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County Administrator's Report 9. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Reallocation of Capital Improvement Program Funds for Perdido Key Multi-Use Trail East - Joy Jones, P.E., Engineering Department Director
That the Board take the following action concerning the Reallocation of Capital Improvement Program Funds for Perdido Key Multi-Use Trail East:
A. Approve the reallocation of project savings from the Perdido Key Pedestrian Crossings Project to fund the final engineering design phase of the east segment of Perdido Key Multi-Use Trail, in the amount of $47,338.98; and
B. Approve the issuance of a Purchase Order to L&W Engineering, Inc. d/b/a Inovia Consulting Group, on Contract PD 02-03.79, Professional Services, in the amount of $47,338.98, to complete the 100% (Final) Engineering Design Scope.
| Vendor/Contractor |
Funding |
Amount |
Contract Number |
L&W Engineering, Inc.
d/b/a Inovia Consulting Group |
Fund 353, Local Option Sales Tax (LOST) IV, Account 110102, Commission District 2 Discretionary Funds |
$47,338.98 |
PD 02-03.79 |
This project is located in Commission District 2. |
| BACKGROUND: |
Perdido Key Multi-Use Trail design is currently at 90% design for the two segments from the Alabama State Line to Gongora Drive as delivered from the Florida Department of Transportation (FDOT).
This east segment (3.49 miles), is expected to be funded with RESTORE Pot 1 funding as approved by the Board on November 18, 2019. Response from the United States Treasury is expected summer 2020. L&W Engineering, Inc. d/b/a Inovia Consulting Group, has prepared a negotiated scope and fee of $47,338.98, to bring the design of these plans to 100% completion, including utility coordination, environmental permitting, bidding, and project close-out certifications. L&W Engineering, Inc. d/b/a Inovia Consulting Group, became an approved vendor on May 7, 2020.
In March 2020, the Perdido Key Crosswalks Project (5 locations) was completed, under budget by approximately $87,280.00. Approval of this Recommendation will allow staff to reallocate the necessary funds from the Perdido Key Crosswalks Project to the Engineering Design Phase of the East Segment of the Perdido Key Multi-Use Trail Project. |
| BUDGETARY IMPACT: |
| Vendor/Contractor |
Funding |
Amount |
Contract Number |
L&W Engineering, Inc.
d/b/a Inovia Consulting Group |
Fund 353, Local Option Sales Tax (LOST) IV, Account 110102, Commission District 2 Discretionary Funds |
$47,338.98 |
PD 02-03.79 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
Prioritization of Capital Improvement Projects is at the discretion of the Board.
In addition, this Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. Per the guidance received at the October 3, 2019, Board meeting, all purchases over $25,000 must be approved by the Board. |
| IMPLEMENTATION/COORDINATION: |
Upon Board approval of this request, a Budget Amendment will be forwarded to the Office of the Management and Budget to reallocate the funds to Perdido Key Multi-Use Trail for these design services.
In addition, Engineering Department staff will work with the Purchasing Office staff to prepare a Purchase Order. |
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