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  County Administrator's Report     10. 13.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/01/2016  
Issue:    Change Order for Charles Neely Corp DBA PR Chemical and Paper Supply for Public Works Department - Pensacola Beach
From: Joy D. Blackmon, P.E.
Department: Public Works  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Change Order for Charles Neely Corporation, DBA PR Chemical and Paper Supply, for Cleaning Supplies and Paper Products for the Public Works Department, Pensacola Beach Division - Joy D. Blackmon, P.E., Public Works Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order to Charles Neely Corporation, DBA PR Chemical and Paper Supply, for cleaning supplies and paper products for the Public Works Department - Pensacola Beach Division:

 
Department: Public Works
Division: Pensacola Beach
Type: Addition
Amount: $15,000
Vendor: Charles Neely Corporation DBA PR Chemical and Paper Supply
Project Name: Cleaning Supplies and Paper Products
Contract: PD 13-14.046
PO No.: 160286
CO No.: 2
Original Award Amount: $45,000
Cumulative Amount of Change Orders through this CO: $19,500
New Contract Total: $64,500

[Funding Source:  Fund 001, General Fund, Cost Center 211401, Object Code 55201]
BACKGROUND:
Meeting in regular session on June 3, 2014, the Board awarded a three-year contract, PD 13-14.046, Laundry and Cleaning Supplies and Inmate Goods Contract, and approved the Agreement for Laundry and Cleaning Supplies, PD 13-14.046, with options for 12-month extensions, for a term not to exceed 66 months, to the following vendors:  Charles Neely Corporation-PR Chemical and Paper Supply, Supreme Paper Supplies, Bobbie Graves Supply Company, Inc., and Bob Barker Company, Inc.

The Public Works Department - Pensacola Beach utilizes this contract to purchase cleaning supplies and paper products for Pensacola Beach. A Purchase Order was issued on October 12, 2015, for $45,000, and a change order issued on June 28, 2016 for $4,500. 

This Change Order, #2, for $15,000, increases the Purchase Order to an amount over $50,000, which requires Board approval.
BUDGETARY IMPACT:
Funds for this project are available in Fund 001 "General Fund", Cost Center 211401, Object Code 55201.
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.
IMPLEMENTATION/COORDINATION:
Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing.

Attachments
Agreement 13-14.046
Original PO 160286
Change Order 1
Board Action 060314

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