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  County Administrator's Report     14. 1.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 11/17/2016  
Issue:    Federal Elections Activities Funds FY 2016/2017
From: David Stafford
Department: Escambia County Super. of Elections  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Federal Elections Activities Grant Funding for the Office of the Supervisor of Elections - David H. Stafford, Supervisor of Elections

That the Board take the following action concerning Federal Elections Activities Grant Funds from the Department of State:

A. Certify that the County will match State Grant funds with $7,438.53, from the Supervisor of Elections’ Fiscal Year 2016/2017 Budget; and

B. Authorize the Chairman to sign the Certificate Regarding Matching Funds and the Certificate of Equipment for Casting and Counting Ballots.

In order to receive the Federal Elections Activities funds, the Legislature has required that the Chairman of the Board of County Commissioners certify that the County will match the State funds with a 15% County match.  Both the State funds and the County matching funds must be held in a separate account to be used solely for activities relating to Federal Elections.  The required match for this Grant is $7,438.53.  The match is included in the Supervisor of Elections’ Fiscal Year 2016/2017 Budget under Cost Center 550101 and various Object Codes.
BACKGROUND:
Three million dollars from the Help America Vote Act grant fund are available for distribution for FY 2016-2017.  These funds will be distributed to the Supervisor of Elections pursuant to a formula based on active registered voters in each county as of booksclosing for the 2016 Presidential Preference Primary Election, as certified by the Department of State. The amount for Escambia County is $49,590.21. The Legislature specified that these funds could be used for activities relating to federal election activities.
BUDGETARY IMPACT:
In order to receive the federal elections activities funds, the Legislature has required the Chairman of the Board of County Commissioners certify that the county will match the state funds with a 15% county match. Both the state funds and the county matching funds must be held in a separate account to be used solely for activities relating to federal elections. The required match for this grant is $7,438.53.  The match is included in the Supervisor of Elections’ FY 16/17 Budget under Cost Center 550101 and various object codes.
LEGAL CONSIDERATIONS/SIGN-OFF:
The documentation has been reviewed and approved by the County Legal Department.
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
No county Supervisor of Elections shall receive funds pursuant to the agreement until the Board of County Commissioners certifies to the Department that the county will provide matching funds in an amount equal to 15% of the amount to be received by the state.
IMPLEMENTATION/COORDINATION:
This agreement will be implemented by the Supervisor of Elections.

Attachments
Documents for 16/17 Federal Elections Grant

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