Affairs Division of the Escambia County Corrections Department, on his selection as "Employee of the Month" for May 2018; B. Adopt the Proclamation proclaiming May 6 - May 12, 2018, as "National Correctional Officers and Employees Week" in Escambia County, recognizing correctional officers and employees for their service, and commending them for the tremendous job they do and for the exceptional performance of their duties under the most difficult of circumstances; C. Adopt the Proclamation proclaiming May 14, 2018, as "Child Welfare Professionals Recognition Day" and offering gratitude to all who invest their lives into ensuring the lives of our children are safe and happy; and D. Adopt the Proclamation commending and congratulating the members of Allen Chapel African Methodist Episcopal Church on their 150th Anniversary and expressing gratitude for all of the contributions made by the Church to the community. |
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| 8. | Written Communication: | |||||
| A. |
March 22, 2018, communication from Michael T. Fuqua and Brittany T. Bailey requesting lien relief for property at 6020 Villenauve Lane. Recommendation: That the Board review and consider the Lien relief request made by Michael T. Fuqua and Brittany T. Bailey, owners of property, against 6020 Villenauve Lane. On August 21, 2014, the Board amended the "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" policy, Section III, H2. Staff was instructed to review all requests for forgiveness of Environmental (Code) Enforcement Liens to determine if the request met the criteria for forgiveness and allowing the County Administrator to act on the Board's behalf if set criteria are met. After reviewing the request for forgiveness of liens, staff made the determination that the request does not fall within the criteria that would allow the County Administrator to act on the Board's behalf and grant Relief, in accordance with the Board's Policy, "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" Policy, Section III, H2. The owner submitted a written request dated March 22, 2018, asking for lien relief. |
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| B. |
April 25, 2018, communication from James Welcome regarding the property located at 305 Godwin Street that was purchased for $14,500 at a tax deed sale on September 5, 2017, and was subsequently foreclosed upon. |
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| 9. | Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule? Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule. |
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| 10. |
5:31 p.m. Public Hearing for consideration of the vacation of a portion of unimproved right-of-way Known as Grotto Avenue, as petitioned by George D. Powers. Recommendation: That the Board take the following action regarding a Petition to Vacate a Portion of Unimproved Right-of-Way known as Grotto Avenue: A. Approve or deny the vacation of a portion of unimproved right-of-way known as Grotto Avenue (approximately 50 feet x 130 feet, containing 0.14 acres, more or less), as petitioned by George D. Powers; B. Accept the Hold Harmless Agreement; C. Adopt the Resolution to Vacate; and D. Authorize the Chairman or Vice Chairman to accept the documents as of the day of delivery of the documents to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute them at that time. |
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| 11. | Reports: | |||||
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board Ernie Lee Magaha Government Building, Suite 110 |
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| I. Consent Agenda | ||||||
| 1. |
Recommendation Concerning Acceptance of the March 31, 2018 Investment Report That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended March 31, 2018, as required by Ordinance Number 95-13; on March 31, 2018, the portfolio market value was $381,848,503 and portfolio earnings totaled $416,206 for the month; the short-term portfolio yield 1.38%, which should be compared to the S&P Government Index Pool Index 30 Day benchmark of 1.54%; the long-term CORE portfolio achieved a yield of 2.40%, which should be compared to the Merrill Lynch 1-5 Year Treasury Index benchmark of 2.59%. |
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| 2. |
Recommendation Concerning Acceptance of TDT Collection Data for the February 2018 Returns Received in March 2018 That the Board accept, for filing with the Board's Minutes, the Tourist Development Tax (TDT) Collections Data for the February 2018 returns received in the month of March 2018, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the sixth month of collections for the Fiscal Year 2018; total collections for the month of February 2018 returns was $524,738.53; this is a 4.13% increase over the February 2017 returns; total collections year to date are 5.46% more than the comparable timeframe in Fiscal Year 2017. |
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| 3. |
Recommendation Concerning the Escambia County Investment Policy That the Board accept the revised Escambia County Investment Policy. |
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| 4. |
Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office: A. Approve the Minutes of the Attorney-Client Session held April 12, 2018; B. Accept, for filing with the Board's Minutes, the Report of the Committee of the Whole Workshop held April 12, 2018; C. Accept, for filing with the Board's Minutes the Agenda Work Session held April 17, 2018; D. Approve the Minutes of the Regular Board Meeting held April 17, 2018; E. Approve the Minutes of the Attorney-Client Session held April 26, 2018; and F. Approve the Minutes of the Special Board Meeting held April 26, 2018. |
