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  County Administrator's Report     14. 9.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 11/17/2016  
Issue:    Federally-Funded Subaward and Agreement, Contract Number 17-FG-P9-01-27-01-090
From: Mike Weaver
Department: Public Safety  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning a State of Florida, Division of Emergency Management Federally-Funded Subaward and Grant Agreement - Michael D. Weaver, Public Safety Department Director

That the Board take the following action regarding the Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-P9-01-27-01-090:

A. Rescind the Board's action on July 7, 2016, approving the original Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-XX-01-27-01-090, and the authorization of the Board Chair or Vice Chair to execute the Agreement as referenced in Board's Meeting Minutes as item CAR II-7;

B. Approve the original revised State of Florida, Division of Emergency Management (FDEM), Federally-Funded Subaward and Grant Agreement, Contract Number 17-FG-P9-01-27-01-090, providing funds in the amount of $106,011, to assist in enhancing the daily and emergency operations of the Escambia County Division of Emergency Management and to assist in the local disaster planning and community outreach efforts of the Division, for the period July 1, 2016 through June 30, 2017;

C. Authorize the Chairman or Vice-Chairman to execute the Subaward and Grant Agreement; and

D. Authorize Michael D. Weaver, Public Safety Department Director, to execute and certify each grant quarterly report, reimbursement request, grant closeout report, and any subsequent grant documents required to implement this grant as follows:

"By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award.  I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Sections 1001 and Title 31, Sections 3729-3730 and 3801-3812)."

The County Attorney's Office has requested that the Board be made aware of the following language in the Agreement:

Section (22) Mandated Conditions, subsection b, that "This Agreement shall be construed under the laws of the State of Florida, and venue for any action arising out of this Agreement shall be in the Circuit Court of Leon County."

[Funding:  Fund 110, Other Grants and Projects Fund, Cost Center 330409]
BACKGROUND:
As a result of additional language being added to the original agreement by the State of Florida after the Board approved and signed the original version of the Agreement, the original Board action and agreement are being rescinded and the new state REVISED version of the Agreement is being presented to the Board for approval and signature.

Federal funds are provided to assist local governments with the means to successfully manage and operate an Emergency Management Program by enhancing county emergency management plans and programs that are consistent with the State Comprehensive Emergency Management Plan and Program (reference Rule Chapter 27P-6, Florida Administrative Code and Chapter 252, Florida Statutes).  These funds require a dollar-for-dollar match that is applied against current Escambia County Division of Emergency Management's budget.  This Agreement is providing funds in the amount of $106,011, with a contract period of July 1, 2016 through June 30, 2017. 
BUDGETARY IMPACT:
The grant funds are designed as an operational, planning, training, and exercise cost reimbursement to the Escambia County Division of Emergency Management with a non-federal dollar-for-dollar match requirement.  The current General Fund budget identified for the Escambia County Division of Emergency meets the match requirement.  No additional matching funds are required to be identified to implement this grant.
LEGAL CONSIDERATIONS/SIGN-OFF:
Kristin Hual, Assistant County Attorney, has reviewed the agreement and approved it as to form and legal sufficiency.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
Board of County Commissioner's Policies require grant agreements be approved by it.
IMPLEMENTATION/COORDINATION:
John Dosh, Division of Emergency Management Manager, will oversee implementation of this grant upon approval of the agreement.  This grant is being coordinated with FDEM.

Attachments
REVISED Contract #17-FG-P9-01-27-01-090
July 7, 2016, BCC Meeting Minutes Pages - CAR II-7

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