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County Administrator's Report 12. 41.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Exercising the Second of Two Possible One-Year Renewal Periods Related to PD 16-17.087, Gasoline and Diesel Fuel - James Higdon, Division Manager, Public Works, and Paul Nobles, Purchasing Manager, Office of Purchasing
That the Board approve the utilization of the second of two possible one-year renewal periods provided for under Section 2 of the Agreement for PD 16-17.087, Gasoline and Diesel Fuel, with Cougar Oil, Inc., retroactive to October 1, 2019.
Vendor/Contractor |
Funding |
Amount |
Contract Number |
| Cougar Oil, Inc. |
Fund 175, Transportation Fund;
Cost Center 210407, Fuel Distribution;
Object Code 55201, Operating Supplies |
$6,500,000 |
PD 16-17.087 |
NON-ADA-COMPLIANT DOCUMENTS ISSUED UNDER SEPARATE COVER:
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| BACKGROUND: |
| Invitation to Bid, PD 16-17.087, Gasoline and Diesel Fuel Delivery, was publicly noticed on September 11, 2017. The County entered into an Agreement with Cougar Oil, Inc., on April 5, 2018. Section 2 of the Agreement outlines the Term of the Agreement, which states that the first period of the Agreement will end September 30, 2018, and provides for up to two optional one-year renewal periods. The first renewal period covered from October 1, 2018 to September 30, 2019. This final renewal period will cover from October 1, 2019 to September 30, 2020. |
| BUDGETARY IMPACT: |
Vendor/Contractor |
Funding |
Amount |
Contract Number |
| Cougar Oil, Inc. |
Fund 175, Transportation Fund;
Cost Center 210407, Fuel Distribution;
Object Code 55201, Operating Supplies |
$6,500,000 |
PD 16-17.087 |
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| LEGAL CONSIDERATIONS/SIGN-OFF: |
| Kristin Hual, Senior Assistant County Attorney, prepared the initial Agreement. The utilization of the renewal period as provided for in Section 2 of the Agreement does not require an Amendment to the Agreement. |
| PERSONNEL: |
| All work associated with this Recommendation was performed in-house and no additional staff was required. |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
| This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts. |
| IMPLEMENTATION/COORDINATION: |
| Upon approval by the Board, the Office of Purchasing will communicate with the impacted department(s) as well as the firm, Cougar Oil, Inc., regarding the renewal. |
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