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County Administrator's Report 12. 6.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning the Contract Award for State Housing Initiatives Partnership Housing Rehabilitation Services for 4901 Kinnear Avenue - Clara Long, Interim Neighborhood & Human Services Department Director
That the Board take the following action concerning the Contract Award for State Housing Initiatives Partnership (SHIP) Housing Rehabilitation Services for 4901 Kinnear Avenue:
A. Authorize the County Administrator to sign the SHIP Housing Rehabilitation Services Program Agreement between Escambia County, Florida; David H. Griffin Enterprises, LLC, Contractor; and Paul Chattman, Owner; per the terms and conditions of NED S-R-2020-8, NED SHIP Housing Repair for 4901 Kinnear Avenue, for $32,500; and
B. Authorize the issuance of a Purchase Order.
[Funding: Fund 120/2018 SHIP, Cost Center 370205 or 2019 SHIP, Cost Center 370206-$30,000; and Fund 124/Affordable Housing, Cost Center 370290-$2500] |
| BACKGROUND: |
An Invitation to Bid for project S-R-2020-8, NED SHIP Housing Repair for 4901 Kinnear Avenue was published in Vendor Registry on February 20, 2020 (Exhibit I), and accessed by 77 firms including construction bid resources such as the Construction Journal and Construction Bid Source. A mandatory pre-solicitation conference was held on March 6, 2020 at the property, which was attended by five firms. Three sealed bids were received on March 13, 2020, with David H. Griffin Enterprises, LLC being the lowest, most responsive bidder with a base bid of $44,300. By deleting the mechanical portion of the scope of work, staff was able to bring the project within budget limits, with an adjusted total of $32,500. The bid tabulation is included in Exhibit II. SHIP funding will cover $30,000 of the repairs, which is the maximum allowed by the SHIP program as outlined in the Board approved Local Housing Assistance Plan (LHAP), with the balance to come from Affordable Housing funds. The Program Agreement is provided as Exhibit III.
Repairs for this property will include extensive structural repairs; installation of a new water heater; installation of new plumbing fixtures and supply and drain lines; removal of existing cabinetry and installation of new cabinets in kitchen and bath; sheetrock repair throughout the home; installation of new subfloor and flooring in selected areas; and interior painting. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 120/2018 SHIP, Cost Center 370205 or 2019 SHIP, Cost Center 370206 and Fund 124/Affordable Housing, Cost Center 370290. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| The SHIP Housing Rehabilitation Services Program Agreement has been reviewed and approved by Kristin Hual, Senior Assistant County Attorney. |
| PERSONNEL: |
| All work associated with this Recommendation was done in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II, Purchases and Contracts. The project and Agreement are in compliance with the SHIP LHAP and the property owner meets all eligibility guidelines for assistance under this program. |
| IMPLEMENTATION/COORDINATION: |
| The Neighborhood Enterprise Division will submit the Purchase Order and will have administrative oversight of the project. |
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