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County Administrator's Report 17. 12.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Annual Payment on the Enterprise Agreement with Microsoft Corporation - Shawn P. Fletcher, Information Technology Department Director
That the Board take the following action concerning the Enterprise Agreement with Microsoft Corporation:
A. Authorize the County to award a Purchase Order, in the amount of $417,663.31, to SHI International Corporation, as the authorized reseller for Microsoft Corporation State of Florida Contract 43230000-15-02; the first yearly payment under the three-year Microsoft Enterprise Agreement #01E73214, was approved by the Board on June 16, 2016;
B. Approve and authorize the Chairman to sign, subject to Legal review and sign-off, the Microsoft Volume Licensing Agreement with Microsoft Corporation (THE MICROSOFT VOLUME LICENSING AGREEMENT WILL BE DISTRIBUTED UNDER SEPARATE COVER); and
C. Authorize the Chairman, Vice Chairman, or County Administrator to execute all future documents related to this three-year Agreement without further action of the Board.
[Funding: The funds are available in the current Budget, General Fund 001, Cost Center 270102, Object Code 54601] |
| BACKGROUND: |
The Information Technology Department utilizes various computer applications and systems provided by the Microsoft Corporation to support our daily operations. These systems include Microsoft Exchange for e-mail, calendar, contact management, Microsoft Sharepoint for document management and collaboration, SQL Server for enterprise database management and support of numerous business systems including but not limited to Lucity Work-Order system, Kronos Time Keeping and SmartJail. Additionally, these systems support the operations of the Tax Collector, Supervisor of Elections and the Clerk of the Circuit Court and Comptroller.
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| BUDGETARY IMPACT: |
| The funds are available in the current year, General Fund 001, Cost Center 270102, Object Code 54601. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The County Attorney has approved the Enterprise Agreement for form and legal sufficiency. |
| PERSONNEL: |
No additional personnel are anticipated for the implementation of this Enterprise Agreement.
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| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provision of the Code of Ordinance of Escambia County, Florida, 1999 Chapter 46, Article ll, Division 3, Section 87-901, Purchases and Contracts and F.S. 255-20. |
| IMPLEMENTATION/COORDINATION: |
| The Information Technology Department will coordinate efforts on behalf of the County. |
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