THROUGH THESE DOORS WALK ONLY THE FINEST PEOPLE – THE CITIZENS OF ESCAMBIA COUNTY. DECISIONS ARE MADE IN THIS ROOM AFFECTING THE DAILY LIVES OF OUR PEOPLE. DIGNIFIED CONDUCT IS APPRECIATED.  
CHAMBER RULES
1. IF YOU WISH TO SPEAK, YOU WILL BE HEARD.
2. YOU MUST SIGN UP TO SPEAK. SIGN-UP SHEETS ARE AVAILABLE AT THE BACK OF THE ROOM.
3. YOU ARE REQUESTED TO KEEP YOUR REMARKS BRIEF AND FACTUAL.
4. BOTH SIDES ON AN ISSUE WILL BE GRANTED UNIFORM/MAXIMUM TIME TO SPEAK.
5. DURING QUASI-JUDICIAL HEARINGS (I.E., REZONINGS), CONDUCT IS VERY FORMAL AND REGULATED BY SUPREME COURT DECISIONS.
PLEASE NOTE THAT ALL BCC MEETINGS ARE RECORDED AND TELEVISED
 
AGENDA
Board of County Commissioners
Regular Meeting – February 18, 2016 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
             
1. Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2. Invocation – Commissioner Barry.
 
3. Pledge of Allegiance to the Flag.
 
4. Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5. Commissioners’ Forum.
 
6. Presentation - "Partners for a Compatible Future," Captain Keith Hoskins, NAS Pensacola Commanding Officer.
 
7.   Proclamations.

Recommendation:  That the Board take the following action concerning the adoption/ratification of Proclamations:
 
A. Adopt the Proclamation designating February 20-27, 2016, as "National FFA Week" in Escambia County, and recognizing and commending the Escambia County, Florida Chapters of the FFA, their members, advisors, school administrators, parents, and all who support, promote, and encourage these students of agriscience education on the observance of "National FFA Week," and urging all citizens to recognize and show appreciation for FFA's vital role in agricultural education and the leadership development skills instilled in our youth, our future leaders;

B. Adopt the Proclamation proclaiming February, 25, 2016, as "Military Appreciation Day in Escambia County," and joining the Navy League and the citizens of Escambia County in expressing appreciation to these outstanding military men and women, not only for their contributions to our community during their tours of duty here, but also for their service to our great country;

C. Adopt the Proclamation commending and congratulating Kristine M. Hill on her retirement and expressing the Board's appreciation for over 13 years of faithful and dedicated service as a County employee;

D. Adopt the Proclamation designating February 2016 as "Career and Technical Education Month" in Escambia County and urging all citizens to become familiar with the services and benefits offered by the career and technical education programs in Escambia County and to support and participate in these programs to enhance their individual work skills and productivity;

E. Ratify the Proclamation dated January, 26, 2016, extending the Board's sincere appreciation to Barry Manilow for generously giving his support to this community;

F. Ratify the Proclamation dated February 2, 2016, commending Reverend H.K. Matthews for his leadership, dedication, and support of the Civil Rights Movement and for his service to God, the Church, and the community; and

G. Ratify the Proclamation dated February 9, 2016, proclaiming that February 16, 2016, be recognized as "Developmental Disabilities Awareness Day" in Escambia County.
 
             
8. Written Communication:
 
A.   January 27, 2016, communication from Fran Crumpton requesting that the Board waive any penalty and the interest due on the unpaid Municipal Services Benefit Unit (MSBU) special assessment Lien placed against the property that she owns located at 7 North Galvez Court, Pensacola Beach, Florida.
 
B.   February 3, 2016, communication from Joseph L. Herring on behalf of the Gulf Coast Veterans Advocacy Council, Inc., requesting $5,000 to $10,000 to help facilitate activities throughout the year in support of the areas veterans.
 
9. Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
10.   5:31 p.m. Public Hearing to consider Cynthia Trimble's Appeal of the Escambia County Contractor Competency Board's Decision.

Recommendation:  That the Board uphold the Contractor Competency Board's decision of December 2, 2015, whereby it found Respondent, Thimothy Sowell, d/b/a Sowell Roofing Company, Inc., not in violation of any Code and dismissed Ms. Trimble's Complaint for lack of evidence to the contrary.
 
             
11.   5:32 p.m. Public Hearing concerning Escambia County Area Transit (ECAT) proposed service route modifications.

Recommendation:  That the Board, after receiving comments at the Public Hearing, take the following action concerning the Escambia County Area Transit (ECAT) proposed service route modifications:

A. Approve the recommended schedule and service modifications; or

B. Amend and approve the recommended schedule and service modifications.

Escambia County and ECAT completed a Comprehensive Operational Analysis (COA) in 2015. The goal of the COA was to evaluate ECAT's current transit system and develop recommendations for the transit system network for the future.

The results of the COA were presented to the BCC at the Committee of the Whole Workshop on June 11, 2015. ECAT was directed to proceed with the planning for the proposed Phase 1 changes and to return with a recommendation for the Board when ready to initiate these changes.

