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  County Administrator's Report     11. 25.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 10/06/2016  
Issue:    Contract Award for Caro Pond Expansion & Drainage Imrpovements
From: Claudia Simmons
Department: Asst County Administrator  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning Contract Award for Caro Pond Expansion & Drainage Improvements - Claudia Simmons, Office of Purchasing, Purchasing Manager
 
That the Board approve and authorize the County Administrator to sign the Agreement between the Board of County Commissioner of Escambia County, Florida, and Roads, Inc., of NWF, per the terms and conditions of PD 15-16.093, Caro Pond Expansion & Drainage Improvements, for a lump sum of $1,453,000.
 
[Funding:  Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project Code 08EN0313]
BACKGROUND:
The project involves drainage improvements to the existing Caro Pond basin located in the Ensley community in Escambia County.  The main project area is bordered by Caro St on the North, Palafox St on the east, Ensley St on the south and Satsuma Ave. on the west.  The primary improvements consist of expanding the existing Caro Pond, improving the conveyance of stormwater south of the pond, sidewalk installation from Orange Avenue to Palafox Street, paving a small segment of Rawls Avenue which is currently a gravel roadway, reconstruction of the east portion of Caro Street and Orange Avenue, modification or removal of existing stormwater pipes and structures, milling & resurfacing of roadways and extending the existing Caro Pond stormwater pump force main pipe further away from the pond site.   Secondary drainage improvements include the replacement of aged side drains under driveways east of the main project area on Grimsley Street and Laurel Avenue.  ECUA utility work will be included in this contract to address water main conflicts associated with the improvements.  Construction is anticipated to last 180 days and 30 days for final close out for a total of 210 days.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on Monday, August 15, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, August 29, 2016. Nine firms were represented at that meeting. Bids were received from four contractors on Tuesday, September 13, 2016. Roads, Inc. of NWF is the low bidder.
BUDGETARY IMPACT:
[Funding:  Fund 352 LOST III, Cost Center 210107, Object Code 56301, Project Code 08EN0313]
LEGAL CONSIDERATIONS/SIGN-OFF:
Attorney Standard Form of Contract, Form D: Road/Drainage
PERSONNEL:
All work associated with this recommendation was done in-house and no additional staff was required.
POLICY/REQUIREMENT FOR BOARD ACTION:
This recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts.

The project involves drainage improvements to the existing Caro Pond basin located in the Ensley community in Escambia County.  The main project area is bordered by Caro St on the North, Palafox St on the east, Ensley St on the south and Satsuma Ave on the west. The primary improvements consist of expanding the existing Caro Pond, improving the conveyance of stormwater south of the pond, sidewalk installation from Orange Avenue to Palafox Street, paving a small segment of Rawls Avenue which is currently a gravel roadway, reconstruction of the east portion of Caro Street and Orange Avenue, modification or removal of existing stormwater pipes and structures, milling & resurfacing of roadways and extending the existing Caro Pond stormwater pump force main pipe further away from the pond site.   Secondary drainage improvements include the replacement of aged side drains under driveways east of the main project area on Grimsley Street and Laurel Avenue.  ECUA utility work will be included in this contract to address water main conflicts associated with the improvements.  Construction is anticipated to last 180 days and 30 days for final close out for a total of 210 days.

The legal advertisement for this "Invitation to Bid" was advertised in the Pensacola News Journal on Monday, August 15, 2016. A Non-Mandatory Pre-Solicitation Conference was held on Monday, August 29, 2016. Nine firms were represented at that meeting. Bids were received from four contractors on Tuesday, September 13, 2016. Roads, Inc. of NWF is the low bidder.
IMPLEMENTATION/COORDINATION:
The Office of Purchasing will issue the Attorney's Standard Form of Contract Form D: Road/Drainage and Purchase Order.

Attachments
Agreement
Bid Tabulation
Recommendation to Award Determination Checklist

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