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GROWTH MANAGEMENT REPORT |
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| I. Public Hearings | ||||||||||||||||||||||||||||||||||||||
| 1. |
Recommendation Concerning the Review of the Rezoning Case Heard by the Planning Board on April 3, 2018 That the Board take the following action concerning the rezoning case heard by the Planning Board on April 3, 2018:
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| 2. |
5:45 p.m. A Public Hearing for Consideration for Adopting an Ordinance Amending the Official Zoning Map That the Board adopt an Ordinance to amend the Official Zoning Map to include the rezoning case heard by the Planning Board on April 3, 2018, and approved during the previous agenda item and to provide for severability, inclusion in the code, and an effective date. |
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| 3. |
5:46 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending LDC Chapter 4 Regarding Shipping Containers That the Board of County Commissioners (BCC) review and adopt an Ordinance amending the Land Development Code (LDC) Chapter 4, to allow alternative uses of standard industrial shipping containers. |
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| 4. |
5:47 p.m. - Cancellation of A Public Hearing Concerning the Review of an Ordinance Amending the Design Standards Manual, Chapter 1 and Land Development Code, Chapter 6 That the Board of County Commissioners (BCC) cancel the 5:47 p.m., Public Hearing scheduled to review and adopt an Ordinance amending the Design Standards Manual (DSM), Chapter 1, Article 2, Transportation, and the Land Development Code (LDC), Chapter 6, Definitions. |
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| 5. |
5:48 p.m. - Cancellation of a Public Hearing Concerning the Review of an Ordinance Amending the Land Development Code Chapter 3, Section 3-2.11, Subsection B, and 3-2.11(B)(6), to Address Industrial Uses which are Zoned HC/LI and Located Within the Mixed-Use Suburban Future Land Use Category That the Board of County Commissioners (BCC) cancel the Public Hearing scheduled to review an Ordinance amending the Land Development Code (LDC) Chapter 3, Section 3-2.11, Subsection B, and 3-2.11(B)(6), to address Industrial Uses which are zoned HC/LI and located within the Mixed-Use Suburban (MU-S) Future Land Use (FLU) category. |
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| II. Action Item | ||||||||||||||||||||||||||||||||||||||
| 1. |
Recommendation Concerning the Review of the Comprehensive Plan Implementation Annual Report 2016/2017 That the Board of County Commissioners (BCC) review and approve the 2016/2017 Comprehensive Plan Implementation Annual Report 2016/2017. |
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| III. Consent Agenda | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1. |
Recommendation Concerning the Scheduling of Public Hearings That the Board authorize the scheduling of the following Public Hearings: A. May 17, 2018 5:45 p.m. - A Public Hearing - HC/LI Residential and Industrial Use Changes Ordinance (first of two public hearings) Summary: LDC amendment to reduce HC/LI limits on residential uses, and to remove HC/LI prior-zoning limits on microbreweries and like uses. B. June 7, 2018 1. 5:45 p.m. - A Public Hearing to amend the Official Zoning map to include the following Rezoning cases heard by the Planning Board on May 1, 2018.
2. 5:46 p.m. - A Public Hearing - Removing Density Bonus Ordinance Summary: On November 2, 2017, the BCC adopted an Ordinance eliminating residential density Bonuses from the Land Development Code (LDC). This ordinance is removing other references to density bonuses still remaining in the LDC. 3. 5:47 p.m. - A Public Hearing - HC/LI within MU-S Ordinance Summary: LDC amendment to address consistency of certain permitted uses within the HC/LI zoning district when located within the MU-S Future Land Use category. This action is remedial in nature following DEO's recent determination in DEO Case Number 18-003. |
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COUNTY ADMINISTRATOR'S REPORT |
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| I. Technical/Public Service Consent Agenda | ||||||
| 1. |
Recommendation Concerning the Scheduling and Advertising of a TEFRA Public Hearing Concerning the Issuance by the Palm Beach County Health Facilities Authority of Retirement Communities Revenue Bonds on Behalf of ACTS Retirement-Life Communities - JoLinda Herring, Shareholder, Bryant Miller Olive P.A. That the Board authorize the scheduling and advertising of a Tax Equity and Fiscal Responsibility Act (TEFRA) Public Hearing for 5:34 p.m., on May 17, 2018, for consideration of authorizing the issuance by the Palm Beach County Health Facilities Authority (the “Issuer”) of not to exceed $55,000,000 in Retirement Communities Revenue Bonds (the “Bonds”) on behalf of ACTS Retirement-Life Communities, Inc., a Pennsylvania nonprofit corporation (or one of its affiliates, the "Borrower"). The Bonds will not be issued by the County nor obligate the credit of the County or pose any obligation or liability for the County. |
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| 2. |