The Phase 1 service changes proposed at this time are included in the Preliminary Recommendations by the Mass Transit Advisory Committee (MTAC).
 
12.   5:33 p.m. Public Hearing for consideration of adopting the Escambia County Bob Sikes Bridge Toll Plaza Electronic Tolling Ordinance.

Recommendation:  That the Board take the following action concerning the Escambia County Bob Sikes Bridge Toll Plaza Electronic Tolling Ordinance:

A. Adopt an Ordinance creating Volume I, Chapter 86, Article VII, Division 3, Section 86-245, of the Escambia County Code of Ordinances relating to toll enforcement for the Bob Sikes Bridge Toll Plaza, authorizing the Florida Department of Transportation (FDOT) to engage in toll enforcement at the Toll Plaza and issue Uniform Traffic Citations (UTC) for toll violations on behalf of the County; and

B. Adopt, and authorize the Chairman to sign the Resolution establishing an amended schedule of tolls for the use of the Bob Sikes Bridge.

[Funding source:  Fund 167, Bob Sikes Toll Fund.  The $0.08 transaction fee that will be deducted from every $1 SunPass Toll transaction will be utilized to cover the costs of the tolling enforcement]
 
13. Reports:
 
 
 
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130
 
I.  Consent Agenda
 
1.   Recommendation Concerning Write-off of Return Checks and Accounts Receivables

That the Board adopt the Resolution authorizing the write-off of $6,574.54 of returned checks and accounts receivables in various funds of the County that have been determined to be uncollectible bad debts.
 
2.   Recommendation Concerning Acceptance of the Escambia County, Florida, Law Library Board Annual Audit Report

That the Board accept, for filing with the Board's Minutes, the Escambia County, Florida Law Library Board Annual Audit Report, September 30, 2015.
 
3.   Recommendation Concerning Minutes Prepared by the Clerk to the Board's Office

That the Board approve the Minutes of the Regular Board Meeting held February 2, 2016.
 
             
GROWTH MANAGEMENT REPORT
 
I.   Public Hearing
 
1.   5:45 p.m. - A Public Hearing Concerning the Review of an Ordinance Amending Chapter 3, Sect. 3-2.12, by Adding Conditional Use Criteria for Solid Waste Processing Facilities and Operations in the Industrial (Ind) Zoning District

That the Board of County Commissioners (BCC) review and adopt an Ordinance to the Land Development Code (LDC), amending Chapter 3, Sect. 3-2.12, by adding Conditional Use criteria for Solid Waste Processing Facilities and Operations in the Industrial (Ind) Zoning District; authorizing the Board of County Commissioners to make Conditional Use determinations for Solid Waste Processing and Resource Recovery Facilities in lieu of the Board of Adjustment (BOA).
 
II.  Action Item
 
1.   Recommendation Concerning the Pensacola Bay Watershed Discovery Memorandum of Understanding

That the Board of County Commissioners (BCC) provide authorization for the County Administrator to sign the non-binding Memorandum of Understanding (MOU) for the Pensacola Bay Watershed Study.
 
2.   A Recommendation Concerning a Fee Reduction Resolution for Certain Major and Minor Site Development Review Re-Submittals

That the Board review and adopt a resolution reducing certain Development Services fees to twenty percent (20%) of the current fee, to apply to certain major and minor site development review applications related to the renewal of expired development orders that were approved by the Board and issued between 2007 and 2010.
 
             
III. Consent Agenda
 
1.   Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

Thursday, March 3, 2016

1. 5:45 pm. - A Public Hearing - Renew a Permit to Construct and/or Operate a Land Clearing Disposal Management Facility for Oak Grove Land Clearing Debris Disposal Pit

2. 5:46 p.m. - A Public Hearing - Renew a Permit to Construct and/or Operate a Land Clearing Disposal Management Facility for Mobile Highway Land Clearing Debris Facility

3. 5:47 p.m. - A Public Hearing - CPA-2015-08 - Removing the Residential Development Limitation for Lodging Units in the FLU Category MU-PB (second of two public hearings)
 
             
COUNTY ADMINISTRATOR'S REPORT
 
I.   Technical/Public Service Consent Agenda
 
1.   Recommendation Concerning the Request for Disposition of County Property for the Office of the Court Administrator - Craig Van Brussel, Court Technology Officer 

That the Board approve the Request for Disposition of Surplus Property for the Court Administrator's Office for property which is described on the spreadsheet provided and which has been determined to be uneconomical to repair or has out-lived its ability to be useful technology to the Court System.  The equipment listed may have been cannibalized to keep other court equipment operational.  The items are whole, but may contain non-functioning parts.
 
2.   Recommendation Concerning the Request for Disposition of Property for the Information Technology Department - Shawn Fletcher, Information Technology Department Director

That the Board approve the six Request for Disposition of Property Forms for the Information Technology Department for all items of equipment, which are described and listed on the Request Forms with reasons for disposition stated.  The items are to be auctioned as surplus or disposed of properly.
 
