Approving the Second of Two Possible One-Year Renewal Periods Related to PD 16-17.087, Gasoline and Diesel Fuel
From:
PAUL NOBLES, Purchasing Manager
Organization:
Asst County Administrator
CAO Approval:
RECOMMENDATION:
Recommendation Concerning Exercising the Second of Two Possible One-Year Renewal Periods Related to PD 16-17.087, Gasoline and Diesel Fuel - James Higdon, Division Manager, Public Works, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve the utilization of the second of two possible one-year renewal periods provided for under Section 2 of the Agreement for PD 16-17.087, Gasoline and Diesel Fuel, with Cougar Oil, Inc., retroactive to October 1, 2019.
Vendor/Contractor
Funding
Amount
Contract Number
Cougar Oil, Inc.
Fund 175, Transportation Fund;
Cost Center 210407, Fuel Distribution;
Object Code 55201, Operating Supplies
$6,500,000
PD 16-17.087
NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:
Fully Executed Agreement
BACKGROUND:
Invitation to Bid, PD 16-17.087, Gasoline and Diesel Fuel Delivery, was publicly noticed on September 11, 2017. The County entered into an Agreement with Cougar Oil, Inc., on April 5, 2018. Section 2 of the Agreement outlines the Term of the Agreement, which states that the first period of the Agreement will end September 30, 2018, and provides for up to two optional one-year renewal periods. The first renewal period covered from October 1, 2018 to September 30, 2019. This final renewal period will cover from October 1, 2019 to September 30, 2020.
BUDGETARY IMPACT:
Vendor/Contractor
Funding
Amount
Contract Number
Cougar Oil, Inc.
Fund 175, Transportation Fund;
Cost Center 210407, Fuel Distribution;
Object Code 55201, Operating Supplies
$6,500,000
PD 16-17.087
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Senior Assistant County Attorney, prepared the initial Agreement. The utilization of the renewal period as provided for in Section 2 of the Agreement does not require an Amendment to the Agreement.
PERSONNEL:
All work associated with this Recommendation was performed in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
Upon approval by the Board, the Office of Purchasing will communicate with the impacted department(s) as well as the firm, Cougar Oil, Inc., regarding the renewal.