Recommendation Concerning the Acquisition of Property from Ocean City-Wright Fire Control District and Okaloosa County Fire Rescue Organization to the Escambia County Board of County Commissioners - Mike Weaver, Public Safety Department Director That the Board take the following action regarding the acquisition of Hazmat Fire Equipment from Ocean City-Wright Fire Control District and Okaloosa County Fire Rescue: A. Authorize the transfer of the Hazmat Equipment listed on the State of Florida Property Action Form to be transferred to Escambia County Fire Rescue; and B. Authorize Mike D. Weaver, Escambia County Public Safety Director, to execute any documents, subject to Legal review and sign-off, necessary to complete the acquisition of this property without further action of the Board. WARNING: This Property Action Form includes a hold harmless and indemnification provision. The County Attorney advises against agreeing to these provisions because they may require the County to pay for damages, injuries, and expenses that the County is not otherwise legally obligated to pay. |
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| 3. |
Recommendation Concerning the Request for Disposition of Property for the Corrections Department - Commander Selina Barnes, Interim Corrections Director That the Board approve the Request for Disposition of Property Form for the Corrections Department, listing two items. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be returned to the manufacturer for a credit to be utilized at a later date. |
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| 4. |
Recommendation Concerning the Request for Disposition of Property for the Clerk & Comptroller's Office - Pam Childers, Clerk of the Circuit Court and Comptroller That the Board approve the three Request for Disposition of Property Forms for the Clerk & Comptroller's Office for all of the equipment, which is described and listed on the Request Forms, with the reason for disposition stated. The items are to be auctioned as surplus or disposed of properly. |
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| 5. |
Recommendation Concerning the Request for Disposition of Property for the Office of the State Attorney to Dispose of Obsolete Equipment/Computers - Kris Blom, IT Supervisor, Office of the State Attorney That the Board approve the nine Request for Disposition of Property Forms for the Office of the State Attorney for equipment/computers that have reached the end of their service life and are now of no value. Due to the condition of the items, which are described and listed on the Request Forms, it is requested that they be declared surplus and disposed of properly. |
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| 6. |
Recommendation Concerning the Request for Disposition of Property for the Public Works Department - Joy Jones, P.E., Public Works Department Director That the Board approve the four Request for Disposition of Property Forms for the Public Works Department, listing six items. The Request Forms have been signed by all applicable authorities. |
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| 7. |
Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate the Eastern Portion of Kersey Road - Joy Jones, P.E., Public Works Department Director That the Board take the following action: A. Authorize the scheduling of a Public Hearing for June 7, 2018, at 5:31 p.m., to consider the vacation of the unopened and unmaintained right-of-way portion of Kersey Road, on the Board's own motion; and B. Authorize the expenditures of funds for all costs associated with this vacation. [Funding Source: Funding for legal advertisements and document recordings, available in Fund 175, "Transportation Trust Fund," Cost Center 211602, Object Code 54901, will cover all costs associated with the vacation request] |
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| 8. |
Recommendation Concerning a Letter of Support for AMIkids, Inc., Grant Submittal to the U. S. Department of Labor, Employment and Training Administration - Jack R. Brown, County Administrator That the Board authorize the Chairman to sign a Letter of Support for AMIkids, Inc., showing support of the AMIkids Grant Application to the U. S. Department of Labor, Employment and Training Administration, to fund Youth Build and Re-entry Projects at a number of AMIKids facilities, including the AMIKids Pensacola facility in Escambia County. |
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| 9. |
Recommendation Concerning an Appointment to the Area Housing Commission - Jack R. Brown, County Administrator That the Board appoint John W. Carrell to the Area Housing Commission, effective May 3, 2018, through December 17, 2019, to fill the unexpired term of Marie Young, who resigned. Mr. Carrell is the only resident who responded to the General Alert posted by Escambia County's Community and Media Relations Office on the County's website, from March 21, 2018, to April 4, 2018, to seek residents interested in volunteering to be considered for an appointment on the Area Housing Commission. |
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| II. Budget/Finance Consent Agenda | ||||||
| 1. |
Recommendation Concerning the Agreement with the City of Pensacola for Interruptible Natural Gas Service - Robert E. Dye, Facilities Management Interim Department Director That the Board take the following action concerning the Agreement with the City of Pensacola d/b/a Pensacola Energy and Escambia County for Interruptible Natural Gas Service: A. Approve the Agreement with the City of Pensacola d/b/a Pensacola Energy and Escambia County for Interruptible Natural Gas Service for: 2935 North "L" Street, 1700 West Leonard Street, 357 South Baylen Street, and 201 South Palafox Street, establishing service, subject to the current City Rate Schedule GAF (Almost Firm Service, Ordinance No. 27-17); and B. Authorize the Chairman or Vice Chairman to execute all documents relating to the Agreement, as required. [Funding: Fund 001, General Fund, Cost Center 310207, Object Code 54301] |