3.   Recommendation Concerning the Request for Disposition of Surplus Property for the Building Inspections Division - Donald R. Mayo, CBO, Building Services Department Director

That the Board approve the Request for Disposition of Property Form for the Building Inspections Division, for property which is listed on the Disposition Form, with reasons for disposition stated.  The listed items have been found to be of no further stated usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.
 
4.   Recommendation Concerning the Request for Disposition of Property for the Public Safety Department - Michael D. Weaver, Public Safety Department Director

That the Board approve the Request for Disposition of Property Form for the Public Safety Department, for property described and listed on the Request Form, with reasons for disposition stated.
 
5.   Recommendation Concerning the Memorandum of Understanding between Community Organizations Active in Disaster, Inc., D/B/A Be Ready Alliance Coordinating for Emergencies and Escambia County, Florida, for Activities in Support of Emergency Management Responsibilities for the County - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the Memorandum of Understanding (MOU) between Community Organizations Active in Disaster, Inc., D/B/A Be Ready Alliance Coordinating for Emergencies (BRACE) and Escambia County, Florida, for activities in support of Emergency Management responsibilities: 

A. Approve the MOU which establishes a relationship between the two parties and defines professional conduct and financial and operational responsibilities in support of Emergency Management and Emergency Operations Center (EOC) preparedness, response, recovery, and mitigation responsibilities; and

B. Authorize the Chairman or Vice Chairman to execute the MOU and all related documents, as may be required, to implement the MOU.
 
6.   Recommendation Concerning the Interlocal Agreement between Escambia County, Florida, and the School Board of Escambia County - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Interlocal Agreement between Escambia County, Florida, and the School Board of Escambia County, Florida, for Student Clinical Training for the provision of certain Emergency Medical Services, as approved by the School Board action on January 19, 2016:

A. Approve the Interlocal Agreement to enable students in the First Responder Program at West Florida High School of Advanced Technology (WFHS) and George Stone Technical Center (GSTC), to receive clinical experience under the auspices of Escambia County EMS (ECEMS), commencing the effective date of the Agreement through January 18, 2017; and

B. Authorize the Chairman to sign the Agreement.
 
             
7.   Recommendation Concerning a License Agreement with the Florida Department of Transportation for the State Road 10 (US 90/Nine Mile Road) Improvement Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning a License Agreement between Escambia County and the Florida Department of Transportation (FDOT) for their planned improvement project for a portion of State Road (SR) 10 (US 90/Nine Mile Road), from Beulah Road to SR 297 (Pine Forest Road):

A. Approve the License Agreement between Escambia County and FDOT for their planned improvement project for the portion of SR 10 (US 90/Nine Mile Road), from Beulah Road to SR 297 (Pine Forest Road);

B. Adopt the Resolution authorizing the License Agreement between Escambia County and FDOT for their planned improvement project for the portion of SR 10 (US 90/Nine Mile Road), from Beulah Road to SR 297 (Pine Forest Road); and

C. Authorize the Chairman to execute the License Agreement, Resolution, and all other documents related to the conveyance, subject to Legal review and sign-off, without further action of the Board.
 
8.   Recommendation Concerning the County’s Acceptance of a Joint Use Pond Agreement with the Florida Department of Transportation - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Joint Use Pond Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County: 
 
A. Approve the FDOT Joint Use Pond Agreement which specifies the rights and obligations of FDOT and Escambia County as related to a portion of State Road (SR) 10 (US 90/Nine Mile Road) Widening Project;

B. Authorize the payment of incidental expenses associated with the recording of the documents; and

C. Authorize the Chairman or Vice Chairman to sign the Agreement and Perpetual Agreement.

[Funds for the recording of documents for these projects are available in the Engineering Escrow Account accessible by the Clerk’s office]
 
9.   Recommendation Concerning the County’s Acceptance of Property on West Roberts Road From the Florida Department of Transportation - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning Escambia County’s acceptance of property for retention pond purposes on West Roberts Road from the Florida Department of Transportation (FDOT):

A. Accept the transfer of real property from FDOT to Escambia County for retention pond purposes on West Roberts Road;
 
B. Authorize the payment of incidental expenses associated with the recording of the documents; and

C. Authorize the Chairman or Vice Chairman to sign any documents, subject to Legal review and sign-off, necessary to complete the acceptance of these properties.

[Funds for the recording of documents for these projects are available in the Engineering Escrow Account accessible by the Clerk’s office]
 
10.   Recommendation Concerning the Federal Transit Administration Fiscal Year Annual Certifications and Assurances for Escambia County Area Transit - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Federal Transit Administration (FTA) Fiscal Year 2015 Annual Certifications and Assurances for Escambia County Area Transit (ECAT):

A. Approve and authorize the Chairman to sign the FTA Fiscal Year 2015 Certifications and Assurances for the Federal Transit Administration Assistance Programs; and

B. Ratify the Assistant County Attorney's signature, dated January 20, 2016, and the Affirmation of Applicant's Attorney on the FTA Fiscal Year 2015 Certifications and Assurances for the Federal Transit Administration Assistance Programs.

