Contract Award for Inmate Commissary and Banking Services
From:
PAUL NOBLES, Purchasing Manager
Organization:
Asst County Administrator
CAO Approval:
RECOMMENDATION:
Recommendation Concerning Contract Award for Inmate Commissary and Banking Services - William R. Powell, Director of Corrections, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Approve and authorize the County Administrator to sign a Revenue Agreement between Escambia County, Florida, and Keefe Commissary Network, LLC, for the Escambia County Jail, Work Release, and Work Annex, per the terms and conditions of PD 18-19.102, Inmate Commissary and Banking Services, for a negotiated commission rate of 51% to the County on all adjusted gross revenue, with an effective date of April 1, 2020;
For the purpose of this Agreement, Adjusted Gross Revenue is defined as the total amount of merchandise sold/issued to inmates on behalf of the County:
Minus Applicable Sales Tax
Minus the Cost of All “Indigent Items” Issued
Minus Non-Profit Items (stamps, stamped envelopes, etc.) Issued
B. Authorize the County Administrator to sign the Agreement for Secure Release Prepaid Debit Card Release between Escambia County and Keefe Commissary Network, LLC, authorizing the County to issue available inmate trust fund balances to the inmate at time of release; and
C. Authorize the County Administrator to sign the Payment Services Agreement between Escambia County and Keefe Commissary Network, LLC, authorizing the firm to handle certain cash and payment processing services on behalf of the County as it relates to the Inmate Commissary and Banking services.
Vendor/Contractor
Amount
Contract Number
Fund 111, Detention/Jail Commissary Fund; Revenue Account 342301
Revenue Account
PD 18-19.102
Fund 175, Transportation Trust Fund; Revenue Account 342302
Revenue Account
PD 18-19.102
Solicitation PD 18-19.102, Inmate Commissary and Banking Services, was published via Vendor Registry on August 28, 2019, and was issued to 30 registrants representing 21 firms. The solicitation was viewed by 38 firms and downloaded by 26 firms. On October 15, 2019, four firms submitted bid responses.
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
Proposal from Keefe Commissary Network, LLC
BACKGROUND:
Solicitation PD 18-19.102, Inmate Commissary and Banking Services was published via Vendor Registry on August 28, 2019, and was issued to 30 registrants representing 21 firms. The solicitation was viewed by 38 firms and downloaded by 26 firms. On October 15, 2019, four firms submitted bid responses.
The Selection Committee Ranked the short-listed firms, in the following order:
1. Keefe Commissary Network, LLC;
2. Aramark Correctional Services, LLC; and
3. Oasis Management Systems, Inc.
On December 4, 2019, the Selection Committee negotiated a best and final offer from Keefe Commissary Network, LLC, providing for a negotiated commission rate of 51% to the County on all adjusted gross revenue.
BUDGETARY IMPACT:
Vendor/Contractor
Amount
Contract Number
Fund 111, Detention/Jail Commissary Fund; Revenue Account 342301
Revenue Account
PD 18-19.102
Fund 175, Transportation Trust Fund; Revenue Account 342302
Revenue Account
PD 18-19.102
LEGAL CONSIDERATIONS/SIGN-OFF:
Agreement prepared by Kristin Hual, Senior Assistant County Attorney.
Agreement for Secure Release and Payment Services Agreement prepared by Keefe Commissary Network, LLC, and approved by Kristin Hual, Senior Assistant County Attorney.
PERSONNEL:
All work associated with this Recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Agreement. The Corrections Department will be the Contract Administrator for the Agreement.
Attachments
Solicitation with Addenda
Final Ranking Score Sheets (Includes Short-List Scores)