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| 2. |
Recommendation Concerning Change Order #2, in Excess of $50,000, to American Facility Services, Inc. - Robert E. Dye, Facilities Management Interim Department Director That the Board approve and authorize the County Administrator to execute the following Change Order #2, in excess of $50,000, adding funds to Purchase Order 180701, issued to American Facility Services, Inc:
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| 3. |
Recommendation Concerning a Change Order to Butler Animal Health Holding Co., LCC, DBA Henry Schein Animal Health, Purchase Order #180754 - Tim Tolbert, Building Official/Building Services Director That the Board approve and authorize the County Administrator to execute the following Change Order to Butler Animal Health Holding Co., LLC, DBA Henry Schein Animal Health, Purchase Order #180754, for the continued purchase of necessary veterinary supplies and equipment:
This Change Order is not a request for additional funds from the General Fund. This allows Animal Services to add funding from its approved budget to the Henry Schein Animal Health Purchase Order for needed supplies. Merritt Veterinary Supplies, who was awarded the bid agreement that was Board approved on June 2, 2016, was purchased by Butler Animal Health Holding Co. LLC DBA Henry Schein Animal Health in September of 2017. An Assignment of Agreement was approved in February of 2018 allowing Butler Animal Health Holding Co., LLC, DBA Henry Schein Animal Health to assume the Bid Contract previously awarded to Merritt Veterinary Supplies, Inc. |
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| 4. |
Recommendation Concerning a U.S. Department of Justice Grant Application for Correctional Officer Bulletproof Vest Funding - Commander Selina L. Barnes, Corrections Department Interim Director That the Board take the following action regarding the U.S. Department of Justice Assistance Grant Application for Correctional Officer Bulletproof Vest Funding: A. Approve the U.S. Department of Justice Assistance Grant Application for Correctional Officer Bulletproof Vest funding requesting $17,160. The Grant Program requires a 50% ($8,580) match that will be paid from existing department funds, that will be utilized to purchase 30 bulletproof vests for the County Jail Transportation Unit, providing potentially life-saving vests to transport unit correctional officers and providing required transportation escort services to inmates for attendance at required appointments, court activities, and facility transfers; and B. Authorize Whitney C. Lucas, Finance Division Manager, to electronically submit the Application on behalf of the Board through the U.S. Department of Justice Assistance Grant portal. [Match Funding: Fund 001, General Revenue, Cost Center 290401] |
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| 5. |
Recommendation Concerning the Agreement for Oral Health Care Services between Escambia County and Escambia Community Clinics, Inc. - Selina Barnes, Interim Director of Corrections That the Board take the following action concerning the Agreement for Oral Health Services between Escambia County and Escambia Community Clinics, Inc.: A. Approve the Agreement for Oral Health Care Services between Escambia County and Escambia Community Clinics, Inc., that provides for the treatment of both emergency and non-emergency oral health care conditions of Escambia County Jail inmates; and B. Authorize the County Administrator to execute the Agreement. [Funding: Fund 001, General Fund; Cost Center 290402, Inmate Medical] |
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| 6. |
Recommendation Concerning Utilization of the First of Two Possible One-Year Extensions Provided for in the Agreement for Commissary Services for the Escambia County Jail, PD 13-14.063 - Selina Barnes, Interim Corrections Director That the Board approve the utilization of the first of two possible one-year extensions provided for under Section 6 of PD 13-14.063, Agreement for Commissary Services for the Escambia County Jail. [Funding: This is a revenue generating Agreement benefiting the Detention/Jail Commissary Fund, Fund 111] |
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| 7. |
Recommendation Concerning Utilization of the First of Two Possible One-Year Extensions Provided for in the Agreement for Inmate Food Service, PD 13-14.065 - Selina Barnes, Interim Corrections Director That the Board approve the utilization of the first of two possible one-year extensions provided for under Section 2 of PD 13-14.065, Agreement for Inmate Food Service. [Funding: Fund 001, General Fund; Cost Center 290401] |
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| 8. |
Recommendation Concerning the Miscellaneous Appropriations Agreement for Fiscal Year 2017/2018 between Escambia County and Five Flags Sertoma of Pensacola, Inc. - Stephan Hall, Budget Manager, Management and Budget Services That the Board take the following action concerning the Fiscal Year 2017/2018 Miscellaneous Appropriations Agreement between Escambia County and Five Flags Sertoma of Pensacola, Inc.: A. Approve and authorize the Chairman to sign the Miscellaneous Appropriations Agreement between Escambia County and Five Flags Sertoma of Pensacola, Inc., in the amount of $75,000, to be paid from the 4th Cent Tourist Development Tax Fund (108), Cost Center 360105, to be used for the Sertoma's Fourth of July Celebration; and B. Authorize the execution of the necessary Purchase Orders. [Funding: Fund 108, 4th Cent Tourist Development Tax Fund, Cost Center 360105] |
