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County Administrator's Report 11. 25.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Exercising the First of Two Possible One-Year Renewal Periods for PD 18-19.041, Inmate Goods and Cleaning Supplies - William R. Powell, Department Director, Escambia County Corrections, through Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board take the following action:
A. Approve the first of two possible one-year renewals for an Indefinite Quantity, Indefinite Delivery, Multiple Awards Contract for PD 18-19.041, Inmate Goods and Cleaning Supplies, for a term of 12 months, effective August 1, 2020, for the Agreements between Escambia County and the following firms that did not request a price increase:
- Charm-Tex;
- Dees Paper Company, Inc.;
- Hill Manufacturing Company, Inc.;
- Supreme Paper Supplies, LLC.
B. Approve the first of two possible one-year renewals for an Indefinite Quantity, Indefinite Delivery, Multiple Awards Contract for PD 18-19.041, Inmate Goods and Cleaning Supplies, for a term of 12 months, effective August 1, 2020, for the Agreements between Escambia County and the following firms that requested price increases for some of the 374 items on the price list. These increases were reviewed and approved by the Corrections Department:
- Bob Barker Company, Inc., asked for changes to 255 items which, if all items were ordered from Bob Barker, would result in an estimated increase in pricing of 4.2% ($2,119.10);
- Charles Neely Corporation d/b/a PR Chemical and Paper Supply, asked for price changes on just three items which, if all three were ordered from this firm would result in an increase of 1.8% ($486.60);
- Interboro Packaging Corporation requested a price increase for three items which, if all three items were ordered from this firm would result in an increase of 14.9% but is only $113.11; and
- Merchants Paper Company, Inc., requested a price increase for nine items which, if all nine were ordered from this firm would result in an increase of 1.9% ($249.59).
| Vendor |
Funding |
Solicitation |
- Bob Barker Company, Inc.
- Charm-Tex
- Charles Neely Corporation d/b/a PR Chemical and Paper Supply
- Dees Paper Company, Inc.
- Hill Manufacturing Company, Inc.
- Interboro Packaging Corporation
- Merchants Paper Company, Inc.
- Supreme Paper Supplies, LLC
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Fund 175, Transportation Trust Fund;
Cost Center 290202, Care & Custody;
Object Code 55201, Operating Supplies |
PD 18-19.041 Inmate Goods and Cleaning Supplies |
Fund 175, Transportation Trust Fund;
Cost Center 290205, Inmate Commissary;
Object Code 55201, Operating Supplies |
Fund 111, Detention/Jail Commissary;
Cost Center 290406, Jail/Commissary;
Object Code 55201, Operating Supplies |
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Fund 001, General Fund;
Cost Center 290402, Inmate Medical;
Object Code 55201, Operating Supplies |
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Original Agreements Fully Executed (One each for the eight firms listed above)
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| BACKGROUND: |
| An Invitation to Bid PD 18-19.041, Inmate Goods and Cleaning Supplies, was publicly noticed on May 6, 2019, and was distributed via Vendor Registry to 120 firms. The solicitation was viewed and downloaded by 70 firms. Responses were received from nine responsive bidders on June 6, 2019, and prices from all nine are accepted by the Corrections Department. The Inmate Goods and Cleaning Supplies agreement will be used by the Corrections Department to obtain pricing for products utilized throughout the year based on the bid amounts from each firm. The initial award of this contract does not guarantees the issuance of a Purchase Order. The Bid Form Unit Price List will be used to determine the lowest cost associated with an item and Purchase Orders will be issued to the lowest contractor bid capable of meeting the needs and schedule for delivery of a product. |
| BUDGETARY IMPACT: |
| Vendors |
Funding |
Solicitation |
Amount |
- Bob Barker Company, Inc.
- Charm-Tex
- Charles Neely Corporation d/b/a PR Chemical and Paper Supply
- Dees Paper Company, Inc.
- Hill Manufacturing Company, Inc.
- Interboro Packaging Corporation
- Merchants Paper Company, Inc.
- Supreme Paper Supplies, LLC
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Fund 175, Transportation Trust Fund;
Cost Center 290202, Care & Custody;
Object Code 55201, Operating Supplies |
PD 18-19.041 Inmate Goods and Cleaning Supplies |
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Fund 175, Transportation Trust Fund;
Cost Center 290205, Inmate Commissary;
Object Code 55201, Operating Supplies |
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Fund 111, Detention/Jail Commissary;
Cost Center 290406, Jail/Commissary;
Object Code 55201, Operating Supplies |
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Fund 001, General Fund;
Cost Center 290401, Detention;
Object Code 55201, Operating Supplies |
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Fund 001, General Fund;
Cost Center 290402, Inmate Medical;
Object Code 55201, Operating Supplies |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Agreements prepared by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| The Corrections Department will administer the Inmate Goods and Cleaning Supplies Agreement while the Office of Purchasing will issue the Agreements and the Purchase Orders. |
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