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County Administrator's Report 11. 3.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/21/2020
Issue: Change Order #2 Empire Trucks PO200992
From:	TONYA ELLIS
Department:	Mass Transit
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Change Order #2 to G&S Holdings, DBA Empire Trucks PO #200992 for Mass Transit Maintenance Parts - Tonya Ellis, Mass Transit Director

That the Board approve and authorize the County Administrator to execute Change Order #2 to Empire Trucks, adding funds for the repair and maintenance on Cummins Engines.

Department:	Mass Transit
Division:	Maintenance
Type:	Addition
Amount:	$20,000
Vendor:	G&S Holdings, DBA Empire Trucks
Project Name:	N/A
Contract:	No Contract - PO issued based on lowest Price
Purchase Order #:	200992
Change Order #1:	$4,000
Change Order #2: (this request)	$20,000
Total:	$44,000

There are five companies available that sell Cummins parts. The Maintenance department request quotes from each company when a purchase needs to be made. The best price is awarded the purchase. The Mass Transit department issues blanket Purchase Order's to each of these companies at the beginning of the financial year and depending on which company has the best price will determine changes needed for one or more of the Purchase Order's issued for Cummins parts.

[Funds are available in Fund 104 - Mass Transit, Cost Center 320407 - Fleet Maintenance, Account 54606 - Preventive Maintenance]

BACKGROUND:

There are 5 companies available that sell Cummins parts. The Maintenance department request quotes from each company when a purchase needs to be made. The best price is awarded the purchase. The Mass Transit department issues blanket Purchase Order's to each of these companies at the beginning of the financial year and depending on which company has the best price will determine changes needed for one or more of the Purchase Order's for Cummins parts.

Upon review of the Purchase Order, it is has been determined that Empire Trucks have consistently offered the lowest price in Fiscal Year 2020 therefore an increase is required.

BUDGETARY IMPACT:

Funds are available in Fund 104 - Mass Transit, Cost Center 320407 - Fleet Maintenance, Account 54606 - Preventive Maintenance.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of the Code or Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchase and Contracts.

IMPLEMENTATION/COORDINATION:

Upon approval of this Recommendation, a Change Order will be submitted to the Office of Purchasing for processing.

Attachments
Change Order