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| 9. |
Recommendation Concerning Supplemental Budget Amendment #086 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #086, Disaster Recovery Fund (112), in the amount of $641,727, to recognize the State of Florida, Division of Emergency Management Flood Mitigation Assistance Grant Program (FMA) Project funds, to retrofit the three single family residences of Stein, Dike and Wiles and to reduce and/or mitigate the damage that might otherwise occur from flooding, severe weather, or other hazards. |
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| 10. |
Recommendation Concerning Supplemental Budget Amendment #087 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #087, General Fund (001), in the amount of $121,192, to recognize the Sheriff's off-duty officer, investigative costs, insurance proceeds, firing range and miscellaneous reimbursements/fees, and to appropriate these funds back into the Sheriff's Administrative Budget to offset operational expenses. |
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| 11. |
Recommendation Concerning Supplemental Budget Amendment #096 - Stephan Hall, Budget Manager, Management and Budget Services That the Board adopt the Resolution approving Supplemental Budget Amendment #096, Local Option Sales Tax Fund III (352), in the amount of $231,500, to recognize proceeds from a State of Florida Department of Transportation Local Agency Program Agreement (LAP), and to appropriate these funds for design of the ferry landing at Quietwater Beach Phase II. |
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| 12. |
Recommendation Concerning Contract Award for Video Visitation Solutions at the Escambia County, Florida Jail - Paul Nobles, Purchasing Manager, Office of Purchasing That the Board approve and authorize the County Administrator to sign the Agreement Relating to Video Visitation Services for Escambia County Corrections between Escambia County and Global Tel*Link Corporation, per the terms and conditions of PD 17-18.022, Video Visitation Solutions, for a term of three years with two one-year renewals, at a cost of $28,731 annually, for software support and maintenance. [Funding: Fund 111, Detention/Jail Commissary; Cost Center 290406, Detention/Jail Commissary; Object Code 54601, Repair and Maintenance Services] |
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| 13. |
Recommendation Concerning Contract Award for Ensenada Uno and Dos Drainage Improvement Project - Paul Nobles, Purchasing Manager, Office of Purchasing That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Chavers Construction, Inc., per the terms and conditions of PD 17-18.036, Ensenada Uno and Dos Drainage Improvement Project, for a lump sum of $53,730. [Funding: Fund 353, LOST IV; Cost Center 210106, Transportation and Drainage; Object Code 56301, Improvements Other Than Buildings] |
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| 14. |
Recommendation Concerning the Issuance of a Purchase Order for Four Ford Transit T-350 Vehicles - Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action regarding the purchase of the following: A. Authorize the County to utilize the State of Florida Department of Management Services Term Contract (25100000-18-1), in accordance with the Escambia County, Florida Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval; B. Authorize the issuance of a Purchase Order for four 2018 Ford Transit T-350 vehicles, for the West Florida Public Libraries, to Garber Ford, Inc., in the amount of $146,390.50, according to the specifications outlined in Specification Numbers VE 17-18.013, VE 17-18.014, and VE 17-18.015, per the following: 1. Van "U4X" - One 2018 Ford Transit Wagon T-350 148" EL High Roof XL Sliding RH Door (model U4X), at a price of $39,638.90, solicitation VE 17-18.013; 2. Van "W2U" - Two 2018 Ford Transit Cargo Van T-350 148" High Roof 9500 GVWR Dual Door (model W2U), at a price of $34,505.40 each, for a total of $69,010.80, solicitation VE 17-18.014; and 3. Van "W3U" - One 2018 Ford Transit Cargo Van T-350 148" EL High Roof 9500 GVWR Dual Door (model W3U), at a price of $37,740.80, solicitation VE 17-18.015; C. Authorize the issuance of a Purchase Order for cargo barriers, for the West Florida Public Libraries, to Fleetco Specialty, in the amount of $1,791.10. These barriers will be installed in both "W2U" vans;
D. Authorize the issuance of a Purchase Order for A.D.A.-accessible pull-out trays, for the West Florida Public Libraries, to H&H Pensacola, in the amount of $3,563, per the following:
1. Van "W2U" - Upon delivery, one of these vehicles will receive an Americans with Disabilities Act (A.D.A.)-compliant accessible side pull out tray. This will be the County's Bookmobile Route Vehicle; and 2. Van "W2U" - Upon delivery, one of these vehicles will receive an Americans with Disabilities Act (A.D.A.)-compliant accessible full extension pull out tray. This will be the County's Library Courier Vehicle; E. Authorize the issuance of a Purchase Order for vehicle and trailer graphics, for the West Florida Public Libraries, to Signature Graphix, in the amount of $4,000, per the following: 1.Graphic Logo/lettering for the four vehicles (Navy Blue Logo on Yellow Vans) made and installed by Signature Graphix at a cost of $3,200; and 2.Graphic Logo/lettering for Trailer (Yellow Logo and Lettering on Navy Blue Trailer) made and installed by Signature Graphix at a cost of $800; and F. Authorize the issuance of a Purchase Order for a trailer, for the West Florida Public Libraries, to Skipper Trailer Sales, in the amount of $3,639.
