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County Administrator's Report 12. 3.
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| BCC Regular Meeting |
Budget & Finance Consent |
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| RECOMMENDATION: |
Recommendation Concerning Amendment to the 2015 Annual Action Plan for the Escambia County Emergency Solutions Grant - Clara Long, Interim Neighborhood & Human Services Department Director
That the Board take the following action concerning an Amendment to the 2015 Annual Action Plan for the Escambia County Emergency Solutions Grant (ESG) Program:
A. Approve an Amendment to the 2015 Annual Action Plans for the Escambia County ESG Program, reallocating $47,898 in funds and updating eligibility requirements for homeless prevention and rapid rehousing applicants; and
B. Authorize the County Administrator to sign the Amendment; OR
C. Return the balance of unexpended ESG funds, in the amount of $113,219, to the U.S. Department of Housing and Urban Development.
[Funding: Fund 110/Emergency Solutions Grant, Cost Center 370293] |
| BACKGROUND: |
The Emergency Solutions Grant (ESG) allocation is to be used for homeless activities such as Shelter Operations, Street Outreach, Rapid Rehousing, Homeless Prevention, and the Homeless Management Information System (HMIS). Escambia County has an unexpended fund balance in the 2015 Grant of $47,898, in the 2016 Grant of $33,101, and in the 2017 Grant of $32,220, that were originally programmed to be utilized for Rapid Rehousing (RRH) and Homeless Prevention (HP) activities. HUD is allowing additional time to expend these funds through September 2020. In order to address timely spendout of ESG funds, staff is recommending an Amendment to the 2015 Annual Action plan to reallocate funds from RRH and HP activities to move $47,898 in 2015 funds to eligible HMIS expenses with the local Continuum of Care, Opening Doors Northwest Florida, Inc. This will allow for the expenditure of funds within the extremely compressed extension provided by HUD. Remaining unexpended funds of $65,321 are planned for RRH and HP activities and will be submitted to the Board under separate recommendation. The Amendment also modifies eligibility requirements to remove initial income qualification for RHH applicants at initial intake to mirror HUD requirements.
HUD requires that Amendments to a local government's Annual Action Plan must be advertised for a minimum of 30 days to give the public an opportunity to comment on the proposed changes. A Public Notice was advertised in the Pensacola News Journal on March 2, 2020 (Exhibit I), that allows for comments. No comments were received regarding this Amendment.
The Amendment proposes reallocating funds as follows:
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GRANT YEAR |
AMOUNT |
ACTIVITY |
| FROM: |
2015 |
$47,898 |
Rapid Rehousing/Homeless Prevention |
| TO: |
2015 |
$47,898 |
Homeless Management Information System |
The Amendment (Exhibit II) will go into effect after approval by the Board. |
| BUDGETARY IMPACT: |
| Funds are available in Fund 110/Other Grants and Aids, Emergency Solutions Grant, Cost Center 370293. Reallocation of funds will allow for use of funds for HMIS needs, enabling spendout within HUD's deadline. |
| LEGAL CONSIDERATIONS/SIGN-OFF: |
| N/A |
| PERSONNEL: |
| N/A |
| POLICY/REQUIREMENT FOR BOARD ACTION: |
Changes in planned activities from the HUD Annual Action Plan must follow the County's Citizen Participation Plan (CPP), as guided in 24 CFR Part 570. The County's CPP states that an Amendment to the Annual Action Plan is triggered under the following circumstances:
1. The addition or deletion of any activity from the approved list of activities included in the Consolidated Plan/Escambia County or City of Pensacola Annual Action Plan for each respective year.
2. The purpose, scope, location, and/or beneficiaries of any activity or project are materially altered or changed from the approved County or City Annual Action Plan for each respective program year.
3. The annual funding level for any individual activity included in the Annual Action Plan is increased or decreased by an amount in excess of twenty-five percent (25%) of the originally approved activity line item for each respective program year. |
| IMPLEMENTATION/COORDINATION: |
| Subject to approval by the Board, the Neighborhood Enterprise Division will submit the Amendment to HUD. |
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