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  County Administrator's Report     10. 17.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/01/2016  
Issue:    Contract Award for Design Services for Escambia County Beachside Restrooms and Boardwalk
From: Claudia Simmons
Department: Asst County Administrator  
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Contract Award for Design Services for Escambia County Beachside Restrooms and Boardwalk - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and STOA International/Florida, Inc., per the terms and conditions of PD 15-16.071, Design Services for Escambia County Beachside Restrooms and Boardwalk, for a lump sum of $71,103, for basic services and reimbursable expenses of $13,750, providing a total of $84,853.

[Funding:  Fund 352, Lost III, Cost Center 110274, Object Code 56301, Project Code 16PF3614]

BACKGROUND:
At its regular meeting on May 5, 2016, the Board reviewed and approved the Interlocal Agreement authorizing PIIF funds from the Santa Rosa Island Authority (SRIA) in the amount of $300,000 to be spent for the design and construction of a new Gulfside public restroom facility on Pensacola Beach. The location of the facility is anticipated to be south of CR 399 (Via De Luna Drive) at the existing dune walkover across from Portofino Condos. The project will entail the reconstruction of the dune walkover as well as an observation platform.

County Staff will manage the project from design solicitation through construction completion.  It is anticipated that a maintenance agreement will be drafted and executed between Escambia County and Portofino Island Resort prior to construction completion. The maintenance agreement will establish a term length for maintenance, daily maintenance operations, and times of day for the facility to be locked and unlocked. 

The SRIA Board and Gary Work as Trustee for the Pensacola Beach Land Trust have also executed the 8th Interim Agreement (Design and Construction of a Gulfside Public Restroom Facility and New Boardwalk with Observation Platform Across County Road 399 from the Portofino Condominiums on Pensacola Beach).

Requests for Letters of Interest, PD 15-16.071, Design Services for Escambia County Beachside Restrooms and Boardwalk, was publicly noticed in the Pensacola News Journal on Monday, June 20, 2016, in addition to being sent to two hundred and fifty eight firms. Responses were received from five firms on Wednesday, July 6, 2016. Discussions were held with three firms on Friday, July 22, 2016.   The selection committee ranked the firms in the following order:
  1. STOA International/Florida Inc.
  2. DAG Architects
  3. Dalrymple Sallis Architecture
Negotiations were held with STOA International/Florida Inc. on Monday, August 08, 2016, Wednesday, August 10, 2016 and Monday, August 15, 2016 resulting with a final negotiated total fee of $84,853.
BUDGETARY IMPACT:

[Funding: Fund Lost III 352, Cost Center 110274, Object Code 56301, Project Code 16PF3614]

LEGAL CONSIDERATIONS/SIGN-OFF:

Attorney Standard Form of Contract, Form G: Consulting Services for Stand Alone Projects.

PERSONNEL:

All work associated with this recommendation was done in-house and no additional staff was required.

POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

At its regular meeting on May 5, 2016, the Board reviewed and approved the Interlocal Agreement authorizing PIIF funds from the Santa Rosa Island Authority (SRIA) in the amount of $300,000 to be spent for the design and construction of a new Gulfside public restroom facility on Pensacola Beach. The location of the facility is anticipated to be south of CR 399 (Via De Luna Drive) at the existing dune walkover across from Portofino Condos. The project will entail the reconstruction of the dune walkover as well as an observation platform.

County Staff will manage the project from design solicitation through construction completion.  It is anticipated that a maintenance agreement will be drafted and executed between Escambia County and Portofino Island Resort prior to construction completion. The maintenance agreement will establish a term length for maintenance, daily maintenance operations, and times of day for the facility to be locked and unlocked. 

The SRIA Board and Gary Work as Trustee for the Pensacola Beach Land Trust have also executed the 8th Interim Agreement (Design and Construction of a Gulfside Public Restroom Facility and New Boardwalk with Observation Platform Across County Road 399 from the Portofino Condominiums on Pensacola Beach).

Requests for Letters of Interest, PD 15-16.071, Design Services for Escambia County Beachside Restrooms and Boardwalk, was publicly noticed in the Pensacola News Journal on Monday, June 20, 2016, in addition to being sent to two hundred and fifty eight firms. Responses were received from five firms on Wednesday, July 06, 2016. Discussions were held with three firms on Friday, July 22, 2016.   The selection committee ranked the firms in the following order:
  1. STOA International/Florida Inc.
  2. DAG Architects
  3. Dalrymple Sallis Architecture
Negotiations were held with STOA International/Florida Inc., on Monday, August 08, 2016, Wednesday, August 10, 2016 and Monday, August 15, 2016 resulting with a final negotiated total fee of $84,853.
IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the Attorney's Standard Form of Contract, Form G: Consulting Services for Stand Alone Projects.


Attachments
Agreement with Exhibits

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