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AGENDA
Board of County Commissioners
Regular Meeting – January 8, 2015 – 5:30 p.m.
Ernie Lee Magaha Government Building – First Floor
             
1. Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2. Invocation – Commissioner Robinson.
 
3. Pledge of Allegiance to the Flag.
 
4. Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5. Commissioners’ Forum.
 
             
6.   Proclamations.

Recommendation:  That the Board take the following action:

A. Ratify the Proclamation, dated December 15, 2014, commending and congratulating Joe Gilchrist for his contributions to the community, his success at the Flora-Bama, and his service to mankind;

B. Adopt the Proclamation proclaiming the third Friday of January 2015 as "Arbor Day" and encouraging the citizenry of Escambia County to plant, care for and protect trees in an effort to promote and enhance the well-being of this and future generations;

C. Adopt the Proclamation congratulating Pastor Dale Patterson on his upcoming retirement, commending him on his many accomplishments, and thanking him for his many services to this community; and

D. Adopt the Proclamation recognizing January 25-31, 2015 as "Escambia County School Choice Week" in Escambia County and calling this observance to the attention of all our citizens.

E. Adopt the Proclamation commending and congratulating Sheri Rigby on her selection as the "Employee of the Month" for January 2015.

[THE PROCLAMATION FOR SHERI RIGBY WILL BE DISTRIBUTED UNDER SEPARATE COVER]
 
7.   Retirement Proclamation.

Recommendation:  That the Board adopt the retirement Proclamation commending and congratulating Charles L. Neal, Medical Director, Public Safety Department, on his retirement after eight years of dedicated service.
 
8.   Years of Service Recognition.

Recommendation:  That the Board recognize, with a pin and certificate, Danny Smillie, Jr., Field Supervisor for the Roads Division, for his dedication in 30 years of service to Escambia County.
 
             
9. Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
10.   5:31 p.m. Public Hearing to for consideration of adopting a Large Outdoor Entertainment Events Ordinance.

Recommendation:  That the Board take the following action:

A.  Adopt, and authorize the Chairman to sign, an Ordinance regulating large outdoor entertainment events; and

B.  Determine the effective date of the Ordinance.
 
             
11.  

Committee of the Whole Recommendation.

Recommendation:  The Committee of the Whole (C/W), at the December 18, 2014, C/W Workshop, recommended that the Board take the following action:

A. Eliminate the following sites, which are north of Interstate 10, as a possible site for a Correctional Complex (C/W Item 4):

1.  Site 1 - Vicinity:  1/2 mile north of Highway 196 and Highway 29 (Molino Area)
2.  Site 2 - Vicinity:  2 1/2 miles north of Muscogee Road on Highway 29
3.  Site 3 - Vicinity:  Intersection of Becks Lake Road and Highway 29
4.  Site 4 - Vicinity:  Intersection of Interstate 10 and Beulah Road

B.  Take the following action concerning aggressive panhandling (C/W Item 6):

1.  Authorize the scheduling and advertising of a Public Hearing for consideration of adopting an Ordinance amending Escambia County's Open Container Ordinance and direct the County Attorney to draft the amendments in coordination with the Santa Rosa Island Authority;

2.  Authorize the scheduling and advertising of a Public Hearing for consideration of adopting an Ordinance amending Escambia County's Panhandling Ordinance to create panhandling prohibition zones within a 1/2  mile east and west of Interstate 110, and north and south of all intersections of Interstate I10; and

3.  Approve that the Board will assist the Sheriff with additional funding to enforce the Panhandling Ordinance; and

C.  Offer County Administrator Jack R. Brown a three-year contract, with two one-year extensions, with a salary of $170,000 per year (C/W Item 8).
 
             
12. Reports:
 
 
 
CLERK & COMPTROLLER'S REPORT
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 130
 
I.  Consent Agenda
 
1.   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's Office:

A.  Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held December 11, 2014; and

B.  Approve the Minutes of the Regular Board Meeting held December 11, 2014.
 
             
GROWTH MANAGEMENT REPORT
 
I.  Action Item
 
1.   Recommendation Concerning an At-Large Appointment to the Planning Board

That the Board approve appointing one of the following nominees to the Escambia County Planning Board to an at-large position, effective January 8, 2015,  through April 5, 2016, to fill the unexpired term of Karen Sindel:

A. Reid W. Rushing;
B. Robert V. Goodloe;
C. Bob Cordes; or
D. Bobby Price.
THE RESUME FOR BOBBY PRICE WILL BE DISTRIBUTED UNDER SEPARATE COVER.
 
