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  County Administrator's Report     10. 19.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 09/01/2016  
Issue:    Contract Award for CR 292A Gulf Beach Highway Drainage Repair Project
From: Claudia Simmons
Department: Asst County Administrator  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for CR 292A Gulf Beach Highway Drainage Repair Project - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Site and Utility, LLC, per the terms and conditions of PD 15-16.050, CR 292A Gulf Beach Highway Drainage Repair Project, for a lump sum of $273,190.
 
[Funding:  Fund 352, FDOT LAP Agreement, Cost Center 210118, Object Code 56301, Project #16EN3462 $224,016; 
Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project #16EN3462 $49,174; Total $273,190]
BACKGROUND:
The CR 292A Gulf Beach Highway Drainage Repair Project consists of repairing failures along a storm sewer pipe on Gulf Beach Highway between Ponte Verde Road and Longwood Drive Hitchcock Road that occurred during the April 2014 flood event. Repairs include, but are not limited to:
 
  • Removing and Replacing approximately 930 LF of storm sewer pipe
  • Removing and Replacing approximately (4) ditch bottom inlets
  • Removing and Replacing approximately 500 SY of concrete driveway and
  • Removing and Replacing approximately 800 LF of sidewalk

This is an FDOT Local Agency Program (LAP) Emergency Repair Project and will be submitted to FDOT for reimbursement.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Tuesday, May 31, 2016. A Mandatory Pre-Solicitation Conference was held on Tuesday, June 14, 2016.  Twelve firms were represented at that meeting. Bids were received from four contractors on Wednesday, July 6, 2016.  Site and Utility, LLC is the low bidder.
BUDGETARY IMPACT:
[Funding:  Fund 352, FDOT LAP Agreement, Cost Center 210118, Object Code 56301, Project #16EN3462 $224,016
Fund 352 LOST III, Cost Center 210107, Object Code 56301, Project #16EN3462 $49,174
Total $273,190]
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage, revised and approved by Kristin Hual, Assistant County Attorney.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

The CR 292A Gulf Beach Highway Drainage Repair Project consists of repairing failures along a storm sewer pipe on Gulf Beach Highway between Ponte Verde Road and Longwood Drive Hitchcock Road that occurred during the April 2014 flood event. Repairs include, but are not limited to:
Removing and Replacing approximately 930 LF of storm sewer pipe
Removing and Replacing approximately (4) ditch bottom inlets
Removing and Replacing approximately 500 SY of concrete driveway and
Removing and Replacing approximately 800 LF of sidewalk
This is an FDOT Local Agency Program (LAP) Emergency Repair Project and will be submitted to FDOT for reimbursement.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal in Tuesday, May 31, 2016. A Mandatory Pre-Solicitation Conference was held on Tuesday, June 14, 2016. Twelve firms were represented at that meeting. Bids were received from four contractors on Wednesday, July 6, 2016. Site and Utility, LLC is the low bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney Standard Form of Contract, Form D: Road/Drainage, revised and approved by Kristin Hual, Assistant County Attorney and Purchase Order.

Attachments
Recommendation to Award Determination Checklist
FDOT Signed Concurrence
Bid Tabulation
Agreement

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