Authorization for over $50,000 Cumulative Expenditures in FY2014-2015
From:
Michael Tidwell, Department Director
Organization:
Corrections
CAO Approval:
RECOMMENDATION:
Recommendation Concerning the Authorization for Cumulative Expenditures Over $50,000 in Fiscal Year 2014-2015 - Michael Tidwell, Corrections Department Director
That the Board authorize the cumulative total expenditure over $50,000 in Fiscal Year 2014-2015, for Bellview Site Contractors, Inc., Vendor Number 022702; Webster Construction, Inc., Vendor Number 420065; Common Area Solutions, LLC, Vendor Number 034266; and Applied Construction Management, LLC, Vendor Number 013673. These contractors perform demolition or lot clearing services for Environmental Code Enforcement for individual projects of less than $50,000, based on competitive quotes. The request is being made in advance of the cumulative total of expenditures exceeding $50,000 this Fiscal Year for these vendors.
[Funding Source: Fund 103, Environmental Code Enforcement Fund, Cost Center 290101, Object Code 53401]
BACKGROUND:
Environmental Code Enforcement obtains three quotes from a pool of qualified contractors for the performance of demolition and lot clearing work, the estimated cost of which is below the mandatory bid amount of $50,000 throughout the year, as needed. The work is awarded based on the lowest quoted cost. The Demolition and Lot Clearing Contractors are qualified through a formal qualification process administered and maintained by the Office of Purchasing. Based on the current activity in FY14-15 it is anticipated that purchase order to Bellview Site Contractors Inc., Webster Construction, Inc., Common Area Solutions, LLC and Applied Construction Management, LLC will exceed a cumulative value of $50,000.
BUDGETARY IMPACT:
Funding: Fund 103, Environmental Code Enforcement Fund; Cost Center 290101; Object Code 53401
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.
IMPLEMENTATION/COORDINATION:
The Environmental Enforcement Officer identifies the work and obtains the quotes for the operations of demolition and lot clearing. The Office of Purchasing issues the Purchase Order.