II. Consent Agenda
 
1.   Recommendation Concerning the Scheduling of Public Hearings

That the Board authorize the scheduling of the following Public Hearings:

A. Thursday, January 22, 2015

1. 5:45 p.m. - A Public Hearing - Comprehensive Plan Text Amendment - CPA-2014-02

B. Thursday, February 5, 2015

1. 5:45 p.m. - A Public Hearing to amend the official zoning map to include the following rezoning cases heard by the Planning Board on January 6, 2015.
 
a. Case No.: Z-2015-01
  Address: 13922 River Road
  Property Reference No.: 14-3S-32-1001-000-130
  Property Size: 2.21 (+/-) acres
  From: R-2PK, Residential District (Perdido Key), Medium Density (4.5 du/acre)
  To: CGPK, (Perdido Key) Commercial Gateway District, High Density (12.5 du/acre)
  FLU Category: MU-PK, Mixed-Use Perdido Key
  Commissioner District 2
  Requested by: William Dyess, Agent for Helen Scarbrough, Owner
     
b. Case No.: Z-2015-02
  Address: 13900 River Road
  Property Reference No.: 14-3S-32-1001-000-129
  Property Size: 1.72 (+/-) acres
  From: R-2PK, Residential District (Perdido Key) medium density (4.5 du/acre)
  To: CGPK, (Perdido Key) Commercial Gateway District, High Density (12.5 du/acre)
  FLU Category: MU-PK, Mixed-Use Perdido Key
  Commissioner District 2
  Requested by: Linda Dunson Banta, Owner

2. 5:46 p.m. - A Public Hearing - LDC Revision

3. 5:47 p.m. - A Public Hearing - Navy Federal Credit Union Height Ordinance (First of Two Public Hearings)
 
             
COUNTY ADMINISTRATOR'S REPORT
 
I.   Technical/Public Service Consent Agenda
 
1.   Recommendation Concerning the Request for Disposition of Property for the Escambia County Tax Collectors Office - Janet Holly, Tax Collector

That the Board approve the Request for Disposition of Property Form for the Escambia County Tax Collector's Office, for property which is described and listed on the Disposition Form, with reason for disposition stated.  The listed items have been found to be outdated or non-working and of no further usefulness to the County/Tax Collector.
 
2.   Recommendation Concerning the Interlocal Agreement between Escambia County and Santa Rosa County for Shared Use of Communication Infrastructure - Michael D. Weaver, Public Safety Department Director

That the Board take the following action concerning the Interlocal Agreement between Escambia County and Santa Rosa County for Shared Use of Communication Infrastructure, for the provision of allowing Santa Rosa County's Public Safety Radio System to reside on Escambia County's Public Safety P25 Digital Radio System Master Core:

A. Approve the Interlocal Agreement to enable Santa Rosa County Public Safety Radio System to reside on Escambia County's Master Core (Core) commencing upon the effective date upon filing with the Clerk of the Circuit Court of Escambia County, Florida, and continuing for a term of 10 years, to be automatically renewed for additional, successive 12-month periods until terminated by either party; and

B. Authorize the Chairman to sign the Agreement.
 
3.   Recommendation Concerning a Public Hearing Request for Fund Balance Carry Forwards - Stephan Hall, Management and Budget Services Interim Department Director

That the Board authorize the scheduling of a Public Hearing on January 22, 2015, at 5:31 p.m., to amend the Fiscal Year 2014/2015 Budget to include fund balance carry forwards.
 
             
4.   Recommendation Concerning Reappointments to the Escambia County Extension Council - Keith T. Wilkins, Community & Environment Department Director

That the Board take the following action concerning reappointments to the Escambia County Extension Council:

A. Reappoint the following four individuals to a two-year term, effective retroactively December 1, 2014, through November 30, 2016:

 
ZONE  NAME AND ADDRESS
2 Jean E. Yarter, 1020 North Century Boulevard, McDavid, FL 32568
4 David W. Fitzpatrick, 4325 Crabtree Church Road, Molino, FL 32577
8 Tina Lynn Sellers, 121 Calle de Santiago, Pensacola, FL 32502
10 Genevieve English-Charles, 2807 Larkin Street, Pensacola, FL 32514
   
B. Request that the County Administrator's Office provide letters of reappointment to these individuals.
 
5.   Recommendation Concerning Adoption of a Maintenance Map for a Portion of Hicks Street in Cantonment, Florida - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning adoption of a Maintenance Map for a portion of Hicks Street in Cantonment, Florida: 

A. Adopt a Maintenance Map, Engineering Department Map Number L-4984A, for a portion of Hicks Street (approximately 740 feet in length), going north off of Muscogee Road and located west of Highway 29 in Cantonment, Florida.  This Map delineates the extent of County maintenance to define County property in areas where the County maintains roads without having deeded right-of-way;  

B. Approve said areas shown on the Map for continued maintenance, pursuant to Florida Statutes, Chapter 95.361; and
 
C. Authorize the Chairman or Vice Chairman to accept the Map as of the day of delivery of the Map to the Chairman or Vice Chairman, and authorize the Chairman or Vice Chairman to execute the Map for recording at that time.
 
