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  County Administrator's Report     17. 6.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 10/20/2016  
Issue:    Contract Award for 2251 N. Palafox Chiller Replacement II
From: Claudia Simmons
Department: Asst County Administrator  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for 2251 North Palafox Chiller Replacement II - Claudia Simmons, Office of Purchasing, Purchasing Manager.

That the Board approve and authorize the County Administrator to sign  the Agreement between Escambia County, Florida, and McNorton Mechanical Contractors, Inc., per the terms and conditions of PD 15-16.101, 2251 N. Palafox Chiller Replacement II, in the amount of $100,180, and authorize the County Administrator to execute all related documents for Owner Direct Purchase in excess of $50,000.

[Funding:  Fund 001, General Fund, Cost Center 310204, Object Code 56401- $54,784; and Fund 114, Misdemeanor Probation FD, Cost Center 290301, Object Code 56401- $45,396]
BACKGROUND:
The existing, inefficient air cooled chiller, was scheduled to be replaced in 2014.  The replacement project was advertised under PD13-14.014 and awarded to McNorton Mechanical Contractors, Inc. at the February 6, 2014 BCC meeting. Due to the severity of the damage to the facility from the April 29, 2014 rain event this replacement project was cancelled in Mid May 2014.  After 16 months of the building remaining vacant, the occupants moved back into the first floor of this facility on October 2015 and staff is recommending that we moved forward with the replacement of this old and inefficient chiller.

The  Invitation to Bid, PD 15-16.101, 2251 N. Palafox Chiller Replacement II, advertised  on Tuesday, September 06, 2016 in the Pensacola News Journal. Three known suppliers were also notified on September 06, 2016. Responses were received from six firms on Thursday, September 29, 2016. McNorton Mechanical Contractors, Inc. is the lowest bidder.
BUDGETARY IMPACT:

[Funding: Fund 001 General Fund, Cost Center 310204, Object Code 56401 $54,784]

[Funding: Fund 114 Misdemeanor Probation FD, Cost Center 290301, Object Code 56401 $45,396]

LEGAL CONSIDERATIONS/SIGN-OFF:

Attorney Standard Form of Contract, Form A: Construction - A/E Designed.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

The existing inefficient air cooled chiller was scheduled to be replaced in 2014.  The replacement project was advertised under PD13-14.014 and awarded to McNorton Mechanical Contractors, Inc. at the February 6, 2014 BCC meeting. Due to the severity of the damage to the facility from the April 29, 2014 rain event this replacement project was cancelled in Mid May 2014.  After 16 months of the building remaining vacant, the occupants moved back into the first floor of this facility on October 2015 and staff is recommending that we moved forward with the replacement of this old and inefficient chiller.

Requests for Invitation to Bid, PD 15-16.101, 2251 N. Palafox Chiller Replacement II, were publicly noticed on Tuesday, September 06, 2016 in the Pensacola News Journal. Three known suppliers were also notified via confirmed email delivery. Responses were received from six firms on Thursday, September 29, 2016. McNorton Mechanical Contractors, Inc. is the lowest bidder of a base bid of $98,890 and alternate 1 bid of $1,290, for a lump sum total of $100,180.
IMPLEMENTATION/COORDINATION:

The Office of Purchasing will issue the Attorney’s Standard Form of Contract, Form A: Construction - A/E Designed, Purchase Orders and Owner Direct Purchases (ODP’s).


Attachments
Bid Tab
Bid McNorton Mechanical Contractors, Inc.
Recommend to Award Determination Checklist
Agreement w Exhibits

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