County Wide Computers and Peripherals PD 14-15.063
From:
Amy Lovoy, Assistant County Administrator
Organization:
Asst County Administrator
CAO Approval:
RECOMMENDATION:
Recommendation Concerning County-Wide Computers and Peripherals - Claudia Simmons, Purchasing Manager, Office of Purchasing
That the Board award an Indefinite Quantity Indefinite Delivery Contract PD 14-15.063, for the County-Wide Computers and Peripherals, to Dell Inc., through the Cooperative Purchasing Organization, Western States Purchasing Alliance-National Association of State Purchasing Officers WSCA - NASPO, Contract # WN05ACA, in the estimated annual amount of $200,000.
The solicitation was advertised in the Pensacola New Journal on June 6, 2015. One bid response was received from CDW-G for Lenovo computers. The estimated quantities of computers and peripherals prices were higher from CDW-G as compared to the Dell Cooperative Purchasing Agreement prices, which are lower.
[Anticipated, but not limited to the following: Funding: Fund 001 General Fund, Cost Center 270109, Fund 175 Transportation Trust Fund, Cost Center 211201, Fund 113 Library Fund, Cost Center 110503, Object Code 56401]
There are several immediate uses for the new computers. The Engineering Design Team and the Legal Department have been ready to order computers for a few months. The County has computers that are severely obsolete and will be replaced with the new computers.
BACKGROUND:
The Invitation to Bid PD14-15.063 for County Wide Computers and Peripherals was advertised in the Pensacola News Journal on June 6, 2015. One bid response was received from CDW-G for Lenovo computers on June 30, 2015. The bid received for PD14-15.063 and the bid amounts for the WSCA - NASPO, Contract # WN05ACA, from Dell Inc. were evaluated. Based on the estimated quantities of computers and peripherals prices Dell Inc, through the cooperative purchasing agreement prices, was the low bidder.
BUDGETARY IMPACT:
Anticipated, but not limited to the following: Fund: 001 General Fund, Cost Center 270109, Fund 175 Transportation Trust Fund, Cost Center 211201, Fund 113 Library Fund, Cost Center 110503, Object Code 56401.
LEGAL CONSIDERATIONS/SIGN-OFF:
Purchase Orders will be used to order computers and peripherals.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Escambia County FL, Code of Ordinance, Chapter 46, Article II, Purchases and Contracts.The Invitation to Bid PD14-15.063 for County Wide Computers and Peripherals was advertised in the Pensacola News Journal on June 6, 2015. One bid response was received from CDW-G for Lenovo computers on June 30, 2015. Based on the estimated quantities of computers and peripherals prices Dell Inc, through the cooperative purchasing agreement prices, was the low bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Purchase Orders.