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County Administrator's Report 11. 5.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Issuance of an Emergency Purchase Order for Fiscal Year 2019-2020 Purchase Orders in excess of $25,000 - John Dosh, Interim Public Safety Department Director
That the Board take the following action concerning the Emergency Purchase Orders to QuadMed, Inc., for the EMS Division:
A. Authorize and Ratify the issuance of PO # 201419 to QuadMed, Inc., in the amount of $29,536.80, for the emergency purchase of Hazmat Coveralls (reusable), that will be utilized as Personal Protective Equipment (PPE) to be utilized by EMS and Fire for patient care responses.
| Vendor/Contractor |
Amount |
Contract Number |
QuadMed, Inc.
Hazmat Coveralls (PPE Gear)
Fund 408, Emergency Medical Service
Cost Center: 330305, EMS Cares Act;
Object Code: 55201, Operating Supplies |
$29,536.80 |
N/A
Emergency Purchase due to supply availability |
[Funding Source: Fund 408, Emergency Medical Service, Cost Center 330305, EMS Cares Relief Act] |
| BACKGROUND: |
Ordinance indicates we can make the purchase and follow up with a report advising the Board of the purchases.
The Office of Purchasing explained that emergency purchases means those procurements which shall be exempted from the mandatory bid requirements of this article in the event of a State of Emergency. Due to the COVID-19 pandemic, the delay of purchasing these items in order to comply with the purchasing requirements would be detrimental to the health, safety and welfare of the citizens of the County; such emergencies shall include, but are not limited to, war, declared or undeclared; insurrection; hurricane; flood; tornadoes or any other form of disaster or unforeseen circumstances threatening destruction of life or damage to property. This exemption shall be in effect through any such circumstances, including the clean up and repair to property period following such an event.
Sec. 46-93. - Same—Emergency purchases.
(a) In the event of an emergency, the chairman of the board of county commissioners, upon receipt of a written request transmitted through the county administrator, from the director or designee of a using department, may authorize emergency purchases which exceed $50,000.00. Such purchases shall be exempted from the requirements of the competitive bid or proposal process of this article.
(b) Emergency purchases of over $50,000.00 shall be reported to the board at the next regularly scheduled meeting. The board chairman's authority shall not be delegated to any other person except that the vice-chairman may act for the chairman in his/her absence. Emergency purchases are subject to internal audit review.
Due to COVID-19, all of EMS PPE orders were either cancelled or backordered due to the state and federal government aquiring all of the available supplies. These cancellations left a void for our EMT's and Paramedics. In order to remain in compliance with recent policy and directives as it related to COVID 19 patient care, cardiac arrest, and ALS/Nursing home transports, the purchase of PPE gear is a necessity. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 408, Emergency Medical Service, Cost Center 330305, EMS Cares Relief Act. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Legal sign-off was not required for this Recommendation. |
| PERSONNEL: |
| This Recommendation was prepared by Public Safety Department personnel. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, Florida 1999, Chapter 46, Finance, Article II, Section 46-44. |
| IMPLEMENTATION/COORDINATION: |
| The Public Safety Department will coordinate with the Office of Purchasing for the issuance of the Purchase Order and County Administrator's signing. |
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