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County Administrator's Report 11. 20.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for Pensacola Pass Inlet Management Plan - Chips Kirschenfeld, Department Director, Natural Resources Management, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and Olsen Associates, Inc., per the terms and conditions of PD 19-20.008, Pensacola Pass Inlet Management Plan, in the lump sum amount of $403,800.
| Vendor |
Funding |
Amount |
Solicitation Number |
| Olsen Associates, Inc. |
Florida DEP Agreement 19ES2
Fund 353, LOST IV;
Cost Center 220106, Pensacola Pass Inlet Management Study;
Object Code 53101, Professional Services;
Project Code 19DS0732 |
$302,850 |
PD 19-20.008 |
| Olsen Associates, Inc. |
Matching Funds from Escambia County:
Fund 353, LOST IV;
Cost Center 110102, LOST IV Discretionary;
Object Code 53101, Professional Services;
Project Code 19DS0732 |
$100,950 |
PD 19-20.008 |
Specification PD 19-20.008, Pensacola Pass Inlet Management Plan, was posted to Government Forms Software on February 20, 2020, and issued to 24 registrants representing 13 firms.
NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
- Proposal Response from Olsen Associates, Inc.
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| BACKGROUND: |
Pensacola Pass is a large tidal inlet in Escambia County, Florida, that connects the Gulf of Mexico with Pensacola Bay. The Pass hosts a federally authorized deep-water navigation channel that provides safe passage to the Gulf Intracoastal Waterway (GIWW), Naval Air Station Pensacola (NASP), Pensacola Harbor, and other points in the Pensacola Bay area. The maintained deep-water navigation channel disrupts the natural drift of sand in and across the tidal inlet between Santa Rosa Island and Perdido Key. The trapping of the sand by the navigation channel negatively alters the adjacent shorelines for several miles in both directions. The inlet management plan will provide a predictable method to manage sands that are trapped in the channel and prescribe placement options that will help offset the negative impacts from maintaining the navigational channel in Pensacola Pass.
The Board approved the Grant to partially fund this project from FDEP (#19ES2) and assigned local match at its January 24, 2019, meeting (CAR II.6).
Specification PD 19-20.008, Pensacola Pass Inlet Management Plan, was posted to Government Forms Software on February 20, 2020, and issued to 24 registrants representing 13 firms. On March 11, 2020, two firms submitted bid responses.
The Selection Committee ranked the two firms in the following order:
1. Olsen Associates, Inc.; and
2. Taylor Engineering, Inc.
On March 21, 2020, the Selection Committee negotiated a best and final offer from Olsen Associates, Inc., for a lump sum amount of $403,800. |
| BUDGETARY IMPACT: |
| Vendor |
Funding |
Amount |
Solicitation Number |
| Olsen Associates, Inc. |
Florida DEP Agreement 19ES2
Fund 353, LOST IV;
Cost Center 220106, Pensacola Pass Inlet Management Study;
Object Code 53101, Professional Services;
Project Code 19DS0732 |
$302,850 |
PD 19-20.008 |
| Olsen Associates, Inc. |
Matching Funds from Escambia County:
Fund 353, LOST IV;
Cost Center 110102, LOST IV Discretionary;
Object Code 53101, Professional Services;
Project Code 19DS0732 |
$100,950 |
PD 19-20.008 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Agreement prepared by Senior Assistant County Attorney, Kristin Hual. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts and Florida Statue 287.055, Acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services |
| IMPLEMENTATION/COORDINATION: |
| The Office of Purchasing will issue the Purchase Order while Natural Resources Management will be the Contract administrator. |
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