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County Administrator's Report 12. 13.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	05/07/2020
Issue: Approval to Issue Fiscal Year 2019/2020 Purchase Orders in Excess of $25,000
From:	Cassie Boatwright
Department:	Facilities Management
CAO Approval:

RECOMMENDATION:

Recommendation Concerning Approval to Issue a Fiscal Year 2019/2020 Purchase Order, in Excess of $25,000, for the Facilities Management Department - Cassie C. Boatwright, Facilities Management Department Director

That the Board, for Fiscal Year 2019/2020, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, for the Facilities Management Department as follows:

	Vendor/Contractor	Amount	Contract Number
	Rogers Electrical Contractors, Inc. Vendor Number 422171	$26,575	N/A Request for Quotations via Vendor Registry

[Funding: Fund 001, General Fund, Cost Center 310204, Facilities Priority One]

BACKGROUND:

A request for quotations to replace the generator transfer switches at the Road Operations Garage and the Road Prison buildings was posted on Vendor Registry. Both of these generator transfer switches are not reliable, beyond econonomical repairs and some parts are unable to be found because of the age of the units. These replacement items were approved on the Fiscal Year 2019-2020 Capital Budget for Facilities Management.

The request for quotations was emailed to 52 registrants in Vendor Registry, 27 firms opened and viewed the request for quotations. At closing on March 25, 2020, 3:00 p.m., five quotations had been received through Vendor Registry. Rogers Electrical was the low bid for both locations with Road Operations Garage at $12,286, and the Road Prison at $14,289, for a Purchase Order total of $26,575.

BUDGETARY IMPACT:

Funding is available in Fund 001, General Fund, Cost Center 310204, Facilities Priority One.

LEGAL CONSIDERATIONS/SIGN-OFF:

N/A

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the provisions of the Code of Ordinances of Escambia County, Florida, Chapter 46, Finance, Article II, Purchases and Contracts. Per the guidance received at the October 3, 2019, Board meeting, all purchases over $25,000 must be approved by the Board.

IMPLEMENTATION/COORDINATION:

Upon Board approval of this request, Facilities Management Department staff will work with Purchasing Office staff to prepare Purchase Orders as needed.

Attachments
Rd Ops Garage Transfer Switch Proposals
Rd Prison Transfer Switch Proposals
Transfer Switch Bid Tab