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  County Administrator's Report     17. 5.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 10/20/2016  
Issue:    Contract Award Design Services for Myrtle Grove Elementary Pond
From: Claudia Simmons
Department: Asst County Administrator  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for Design Services for Myrtle Grove Elementary Pond - Claudia Simmons, Office of Purchasing, Purchasing Manager

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Sigma Consulting Group, Inc., per the terms and conditions of PD 15-16.072, Design Services for Myrtle Grove Elementary Pond, for a lump sum of $58,460 basic services and optional services of $2,350, providing a total of $60,810.

[Funding:  Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project 09EN0572]
BACKGROUND:
The Myrtle Grove Elementary Pond project is for design services (including, but not limited to, construction plan preparation,  wetland permitting, public involvement, geotechnical data, and soils data as necessary) to provide final construction plans for storm water ponds with an outfall for the Myrtle Grove Elementary School. Conceptual designs include two ponds. Pond 1 is proposed to along the Southern portion of the Myrtle Grove Elementary School property. The outfall from pond 1 is proposed to cross 63rd and 65th Street, to pond 2 located on the West side of 65th Street. Pond 2 is proposed to outfall to the existing storm water system located on the South end of 65th Avenue. The design contract is to evaluate this concept, provide land acquisition assistance, and provide alternate solutions if needed.
Requests for Letters of Interest, PD 15-16.072, Design Services for Myrtle Grove Elementary Pond, was publicly noticed in the Pensacola News Journal on Monday, July 18, 2016. In addition to being sent to two hundred and three firms directly via the GFS email system. Responses were received from eight firms on Tuesday, August 02, 2016. Discussions were held with four firms on Thursday, August 18, 2016.   The selection committee ranked the firms in the following order:
  1. Sigma Consulting Group, Inc.
  2. American Consulting Engineers of Florida, LLC
  3. Volkert, Inc.
  4. Kenneth Horne & Associates, Inc.
Negotiations were held with Sigma Consulting Group, Inc., on Tuesday, September 6, Tuesday, September 13, and Tuesday September 20, 2016 resulting with a final negotiated total fee of $60,810.
 
BUDGETARY IMPACT:
Funding: Lost III 352, Cost Center 210107, Object Code 56301, Project 09EN0572
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form G: Consulting Services for Stand Alone Projects.
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.
The Myrtle Grove Elementary Pond project is for design services (including, but not limited to, Construction Plan Preparation, Surveying and Mapping, Wetland permitting, public involvement, geotechnical data, and soils data as necessary, and a certified Boundary and Topographic Survey) to provide final construction plans for storm water ponds with an outfall for the Myrtle Grove Elementary School. Conceptual designs include two ponds. Pond 1 is proposed to along the Southern portion of the Myrtle Grove Elementary School property. The outfall from pond 1 is proposed to cross 63rd and 65th Street, to pond 2 located on the West side of 5th Street. Pond 2 is proposed to outfall to the existing storm water system located on the South end of 65th Avenue. The design contract is to evaluate this concept, provide land acquisition assistance, and provide alternate solutions if needed.
Requests for Letters of Interest, PD 15-16.072, Design Services for Myrtle Grove Elementary Pond, was publicly noticed in the Pensacola News Journal on Monday, July 18, 2016. In addition to being sent to two hundred and three firms directly via the GFS email system. Responses were received from eight firms on Tuesday, August 02, 2016. Discussions were held with four firms on Thursday, August 18, 2016.   The selection committee ranked the firms in the following order:
  1. Sigma Consulting Group, Inc.
  2. American Consulting Engineers of Florida, LLC
  3. Volkert, Inc.
  4. Kenneth Horne & Associates, Inc.
Negotiations were held with Sigma Consulting Group, Inc., on Tuesday, September 06, Tuesday, September 13, and Tuesday September 20, 2016 resulting with a final negotiated total fee of $60,810.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract, Form G: Consulting Services for Stand Alone Projects.

Attachments
Agreement with Exhibits

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