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County Administrator's Report 10. 10.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	09/01/2016
Issue: Recommendation Concerning a Change Order to Tractor & Equipment Co., Inc.
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Change Order to Tractor & Equipment Co., Inc. - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute Change Order #3 to Tractor & Equipment Co., Inc., for the continued purchase of necessary labor, repair, and proprietary parts for heavy equipment:

Department:	Public Works Road Department
Division:	Fleet
Type:	Addition
Amount:	$11,000
Vendor:	Tractor & Equipment Co., Inc.
Purchase Order (PO) #:	160120
Change Order (CO) #:	3
Cost Center for CO:	210405
Original PO Amount:	$25,000
Cumulative Amount of Change Orders:	$45,000
New PO Total:	$70,000

[Funding Source: Fund 175, Transportation Trust Fund, Cost Center 210405, Object Code 54601]

BACKGROUND:

In October 2015, Purchase Order #160120 was issued to Tractor and Equipment Co., Inc., to include labor, repair and replacement of proprietary parts for heavy equipment. Change Orders #1 and #2 were to increase funds for the continued repair and purchase of parts for proprietary equipment. This recommended Change Order (#3) will increase funds in an amount estimated to facilitate repairs through the remainder of the fiscal year. The additional funds are needed in response to more than expected repairs of wheeled and track excavating equipment utilizing ground engagement/cutting tools in road maintenance, drainage, and right-of-way operations.

BUDGETARY IMPACT:

Funding is available in Fund 175, Transportation Trust Fund, Cost Center 210405, Object Code 54601.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with the provisions of The Escambia County Florida Code of Ordinances, Chapter 46, Finance, Article II, Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Original P.O.160120
P.O. 160120-1
P.O. 160120-2