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  County Administrator's Report     17. 7.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 10/20/2016  
Issue:    Contract Award for Montclair Sidewalks, Phase 2, Medford Avenue & Montclair Road
From: Claudia Simmons
Department: Asst County Administrator  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for Montclair Sidewalks, Phase 2, Medford Avenue & Montclair Road - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Roads, Inc. of NWF, per the terms and conditions of PD 15-16.098, Montclair Sidewalks, Phase 2, Medford Avenue & Montclair Road, for a lump sum of $529,579.45.

[Funding:  Fund 129, 2015 CDBG, Cost Center 370224, Object Code 56301 - $161,144.45; Fund 129, 2014 CDBG, Cost Center 370220, Object Code 56301 - $149,751; Fund 129, 2013 CDBG, Cost Center 370218, Object Code 56301 - $80,305; and Fund 129, 2012 CDBG, Cost Center 370211, Object Code 56301 - $138,379]
BACKGROUND:
The Montclair Sidewalks project generally consists of the construction of sidewalks on one side of portions of Medford Avenue, Clifton Avenue, Cranston Avenue, and Montclair Road. The project includes driveway, partial curb, and mailbox replacement, and other items needed to support this improvement. The proposed improvements will be constructed within the existing Escambia County rights-of-way and/or on any proposed temporary work agreements secured.
 
Construction shall comply with:
  • Escambia County Technical Specifications, latest edition, and all interim standards that apply to these editions
  • The Florida Department of Transportation, 2016 Design Standards and latest revisions
  • All water work shall be done in accordance with the latest edition of ECUA’s Engineering Manual 
The Work shall be substantially completed within One Hundred and twenty (120) calendar days from the Notice to Proceed (NTP).  Contractor shall be onsite and commence work within 10 days of NTP. Final completion shall be obtained within Thirty (30) consecutive calendar days from the date of Substantial Completion.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on Monday, August 29, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Tuesday, September 13, 2016. Four firms were represented at that meeting. Bids were received from three contractors on Wednesday, September 28, 2016. Roads, Inc. of NWF is the low bidder.
BUDGETARY IMPACT:
Funding:  Fund 129 2015 CDBG, Cost Center 370224, Object Code 56301, $161,144.45
Fund 129 2014 CDBG, Cost Center 370220, Object Code 56301, $149,751
Fund 129 2013 CDBG, Cost Center 370218, Object Code 56301,   $80,305 and
Fund 129 2012 CDBG, Cost Center 370211, Object Code 56301, $138,379]
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

The Montclair Sidewalks project generally consists of the construction of sidewalks on one side of portions of Medford Avenue, Clifton Avenue, Cranston Avenue, and Montclair Road. The project includes driveway, partial curb, and mailbox replacement, and other items needed to support this improvement. The proposed improvements will be constructed within the existing Escambia County rights-of-way and/or on any proposed temporary work agreements secured.
 
Construction shall comply with:
  • Escambia County Technical Specifications, latest edition, and all interim standards that apply to these editions
  • The Florida Department of Transportation, 2016 Design Standards and latest revisions
  • All water work shall be done in accordance with the latest edition of ECUA’s Engineering Manual 
The Work shall be substantially completed within One Hundred and twenty (120) calendar days from the Notice to Proceed (NTP).  Contractor shall be onsite and commence work within 10 days of NTP. Final completion shall be obtained within Thirty (30) consecutive calendar days from the date of Substantial Completion.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on Monday, August 29, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Tuesday, September 13, 2016. Four firms were represented at that meeting. Bids were received from three contractors on Wednesday, September 28, 2016. Roads, Inc. of NWF is the low bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and Purchase Order.

Attachments
Agreement
Bid Tabulation
Recommendation to Award Determination Checklist

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