             
II.  Budget/Finance Consent Agenda
 
1.   Recommendation Concerning the Issuance of a Purchase Order to CourtSmart for the M.C. Blanchard CourtSmart Court Reporting Digital Server - Will Moore, Court Administration Management Services Manager

That the Board authorize Escambia County to issue a Purchase Order (PO), in the amount of $78,110, for the Court Administration Division, to Vendor CourtSmart, Vendor Number 034896.  The PO will provide new digital court reporting servers, audio and video licensing and configuration of the servers, an upgrade to the operating systems, encoders, software, SQL, and certain associated peripherals for each system.  The PO will also provide digital recording for the existing 12 courtrooms and for 3 newly-constructed courtrooms.  
 
[Funding:  Fund 115, Article V Fund, Cost Center 410501, Object Code 56401 and Object Code 56801 - $78,110 - Project #13JS2332]
 
2.   Recommendation Concerning the State of Florida, Division of Emergency Management, Federal Fiscal Year 2014 Homeland Security Federally-Funded Subgrant Agreement - Michael D. Weaver, Public Safety Department Director 

That the Board take the following action concerning the State of Florida, Division of Emergency Management (FDEM), Federal Fiscal Year 2014 Homeland Security Federally-Funded Subgrant Agreement, Contract Number 15-CI, allocating to Escambia County a Grant totaling $5,487, for the period of the date of execution through September 30, 2015:

A. Approve the FDEM Federally-Funded Subgrant Agreement, allocating Grant funding for the Community Emergency Response Team (CERT) Program, to be identified in Fund 110, Cost Center 330430, Revenue Account 334248; 

B. Authorize the Chairman or Vice-Chairman to sign the Subgrant Agreement; and

C. Authorize the County Administrator to execute any related Subgrant Agreement documents to implement the Subgrant.

The County Attorney's Office has requested that the Board be made aware of the following language within the Agreement: Section (19) Mandated Conditions, sub-section (b), that "This Agreement shall be construed under the laws of the State of Florida, and venue for any action arising out of this Agreement shall be in the Circuit Court of Leon County."
 
 
3.   Recommendation Concerning Supplemental Budget Amendment #045 - Stephan Hall, Management and Budget Services Interim Department Director

That the Board adopt the Resolution approving Supplemental Budget Amendment #045, Library Fund (113), in the amount of $6,000, to recognize Grant proceeds from the Florida Humanities Council, and to appropriate these funds for the Museum on Main Street Grant (MoMS).  The Smithsonian "The Way We Worked" exhibit will be located at the Molino Branch Library.  Matching funds are required in the amount of $9,720 and will come from in-kind match, and $1,000 will be from the Library's existing Budget.
 
4.   Recommendation Concerning an Amendment to Miscellaneous Appropriations Agreement between Escambia County and Escambia-Pensacola Human Relations Commission - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve and authorize the Chairman to sign the Amendment to Miscellaneous Appropriations Agreement between Escambia County and Escambia-Pensacola Human Relations Commission, to include funding for the programmatic expenses, and to decrease the funding total from $84,265 to $69,292.84, to reflect the budgeted amount for health insurance.

[Funding:  Fund 001, General Fund, Cost Center 110201]
 
5.   Recommendation Concerning Authorization for Sale of Surplus Real Property Located at 5000 Commerce Park Circle - Stephan Hall, Management and Budget Services Interim Department Director

That the Board take the following action concerning authorization for sale of surplus real property located at 5000 Commerce Park Circle:

A. Review the Appraisal that was obtained at the request of the Board at its November 6, 2014, Board of County Commissioners' Meeting;

B. Authorize the sale of the property to the bidder with the highest offer received at or above the minimum bid, which will be set at the appraised value of $340,000; and

C.  Authorize the Chairman to sign all documents related to the sale.
 
             
6.   Recommendation Concerning Design Services for CR297A (ESCRP to Muscogee Road) Widening Drainage Improvements - Stephan Hall, Management and Budget Services Interim Department Director

That the Board award and authorize the County Administrator to sign the Standard Professional Consulting Services Contract Documents for Agreement between Escambia County and Rebol & Battle & Associates, LLC, per the terms and conditions of PD 13-14.051, Design Services for CR297A (ESCRP to Muscogee Road) Widening Drainage Improvements, for a lump sum amount of $145,724.83 and optional services of $36,400, for a total of $182,124.83.