Meeting in regular session on January 22, 2015, the Board of County Commissioners approved CAR I-5, the Fiscal Year 2015 FTA Certifications and Assurances.  Escambia County is a sub-recipient of the Florida Department of Transportation (FDOT) for 5311 and 5310 funding.  FDOT has requested that all sub-recipients have the 2015 Certifications and Assurances re-signed with a signature date in 2016, due to the 2016 FTA Certifications and Assurances release being delayed.
 
11.  

Recommendation Concerning Community Redevelopment Agency Meeting Minutes, January 21, 2016 - Tonya Gant, Neighborhood & Human Services Department Director

That the Board accept for filing with the Board's Minutes, the January 21, 2016, Community Redevelopment Agency's (CRA) Meeting Minutes, prepared by Melanie Johnson, CRA Administrative Assistant.
 
12.   Recommendation Concerning the Pensacola Promise Zone Application - Tonya Gant, Neighborhood & Human Services Department Director

That the Board take the following action concerning the Pensacola Promise Zone Application for the purpose of implementing a Premier Zone initiative for comprehensive revitalization efforts in a designated area of Pensacola, Florida:

A. Approve the Memorandum of Understanding (MOU) between the City of Pensacola, Escambia County, University of West Florida, Pensacola State College, United Way of Escambia County, and the School Board of Escambia County, and authorize the Chairman or Vice Chairman to sign the MOU; and

B. Approve a Letter of Support for the Pensacola Promise Zone Application and authorize the County Administrator to sign the letter.
 
             
13.   Recommendation Concerning Amendments to the Attorney's Standard Form Construction Contracts (B), (D), and (I) - Claudia Simmons, Manager, Office of Purchasing

That the Board approve the form Amendment to Exhibit A of the Attorney's Standard Form Construction Contracts; Standard Form Contract (B) Construction, Standard Form Contract (D) Drainage, and Standard Form Contract (I) Bridges, Docks and Boat Ramps, amending Section 10, Changes in the Work, paragraph 10.2, related to Change Orders and paragraph 10.6 related to Minor Changes in the Work, as follows:

10.2  A Construction Change Order, in the form attached as Exhibit F to this Agreement, shall be issued and executed promptly after an agreement is reached between Contractor and County concerning the requested changes.  Contractor shall promptly perform changes authorized by duly executed Change Orders.  The Contract Amount and Contract Time shall be adjusted in the Change Order in the manner as County and Contractor shall mutually agree.

10.6  The County shall have authority to order minor changes in the Work not involving an adjustment to the Contract Amount or an extension to the Contract Time and not inconsistent with the intent of the Contract Documents.  Such changes may be affected by Field Order or by other written order.  Such changes shall be binding on the Contractor.
 
             
14.   Recommendation Concerning Amendments to the Attorney's Standard Form Construction Contracts (A), A/E Designed - Claudia Simmons, Manager, Office of Purchasing

That the Board approve the form Amendment to Exhibit A of the Attorney's Standard Form Construction Contract (A) -A/E Designed, amending Section 10, Changes in the Work, paragraph 10.2 related to Change Orders, and adding paragraph 10.6 related to minor changes in the Work, as follows:

10.2  A Change Order, in the form attached as Exhibit F to this Agreement, shall be issued and executed promptly after an Agreement is reached between Contractor and County concerning the requested changes.  Contractor shall promptly perform changes authorized by duly executed Change Orders.  The Contract Amount and Contract Time shall be adjusted in the Change Order in the manner as County and Contractor shall mutually agree.

10.6  The County shall have authority to order minor changes in the Work not involving an adjustment to the Contract Amount and not inconsistent with the intent of the Contract Documents.  Such changes may be affected by Field Order or by other written order.  Such changes shall be binding on the Contractor.
 
             
15.   Recommendation Concerning Amendments to the Attorney's Standard Form Construction Contract (C) Design Build - Claudia Simmons, Manager, Office of Purchasing

That the Board approve the form Amendment to Exhibit A of the Attorney's Standard Form Construction Contracts (C) Design/Build, amending Section 9, Changes in the Work, paragraph 9.2 related to Change Orders and paragraph 9.6 related to minor changes in the Work, as follows:

9.2.  A Change Order, in the form attached as Exhibit F to this Agreement, shall be issued and executed promptly after an Agreement is reached between Design-Build Firm and County concerning the requested changes.  Design-Build Firm shall promptly perform changes authorized by duly executed Change Orders.  The Contract Amount and Contract Time shall be adjusted in the Change Order in the manner as County and Design-Build Firm shall mutually agree.

9.6.  The County shall have authority to order minor changes in the Work not involving an adjustment to the Contract Amount or an extension to the Contract Time and not inconsistent with the intent of the Contract Documents.  Such changes may be affected by Field Order or by other written order.  Such changes shall be binding on the Design-Build Firm.
 
16.   Recommendation Concerning Amending the Attorney's Standard Professional Consulting Services Contract Documents - Form (F) Consulting Services for Task Orders - Claudia Simmons, Manager, Office of Purchasing

That the Board approve amending the Attorney's Standard Professional Consulting Services Contract Documents, Form  (F) - Consulting Services for Task Orders, amending Article 7, Additional Services and Changes in Scope of Services, by adding paragraph 7.3, related to changes in the consultant's schedule for completion of the scope of work, as follows:

7.3  The County shall have authority to order extensions in the Consultant’s schedule for completion of the Scope of Work of individual project task orders by providing written notice to the Consultant.
 