In an effort to encourage competition from local businesses, and in compliance with Board-adopted policy, this vehicle purchase was advertised on the Escambia County web site for thirty days. No responses from local vendors. [Funding: Fund 113, Library Fund; Cost Center 110501, Operations; Object Code 59801, Reserves]
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| 15. |
Recommendation Concerning the Issuance of a Purchase Order for Three Chevy Colorado Extended Cab WT 4WD Pick-Up Trucks - Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action regarding the purchase of three Chevy Colorado Extended Cab WT 4WD pick-up trucks: A. Authorize the County to utilize the National Joint Powers Alliance Contract (2018-120716-NAF), in accordance with Escambia County, Florida Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; exemptions; and Section 46-64, Board approval; and B. Authorize the issuance of a Purchase Order for three Chevy Colorado Extended Cab WT 4WD pick-up trucks, for the Public Safety Department of Escambia County, Florida, to Alan Jay Chevrolet-Cadillac, Inc., in the amount of $79,413, according to the specifications outlined in Specification Number VE 17-18.011. In an effort to encourage competition from local businesses, and in compliance with Board-adopted policy, this purchase was advertised on the Escambia County web site for 30 days. No responses were received. [Funding: Fund 352, LOST; Cost Center 330435, Public Safety Cap Project; Object Code 56401, Machinery & Equipment] |
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| 16. |
Recommendation Concerning the State of Florida Department of Transportation Local Agency Program Agreement for the Design of the Escambia County Ferry Landing at Quietwater Beach Phase II (including Phase III) - Joy Jones, P.E., Public Works Department Director That the Board take the following action concerning the State of Florida Department of Transportation Local Agency Program Agreement for the Design of the Escambia County Ferry Landing at Quietwater Beach Phase II (including Phase III): A. Approve the State of Florida Department of Transportation (FDOT) Local Agency Program Agreement for the Design of the Escambia County Ferry Landing at Quietwater Beach Phase II; and B. Adopt the Resolution authorizing the Chairman to sign the Local Agency Program Agreement. [Funding: Phase II will be funded by the Federal Highway Administration (FHWA) Eastern Federal Lands - Federal Lands Access Program (FLAP) - FDOT will reimburse Escambia County up to $231,500 for design of Phase II. The required Local Match for the overall FLAP Grant is provided by Florida State Toll Revenue Credits] |
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| 17. |
Recommendation Concerning an Interlocal Agreement between Escambia County, Florida, and the City of Pensacola Relating to the West Cervantes Street Corridor Traffic Feasibility Study - Joy Jones, P.E., Public Works Department Director That the Board take the following action concerning an Interlocal Agreement between Escambia County, Florida, and the City of Pensacola Relating to the West Cervantes Street Corridor Traffic Feasibility Study: A. Authorize the Chairman to sign a Joint Letter between Escambia County and the City of Pensacola requesting that the Florida Department of Transportation (FDOT) program a traffic feasibility study for the West Cervantes Street/Mobile Highway corridor in the FDOT 5-Year Work Program at its earliest possible fiscal year; and B. Authorize the Chairman to sign an Interlocal Agreement (ILA) between Escambia County, Florida, and the City of Pensacola, Florida, to contribute appropriate funding for the traffic feasibility study for the West Cervantes Street/Mobile Highway corridor. [Funding: LOST IV - Public Works - $250,000] |
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| 18. |
Recommendation Concerning the United States Department of Homeland Security, Federal Emergency Management Agency and Florida Division of Emergency Management Hazard Mitigation Grant Program for the Eleven Mile Creek Acquisition/Demolition/Open Space Conversion, Flood Plain Management, and Wetland Stream Restoration, Within the Area Adjoining Bristol Creek, Bristol Park, and Ashbury Hills Subdivisions, Including Tara Drive and Brentwood Lane - Joy Jones, P.E., Public Works Department Director That the Board take the following action concerning the United States Department of Homeland Security (USDHS), Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM) Hazard Mitigation Grant Program (HMGP) for the Eleven Mile Creek Acquisition/Demolition/Open Space Conversion, Flood Plain Management, and Wetland Stream Restoration, within the area adjoining Bristol Creek, Bristol