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County Administrator's Report 12. 11.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/15/2014
Issue: Authorization for over $50,000 Expenditure in Fiscal Year 2013-2014
From:	Amy Lovoy
Department:	OMB
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Authorization for Expenditures Over $50,000 in Fiscal Year 2013-2014 - Amy Lovoy, Management and Budget Services Department Director

That the Board authorize expenditures of over $50,000 in Fiscal Year 2013-2014, for Cobia Build Contractors, Inc., Vendor Number 033786, and Common Area Solutions Vendor Number 034266. Both Contractors perform demolition or lot clearing services for Environmenal Code Enforcement for individual Projects of less than $50,000, based on competitive quotes. This request is being made in advance of the cumulative total of expenditures exceeding $50,000 this Fiscal Year for these vendors.

[Funding: Fund 103, Environmental Code Enforcement Fund, Cost Center 290101, Object Code 53401]

BACKGROUND:

Environmental Code Enforcement obtains three qoutes from a pool of qualified contractors for the performance of demolition and lot clearing work the estimated cost of which is below the mandatory bid amount of $50,000 throughout the year, as needed. The work is awarded based on the lowest quoted cost. The Demolition and Lot Clearing Contractors are qualified through a formal qualifications process administered and maintained by the Office of Purchasing. Based on the current activity in FY13-14 it is anticipated that purchaes orders to Cobia Build Contractor Inc. and Common Area Solutions will exceed $50K.

BUDGETARY IMPACT:

Funding: Fund 103, Environmental Code Enforcement Fund; Cost Center 290101; Object Code 53401

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This recommendation is in compliance with Escambia County Code of Ordinance Chapter 46 Finance, Articlee II purchases and Contracts.

IMPLEMENTATION/COORDINATION:

The Environmental Enforcement Officer identifies the work and obtains the quotes for the operations of demolition and lot clearing. The Office of Purchasing issues the Purchase Order.

Attachments
No file(s) attached.