Agenda

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County Administrator's Report 14. 20.

BCC Regular Meeting

Budget & Finance Consent

Meeting Date:	03/05/2020
Issue: Agreement for OLF-8 Master Plan (PD 17-18.105)
From:	PAUL NOBLES
Department:	Asst County Administrator
CAO Approval:

RECOMMENDATION:

Recommendation Concerning the Agreement for the OLF-8 Master Plan (PD 17-18.105) with DPZ CoDESIGN, LLC - Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Rescind the Board’s previous action of December 5, 2019, to approve and authorize the County Administrator to execute, subject to Legal sign-off, the Agreement between Escambia County and DPZ CoDESIGN, LLC, per the terms and conditions of PD 17-18.105, OLF-8 Master Plan, for a base rate of $1,159,757, expenses not-to-exceed (NTE) $75,000, and optional services NTE $88,750;

B. Waive any potential conflict of interest relating to subconsultant, Weitzman Associates; and

C. Approve and authorize the County Administrator to execute the final Agreement for Professional Consulting Services between Escambia County and DPZ CoDESIGN, LLC, per the terms and conditions of PD 17-18.105, OLF-8 Master Plan, for a base rate of $1,159,757, expenses NTE $75,000, and optional services NTE $88,750, to include a provision acknowledging the Consultant’s disclosure of a potential conflict of interest relating to subconsultant, Weitzman Associates.

Vendor/Contractor	Amount	Contract Number
Fund 352, LOST III, Cost Center 110267, Object Code 53101 (funded by Navy Federal Credit Union through a Memorandum of Understanding, excluding $60,000 for optional Land Valuation/Appraisal)	$1,323,507 Less $60,000 for optional Land Valuation/Appraisal	PD 17-18.105

BACKGROUND:

On December 5, 2019, the Board approved, subject to Legal sign-off, and authorized the County Administrator to execute the Standard Form Agreement for Consulting Services (Form H) between Escambia County, Florida, and DPZ CoDESIGN, LLC, per the terms and conditions of PD 17-18.105, OLF-8 Master Plan, for a base rate of $1,159,757, expenses not-to-exceed (NTE) $75,000, and optional services NTE $88,750.

Following the Board’s approval, the County Attorney’s Office prepared the final Agreement based upon the Standard Form Agreement for Consulting Services. At the Consultant’s request, the Agreement includes a provision concerning a potential conflict of interest relating to subconsultant, Weitzman Associates, who will be serving on the Consultant’s project team. As stated in correspondence dated July 15, 2019, Weitzman Associates is presently engaged on a project located within two miles of the subject property involving a multi-family rental housing and retail space development. The scope of work includes a marketability study, focus groups and survey research.

Paragraph 8.4 of the proposed Agreement with DPZ CoDESIGN, LLC, includes a provision acknowledging the Consultant has disclosed the potential conflict of Weitzman Associates by letter to the County dated July 15, 2019, and the County hereby approves proceeding with Weitzman Associates in its current role on the team notwithstanding such potential conflict.

BUDGETARY IMPACT:

Vendor/Contractor	Amount	Contract Number
Fund 352, LOST III, Cost Center 110267, Object Code 53101 (funded by Navy Federal Credit Union through a Memorandum of Understanding, excluding $60,000 for optional Land Valuation/Appraisal)	$1,323,507 Less $60,000 for optional Land Valuation/Appraisal	PD 17-18.105

LEGAL CONSIDERATIONS/SIGN-OFF:

The Agreement for Professional Consulting Services was prepared by Senior Assistant County Attorney, Kristin Hual.

PERSONNEL:

N/A

POLICY/REQUIREMENT FOR BOARD ACTION:

This Recommendation is in compliance with the Code of Ordinances of Escambia County, FL 1999, Chapter 46, Finance, Article II Purchases and Contracts and Florida Statute 287.055, Competitive Consultants Negotiation Act.

IMPLEMENTATION/COORDINATION:

Attachments
Agreement