             
17.   Recommendation Concerning a Resolution Expressing Support for and Requesting that the Bay Area Resource Council be Designated as the Entity for the Pensacola Bay and Perdido Bay Estuary Programs - J. Taylor “Chips” Kirschenfeld, Interim Director, Department of Natural Resources Management

That the Board adopt and authorize the Chairman to sign the Resolution expressing support for and requesting that the Bay Area Resource Council (BARC) be designated as the entity for the Pensacola Bay and Perdido Bay estuary programs which will manage comprehensive plans for the restoration and protection of Pensacola Bay and Perdido Bay.
 
18.   Recommendation Concerning the Revised 2016 Board of County Commissioners' Meeting/Committee of the Whole Workshop Meeting Schedule - Jack R. Brown, County Administrator

That the Board approve the Revised 2016 Board of County Commissioners’ (BCC) Meeting/Committee of the Whole Workshop Meeting Schedule, as submitted, to include the Special BCC Workshop and Special BCC Meeting, scheduled on February 25, 2016, at 5:00 p.m., and 5:01 p.m., respectively, and the First and Second Budget Public Hearings, scheduled on September 6, 2016, at 5:01 p.m., and September 20, 2016, at 5:01 p.m., respectively.
 
             
II.  Budget/Finance Consent Agenda
 
1.   Recommendation Concerning Residential Rehab Grant Program Funding and Lien Agreements - Tonya Gant, Neighborhood & Human Services Department Director 

That the Board ratify the following February 18, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA) concerning the Residential Rehab Grant Program Funding and Lien Agreements:

A. Approving the following three Residential Rehab Grant Program Funding and Lien Agreements:
 
1. The Agreements between Escambia County CRA and Colin West, Brittany Ortega, and Robert E. West, Jr., owners of residential property located at 106 Payne Road, Warrington Redevelopment District, each in the amount of $1,250, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection;

2. The Agreements between Escambia County CRA and Mary L. Miller, owner of residential property located at 702 Roanne Lane, Palafox Redevelopment District, each in the amount of $2,687, representing an in-kind match through the Palafox Tax Increment Financing (TIF), Fund 151, Cost Center 370115, Object Code 58301, to install a new roof; 

3. The Agreements between Escambia County CRA and Robert E. Jr. and Sandra L. West, owners of residential property located at 112 Southeast Kalash Avenue, Warrington Redevelopment District, each in the amount of $1,250, representing an in-kind match through the Warrington Tax Increment Financing (TIF), Fund 151, Cost Center 370114, Object Code 58301, for sanitary sewer connection; and

B. Authorizing the Chairman to sign the Funding and Lien Agreements and any related documents necessary to implement the Grant awards.
 
             
2.   Recommendation Concerning the Cancellation of Two Residential Rehab Grant Program Liens - Tonya Gant, Neighborhood & Human Services Department Director

That the Board ratify the following February 18, 2016, action of the Board of County Commissioners of Escambia County, acting in its capacity as the Escambia County Community Redevelopment Agency (CRA) concerning the cancellation of two Residential Rehab Grant Program Liens:

A. Approving the following cancellation of two Residential Rehab Grant Program Liens, as the Grant recipients have met their Grant requirements:

 
Property Owner Address Amount
Mattie R. Carter 1900 West Maxwell Street  $2,874
Clark Lunt 4 Rowland Court A  $2,401
 
B. Authorizing the Chairman to execute the Cancellation of Lien documents.
 
3.   Recommendation Concerning Sponsoring the 3rd Annual Celebrating Brownsville Community Festival - Tonya Gant, Neighborhood & Human Services Department Director

That the Board approve the request to sponsor the 3rd Annual Celebrating Brownsville Community Festival, in the Brownsville Redevelopment Area, with a budget up to $15,000, to be funded through the Brownsville Tax Increment Financing (TIF). 

[Funding Source:  Fund 151, CRA Brownsville TIF, Cost Center 370113]
 
             
4.   Recommendation Concerning the Basic Subscriber Agreement with BuyCrash.com - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the Basic Subscriber Agreement with BuyCrash.com, for the provision of purchasing State accident reports to assist with collecting pertinent data related to motor vehicle accident insurance claims:

A. Approve the Basic Subscriber Agreement to enable the EMS Billing Office access to motor vehicle accident reports at a rate of $16 per report, commencing the date upon filing with the Clerk of the Circuit Court of Escambia County, Florida, and continuing until terminated by either party; and

B. Authorize the Chairman to sign the Agreement.

[Funding:  Fund 408, Emergency Medical Services, Cost Center 330603]
 
5.   Recommendation Concerning Supplemental Budget Amendment #076 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #076, General Fund (001), in the amount of $54,195, to recognize the Sheriff's Department off-duty officer, insurance, and miscellaneous reimbursements/fees, and to appropriate these funds to offset operating expenses in the Sheriff's Budget associated with these programmatic costs.
 