Park, and Ashbury Hills Subdivisions, including Tara Drive and Brentwood Lane: A. Approve and Authorize the Chairman to execute Modification Number One to Subgrant Agreement between the Division of Emergency Management and Escambia County BOCC, Contract #16HM-H4-01-27-01-452, for Project #4177-08R, for Hazard Mitigation Grant Program (HMGP) Acquisition, Demolition, and Open Space Conversion Project. This reinstates and extends the Agreement from July 14, 2016, through August 31, 2019; B. Authorize the Chairman to execute, subject to Legal review and sign-off, any subsequent Agreements and program-related documents for this project that do not alter the finite terms of funding amounts or budgets; C. Authorize staff to continue to pursue acquisition of properties abutting Eleven Mile Creek associated with this Grant and project area, subject to Legal review and sign-off, including any Agreements, Easements, Hold Harmless Agreements, or other documents of conveyance, as may be required from the property owners designated in the Grant Agreement or associated with the project goals; D. Authorize Grant Application submittal to the Florida Department of Emergency Management (FDEM) and Local Mitigation Strategy Board (LMS) for continued property acquisition, demolition, and open space conversion of lots adjoining Eleven Mile Creek, in the project area, under the FDEM HMGP, associated with Presidential Disaster Declaration for Hurricane IRMA (FEMA 4337-DR-FL), other associated FEMA Hazard Mitigation Assistance Programs, and any other applicable eligible grant opportunities sources; E. Approve reallocating the remaining balance of $29,960, from Century Hazard Mitigation Grant Program Project from Fund 352 “Local Option Sales Tax” (LOST) III, Cost Center 210107, Transportation and Drainage (T&D) Project #12EN2135, to the Eleven Mile Creek Restoration Project, Fund 352, Cost Center 210107, LOST III, T&D Project #15EN3205, to be utilized as match funds for Hurricane IRMA (FEMA 4337-DR-FL) HMGP-LMS application; and F. Approve allocating $280,000 as planned to be available in “Local Option Sales Tax” (LOST) IV, Cost Center 210106, Fiscal Year (FY) 2020 and $1,400,000 in FY 2025, for Bristol Park- Ashbury Hills Area of Eleven Mile Creek Stream Restoration project, to be utilized to provide match funds for Hurricane IRMA (FEMA 4337-DR-FL) HMGP-LMS application, and other associated project costs. [Funding Source: Eleven Mile Creek Restoration Project, Fund 352, Cost Center 210107, LOST III, T&D Project #15EN3205 has a remaining balance of $ 5,805, including $29,960 reallocation requested in this recommendation for a total of $35,765] [Funding match has been leveraged utilizing the NFWF funds for Bayou Chico Restoration -Beach Haven Northeast Phase 1 Project that provides 100% federal funding as a global match, under FDEM non-financial agreement #FDEM No. 16NF-00-01-27-01-453, and agreement Modification #1 for FEMA Project #4177-09R, for all Escambia County 4177 disaster declaration HMGP projects] [Funding of Eleven Mile Creek Stream Restoration Design Services, specified in PD# 16-17.011 Phase 2 of Mott Macdonald’s contract, has been submitted to the United States Department of Treasury to request $1,131,477.75, direct component RESTORE funding, expected to be awarded in June 2018] |
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| 19. |
Recommendation Concerning Agreement Renewal for Youth Employment Program Participants - Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action: A. Approve the first one-year renewal option, as outlined in the terms of the Staffing Agreement for Escambia County Youth Employment Program, between Escambia County, Florida, and Landrum Staffing Services, Inc.; the original Agreement was approved by the Board on June 8, 2017; and B. Authorize the County Administrator to execute a Purchase Order, in the amount of $300,510, to Landrum Staffing Services, Inc., for the Youth Employment Program participants for the Fiscal Year 2017-2018. [Funding Source: Fund 001, General Fund, Cost Center 130201, and Object Code 53401] |
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| 20. |
Recommendation Concerning Budget Amendment #073 - Stephan Hall, Budget Manager, Management and Budget Services That the Board approve Budget Amendment #073, Non-Departmental, General Fund (001), in the amount of $1,000,000, to recognize an increase amending the Sheriff's Fiscal Year 2017/2018 Adopted Personnel Budget. These funds will be used toward deputy and staff pay adjustments, per the terms and conditions of the mediated settlement agreement between the Escambia Board of County Commissioner's and the Escambia County Sheriff's Department. Funding for the increase to the Sheriff's Department will come from the General Fund Reserves for Operating. |
