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  County Administrator's Report     10. 14.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/01/2016  
Issue:    Local Agency Program (LAP) Supplemental Agreement for Repairs to Johnson Avenue
From: Joy D. Blackmon, P.E.
Department: Public Works  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the State of Florida Department of Transportation Local Agency Program Supplemental Agreement Between the Florida Department of Transportation and Escambia County for East Johnson Avenue - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the State of Florida Department of Transportation Local Agency Program (LAP) Supplemental Agreement between the Florida Department of Transportation and Escambia County to construct repairs to a stormwater system along a portion of East Johnson Avenue, beginning at Hitchcock Road and continuing east approximately 1/4 mile to the Gulf Power easement:

A. Approve the State of Florida Department of Transportation LAP Supplemental Agreement between the Florida Department of Transportation and Escambia County for East Johnson Avenue; and

B. Adopt the Resolution authorizing the Chairman to sign the LAP Supplemental Agreement.

In the original LAP agreement, the County was responsible for $41,633.  The County's portion will increase $1,215, to $42,848, as a result of higher than anticipated construction costs.

[Funding Source:  Fund 352, "LOST III"]
BACKGROUND:
This project is a result of damage that occurred during the April 2014 rainfall event. The Agreement is to fund the construction of this project, which includes drainage repairs to the stormwater system located along East Johnson Avenue from Hitchcock Road, approximately 1/4 mile to the Gulf Power easement. 

The original agreement executed by the Florida Department of Transportation (FDOT) and County was for a project total of $230,400, of which FDOT agreed to fund $188,767, with $41,633 contributed by the County.

The project total increased to $238,044 when the bids were opened and reviewed by FDOT staff, as all of the bids were higher than anticipated.

FDOT has agreed to increase their participation in this project cost by $6,429, to a total of $195,196. The County's responsibility has increased by $1,215, to a new total of $42,848.
BUDGETARY IMPACT:
FDOT will reimburse the County up to $195,196.00 for expenses related to the construction of the project, and the County will be responsible for $42,848.00, an increase of $1,215.00. A supplemental budget amendment will be prepared by the Office of Management and Budget to recognize the funding for the LAP Agreement.

The original agreement was for a total of $230,400.00, of which FDOT agreed to fund up to $188,767.00; the County was responsible for $41,633.00.

Funding is available in Fund 352, LOST III.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed and signed off on the Agreement and the Resolution.
PERSONNEL:
No new personnel will be required.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires Board approval of all Agreements.
IMPLEMENTATION/COORDINATION:
County staff will coordinate with FDOT staff during construction of the project.

Attachments
LAP Agreement
Nov. 5, 2015 Resolution
Supplemental Agreement
2016 Resolution

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