             
6.   Recommendation Concerning Supplemental Budget Amendment #078 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #078, Federal Transit Administration (FTA) Capital Projects Fund (320), in the amount of $232,448, to recognize proceeds from the Florida Department of Transportation (FDOT), and to appropriate these funds to purchase three buses with lifts.
 
7.   Recommendation Concerning Supplemental Budget Amendment #079 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving supplemental Budget Amendment #079, General Fund (001) and Other Grants and Projects Fund (110) in the amount of $5,053, to recognize a transfer of Grant match funding, and to appropriate these funds for the Federal Elections Activity Grant with the Escambia County Supervisor of Elections (SOE) Office.
 
8.   Recommendation Concerning Supplemental Budget Amendment #080 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #080, Economic Development Fund (102) and Gulf Coast Restoration Fund (118), in the amount of $415,850, to recognize proceeds from the the U.S. Department of the Treasury, and to appropriate these funds for planning assistance in preparation of the multi-year implementation plan relating to RESTORE (Resources, Ecosystems Sustainability, Tourist Opportunities and Revived Economies).
 
             
9.   Recommendation Concerning the Authorization for Cumulative Expenditures Over $50,000 in Fiscal Year 2015-2016 - J. Taylor "Chips" Kirschenfeld, Interim Director, Department of Natural Resources Management

That the Board authorize the cumulative total expenditure over $50,000, in Fiscal Year 2015-2016, for Bellview Site Contractors, Inc., Vendor Number 022702; Webster Construction, Inc., Vendor Number 420065; Common Area Solutions, LLC, Vendor Number 034266; Applied Construction Management, LLC, Vendor Number 013673; Daniel W. Meadows, dba Meadows Maintenance, Vendor Number 406895, and West Pensacola Lawn Care, LLC, Vendor Number 232061.  These contractors perform demolition or lot clearing services for Environmental Code Enforcement for individual projects of less than $50,000, based on competitive quotes.  The request is being made in advance of the cumulative total of expenditures exceeding $50,000 this Fiscal Year for these vendors.

[Funding Source:  Fund 103, Environmental Code Enforcement Fund, Cost Center 220110, Object Code 53401]
 
10.   Recommendation Concerning the RESTORE Program Manager Position Included in the Notice of Award for Planning Assistance for the Development of the Multi-Year Implementation Plan Relating to RESTORE - J. Taylor “Chips” Kirschenfeld, Interim Director, Department of Natural Resources Management

That the Board approve recruiting and hiring a full-time Grant-Funded position, RESTORE Program Manager, as included in the Notice of Award for Planning Assistance for the Development of the Multi-Year Implementation Plan Relating to RESTORE that was previously approved by the Board at its November 17, 2015, Meeting (Item CAR II-15).
 
NOTE:  The RESTORE Program Manager position is included in the Notice of Award.  In the “BACKGROUND” section of the Recommendation on November 17, 2015, this position was listed as “a temporary RESTORE Program Manager”.  This Recommendation is to clarify the intent of the position as a full-time Grant-funded position for budgeting and human resources purposes.
 
[Funding Source:  Fund 118, Gulf Restoration Fund; Cost Center: 222030]
 
             
11.   Recommendation Concerning Approval of a Contract for Acquisition of a Portion of Real Property for the Englewood Boys and Girls Club Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action regarding the acquisition of a portion of real property located in the 1100 Block of West Fisher Street (approximately 0.17 acres), from Abraham Booker for the Englewood Boys and Girls Club Project: 

A. Authorize the purchase of a portion of real property located in the 1100 Block of West Fisher Street (approximately 0.17 acres), from Abraham Booker for the purchase price of $14,649.54, in accordance with the terms and conditions contained in the Contract for Sale and Purchase;

B. Authorize the Chairman to sign the Contract for Sale and Purchase for the acquisition of a portion of real property located in the 1100 Block of West Fisher Street (approximately 0.17 acres), from Abraham Booker; and

C. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman to execute any documents, subject to Legal review and sign-off, necessary to complete the acquisition of this property without further action of the Board.

[Funding Source:  Fund 352, "LOST III", Cost Center 210107/56101/Project #14EN2683]
 
12.   Recommendation Concerning Reallocation of Capital Improvement Program Funds - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve the reallocation of funds from the Capital Improvement Program, totaling $13,500, as follows:

 
  Project Name District Project No.
FROM Pensacola Beach Master Plan Drainage Project (Drainage) 4 15EN3354
TO Pensacola Beach Congestion Management Project (Transportation) 4 15EN3344

[Funding Source:  Fund 352 "Local Option Sales Tax III", Cost Center 210107, Object Code 56301]
 
13.   Recommendation Concerning the Conveyance of an Easement for Electric Service to Gulf Power Company - Patrick T. Johnson, Waste Services Department Director

That the Board take the following action concerning the conveyance of an Easement for Electric Service to Gulf Power Company, on County-owned property located on Beulah Road for the Emerald Coast Utilities Authority Interim Material Recovery Facility (IMRF):

A. Approve granting an Easement for Electric Service to Gulf Power Company, as shown on Exhibit "A", on County-owned property located on Beulah Road for the Emerald Coast Utilities Authority (ECUA) Interim Material Recovery Facility (IMRF); and

B. Authorize the Chairman to sign the Easement document and any other documents associated with the granting of the Easement for Electric Service.

