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  County Administrator's Report     10. 18.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/01/2016  
Issue:    Contract Award for East Johnson Stormwater Repair Project
From: Claudia Simmons
Department: Asst County Administrator  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a Contract Award for East Johnson Stormwater Repair Project - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Southern Utility Company, Inc., per the terms and conditions of PD 15-16.052, East Johnson Stormwater Repair Project, for a lump sum of $238,043.
 
[Funding:  Fund 352, FDOT LAP Agreement, Cost Center 210117, Object Code 56301, Project #16EN3454 - $195,196;
Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #16EN3454 - $42,847; Total $238,043]
BACKGROUND:
The East Johnson Avenue Stormwater Repair Project consists of repairing the storm sewer trunk line along East Johnson Avenue from Hitchcock Road to 600' east of Forge Lane that was damaged in the April 2014 flood event.  This project consists of:
  • Upsizing the existing trunk line to a single 30 inch pipe system to the outfall,
  • Replacing the existing headwall located at the outfall with a new side drain mitered end section to increase safety,
  • Upsizing the existing driveway culvert located at the outfall to a 30 inch pipe with mitered end sections,
  • Providing ditch grading along the project,
  • Plugging the existing curb inlet located on the south side of Johnson Ave, west of Airway Drive, to divert approximately 5 cubic feet per second to the existing Crystal Wells Regional Pond and eliminate the potential for pond discharges during severe storm events and
  • Removing and replacing approximately 95 linear feet of sidewalk.
This is an FDOT Local Agency Program (LAP) Emergency Repair Project and will be submitted to FDOT for reimbursement.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 30, 2016.  A Mandatory Pre-Solicitation Conference was held on Tuesday, June 14, 2016.  Fifteen firms were represented at that meeting.  Bids were received from six contractors on Thursday, July 7, 2016.  Southern Utility Company, Inc. is the low bidder.
BUDGETARY IMPACT:
[Funding:  Fund 352 FDOT LAP Agreement, Cost Center 210117, Object Code 56301, Project #16EN3454 $195,196
Fund 352 LOST III, Cost Center 210107, Object Code 56301, Project #16EN3454 $42,847
Total $238,043]
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage, revised and approved by Kristin Hual, Assistant County Attorney.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

The East Johnson Avenue Stormwater Repair Project consists of repairing the storm sewer trunk line along East Johnson Avenue from Hitchcock Road to 600' east of Forge Lane that was damaged in the April 2014 flood event. This project consists of:
  • Upsizing the existing trunk line to a single 30 inch pipe system to the outfall. 
  • Replacing the existing headwall located at the outfall with a new side drain mitered end section to increase safety.
  • Upsizing the existing driveway culvert located at the outfall to a 30 inch pipe with mitered end sections.
  • Providing ditch grading along the project.
  • Plugging the existing curb inlet located on the south side of Johnson Ave, west of Airway Drive, to divert approximately 5 cubic feet per second to the existing Crystal Wells Regional Pond and eliminate the potential for pond discharges during severe storm events and
  • Removing and replacing approximately 95 linear feet of sidewalk.
This is an FDOT Local Agency Program (LAP) Emergency Repair Project and will be submitted to FDOT for reimbursement.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Monday, May 30, 2016.  A Mandatory Pre-Solicitation Conference was held on Tuesday, June 14, 2016.  Fifteen firms were represented at that meeting.  Bids were received from six contractors on Thursday, July 7, 2016.  Southern Utility Company, Inc. is the low bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney Standard Form of Contract, Form D: Road/Drainage, revised and approved by Kristin Hual, Assistant County Attorney and Purchase Order.

Attachments
FDOT Signed Concurrence
Agreement
Recommendation to Award Determination Checklist
Bid Tab Recommended

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