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County Administrator's Report 10. 13.

BCC Regular Meeting

Technical/Public Service Consent

Meeting Date:	09/01/2016
Issue: Amendments to the Signal Response and Street and Navigation Light Agreements
From:	Joy D. Blackmon, P.E.
Department:	Public Works
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Amendment to Agreement Relating to Signal Response Maintenance and Construction and Amendment to Agreement Relating to Maintenance of Street and Navigation Lights - Joy D. Blackmon, P.E., Public Works Department Director

That the Board take the following action concerning the Amendment to Agreement Relating to Signal Response Maintenance and Construction, PD 12-13.049, and Amendment to Agreement Relating to Maintenance of Street and Navigation Lights, PD 12-13.048:

A. Approve and authorize the Chairman to sign the Amendment to Agreement Relating to Signal Response Maintenance and Construction, PD 12-13.049, to extend the term of the Agreement for an additional 60 days; and

B. Approve and authorize the Chairman to sign the Amendment to Agreement Relating to Maintenance of Street and Navigation Lights, PD 12-13-048, to extend the term of the Agreement for an additional 30 days.

BACKGROUND:

Meeting in regular session on September 5, 2013, the Board approved the aforementioned contracts to Ingram Signalization, Inc., for a period of three years, beginning October 1, 2013, through September 30, 2016. Escambia County Transportation and Traffic Operations (TTO) staff have thoroughly vetted the two Agreements and have provided extensive modifications to each. The review of these Agreements led to TTO staff separating the Signal Maintenance and Response and the Traffic Signalization Construction efforts detailed in the Signal Response Contract into two separate Agreements, creates a third Agreement, which will help staff to efficiently monitor and manage the contracts.

Due to the detailed scrutiny and subsequent modification of the Signal Response Agreement, the solicitation did not occur until later than expected, which in turn shifted the Board approval of the Agreements to the next regularly-scheduled meeting date on September 22, 2016. Because a Notice to Proceed (NTP) to the awarded contractor(s) will likely not occur until after September 30, 2016, staff is requesting that the Agreements be amended for time - the Navigation and Street Lights Agreement to add 30 days, and the Signal Response Agreement to add 60 days.

BUDGETARY IMPACT:

N/A

LEGAL CONSIDERATIONS/SIGN-OFF:

Kristin Hual, Assistant County Attorney, prepared and signed both Amendments.

PERSONNEL:

No additional personnel will be required.

POLICY/REQUIREMENT FOR BOARD ACTION:

TBD

IMPLEMENTATION/COORDINATION:

Upon approval of the time extensions, TTO staff will coordinate with Ingram Signalization.

Attachments
Signal Response Amendment
Navigation_Amendment
Sig Response BCC Mins
Navigation BCC Mins