The Perdido Landfill, located at 13009 Beulah Road, has been identified as the site for the ECUA Interim Material Recovery Facility (IMRF).  To facilitate their plans to provide electrical service from Beulah Road into the IMRF, Gulf Power is requesting the conveyance of an Easement for Electric Service, as shown on Exhibit "A".  Waste Services staff have reviewed this request and the construction plans for the IMRF and supports Gulf Power's request for the said easement. 

[Funding Source:  Fund 401, Solid Waste, Cost Center 230301, Object Code 54901]
 
14.   Recommendation Concerning the Amendment of Agreement with Birkshire Johnstone, LLC - Claudia Simmons, Purchasing Manager, Office of Purchasing

That the Board approve and ratify the County Administrator’s signature on the Amendment of Agreement between Escambia County, Florida, and Birkshire Johnstone, LLC, for Architect/Engineer Designed Construction Contract Documents (PD 14-15.076), relating to the Main Jail Admission, Classification and Release, (ACR) Modifications, to amend Section 3, Contract Amount, to allow for the inclusion of the amount of $2,400, for Bid Alternate #1 - Cased Opening, for a total Contract amount of $173,400, approved by the Board of County Commissioners on September 3, 2015.

[Funding:  Fund 352, LOST III, Cost Center 290407, Object Code 56201, Project #14SH2728]
 
             
15.   Recommendation Concerning Contract Award for Pensacola Beach Congestion Management Plan - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Volkert, Inc., per the terms and conditions of PD 15-16.007, Pensacola Beach Congestion Management Plan, for a lump sum of $448,227, plus an allowance of $15,000, for a total of $463,227.

[Funding:  Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Number 15EN3344]
 
16.   Recommendation Concerning a Fiscal Year 2015/2016 Purchase Order in Excess of $50,000, for the Building Services Department and Information Technology Department - Donald R. Mayo, CBO, Building Services Department Director 

That the Board approve the issuance of a Purchase Order in excess of $50,000, for the Building Services Department and Information Technology Department, in the amount of $335,595.52, for the initial Accela, Inc., Subscription Agreement, (Vendor No.: 010763), for Fiscal Year 2015/2016, in accordance with Board approval on November 5, 2015.

[Funding:  Fund 001, General Fund, Cost Center 27109, Object Code, 54601; and Fund 406, Cost Center 250111, Object Code 54601]
 
17.   Recommendation Concerning a Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste for Creek Waste & Recycling, LLC - Patrick T. Johnson, Waste Services Department Director

That the Board take the following action concerning Creek Waste & Recycling, LLC:

A. Approve the Non-Exclusive Long Term Franchise Agreement for the Collection of Commercial Solid Waste between Creek Waste & Recycling, LLC, and Escambia County; and

B. Authorize the County Administrator to execute the Franchise Agreement

[Funding:  Fund 401, Solid Waste Fund, Account Number 343402]
 
18.   Recommendation Concerning COBRA Administration - Thomas G. "Tom" Turner, Human Resources Department Director

That the Board take the following action regarding the County’s COBRA Administration:

A. Award a Contract to WageWorks (Conexis) for three years, from March 1, 2016, to February 28, 2019, to administer the County’s COBRA Services; and

B. Authorize the County Administrator to sign the Wage Works (Conexis) Order Form.      

[Funding Source:  Fund 501, Internal Service Fund, Cost Center 140609, Object Code 54501]
 
19.   Recommendation Concerning a Purchase Order to 3M Electronic Monitoring, Inc., for GPS Offender Tracking - Chip Simmons, Assistant County Administrator

That the Board take the following action regarding the issuance of a Purchase Order to 3M Electronic Monitoring, Inc., in order to provide for GPS electronic monitoring services:

A. Authorize the County to utilize the Western States Contracting Association-National Association of Purchasing Officers (WSCA-NASPO) Contract #00212 for GPS electronic monitoring services and equipment, as deemed appropriate by PD 15-16.017; and

B. Approve and authorize the County Administrator to execute a Purchase Order, in excess of $50,000, to 3M Electronic Monitoring, Inc., utilizing WSCA-NASPO Contract #00212.  This Purchase Order would be for $98,000 and would provide for GPS electronic monitoring services and equipment for the remainder of Fiscal Year 2015-2016.  These goods and services would be provided utilizing the existing Western States Contracting Association-National Association of Purchasing Officers (WSCA-NASPO) Contract #00212, as deemed appropriate by PD 15-16.017.

The Invitation to Bid PD 15-16.017, GPS Electronic Monitoring, was advertised in the Pensacola News Journal on December 21, 2015.  In response, no submissions were received by the January 12, 2016, 3:00 p.m., CST deadline.  After a review of existing State Contracts, Government Cooperative Purchasing Organization Agreements, and GSA Contracts, it was determined that the most beneficial Agreement to the County would be the WSCA-NASPO Contract #00212 for products and pricing.  

