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  County Administrator's Report     17. 19.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 10/20/2016  
Issue:    Library Materials
From: Todd Humble
Department: Library Services  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Purchase of Materials for the West Florida Public Libraries - Todd Humble, Library Services Department Director

That the Board authorize the utilization of the Florida Department of Management Services State Contract for Library Materials #715-001-07-1 for the purchase of materials for the West Florida Public Libraries from the following vendors, at the estimated annual amounts detailed below:

 
Brodart Company  $200,000
Midwest Tape, LLC $96,000

[Funding:  Fund 113, Library Fund, Cost Center 110501, Object Code 56601]
BACKGROUND:
There are no book wholesale jobbers in Escambia County. Previous advertisements in the Pensacola News Journal have produced no qualified bidders. Attached is the previous attempt to secure a local vendor. Multiple vendors are available on the previously bid Department of Management Services State Contract for Library Materials #715-001-07-1 which is in effect until 02/28/17. The West Florida Public Libraries will obtain costs from various suppliers on the agreement to purchase materials at the most favorable rate to the County. The purchase of books and materials is part of the budget for operating supplies for the West Florida Public Libraries and is funded by the Library Fund 113.
BUDGETARY IMPACT:
Funding:  Fund 113, Library Fund, Cost Center 110501, Object Code 56601
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
There are no book wholesale jobbers in Escambia County. Previous advertisements in the Pensacola News Journal have produced no qualified bidders. Attached is the previous attempt to secure a local vendor. Multiple vendors are available on the previously bid Department of Management Services State Contract for Library Materials #715-001-07-1 which is in effect until 02/28/17. The West Florida Public Libraries will obtain costs from various suppliers on the agreement to purchase materials at the most favorable rate to the County. The purchase of books and materials is part of the budget for operating supplies for the West Florida Public Libraries and is funded by the Library Fund 113.
IMPLEMENTATION/COORDINATION:
This recommendation is in compliance with Escambia County Code of Ordinance Chapter 46, Article II Purchases and Contracts and Purchasing Policy and Procedure PP130.

Attachments
Library Materials Contract
CAR

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