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| III. For Discussion | ||||||
| 1. |
Recommendation Concerning State Law Enforcement Trust Fund - Henrique Dias, Chief Financial Officer, Escambia County Sheriff's Office Finance Division That the Board approve the following allocations of Law Enforcement Trust (LET) Funds, per the requirements of F.S. 932.7055(5), for Outside Agency partners in Escambia County for Fiscal Year 2017/2018: A. Pensacola Recreational Fisherman's Association, in the amount of $1,000; B. Pensacola Chapter, Inc., Military Officers Association of America, in the amount of $5,000; C. National Flight Academy, LLC, in the amount of $20,000; D. Society of St. Vincent DePaul, in the amount of $2,500; and E. Northwest Florida Legal Services, Inc., in the amount of $5,000. Upon approval of these funding allocations the Sheriff’s Office will process all appropriate paperwork and submit for payment from LET Funds to the Escambia Clerk of the Circuit Court and Comptroller. [Funding Source: Fund 121, Law Enforcement Trust Fund, Cost Center 540103, Aids to Private Organizations 58201] |
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| 2. |
Recommendation Concerning the Escambia County Area Transit Annual "Summer Wheels" Youth Pass Program - Mike Crittenden, Mass Transit Director That the Board take the following action: A. Approve the Escambia County Area Transit (ECAT) Annual "Summer Wheels" Youth Pass Program for Fiscal Year 2018 for passengers 18 years of age and under, which will be available at no charge from Memorial Day to Labor Day; or B. Approve the ECAT Annual "Summer Wheels" Youth Pass Program for Fiscal Year 2018 for passengers 18 years of age and under, which will be available at no charge from Memorial Day to Labor Day, and approve the continuation of this annual program without further action of the Board. [Funding: Promotional material and advertising for this program is included in the Mass Transit Budget] |
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| 3. |
Recommendation Concerning Placing a Referendum on the November 6, 2018, General Election Ballot Regarding the Appointment of Superintendent of Schools of Escambia County - Jack R. Brown, County Administrator That the Board consider the request of Malcolm Thomas, Superintendent of Schools of Escambia County, Florida, that a Referendum be placed before voters on the November 6, 2018, Florida General Election Ballot to determine if the Superintendent of Schools of Escambia County, Florida, should be appointed by the School Board of Escambia County, Florida. |
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| 4. |
Recommendation Concerning the Fiscal Year 2017-2018 Outside Agency Funding Request for the Century Chamber of Commerce - Commissioner Steven Barry, District 5 That the Board approve the Fiscal Year 2017-2018 Outside Agency Funding Request, in the amount of $55,000, for the Century Chamber of Commerce to begin a Workforce Development Program to meet the needs of the local employers and encourage the development of new employment opportunities in the Town of Century. [Funding: Fund 102, Economic Development Fund, Cost Center 360704, Object 58201] |
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| 5. |
Recommendation Concerning Approval of Owner Direct Purchases (ODP), for Design-Build Services for the New County Correctional Facility - Paul Nobles, Purchasing Manager, Office of Purchasing That the Board take the following action, per the terms and conditions of PD 16-17.004, Design-Build Services for the New County Correctional Facility: A. Approve the usage of Owner Direct Purchase (ODP) procurements, and B. Authorize the County Administrator to approve and execute any Owner-Direct Purchase Orders that exceed $50,000. |
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COUNTY ATTORNEY'S REPORT |
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| I. For Action | ||||||
| 1. |
Recommendation Concerning EEOC Case No.: 425-2018-00430 That the Board take the following action: A. Discuss pending claim in EEOC Case No.: 425-2018-00430. |
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| II. For Discussion | ||||||
| 1. |
Recommendation Concerning a Resolution Protecting the Character of Existing Public Areas on Santa Rosa Island. At the request of Commissioner Grover Robinson, that the Board adopt and authorize the Chairman to sign the attached Resolution to protect the character of existing public areas on Santa Rosa Island. |
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| 12. | Items added to the agenda. | |||||
| 13. | Announcements. | |||||
| 14. | Adjournment. | |||||