[Funding Source:  Fund 114, Misdemeanor Probation Fund, Cost Center 290301, Object Code 53401]
 
20.   Recommendation Concerning a Change Order in Excess of $50,000 to the Walton County Sheriff's Office for Housing of Inmates from the Escambia County Jail - Chip Simmons, Assistant County Administrator

That the Board approve and authorize the County Administrator to execute the following Change Order 4, in excess of $50,000, adding funds for inmate housing in Walton County for Escambia County Jail Inmates:

 
Department: Corrections
Division: Escambia County Jail
Type: Addition
Amount: $3,360,000
Vendor: Walton County Sheriff's Office
Purchase Order: 141346
Change Order: 4
Original Award Amount: $1,368,750
Cumulative Amount of Change Orders Through This Change Order: $5,000,000
New Purchase Order Total: $6,368,750

[Funding Source:  Fund 501, Internal Service Fund, Cost Center 140836, Object Code 53401]
 
             
21.   Recommendation Concerning an Agreement for the 2015/2016 Department of Environmental Protection Division of Water Restoration Assistance Grant Agreement for the Escambia County Innerarity Water and Sewer Upgrade Project - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning an Agreement for the 2015/2016 State of Florida, Department of Environmental Protection Division of Water Restoration Assistance Grant Agreement, Number S0878, for the Escambia County Innerarity Water and Sewer Upgrade Project:

A. Accept $1 million in Grant funds from the 2015/2016 Department of Environmental Protection Division of Water Restoration Assistance Grant Program;

B. Approve the 2015/2016 State of Florida, Department of Environmental Protection Division of Water Restoration Assistance Grant Agreement, Number S0878;

C. Authorize the Chairman to sign the Agreement and any subsequent documents relating to the Grant, subject to Legal sign-off, without further Board action; and

D. Authorize the County Administrator to sign the Agreement and any subsequent documents relating to the Grant, as Grantee's Grant Manager, without further Board action.

[Funding Source:  Fund 352, "LOST III," New Cost Center to be set up at time of Supplemental Budget Amendment]
 
22.   Recommendation Concerning Supplemental Budget Amendment #088 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #088, Local Option Sales Tax Fund (352) in the amount of $1,000,000, to recognize a Grant from the State of Florida Department of Environmental Protection (FDEP), and to appropriate these funds to provide financial assistance for the Escambia County Innerarity Water and Sewer Upgrade Project.
 
             
III. For Discussion
 
1.   Recommendation Concerning Budget Amendment #089 - Stephan Hall, Budget Manager, Management and Budget Services

That the Board approve Budget Amendment #089, Non-Departmental/Public Facilities, Local Option Sales Tax (LOST), Fund 352, in the amount of $5,000,000, per the Board action on October 8, 2015, establishing an economic development initiative for the OLFx Property and establishing a Memorandum of Understanding (MOU) with the United States Navy to develop this property.

[Funding:  Project # 16PF3518, OLFx Economic Development Initiative, Cost Center 110273]
 
2.   Recommendation Concerning a Change Order to Baskerville-Donovan, Inc., for "Design Services for OLF-X Property in Santa Rosa County" - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Baskerville-Donovan, Inc., on Contract PD 12-13.065, "Design Services for OLF-X Property in Santa Rosa County":

 
Department: Public Works
Division: Engineering/Infrastructure Division
Type: Addition
Amount: $704,850.85
Vendor: Baskerville-Donovan, Inc.
Project Name: OLF-X
Contract: PD 12-13.065
PO#: 140476
CO#: 6
Original Contract Award: $133,468.34
Cumulative Amount of Change Orders Through this CO: $1,457,656.45
New Contract Total: $1,591,124.79

[Funding Source:  A Budget Amendment is being prepared by the Office of Management and Budget to transfer funds into Fund 352, "LOST III"]
 
             
COUNTY ATTORNEY'S REPORT
 
I.   For Action
 
1.   Recommendation Concerning the Approval and Adoption of Revised Civil Citation Forms.

That the Board take the following action:

A. Approve and adopt the revised Animal Control Civil Citation form; and 

B. Approve and adopt the revised Civil Citation form for Santa Rosa Island.
 
2.   Recommendation Concerning Acceptance of a Drainage Easement and Settlement of Claim from David R. Senn.

That the Board take the following action:

A. Accept the donation of a Drainage Easement over property located on Molino Road from David R. Senn;

B. Authorize payment of documentary stamp tax because the Drainage Easement is being donated for governmental use and is necessary for the installation and repair of drainage structures along Molino Road, and the public will benefit from the donation by improved drainage;

C. Authorize payment of incidental expenses associated with accepting the Drainage Easement and recording it in the public records;

D. Authorize the Chairman or Vice-Chairman to accept and execute the Drainage Easement; and

E. Authorize payment of $10,557.22 in exchange for a General Release from David R. Senn, in settlement of his claim for damages to his property.
 
             
14. Items added to the agenda.
 
15. Announcements.
 
16. Adjournment.