[Funding:  Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Code 08EN0105]
 
7.   Recommendation Concerning the Signalization Consultant Continuing Services Contract - Stephan Hall, Management and Budget Services Interim Department Director

That the Board take the following action concerning the Signalization Consultant Continuing Services Contract:

A. Award and authorize the County Administrator to sign the Standard Professional Consulting Services Contract Documents for Agreement between Escambia County and DRMP, Inc., per the terms and conditions of PD 13-14.080, Signalization Consultant Continuing Services, funding to be approved on an annual basis; and

B. Approve funding, in the amount of $200,000, for Fiscal Year 2014-2015, per the Joint Partnership Agreement (JPA) approved by the Board of County Commissioners on December 5, 2013.

[Funding:  Fund 175, Transportation Trust Fund, Cost Center 211201, Object Code 53101]
 
             
8.   Recommendation Concerning an Amendment to the Interlocal Agreement Relating to the Fiscal Year 2014/2015 Funding of the Pensacola-Escambia County Promotion and Development Commission - Stephan Hall, Management and Budget Services Interim Department Director

That the Board approve and authorize the Chairman to sign the Amendment to the Interlocal Agreement between the Escambia County Board of County Commissioners and the City of Pensacola relating to the Fiscal Year 2014/2015 Funding of the Pensacola-Escambia County Promotion and Development Commission (PEDC), allowing the PEDC to be paid semi-annually in advance.

[Funding:  Fund 102, Economic Development Fund, Cost Center 360704] 
 
9.   Recommendation Concerning the Grant Application for Federal Transit Administration Bus and Facilities Program:  Grant 5339 - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning a Grant Application for the Federal Transit Administration (FTA) Bus and Facilities Program:  Grant 5339, by Escambia County Area Transit (ECAT) for the purchase of two replacement buses and purchase of benches/bus shelters and other related amenities:

A. Adopt the Resolution authorizing Escambia County to apply for and accept Grants, make purchases, and expend funds pursuant to Grant awards by the Florida Department of Transportation (FDOT) and the FTA Act of 1964;

B. Authorize the ECAT General Manager to file the Grant Application and Grant Award Execution via the Federal Transportation Electronic Award and Management System (TEAM); and

C. Authorize the Chairman to execute the Resolution and all other required documents pertaining to acceptance and expenditure of Grant funds, including notifications of funding and electronic document filing, pending Legal approval, without further action of the Board.

[Funding:  The Florida Toll Revenue credits cover the match required for this Grant; therefore, no County funds are required]
 
             
10.   Recommendation Concerning a Change Order to Engineered Cooling Services, Inc., on Purchase Order 141222 - David W. Wheeler, CFM, Facilities Management Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Engineered Cooling Services, Inc., for emergency rental of three chiller units at the Leonard Street Complex:

 
Department: Facilities Management
Division: DCAT
Type: Addition
Amount: $429,750
Vendor: Engineered Cooling Services, Inc.
Project Name: Emergency Rental of Three Chiller Units
Contract: N/A
PO#: 141222
CO#: 2
Original Contract Award: $886,235.33
Cumulative Amount of Change Orders Through this CO: $454,480.00
New Contract Amount: $1,340,715.33

[Funding Source: Fund 501, Internal Service Fund for Insurance Claims, Account 140836, Object Code 54401]
 
11.   Recommendation Concerning the Acquisition of the Tugboat "Ocean Wind" for Deployment as an Artificial Reef - Keith T. Wilkins, Community & Environment Department Director

That the Board approve the sole source acquisition of the Tugboat "Ocean Wind" from Ocean Transport Corporation, not to exceed $45,000, for deployment as an artificial reef contingent upon the Award Letter or draft of the Grant Agreement, from Florida Fish and Wildlife Conservation Commission (FWC), indicating conceptual approval of Grant Application.

[Funding:  Fund 108, Tourist Promotion, Cost Center 220805 and/or Fund 352, LOST III, Cost Center 220102, NESD Capital Projects]
 
             
COUNTY ATTORNEY'S REPORT
 
I.  For Discussion
 
1.   Recommendation Concerning the County Administrator's Contract

That the Board consider a contract for County Administrator Jack Brown. 

(Proposed contract to be distributed under separate cover.)
 
             
13. Items added to the agenda.
 
14. Announcements.
 
15. Adjournment.