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County Administrator's Report 12. 19.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Change Orders for the West Florida Public Library System - Darlene Howell, West Florida Public Library Administrator
That the Board approve and authorize the Interim County Administrator to execute the following Change Orders, increasing funds for the purchase of books and materials through the balance of the Fiscal Year, in support of the day-to-day operations and goals of the 2013-2018 Strategic Plan of the West Florida Public Library System:
| Department: |
Library |
| Division: |
Library |
| Type: |
Addition |
| Amount: |
$18,000 |
| Vendor: |
Baker & Taylor |
| Project Name: |
N/A |
| Contract: |
State of Florida # 715-001-07-1 |
| PO No.: |
140690 |
| CO No.: |
1 |
| Original Award Amount: |
$40,000 |
| Cumulative Amount of Change Orders through this CO: |
$18,000 |
| New PO Total: |
$58,000 |
| Department: |
Library |
| Division: |
Library |
| Type: |
Addition |
| Amount: |
$67,000 |
| Vendor: |
Brodart |
| Project Name: |
N/A |
| Contract: |
State of Florida # 715-001-07-1 |
| PO No.: |
140662 |
| CO No.: |
1 |
| Original Award Amount: |
$99,100 |
| Cumulative Amount of Change Orders through this CO: |
$67,000 |
| New PO Total: |
$166,100 |
| Department: |
Library |
| Division: |
Library |
| Type: |
Addition |
| Amount: |
$38,500 |
| Vendor: |
Midwest Tape |
| Project Name: |
N/A |
| Contract: |
State of Florida # 715-001-07-1 |
| PO No.: |
140661 |
| CO No.: |
1 |
| Original Award Amount: |
$49,000 |
| Cumulative Amount of Change Orders through this CO: |
$38,500 |
| New PO Total: |
$87,500 |
[Funding: Fund 113, Library Fund, Cost Center 110501, Object Code 55401, for Books, Publications, and Subscriptions] |
| BACKGROUND: |
At a BCC Regular Meeting held October 3, 2013 the Board authorized the issuance of individual Purchase Orders for books and materials from the following vendors: Baker & Taylor, Brodart, and Midwest Tapes for Fiscal Year 2013-2014.
At a BCC Regular Meeting held April 29, 2014 the Board adopted the Resolution and approved Supplemental Budget Amendment #156, Library Fund (113) to recognize residual funds from the City of Pensacola for Library Operations. If approved, a portion of the residual funds will be used to increase funding for purchases from the above listed vendors in order to supplement the West Florida Public Library System's book and materials collections for public use. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 113, Library Services, Cost Center 110501, and Object Code 55401 for Books, Publications, and Subscriptions. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval of this recommendation, a Change Order will be transmitted to the Office of Purchasing for processing. |
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