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County Administrator's Report 9. 9.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	06/18/2020
Issue: Approve Corrections PC Hardware Blanket PO with Dell Marketing LP
From:	William Powell
Department:	Corrections
CAO Approval:

RECOMMENDATION:

Recommendation Concerning a Purchase Order to Dell Marketing, LP - William R. Powell, Director of Corrections

That the Board take the following action:

A. Authorize the County to utilize the State of Florida, Department of Management Services, Contract Number 43211500-WSCA-15-ACS, in accordance with Escambia County, Florida, Code of Ordinances, Chapter 46, Article II, Section 46-44, Application; Exemptions; and Section 46-64, Board Approval; and

B. Authorize the issuance of a Blanket Purchase Order, in conjunction with the Office of Purchasing for the purchase of new personal computers and other hardware to replace existing equipment for the Corrections Department of Escambia County, Florida, to Dell Marketing LP, in the sum of $185,000, according to the specifications outlined in Contract # 43211500-WSCA-15-ACS.

Vendor/Contractor	Amount	Contract Number
Dell Computing Company Replacement of Equipment using Standard Hardware Catalog Vendor # 040517 Cost Center: 270102/55201	$185,000	Contract # 43211500-WSCA-15-ACS Effective April 1, 2020, and is renewed through July 31, 2021

The Corrections Department will use this Blanket Order to replace approximately 225 outdated PC devices and 60 monitors. All orders will be placed by IT using the standard hardware catalog.

Escambia County BOCC Standard Hardware Catalog:

Description		New Quote
Dell 3070 Mini Std Desktop	I5, 8GB Ram, SSD, 3yr Basic	$ 681.73
Dell 3630 CAD Desktop	I5, 16GB Ram, SSD, 3yr Basic	$ 919.99
Dell 5820 Adv. Workstation	I5, 32GB Ram, SSD, 3yr Basic	$1,420.31
Dell 3390 13” 2 in 1 Tablet	I5, 8GB Ram, SSD, 3yr PS+	$ 905.22
Dell 5500 15” Laptop	I5, 8GB Ram, SSD, 3yr Basic	$ 958.23
Dell Tablet Dock	WD 19 90	$ 169.99
Dell 22” Monitor		$ 149.99
Dell 27” Monitor		$ 207.89

[Funding: Fund 001, General Fund, Cost Center 290401, Object Code 55201]

BACKGROUND:

The Recommendation will be for allocating funds to replace old and aging equipment within Escambia County Corrections Department. The Corrections Department will use this Blanket Order to replace outdated PC devices. All orders will be placed by IT using our standard hardware catalog.

BUDGETARY IMPACT:

The Recommendation will be for allocating $185,000 towards replacing of old and aging equipment within Escambia County Corrections.

[Funding: Fund 001, General Fund, Cost Center 290401, Object Code 55201, Operating Supplies]

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida. Chapter 46, Finance, Article II Purchases and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval, the Purchasing Department will create a Blanket Purchase Order with Dell Marketing, LP, and work to replace the old and aging equipment within Escambia County.

Attachments
Corrections PC's List
Quote