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  County Administrator's Report     10. 15.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/01/2016  
Issue:    Local Agency Program (LAP) Supplemental Agreement for Repairs to Gulf Beach Highway
From: Joy D. Blackmon, P.E.
Department: Public Works  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the State of Florida Department of Transportation Local Agency Program Supplemental Agreement between the Florida Department of Transportation and Escambia County, Florida, for Gulf Beach Highway - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the State of Florida Department of Transportation Local Agency Program (LAP) Agreement between the Florida Department of Transportation and Escambia County, to construct repairs to the stormwater system along a portion of Gulf Beach Highway [County Road (CR) 292A] between Ponte Verde Road and Longwood Drive:

A. Approve the State of Florida Department of Transportation LAP between the Florida Department of Transportation and Escambia County for repairs to the stormwater system along a portion of Gulf Beach Highway CR 292A; and 

B. Adopt the Resolution authorizing the Chairman to sign the State of Florida Department of Transportation LAP Agreement.

In the original LAP Agreement, the County was responsible for $24,398.  The County's portion will increase $24,776, to a total of $49,174, as a result of higher than anticipated construction costs. 

[Funding Source:  Fund 352, "LOST III"]
BACKGROUND:
This project is a result of damages that occurred during the April 2014 rainfall event. The Agreement is to fund the construction and construction inspection services for this project, which includes drainage repairs to the stormwater system located along Gulf Beach Highway (CR 292A) between Ponte Verde Road and Longwood Drive.

The original agreement executed by the FDOT and the County was for a project total of $135,018.00, of which FDOT agreed to fund $110,620.00, with $24,398.00 contributed by the County.

The project total increased to $273,190.00 when the bids were opened and reviewed by FDOT staff, as all of the estimates were higher than anticipated.

FDOT has agreed to increase their participation in this project cost by $113,396.00, to a total of $224,016.00. The County's responsibility has increased by $24,776.00 to a new total of $49,174.00.


Construction is anticipated to begin October 2016.

BUDGETARY IMPACT:
The Department will reimburse the County up to $224,016.00 for expenses related to the construction of the project, and the County will be responsible for $49,174.00, an increase of $24,776.00. A supplemental budget amendment will be prepared by the Office of Management and Budget to recognize the funding for the LAP Agreement.

The original agreement was for a total of $135,018.00, of which FDOT agreed to fund up to $110,620.00; the County was responsible for $24,398.00.

Funding is available in Fund 352, "LOST III".
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed and signed off on the Agreement and the Resolution.
PERSONNEL:
No new personnel will be required.
POLICY/REQUIREMENT FOR BOARD ACTION:
Board policy requires Board approval of all Agreements.
IMPLEMENTATION/COORDINATION:
County staff will coordinate with FDOT staff during construction of the project.

Attachments
LAP Agreement
Nov. 5, 2015 Resolution
Supplemental Agreement
2016 Resolution

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