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  County Administrator's Report     17. 2.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 10/20/2016  
Issue:    Contract Extension for PD 12-13.056, Elevator Maintenance/Services for Various County Facilities
From: David Wheeler
Department: Facilities Management  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the Contract Extension for Elevator Maintenance/Services for Various County Facilities Contract - David W. Wheeler, CFM, Facilities Management Department Director

That the Board take the following action concerning the Elevator Maintenance/Services for Various County Facilities Contract, PD 12-13.056:

A. Approve the first 12-month Contract extension, effective October 13, 2016, to Panhandle Elevators (d/b/a Panhandle Humbaugh Elevators); and

B. Authorize the Chairman to sign all related documents.

[Funding:  Fund 001, General Fund, Facility Maintenance, Cost Center 310203, Object Code 54601; Fund 001, General Fund, Libraries, Cost Center 110502, Object Code 54601; Fund 001, General Fund, Parks & Recreation Department, Cost Center 350226; Fund 352, Local Option Sales Tax III, Parks & Recreation Department, Cost Center 350229, Object Code 54601]
 
BACKGROUND:
On September 16, 2013 the Board awarded the Elevator Maintenance/Services for Various Facilities Contract PD 12-13.056 to Panhandle Elevators (d/b/a Panhandle-Humbaugh Elevators) for a period of three (3) years, with an option to extend for two additional one (1) year terms for a total of five (5) years.  A Notice to Proceed was given with the Date of Commencement of October 13, 2013.  The three (3) year period expires on October 13, 2016, and the contract manager is requesting to exercise the first one (1) year extension.   Panhandle Elevators (d/b/a Panhandle-Humbaugh Elevators) has agreed to offer the same terms and conditions with no price increase.

The Board has requested that contract extensions be taken to the Board for approval.
BUDGETARY IMPACT:
[Funding:  Fund 001, General Fund, Facility Maintenance, Cost Center 310203, Object Code 54601; Fund 001, General Fund, Libraries, Cost Center 110502, Object Code 54601; Fund 001, General Fund, Parks & Recreation Department, Cost Center 350226; Fund 352, Local Option Sales Tax III, Parks & Recreation Department, Cost Center 350229, Object Code 54601]
 
LEGAL CONSIDERATIONS/SIGN-OFF:
N/A
PERSONNEL:
N/A
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the code of Ordinances of Escambia, FL 1999, Chapter 46, Finance, Article II, Purchase and Contracts.  The Board has request that contract extensions be taken back to the Board for approval.
IMPLEMENTATION/COORDINATION:
N/A

Attachments
Contract Renewal Panhandle

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