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  County Administrator's Report     11. 12.    
BCC Regular Meeting Budget & Finance Consent  
Meeting Date: 10/06/2016  
Issue:    2016/17 Rural Elderly Assistance Program Agreement with Council on Aging of West Florida, Inc.
From: Tonya Gant
Department: Neighborhood & Human Svcs  
CAO Approval:

RECOMMENDATION:
Recommendation Concerning the 2016/2017 Rural Elderly Assistance Program Agreement with the Council on Aging of West Florida - Tonya Gant, Neighborhood & Human Services Department Director 

That the Board take the following action concerning the 2016/2017 Rural Elderly Assistance Program (REAP) Agreement with the Council on Aging of West Florida, Inc.:

A. Approve the Rural Elderly Assistance Program Agreement with the Council on Aging of West Florida, Inc., in the amount of $47,000, for the 2016/2017 Fiscal Year; and

B. Authorize the Chairman or Vice Chairman to execute the Agreement and related documents necessary to implement the program.

[Funding:  Fund 129/CDBG, Cost Center 370228]
BACKGROUND:
The Board has consistently approved entering an annual Community Development Block Grant (CDBG) funded Agreement with the Council on Aging of West Florida, Inc. (COA) for the Rural Elderly Assistance Program (REAP) since 1990. The Board approved the 2016 Escambia Consortium Annual Plan on August 4, 2016, which includes funding for the REAP for the period October 1, 2016 through September 30, 2017 (Exhibit I). As a public service activity operated by COA, REAP provides varied social, recreational and supportive services to the elderly in the Cantonment, McDavid, Molino, Davisville, Byrneville, and Century communities. As in the past, funds support the costs for the Rural Services Coordinator, Social Workers, and related outreach and direct program support services, such as food and transportation. Data is not yet available for the 2015/16 fiscal year, but data submitted to HUD for the 2014/15 contract indicates that 363 elderly citizens received services and assistance through this funding, of which 170 were female heads of households.

The 2016/17 Agreement (Exhibit II) includes funding in the amount of $47,000 as outlined in the Escambia Consortium Annual Plan.
BUDGETARY IMPACT:
The $47,000 in CDBG funding is budgeted in Fund 129/CDBG, Cost Center 370228.
LEGAL CONSIDERATIONS/SIGN-OFF:
The Agreement has been reviewed and approved by Kristin Hual, Assistant County Attorney.
PERSONNEL:
No County personnel are required for this program.
POLICY/REQUIREMENT FOR BOARD ACTION:
Formal CDBG Agreements are required for subrecipient agencies and must be approved by the Board.
IMPLEMENTATION/COORDINATION:
All implementation tasks will be handled by the Neighborhood Enterprise Division (NED) in coordination with COA. After Agreement execution, all Agreement compliance matters will be managed by NED including review of cost reimbursement requests and required project monitoring. All project costs are reviewed in detail for eligibility and reimbursed monthly through CDBG funding, based upon submission of expense documentation by COA.

Attachments
Ex I-BCC CDBG Approval excerpt
Ex II-REAP Agreement

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